HomeMy WebLinkAbout10.F.2 Work Session Deiscussion for the February 4, 2014 City Council MeetingGeneral Business 10. F. 2.
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TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Brad Tabke, Mayor
DATE: 01/21/2014
SUBJECT: Work Session Discussion for the February 4, 2014 City Council Meeting. (B)
Action Sought
Discuss and develop a format for the upcoming 2014 City Council Work Sessions. These sessions
will be held each month to address and refine the policies and actions of the Council.
Background
During the January 7th, 2014 City Council meeting, the format and structure of the meetings for
2014 was revised. It was determined that the first meeting of each month would be held to provide
Council with a specific meeting time to address defined issues.
The work sessions could be initiated by the development of the following:
• Council defined priorities
• Establishment of priorities for timing and planning (short, mid and long term)
• Updated policies, specifically established to provide a base for 2015 budget development
• Coordinate action items with the boards, commissions and interested City partners in the
discussion and implementation of work plans
• To effectively meet the needs of the community, the process will require the Council to meet
with both public and private groups, encompassing the integration of goals that not only
impact the City and the residents, but to determine how to best coordinate tasks and staff
To utilize the work session time most effectively, it would be useful to have the Council members
develop a list of topics that are of interest and priority to the Council action of the upcoming year.
It is requested that Council come prepared with a list of topics or action items that they would
want to bring into work session format during 2014. Once this list of topics is approved by the
Council members as a whole, the work session topics can be developed, information developed
and provided to Council for their work review and planning.
The planned schedule for the upcoming meetings is as follows:
• Review and discuss the development of Statements for Policy Development at the January
21st, 2014 meeting
• Return the forms used to develop the Council statements to City Hall by January 28th, 2014
• Worksession of February 4th will initiate the process to establish priority policy decisions
• Adopt the refined statements for policy and direction at the February 18th, 2014 City
Council meeting
• Develop worksession topics for upcoming months basedon the policies developed on
February 4th, 2014
Recommendation
City Council is requested to review this information.
Budget Impact
Work session discussions and policy direction will lay the ground work for the 2015 budget.
Relationship to Vision
B - Positively manage the challenges and opportunities presented by growth, development and
change.
Requested Action
Request the establishment of City Council priorities, work plans, policies and action plans to
develop the "next steps" for Council discussion and policy prioritization. This will require the
Council to work together to establish ground rules for the work session meeting format, come
prepared with statements and topics. The outcome will be a series of effective work sessions to
provide a consistent and cohesive message to the community and staff in prioritizing the actions
of the 2014 Council process.
Attachments: