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HomeMy WebLinkAbout7.F.2. Approval of City Council Minutes powig Consent Business 7. F. 2. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Linnihan, Finance Director/City Clerk DATE: 01/07/2014 SUBJECT: Approval of City Council Minutes. Action Sought Move to approve the minutes from December 10, 2013 and December 17, 2013. Attachments: 12-10-13 City Council Minutes 12-17-13 City Council Minutes i OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL AJD.REGULAR SESSION SHAKOPEE,MINNESOTA DECEMBER 10,2013 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilmembers,Jay Whiting, Steve Clay and Pat Heitzman Absent: Councilmember Matt Lehman Staff Present: R. Michael Leek,Community Development Director and Samantha DiMaggio, Economic Development Coordinator Others Present: Planning Commission:Ryan Magin,Kent Robbins,Michael Klemm, Mark McQuillan,Joseph Collins EDAC:Deb Barber,Kevin Wetherille,Michael Morris SPUC: Terry Joos,John Crooks Councilors elect: Kathy Mocol and Mike Luce 2. Urban Land Institute(ULI)Presentation on the"New Normal" Gordon Hughes and Cathy Bennett/ULI presented a PowerPoint presentation entitled "Navigating the New Normal,"which included detailed data regarding Shakopee. • Heidi Kurtze/Artspace presented a PowerPoint about the types of projects that I • Hughes introduced the panelists; • John Breitinger/United Properties; • Heidi Kurtze/Artspace • Paul Steinman,CIPFA • Sean Sweeney,Timberland Partners Discussion focused on the Downtown area of Shakopee; its strengths and how to build on them; the types of people who would be interested in it as a place to live,perhaps work and engage in recreation and cultural activities. The point was made that in general the jobs come first,the houses next,and the retail finally. There was discussion regarding the following; • Signage and wayfaring to get people to the Downtown. Heidi Kurtze mentioned that she lives in south Minneapolis,takes her children to ValleyFair,goes home and then picks them up without ever getting to the Downtown. • Arts and culture can serve as a catalyst for development;i.e. often the artists come to an area first,and their presence and activities make area more attractive to higher income persons and households. • Food and food service is a major area where growth can occur. • Shakopee will not be/shouldn't target competing with areas like the North Loop. Official Proceedings of the December 10,2013 Shakopee City Council Page 2 13. Adiourn Heitzman/Whiting moved to adjourn to Tuesday,December 17,2013 at 7:00 p.m. Motion carried 4-0. Meeting ended at 9:02 p.m. 'Julie A. Linnihan Finance Director/City Clerk I' Kim Weckman Recording Secretary I i i I i OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL I ADJ.REGULAR SESSION SHAKOPEE,MINNESOTA DECEMBER 17,2013 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilmembers,Jay Whiting,Matt Lehman, Steve Clay and Pat Heitzman Absent: Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director;Bruce Loney,Public Works Director/Engineer; Julie A. Linnihan, Finance Director/City Clerk; Jeff Tate, Police and Jim Thomson,City Attorney j 2. Pledge of Allegiance i 3. Approval of the Agenda Mark McNeill, City Administrator advised Council of the addition of 10.D.2,Authorizati on to Make Communications Coordinator Full-Time as well as additional information for 10.D.1, Ratification of the 2014-16 Public Works Union Contract. Clay/Heitzman moved to approve the agenda as amended. Motion carried 5-0. i 4. Consent Business Lehman/Whiting moved to approve the Consent Agenda. Mr.McNeill read the Consent items. Motion carried 5-0. j 4.11.1 Lehman/Whiting move declare listed property as surplus and authorize its disposal per City Code. (Motion carried under the Consent Agenda) 4.B.2 Lehman/Whiting move to authorize the appropriate City staff to enter into an agreement to extend the School Resource Officer Agreement through the 2014 calendar year,and move its adoption. (Motion carried under the Consent Agenda) 4.11.3 Lehman/Whiting offered Resolution No. 7399,Establishing an Annual Pension Increase for the Shakopee Fire Relief Association,for the years 2014, 2015 and 2016. (Motion carried under the Consent Agenda) I 4.C.1 Lehman/Whiting offered Resolution No. 7396, a Resolution Approving the Scott County Highway 101 Trail Construction Project within the City of Shakopee. (Motion carried under the Consent Agenda) 4.C.2 Lehman/Whiting 1. Move to authorize utilization of re-purchase agreement with Ziegler, Inc. for one(1)new CAT 287D Track Skid-steer Loader for the price of$8,169.53. Funding is to be expended from the Surface Water Fund. 2. Move to authorize utilization of re-purchase Official Proceedings of the December 17,2013 Shakopee City Council Page 2 agreement with Lano Equipment for one(1)new Bobcat S-570 Skid-steer Loader for the price of $4,897.01.Funding is to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) 4.D.1 Lehman/Whiting offered Resolution No. 7393,a Resolution Adopting the 2014 Pay Plan for Certain Non-Union Employees of the City of Shakopee and move its adoption. (Motion carried under the Consent Agenda) 4.D.2 Lehman/Whiting moved to appoint the following individuals to two-year terms in the indicated officer positions within the Shakopee Fire Department, effective January 1,2014. i Assistant Chief of Operations,David Judd;Deputy Chief of Training,Ryan Yttreness;Deputy Chief of Engineering, Jacob Theisen; Captain—Station 1, Tom Pitschneider; Captain—Station 2: Eric Bender;Lieutenant—Station 2,Trevor Geis;Lieutenant—Station 2,Adam Ries;Lieutenant —Station 1,David Giddings; and Lieutenant—Station 1: John Clay. (Motion carried under the Consent Agenda) i I 4.11Y.3 Lehman/Whiting offered Resolution No. 7395,A Resolution Adopting the 2014 Pay Plan for Part-Time,Temporary and Seasonal Employees of the City of Shakopee,and move its adoption. (Motion carried under the Consent Agenda) 4.E.1 Lehman/Whiting offered Resolution No. 7397,A Resolution of the City of Shakopee, Minnesota Accepting the Donation of Dugout Roofs From the Shakopee Youth Baseball Association. (Motion carried under the Consent Agenda) 4.F.1 Lehman/Whiting moved to approve the bills in the amount of$792,158.88 and electronic transfers in the amount of$532,634.60 for a total of$1,324,793.48. (Motion carried under the Consent Agenda) 4.F.2 Lehman/Whiting moved to approve the minutes from December 3,2013. (Motion carried under the Consent Agenda) i 4.F3 Lehman/Whiting moved to review and approve the proposal received from Kern, DeWenter Viere,Ltd.for audit services not to exceed$37,900, specific to the 2013 fiscal year. (Motion carried under the Consent Agenda) 4.F.4 Lehman/Whiting moved to approve the application and grant Pawnbroker licenses for 2014. (Motion carried under the Consent Agenda) 4.F.5 Lehman/Whiting Approve the applications and grant a Taxicab Business License to: Timothy R. Dressen Jr. dba TNT Taxi, 1529 West 6th Avenue, Shakopee, for 3 vehicles; Bradford Transportation, Inc. dba Shakopee Taxi, 882 Providence Drive, Shakopee,for 2 i vehicles. (Motion carried under the Consent Agenda) 4.F.6 Lehman/Whiting moved to authorize the Deputy City Clerk to issue tobacco licenses for 2014(Motion carried under the Consent Agenda) 4.F.7 Lehman/Whiting moved authorize renewal of the City's Laserfiche Software Assurance Plan for an amount not to exceed$19,280 from the IT Fund. (Motion carried under the Consent Agenda) i Official Proceedings of the December 17, 2013 Shakopee City Council Page 3 i 4.F.8 Lehman/Whiting moved to approve 1. the hiring of Hoff, Barry, and Kozar,P.A. as legal counsel for the City as relating to Minnesota Valley Transit Authority negotiations,and other transit issues. 2. Offer Resolution No. 7398,A Resolution of the City Of Shakopee,Minnesota, Consenting to Kennedy&Graven Representing Minnesota Valley Transit Authority("Mvta")in Connection with the City of Shakopee Joining the Mvta. (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. Jordan Olson,249 Mound'St., asked Council to be conservative with their spending in 2014. i Mike Saxton, 1901 10'Ave. W., expressed his opposition to Curb-to-Curb locating their business on the Heller property as a solid waste generator/processor. 6. Public Hearings: 6.A Public Hearing for Issuance of Solid Waste Revenue Bonds for Recovery Technology Solutions Shakopee(RTS),LLC Clay/Heitzman moved to open public hearing. Motion carried 5-0. Mr. McNeill advised Council that a public hearing to consider the issuance of Solid Waste Revenue Bonds to Recovery Technology Solutions Shakopee,LLC (RTS)was originally scheduled for December 17,2013. The company is now requesting that the Public Hearing be opened and closed without action. The Company needs additional time to finalize the terms and structure of the bonds, and the bond documents. RTS will re-advertise for the Public Hearing when they are ready to proceed. i Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. No one responded. Lehman/Clay moved to close the public hearing. Motion carried 5-0. No action taken. 6.B. Request review and approval of the 2014 Fee Schedule and approve Ordinance No 879,An Ordinance Setting 2014 Fees for the City of Shakopee Whiting/Heitzman inoved to open the public hearing. Motion carried 5-0. i Julie Linnihan, Finance Director said that City staff has been reviewing the existing fee schedule to develop and format a structure that can be easily understood and followed by the residents, contractors, and others when determining a fee or charge,based on current year rates. Departmental review and input has been a critical part of the process. The more organized format for the 2014 Fee Schedule has been enhanced and revised to provide r a clearer grouping of charges,allows for new charges that have been discussed and added during I i Official Proceedings of the December 17,2013 Shakopee City Council Page 4 2013, upgrades to existing fees and charges and increases to specific fees. For the 2014 Fee Schedule,there have been only minimal changes to rates and fees. As staff continues to review the fees into 2014,adjustments will occur based upon determined cost updates. i A public hearing notice has been placed in the newspaper, advising the public that this schedule would be discussed. Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. No one responded. ClayAVhiting moved to close the public hearing. Motion carried 5-0. ! Clay/Heitzman moved to approve Ordinance No. 879,2014 Fee Schedule. Discussion followed. Cncl. Lehman stated is opposition to increasing the fee for appeals to Council and fence permits. After discussion,Cncl. Whiting called the question. Mayor Tabke asked for a vote on the motion. Motion carried 4-1 with Cncl. Lehman in dissent. i 7. Business removed from the Consent Agenda None 8. Recess for Economic Development Authority Meeting Lebman/Heitzman moved to recess for Economic Development Authority Meeting. Motion carried 5-0. 9. Reconvene f' Mayor Tabke reconvened the meeting. I 10. General Business 10.B.1 Request for an interim ordinance establishing a moratorium temporarily prohibiting establishments known as "hookah lounges" or "shisha bars."-Ord.No 878 i Jeff Tate, Police Chief, said the Police Department is aware that other metro area cities are experiencing problems regulating"hookah lounges"or"shisha bars."Under a provision in the state's Clean Indoor Air Act"retail establishments"are able to offer"sampling"of tobacco products. Under current state and city regulations the definition of"sampling"is inadequate and subject to interpretation. Chief Tate explained for Council what hookah lounges are and the problems that surrounding communities are having with these types of establishments including fire code violations The Police Department feels that it is prudent to establish a temporary moratorium while regulatory language and options can be researched to modernize our current ordinance. Official Proceedings of the December 17, 2013 Shakopee City Council page 5 Lehman/Clay move to adopt Ordinance 878,An Interim Ordinance of the City of Shakopee, Minnesota Establishing A Moratorium Temporarily Prohibiting Establishments Known As "Hookah Lounges" Or"Shisha Bars." Motion carried 5-0. 10.D.1 Ratification of 2014-16 Public Works Labor Agreement Kris Wilson, Assistant City Administrator advised Council that the employees of the Public i Works Department voted and passed the ratification of their labor agreement of the 2014-2016 Public Works union contract. Ms. Wilson highlighted the changes in the agreement for Council. Whiting/Clay moved to authorize the appropriate officials to execute the attached labor agreement with the Minnesota Teamsters, Local No. 320,representing employees in the Public Works Department. Motion carried 5-0. 10.D.2 Authorization to make Communications Coordinator Full-Time G Mr. McNeill said the City's adopted operating budget for 2014 includes funding to make the Communications Coordinator position full-time. This change will provide benefit across the City organization by providing the personnel resources to continue improving and expanding communication with residents,businesses and visitors. A full-time Communications Coordinator is needed in order to maintain this momentum and keep up with the workload. Makin the position full-time adds 15 hours Making p per week in wages and makes the employee eligible for insurance benefits, for a total cost of$33,250. Funding for this expense was included in the adopted operating budget for 2014. Whiting/Clay move to authorize a change in status from part-time to full-time for the position of Communications Coordinator and the incumbent employee,Kristin Holtz,effective December 30, 2013. Motion carried 5-0. I 10.F.1 Establishment of Funding for the Creation of a Property Acquisition Fund { Mr. McNeill said on occasion specific properties become available throughout Shakopee which I may be of interest for the City to acquire. The focus would be on properties which involve a willing seller/willing buyer, or properties which are tax-forfeited or are in foreclosure. Acquisition would allow the City to work with realtors,developers, and other private partners on the revitalization/reuse of these properties. So that there would be ability to move when an opportunity presents itself,the Council is asked t to approve the funding of an acquisition account. The recommendation of the Finance Director is that an inter-fund transfer of money from the Internal Services Building Fund be made for the initial funding. Reimbursement could be made over a recommended 10 years, at no or low interest. The recommendation for the initial funding is $500,000. The authorization for any expenditure would go through the Economic Development Authority,but as the funding source is the City's Internal Services Building fund, recommendation is for the Council approve the concept,and authorize funding. ! Official Proceedings of the December 17,2013 Shakopee City Council Page 6 Repayment of the$500,000(less proceeds from any sales)would come from a levy over the next 10 years. Whiting/Clay move to authorize the transfer of$500,000 from the Internal Services Building Cash Fund Position for the creation of an EDA Property Acquisition Fund. Motion carried 4-1 with Cncl.Lehman in dissent. 11. Council Members'Reports On December 9, 2014, Cncl. Whiting attended the school board"Truth in Taxation"hearing. The board approved the 2014 tax levy and the 2013-15 principal's contracts. The school board recognized a staff member for winning the Minnesota Community Education Associations, "Educator of Excellence Award. The school board also recognized Steve Schneider and Carla Shutrup's contribution and service on the school board. s On December 66'and 13th,he attended the SCALE board and general membership meetings. Presentations were held by the CAP Agency and SCALE legislative priories. Cncl. Lehman had no report. i Cncl. Clay had no report. Cncl. Heitzman thanked Cncl. Clay for his service on the City Council. Mayor Tabke said on December 12th he attended SCALE's First Stop Shop regarding customer service for economic development. In the afternoon he attended the monthly meeting of Families and Individuals Sharing Hope(FISH). On December 130,he attended the SCALE meeting with Cncl. Whiting. He also attended the Workforce investment board meeting and spoke about Shakopee's economic development and job creations. On December 166,the Municipal Legislative Committee met and discussed the legislative slated for 2014. He also met with MN/DOT Transportation Commissioner Zelle, and toured the new Marschall Road transit station. Mayor Tabke thanked Cncl. Heitzman for filling in for the last four months as well as Cncl. Clay for his service. j 12. Closed Session Clay/Lehman moved to go into closed session to consider labor negotiation strategy pursuant to Minnesota Statutes, Section 13D.03. Motion carried 5-0. Mayor Tabke reconvened the meeting stating that no action was taken regarding labor negotiations. 13. Closed Session—City Administrator Personnel Evaluation Following the portion of the closed session during which time the City Council conducted its annual job evaluation of City Administrator,Mark McNeill,the consensus of the Council was that Mr.McNeill has been above average in the manner in which he has performed his duties over the past year. He was given direction to work on follow-ups to requests made by Council members;more consistently perform staff evaluations; improve delegation and have the staff be more effective; Official Proceedings of the December 17,2013 Shakopee City Council Page 7 provide the Council with periodic interim financial reporting;and establish measurable goals for the departments. 14. Adiourn Clay/Heitzman moved to adjourn to Tuesday,January 7,2014 at 7:00 p.m. Motion carried 5-0. Meeting ended at 10:06 p.m. Julie A. Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary I i I i i