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HomeMy WebLinkAbout7.D.2. Approval of Postion Descriptions for City Employees i Consent Business 7. A 2. StL KOPE.E TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 01/07/2014 SUBJECT: Approval of Position Descriptions for City Employees (E) Action Sought The Council is asked to approve the attached position descriptions for all full-time City employees. Background As was presented at the December 3 Council meeting, staff has been working to review and update written position descriptions for all of the City's full-time positions. The descriptions each follow a uniform format and strive to use common language throughout a particular department and laterally across the organization. The only substantive changes made to the position descriptions since December 3 are as follows: •The following positions have been changed from Non-Exempt to Exempt: Communications Coordinator, Police Records Supervisor and Planner. This means they are now salaried positions, or "exempt" from the overtime provisions of the federal Fair Labor Standards Act. •The pay grade listed for the following eight positions has been changed to reflect the outcome of our pay equity study: Police Chief, Assistant City Administrator, Economic Development Coordinator, IT Coordinator, Police Records Supervisor, Crime Prevention Specialist, Evidence Technician and Community Service Officer. Formal action to increase the pay grades for these positions is on the General Business agenda for Tuesday night's meeting. As was noted in December, all position descriptions in the Police Department have been approved by the Civil Service Commission. Recommendation I recommend adoption of the attached position descriptions. Budget Impact Although related to the pay plan adjustments later on the agenda, this item on its own has no budget impact. Relationship to Vision This is a housekeeping item (F). Requested Action The Council is asked to adopt the attached position descriptions for the City's full-time employees. Attachments: Job Descriptions SHAKOPEE CITY OF SHAKOPEE JOB DESCRIPTIONS 2013 SHAKOPEE ADMINISTRATION City Administrator Assistant City Administrator Economic Development Coordinator Administrative Assistant IT Coordinator IT Specialist HR Specialist Payroll & Benefits Specialist Communications Coordinator Telecommunications Coordinator Facilities Maintenance Supervisor Facilities Maintenance Worker Custodian City of Shakopee POSITION DESCRIPTION TITLE: City Administrator DEPARTMENT: Administration REPORTS TO: Mayor&City Council STATUS: Full-Time,Exempt PAY GRADE: 13 APPROVED: SUMMARY Leads,directs and coordinates the overall operation and administration of the City organization in accordance with policies established and resources allocated by a majority vote of the City Council. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and directs the City's management team to ensure the effective and efficient delivery of municipal services and implementation of adopted policies and ordinances. Monitors all departments/divisions to ensure compliance with policies,procedures,laws, ordinances, and regulations. Directs preparation and recommends adoption of the City's annual operating budget,capital improvement program,enterprise funds, and fee schedule. Monitors and controls expenditures within approved limits and according to City policies and procedures. Directs preparation of agendas, memos and supporting information for City Council meetings. Continuously evaluates the City's processes and services;developing options for improving or matching services to community needs. Directs implementation of adopted changes within designated timelines and budgets. Oversees administrative functions of the City,including but not limited to the creation and maintenance of all necessary and appropriate records and dissemination of information to the public in accordance with applicable laws. Provides for the timely preparation of all necessary reports,correspondence and notices. Provides direct supervision to the Assistant City Administrator, all Department Heads, and other designated staff in accordance with City policies and applicable laws. Responsibilities include selection, development and training of senior personnel;planning,assigning,and directing work;appraising performance; addressing complaints,resolving problems,and taking appropriate disciplinary action when necessary. Serves as Executive Director of the City's Economic Development Authority. Leads labor negotiations for the City. Works to facilitate collaborative efforts with other municipal,county,and regional organizations to ensure maximum efficiencies. ` Represents the City at a wide variety of local,regional and statewide meetings,workshops,and public hearings. Participates in external meetings,seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Keeps the Mayor and City Council informed of developments within the City,and provides support to them in their roles as elected officials. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Ability to define problems,collect data,establish facts,and draw valid conclusions. • Ability to project a leadership style characterized by collaboration, innovation and involvement of stakeholders. • Ability to support decisions and recommendations within a context of objective analytical data and justifiable cost. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze and interpret correspondence,financial reports,legal documents and scholarly articles. • Ability to effectively present information and field questions in a wide variety of small and large group settings. • Ability to establish and maintain positive,professional working relationships internally with City staff and externally with representatives of a wide variety of local, state, and federal agencies and organizations. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations, innovate, improvise as necessary,and adapt in a timely fashion. • Ability to plan and develop organizational goals and objectives,take initiative,facilitate organizational change and communicate goals and objectives to City personnel and the general public. QUALIFICATIONS Minimum Qualifications Master's Degree in Public Administration,Business Administration, Urban Planning or related field. Ten years of increasingly responsible local government experience,including at least five years of experience at the department head level of a larger or similarly-sized organization or as an administrator/manager of a smaller or similarly-sized governmental organization. Ability to pass a comprehensive background check; covering criminal, financial,educational,employment and personal history. Desirable Qualifications Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office; use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions, and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Assistant City Administrator DEPARTMENT: Administration REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: 11 APPROVED: SUMMARY Assists the City Administrator with the overall administration of City operations. Leads and manages the City's Administrative Services, including human resources, information technology,communications, telecommunications and facilities maintenance functions. Responsible for overseeing all aspects of these operations,including the establishment of an effective organizational structure and management of personnel,equipment, and budgetary resources. ESSENTIAL DUTIES AND RESPONSIBILITIES Directs the City's Human Resource functions,including recruitment and hiring,compensation and benefits, employee development and training, and labor negotiations. Researches and makes recommendations to the City Council regarding personnel policies,compensation levels and employee benefits to reflect the City's goals,needs and resources. Coordinates the collective bargaining process and ensures proper implementation of all negotiated agreements. Supervises and oversee payroll processing and benefits administration. Ensures compliance with COBRA,the Family Medical Leave Act and other complex employees benefits and entitlements. Directs preparation of payroll authorizations for all salary adjustments and status changes. Works with supervisors and Department Heads on issues of organizational structure,staffing levels and employee discipline. Monitors state and federal regulations and industry best practices regarding employment,compensation and benefits. Drafts,recommends and implements corresponding changes to City policy and procedures as necessary. Serves as Acting City Administrator in the absence of the City Administrator. Directs the delivery of information technology,communications,telecommunications and facilities maintenance services for the City's seven departments and nine year-round buildings. Continuously evaluates processes and services in these areas;developing options for improving or matching services more closely to organizational needs. Implements adopted changes within the designated timeline and budget. Develops and recommends annual operating budget for assigned divisions;monitors and controls expenditures within approved limits and according to City policies and procedures. Provides direct and in-direct supervision to all employees within assigned divisions in accordance with City policies and applicable laws. Responsibilities include selection,development and training of personnel;planning,assigning, and directing work; appraising performance;addressing complaints, resolving problems and taking appropriate disciplinary action when necessary. Participates in external meetings,seminars and training designed to keep informed of recent trends in the field,industry best practices,new technologies and potential improvements. Participates in a variety of regularly scheduled and special City meetings and workshops. Establishes and maintains effective working relationships with other City departments and staff;works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. Oversees administrative functions of assigned divisions, including but not limited to the creation and maintenance of all necessary and appropriate records, in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws;and the timely preparation of all necessary reports, correspondence and memos. Keeps City Administrator advised of developments within areas of responsibility. Performs other related duties as apparent or assigned by City Administrator. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read,analyze and interpret correspondence,financial reports, legal documents and scholarly articles. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to effectively present information in one-on-one and group settings and respond to questions from employees, elected officials and the general public. • Ability to establish and maintain positive,professional working relationships with co-workers, subordinates, supervisors and elected officials. • Ability to maintain confidentiality of personnel information,follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to define problems, collect data, establish facts,and draw valid conclusions. • Ability to support decisions and recommendations within a context of objective analytical data and justifiable cost. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to plan and develop organizational goals and objectives,take initiative, facilitate organizational change and communicate goals and objectives to City personnel and the general public. QUALIFICATIONS Minimum Qualifications: Bachelor's degree in Public Administration,Political Science,Business Administration or closely related field from an accredited college or university. Five years of progressively responsible municipal government experience. Desired Qualifications Master's Degree in Public Administration or closely related field. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak, hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Economic Development Coordinator DEPARTMENT: Administration REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: 9 APPROVED: SUMMARY This position is responsible for developing and implementing economic development programs for the City with the goal of business retention, expansion and attraction;job growth and tax base expansion. This position requires public contact with business owners and managers,developers and real estate brokers,the Chamber of Commerce,Economic Development Advisory Committee,City Council and other economic development agencies. ESSSENTIAL DUTIES&RESPONSIBILITIES Develops,recommends and implements strategies,policies, and programs supporting the City's overall economic development goals and objectives. Develops strategies for attracting and retaining desired businesses, as directed by the Economic Development Authority. Coordinates marketing and promotional activities aimed at attracting new economic development and investment in the City. Assists and advises businesses locating or expanding in the City by being a key point of contact. Assists businesses in understanding and anticipating requirements of applicable City codes,the Comprehensive Plan and other development processes. Coordinates and shepherds projects through a variety of required land use and building approvals. Works with prospects and various City departments to develop project specific timelines for proposed projects. Assists in the negotiation and implementation of development agreements, including tax increment financing and tax abatement contracts. Administers local economic development assistance programs, such as loan and grant programs. Identifies potential grant and loan opportunities, and other funding sources, for local economic development projects,and makes applications for them. Serves as the staff liaison to the Economic Development Authority,Economic Development Advisory Committee and other appropriate organizations,committees and commissions as directed. Works closely with the Shakopee Chamber of Commerce, SCALE First-Stop Shop,Greater MSP,the Minnesota Department of Trade and Economic Development, and other groups to insure a coordinated effort toward development and redevelopment. Conducts regular reviews of City business and development-related policies,regulations and fees to ensure the City's competitiveness in the marketplace and a culture of business friendly operations. Develops and maintains positive relationships with city staff,members of advisory commissions and committees,business owners,property owners, developers, lending institutions,and related organizations. Responds to general inquiries for information on available land,buildings, development opportunities, or proposals for development within the City and facilitates the availability of such information via the City's website and other communication mediums. Attends local business meetings and events and take other appropriate steps to maintain a positive working relationship with the local business community. Prepares a variety of written memos,reports and studies as required. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS&ABILITIES REQUIRED • Knowledge of local,regional and state economic development issues and programs. • Knowledge of economic development and redevelopment techniques and practices. • Knowledge of business planning,development,and financial approval procedures and processes. • Ability to analyze needs and solve problems creatively. • Ability to prioritize work load and manage multiple projects or tasks at a time. • Ability to communicate ideas and explanations clearly in English,both orally and in writing,with a wide range of individuals in one-on-one, small group and large group settings. • Ability to make effective public presentations. • Ability to use common Microsoft Office programs,such as Word,Excel,and PowerPoint;as well as web-based email and timesheet software. • Ability to effectively utilize mapping,database,website and social media programs. • Ability to work independently and as a part of a team. • Ability to establish and maintain positive,professional working relationships internally with co-workers and supervisors and externally with representatives of the media and neighboring jurisdictions. • Ability to work with the public in a friendly,tactful manner. • Ability to work flexible hours to attend evening or early morning meetings as required. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Business,Public Administration,Finance,Economic Development,Marketing or a related field;three years of related work experience, and a valid driver's license. Desirable Qualifications Experience interacting with local government entities.Knowledge of municipal development processes. Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee is occasionally required to work outside in a variety of seasonal weather conditions and walk a variety of terrains to visit development sites and projects,resulting in occasional exposure to construction noise and dust. City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Administration REPORTS TO: City Administrator STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled and confidential administrative support for the City Administrator,as well as other members of the Administration Department and elected officials,as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES Types and prepares a variety of correspondence, memorandums,reports,resolutions,contracts and other documents from copy,general instructions or digital dictation. Edits and proofreads,makes copies,and locates and attaches appropriate supporting documents for a variety of memos,reports and correspondence prepared by Department staff. Works with Deputy City Clerk to produce and distribute City Council agenda packets in both paper and electronic form. Provides support and assistance to the Assistant City Administrator and Human Resources staff on a variety of personnel and payroll issues, including the receipt of applications, scheduling of interviews and distribution of paystubs. Maintains confidentiality of personnel and payroll data and follows state data practices act in releasing information. Copies and distributes agenda packets for the Telecommunications Advisory Commission(TAC). Types minutes of TAC meetings from audio file. Issues and tracks employee identification cards and keys to city facilities,utilizing security management software. Enters and updates door locking and unlocking schedules in accordance with standard operating hours,established holidays and special events. Receives and routes incoming telephone calls and emails,answers questions and provides information to members of the public and other City employees. Sorts and routes incoming departmental mail and prepares outgoing mail. Schedules appointments and meetings. Orders and distributes office supplies. Codes invoices for payment. Utilizes document imaging software to scan,store and retrieve a wide variety of records and documents. Maintains an accurate and efficient filing system for the City Administrator and the Human Resources Division. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. Serves as a back-up to City Hall receptionist when necessary. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English, both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly, tactful manner. • Knowledge of and ability to operate common office equipment including personal computers, scanners,fax machines and copiers. • Ability to use common Microsoft Office programs, such as Word and Excel, as well as web-based email,timesheet and agenda software. • Ability to add,subtract,multiply and divide using units of American money and measurement. • Ability to accurately maintain alphabetical, numerical and statistical files and records. • Ability to write and type routine reports and correspondence that conform to prescribed style and format. Knowledge of and ability to apply proper grammar,spelling,and punctuation. • Ability to read,analyze, and interpret general business joumals,periodicals, and simple legal documents. • Ability to carry out instructions furnished in written,oral or diagram form. • Ability to define problems, collect data, establish facts, draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate City policies,practices and services to other City employees and members of the public. • Ability to respond to common inquiries or complaints from City employees,job applicants and members of the public. • Ability to maintain confidentiality,use discretion relating to work material and assignments,and to exercise appropriate judgment in the release or presentation of information. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED) and four years of related work experience. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Experience in a local government and/or human resources office. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian, Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office; use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Information Technology(IT)Coordinator DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Exempt PAY GRADE: 9 APPROVED: SUMMARY Manages the City's IT network; including the acquisition and maintenance of servers,switches and routers;prioritization and coordination of IT projects and purchases;and the development and implementation of IT standards and policies. Responsible for ensuring appropriate network performance, security, storage capacity, and disaster recovery. ESSENTIAL DUTIES AND RESPONSIBILITIES Responsible for the overall structure, operation and maintenance of the City's IT network to ensure the availability of a modern,reliable,and multi-faceted IT system for the City's seven departments. Responsible for developing and implementing policies and procedures for ensuring the security and integrity of the City's network. Establishes back-up procedures; administers,develops and maintains City's Storage Area Network;recommends and oversees City's Disaster Recovery Planning. Prioritizes and coordinates IT projects and purchases. Ensures City resources are allocated and utilized appropriately. Compiles project status reports, coordinates project schedules and meetings and identifies and resolves technical problems to ensure final completion of projects on-time and on-budget. Responsible for reliable operation of City's VOIP phone system, including configuration,system maintenance, and troubleshooting. Anticipates and takes pro-active steps to prevent potential network problems and manage system capacity. Assesses and makes recommendations regarding organization's current and future technology needs. Works with supervisor to develop and monitor annual IT operating budget and multi-year plan for the IT Fund. Manages a wide range of hardware warranties, software service agreements and licenses. Coordinates installation,expansion and maintenance activities related to City's I-Net. Responsible for development,implementation and enforcement of IT policies intended to protect the City's data/network and to ensure hardware and software compatibility. Works with individual City departments to evaluate and meet ongoing and project-specific IT needs. Coordinates with outside agencies to ensure appropriate set-up,configuration and connectivity for a variety of applications. Determines the need for and provides oversight for IT consultants,contractors and vendors. Provides day-to-day work assignment,training and oversight for IT Specialist. Assists IT Specialist in providing desktop support to end users as needed. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Up-to-date knowledge of network infrastructure, including physical and virtual server configuration and management,network storage,network security and disaster recovery. • In depth knowledge of the configuration, set-up and operation of modern office hardware, including desktop,laptop and tablet computers,as well as printers,copiers and scanners. • In depth knowledge of the installation, configuration and general use of the Microsoft Office suite of software programs and the ability to acquire an understanding of the numerous specialty software programs used by various City departments. • Ability to communicate effectively in English,both orally and in writing. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to read,analyze and interpret technical documents such as operating and maintenance instructions,and procedure manuals. • Ability to respond to questions and effectively present technical information to fellow City employees with a widely varying degree of technical knowledge. • Ability to define problems,collect data, establish facts, and draw valid conclusions. • Ability to interpret and carry out instructions provided in written,oral,diagram or schedule form. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of a wide variety of information to which the position provides access(personnel data,law enforcement data, etc.)and to exercise appropriate judgment in the release or presentation of information. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors and a wide range of City employees. • Ability to prioritize and schedule work effectively,work independently and manage multiple projects or tasks at a time. QUALIFICATIONS Minimum Qualifications Associate's degree in network administration or a closely related field from an accredited college or technical school; a valid driver's license and three years of professional experience in a governmental setting or other organization having similar IT needs. Desirable Qualifications MCSE(Microsoft Certified Solutions Expert): Server Infrastructure certificate. PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office; use hands to finger,handle or feel objects,tools or controls;bend, crawl and twist; and reach with hands and arms. The employees is required to speak,hear and see in order to share information, receive instructions,and complete tasks using a computer screen. The employee must be able to lift and/or move up to 50 pounds. The work environment varies and includes standard office settings,with moderate levels of noise generated by conversations,phones and other office equipment; server rooms,with significant electronic equipment generating heat and noise; and various other environments where City computer equipment is housed, operated or installed, including the mechanic's shop,ice arena,outdoor pool and inside and around emergency vehicles. The employee is occasionally required to work outside in a variety of seasonal weather conditions to service the City's mobile devices in the field. City of Shakopee POSITION DESCRIPTION TITLE: Information Technology(IT)Specialist DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Exempt PAY GRADE: 6 APPROVED: SUMMARY Provides direct user support and technical assistance to employees in seven City departments. Includes installing and supporting a wide variety of hardware and software,setting up network accounts,and generally ensuring that the city's computer system(s)operate effectively and efficiently. ESSENTIAL DUTIES AND RESPONSIBILITIES Responds to telephone calls,email and personal requests for technical support. Identifies,researches and resolves user problems related to hardware and software. Provides training to individuals and small groups to ensure the efficient use of hardware and software. Installs and configures new software releases,system upgrades,and evaluates and installs patches. Installs and sets up computer hardware, including PCs,network printers and other peripheral equipment. Manages and utilizes help desk and PC imagining software. Responsible for maintaining inventory of computer equipment and supplies and managing PC replacement schedule. Responsible for purchasing hardware and software,according to PC replacement schedule and the needs of individual departments. Assists in maintaining VOIP phone system and setting up new users. Assists IT Coordinator with server administration and troubleshooting. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • In depth knowledge of the configuration, set-up and operation of modern office hardware, including desktop,laptop and tablet computers,as well as printers,copiers and scanners. • In depth knowledge of the installation, configuration and general use of the Microsoft Office suite of software programs and the ability to acquire an understanding of the numerous specialty software programs used by various City departments. • Ability to communicate effectively in English,both orally and in writing. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to read,analyze and interpret technical documents such as operating and maintenance instructions,and procedure manuals. • Ability to respond to questions and effectively present technical information to fellow City employees with a widely varying degree of technical knowledge. • Ability to define problems, collect data, establish facts,and draw valid conclusions. • Ability to interpret and carry out instructions provided in written, oral, diagram or schedule form. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of a wide variety of information to which the position provides access(personnel data,law enforcement data,etc.)and to exercise appropriate judgment in the release or presentation of information. • Ability to establish and maintain positive, professional working relationships with co-workers, supervisors and a wide range of City employees. • Ability to prioritize and schedule work effectively,work independently and manage multiple projects or tasks at a time. QUALIFICATIONS Minimum Qualifications Post-secondary education in desktop support,network administration or a closely related field from an accredited college or technical school plus two-years of related experience supporting multiple users and installing and setting up hardware and software in a network environment. Valid driver's license also required. Desirable Qualifications Associate's degree in desktop support,network administration or a closely related field from an accredited college or technical school. MCSA Certification(Microsoft Certified Solutions Associate). PHYSICAL DEMANDS& WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;bend, crawl and twist;and reach with hands and arms. The employees is required to speak,hear and see in order to share information, receive instructions, and complete tasks using a computer screen. The employee must be able to lift and/or move up to 50 pounds. The work environment varies and includes standard office settings,with moderate levels of noise generated by conversations,phones and other office equipment; server rooms,with significant electronic equipment generating heat and noise;and various other environments where City computer equipment is housed, operated or installed,including the mechanic's shop, ice arena,outdoor pool and inside and around emergency vehicles. The employee is occasionally required to work outside in a variety of seasonal weather conditions to service the City's mobile devices in the field. City of Shakopee POSITION DESCRIPTION TITLE: Human Resources Specialist DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Non-Exempt PAY GRADE: 6 APPROVED: SUMMARY Provides reporting,tracking and coordination for a wide variety of human resource related activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the recruitment and hiring of part-time,temporary and seasonal employees. Manages worker's compensation and unemployment insurance claims. Provides staff support to the City's Safety Committee. Assists with the scheduling and coordination of monthly safety training. Provides implementation and follow-up support for safety compliance and improvement initiatives. Tracks and coordinates City's performance evaluation and employee recognition efforts. Manages the City's random drug testing program for employees holding commercial driver's licenses. Responds to a wide-array of information requests from internal and external parties, including providing employment verification and ensuring information sharing with other municipalities. Processes monthly payroll for the City's elected officials and paid-on-call firefighters and serves as back- up for the bi-weekly payroll process. Performs research,makes recommendations and coordinates implementation of a variety of Human Resources related special projects. Serves as back-up to the Payroll Benefits Specialist when necessary. Performs other related duties and responsibilities as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Ability to communicate effectively in English,both orally and in writing. • Ability to use common Microsoft Office programs,such as Word,Excel and PowerPoint, as well as web-based email and timesheet software. • Ability to master the City's payroll software and processes. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to read, analyze, and interpret professional journals,governmental regulations and simple legal documents. • Ability to effectively present information and respond to questions from employees, supervisors and the general public. • Ability to add,subtract,multiply and divide using units of American money and measurement. • Ability to apply mathematical concepts in practical problem solving situations such as fractions, percentages,ratios and proportions. • Ability to define problems,collect data, establish facts, and draw valid conclusions. • Ability to interpret instructions in written,oral, diagram or schedule form. • Must be detail oriented,possess strong listening and problem solving skills and have a desire to assist others. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors and a wide range of City employees. • Ability to schedule and organize work effectively,work independently and provide attention to detail. • Thorough knowledge of modem office practices,procedures,machines and systems including intemet transactions and basic accounting procedures. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of personnel information,follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Human Resources,Business Administration or related field and two years of related experience. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Payroll&Benefits Specialist DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Non-Exempt PAY GRADE: 6 APPROVED: SUMMARY Administers the City's payroll and benefits systems in accordance with adopted policies,plans and schedules. ESSENTIAL DUTIES AND RESPONSIBILITIES Administers City payroll system; creates and updates payroll records and master files,establishes proper deduction amounts,accrual schedules for vacation and sick leave,PERA eligibility and enrollment,direct deposits,retro pay and other adjustments. Audits time sheets for errors. Processes and computes payroll, coding payments to appropriate departments and processing withholdings to appropriate agents. Audits and reconciles payroll accounts/reports for accuracy and posts to the financial system. Prints and prepares pay stubs and reports for distribution. Submits biweekly withholding tax deposit by electronic transfer,ensuring compliance with State and Federal reporting standards. Reconciles and pays monthly bills for items such as employee benefits and union dues. Calculates billings for police service agreements. Compiles,verifies and formats a wide range of payroll and benefits data and submits reports to federal and state agencies,insurance companies,and pension/retirement corporations as required. Prepares and reconciles quarterly and annual tax forms. Calculates annual cost-of-living rate/step increases,lump sums,and retroactive amounts.Implements salary and benefit components of collective bargaining contracts. Provides day-to-day administration of benefit programs including health,dental,life,and long-term disability insurance as well as flex spending accounts,retirement plans and other optional benefits. Responsible for initial troubleshooting of benefit issues and resolving employee/vendor benefit problems and questions in a helpful and positive manner. Responds to employee questions related to benefit programs and employee leave polices and procedures in a timely and accurate manner. Coordinates the City's annual open enrollment process for employee benefits. Tracks and administers mid- year qualifying event changes for eligible employees. Tracks leave accrual balances and administers leave programs such as the Family and Medical Leave Act. Administers COBRA and Minnesota Chapter 488 continuation notices and monitors applicable monthly continuation payments. Maintains and updates employee payroll and benefit files,including both confidential and public data. Responds as necessary and appropriate to requests for public data,such as employment verification. Understands and complies with records retention polices and data practices act as they relate to personnel functions. Responsible for the reporting of Comparable Worth/Pay Equity data.Reports City salary and benefit data for League of Minnesota Cities Salary Survey. Attends training and conducts research to keep the City current on payroll and benefit-related laws and regulations. Serves as back-up to the Human Resources Specialist when necessary. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Ability to communicate effectively in English,both orally and in writing. • Works with data and relationships requiring a high level of confidentiality,ethics and trust. Requires strong customer service skills,attention to detail, ability to work independently,and ability to communicate effectively and appropriately with all levels of City staff. • Ability to read, analyze, and interpret general business periodicals,professional journals,technical procedures,or governmental regulations. • Ability to write reports,business correspondence,and procedure manuals. • Ability to effectively present information and respond to questions from groups of managers,clients, customers,and the general public. • Strong mathematical aptitude and organizational skills required. • Ability to add, subtract,multiply and divide using units of American money and measurement. • Ability to apply mathematical concepts in practical problem solving situations such as fractions, percentages ratios and proportions. • Ability to define problems,collect data, establish facts, and draw valid conclusions. • Ability to interpret instructions in written,oral,diagram or schedule form. • Must be detail oriented,possess strong listening and problem solving skills and have a desire to assist others. • Ability to establish and maintain effective working relationships with City personnel,City officials and the general public. • Ability to schedule and organize work effectively and to maintain confidential information. • Thorough knowledge of modern office practices,procedures,machines and systems including Microsoft Office products, internet transactions and basic accounting procedures. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Human Resources,Business Administration or related field and two years of related experience. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations, phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Communications Coordinator DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Exempt PAY GRADE: 6 APPROVED: SUMMARY Coordinates the City's efforts to inform, educate and communicate with residents,businesses,employees and other stakeholders. Responsible for content,organization and layout of electronic and print newsletters,City website,press releases,brochures and other informational pieces. Coordinates City's social media tools and accounts. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans,coordinates and prepares electronic and print newsletters; including soliciting story topics and content,writing articles,proofreading and editing; and page layout. Assists City departments with the preparation of brochures,press releases and other informational documents for internal and external use. Responsible for content,organization and layout of external City website and internal employee intranet site. Works with individual departments to identify,format and publish relevant information and with IT staff to resolve any technical difficulties related to the website. Guides the City's use of social media tools such as Facebook and Twitter. Establishes and maintains positive relationships with representatives of local and regional media outlets. Distributes news and information to appropriate and varied outlets in order to reach the target audience. Works to continuously expand the reach of the City's communication efforts and to continually improve and refine the accuracy,clarity and presentation of information for its intended audience. Researches and follows trends and developments in the communications field. Recommends implementation of those likely to advance the City's communication goals. Assists Telecommunications Coordinator with production of Government Access programming by identifying and suggesting topics and assisting with research and script preparation. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Excellent written and oral communication skills. • Thorough knowledge of English grammar, spelling and punctuation. • Ability to communicate complex and technical information to a diverse audience including City residents,local businesses,elected officials and members of the media. • Photography skills,including basic knowledge of lighting and composition and the ability to edit photos for use in print and electronic forums. • Ability to use common Microsoft Office programs, such as Word,Excel,and PowerPoint; as well as web-based email and timesheet software. • Ability to utilize Windows-based desktop publishing software, such as Publisher,Photoshop and Adobe Acrobat. • Ability to master content management software for City website and serve as a resource on the software for other City employees. • Ability to establish and maintain positive,professional working relationships internally with co-workers and supervisors and externally with representatives of the media and neighboring jurisdictions. • Ability to work with the public in a friendly,tactful manner. • Ability to prioritize work load and manage multiple projects or tasks at a time. QUALIFICATIONS Minimum Qualifications Bachelor's degree in communications,public relations,journalism or a related field;two-years of related work experience, and a valid driver's license. Desirable Qualifications Local government knowledge and/or experience. Fluency in a second language,in addition to English, that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee is occasionally required to work outside in a variety of seasonal weather conditions to photograph events and may occasionally work in and around emergency scenes in order to assist the police and fire departments with communication needs. City of Shakopee POSITION DESCRIPTION TITLE: Telecommunications Coordinator DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Non-Exempt PAY GRADE: 6 APPROVED: SUMMARY Coordinates operation of the Government Access Channel and maintenance of associated equipment, provides staff support to the Telecommunications Advisory Commission,manages the City's mobile devices and assists the IT division as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as the staff liaison to the Telecommunications Advisory Commission(TAC). Includes conducting research, preparing agendas,writing memos,attending meetings and making presentations and recommendations. Advances recommendations from the TAC to the City Council or other bodies as needed. Works with supervisor and the TAC to prepare and recommend annual operating budget,goals and objectives for the Telecommunications Division. Maintains long range plan for expenditure of PEG fees under the direction of the TAC. Ensures the efficient and reliable capture and playback of government access programming. Keeps all necessary equipment in good repair. Schedules,trains and supervises part-time cable technicians. Schedules weekly government access programming and publicizes the channel's offerings. Works outside normal business hours if necessary to insure the reliable operation of facilities,or to carry out programming or public meeting responsibilities. Under the direction of the TAC,maintains regular communication with local cable company,monitors and enforces terms of cable franchise and assists residents with service and billing issues as requested. Produces long and short-term equipment replacement and acquisition plans,purchases supplies, and prepares and monitors budget spending in support of work plan. Serves as liaison and occasional technical advisor to the school district in their operation of the Educational Access Channel. Facilitates the district's requests for financial support from the PEG fund to the TAC. Works with other City Departments to create informational videos for distribution via the government access channel,City website,YouTube,etc.; as well as training videos for internal use. Includes planning and taping content,creating graphics and editing material into finished product. Coordinates the live and on-demand streaming of government access programs and other videos via the City's website. Shares and applies knowledge of audio/visual equipment and files for the benefit of various City departments. Researches,recommends and coordinates installation of audio/visual equipment and presentation systems in meeting and training rooms of City-owned buildings. Coordinates the purchasing,deployment and maintenance of mobile devices,including cell phones and tablet computers, for all City departments. Coordinates the selection,set-up and troubleshooting of wireless internet service to City buildings and vehicles. Provides project management for the selection and implementation of special software and equipment projects as assigned. Assists IT division with a range of tasks including general desktop support and equipment deployment during high workload periods. Keeps up to date on cable/telecommunications issues, legislation and regulations at the state and federal level. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • In-depth knowledge of and ability to operate equipment used in video production,recording and broadcast,as well as standard audio and video equipment used for workplace presentations and training. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to prepare reports and correspondence,that conform to prescribed style and format and to apply proper English,spelling,and punctuation. • Ability to use common Microsoft Office programs,such as Word,Excel,and PowerPoint; as well as web-based email and timesheet software. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. QUALIFICATIONS Minimum Qualifications Associate's degree in video production,media technology or closely related field;three years of related work experience and a valid driver's license. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;bend, crawl and twist; and reach with hands and arms. The employees is required to speak,hear and see in order to share information, receive instructions,and complete tasks using a computer screen. The employee must be able to lift and/or move up to 50 pounds. The normal work environment includes both a standard office setting,with moderate levels of noise generated by conversations,phones and other office equipment;and a control room environment,with significant electronic equipment generating heat and noise. The employee is occasionally required to work outside in a variety of seasonal weather conditions to capture video footage and/or service the City's mobile devices in the field. City of Shakopee POSITION DESCRIPTION TITLE: Facilities Maintenance Supervisor DEPARTMENT: Administration REPORTS TO: Assistant City Administrator STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for the effective and efficient operation and maintenance of government buildings and certain recreation facilities. Leads and manages the Facilities Maintenance Division through the supervision of employees,preparation of budget requests and coordination with other City departments. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates building operations,maintenance,and cleaning activities for the City's Library,Police Station, Fire Stations,Community Center,Youth Building,Public Works facilities and City Hall. Areas of responsibility include,but are not limited to: o Heating,Ventilation,Air Conditioning(HVAC)and other mechanical systems; o Plumbing and Electrical Systems,including indoor and outdoor lighting; o Building envelope components including roofs,windows,doors and foundations; o Interior components including walls,ceilings,flooring,signage and restrooms; o Safety and security systems including door locks,fire alarms and fire suppression systems,and elevator operation and safety. o Entrances and walk-ways,including snow and ice removal. Oversees daily custodial work,including the supervision of assigned City employees and management of contractual cleaning services. Schedules,directs and assist with the performance of detailed cleaning tasks such as floor polishing and waxing,carpet cleaning,etc. Receives, investigates and responds to reports of building maintenance needs. Communicates project timelines and anticipated impacts to building occupants in a timely and professional manner. Coordinates and supervises a wide range of facility maintenance and improvement projects. Determines the need for,then selects,schedules and oversees the work of outside contractors. Manages contracts and resulting warranties and ensures compliance with City purchasing policies and procedures. Develops and implements preventative maintenance schedules,policies,practices and procedures for City buildings. Oversees the moving and assembly of office fiuniture,as well as the set-up and take down of various meeting room configurations for regularly-scheduled and special events. Selects,orders and stocks all necessary building maintenance supplies and equipment. Operates tools and equipment and participates in performing work assigned when that participation contributes effectively to the overall achievement of the division goals,schedules,and programs. Ensures division compliance with local, state and federal regulations,including but not limited to OSHA regulations for workplace safety. Develops and recommends annual division budget to supervisor;administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for Facilities Maintenance Workers and Custodians. . Assigns work;provides day-to-day direction,guidance,and correction;monitors attendance and responds to time off requests, ensures appropriate training and professional development,and conducts annual performance reviews. Enforces adopted personnel policies and other HR directives as they relate to division staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with supervisor and human resources staff. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read and interpret documents such as safety rules,operating and maintenance instructions, and procedure manuals. • Ability to utilize common office equipment and machines including computer,printer, copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email and timesheet programs. Ability to learn and utilize building maintenance and HVAC control software. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to interpret a variety of instructions furnished in written,oral,diagram or schedule form. • Ability to define problems,collect data,establish facts,draw valid conclusions and make decisions within area of responsibility. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. • Knowledge of the materials,methods,techniques,tools and equipment used in operating, maintaining,and repairing buildings. • Knowledge of HVAC,plumbing,electrical, and other mechanical systems. • Ability to maintain records and prepare reports pertaining to the area of responsibility and in accordance with federal and state laws and city policies. • Ability to add, subtract,multiply and divide using units of American money and measurement. Ability to calculate figures and amounts with a calculator such as proportions,percentages,area, circumference,and volume. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent plus 5 years of work experience in the maintenance and operation of public or commercial buildings. Valid driver's license. Must possess Minnesota Second Class"C" Boiler's license. Desirable Qualifications Supervisory experience. Post-secondary training or education in a related field. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to stand;walk; sit;use hands to finger,handle, or feel objects,tools or controls;reach with hands and arms, and talk or hear. The employee is occasionally required to climb or balance; stoop,kneel,crouch,or crawl;and smell.The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision,distance vision,color vision,peripheral vision,depth perception, and the ability to adjust focus. While performing the duties of this job,the employee works indoors and outdoors.The employee is occasionally exposed to fumes or airborne particles,toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is usually moderate. City of Shakopee POSITION DESCRIPTION TITLE: Facilities Maintenance Worker DEPARTMENT: Administration REPORTS TO: Facilities Maintenance Supervisor STATUS: Full-Time,Non-Exempt PAY GRADE: 2 APPROVED: SUMMARY Performs a wide variety of general maintenance on government buildings and certain recreation facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs a wide variety of building upkeep and maintenance tasks including simple plumbing repairs, replacement of light bulbs and ballasts,patching and painting walls,and checking fire extinguishers. Performs general maintenance and upkeep on mechanical systems such as changing filters and belts on air handling units,monitoring and maintaining salt in water softeners, and cleaning condenser coils on chillers and air conditioning units. Utilizes facility energy management software to record and look-up data. Performs set-up and tear-down activities for a variety of regularly-scheduled and special events;moves, assembles and reconfigures office furniture;and makes deliveries of large and bulky items to various City buildings. Performs maintenance and upkeep of exterior buildings and grounds such as raising and lowering flags, sweeping walkways,removing snow and ice, and maintaining exterior lights. Assists with annual maintenance activities for recreation facilities,including startup and shut down of the aquatic park and assisting with ice arena ice removal, installation and maintenance. Works as a substitute custodian when assigned.Performs detailed cleaning tasks such as carpet cleaning and floor refinishing. Performs seasonal boileribuilding checks and snow removal duty over weekends and holidays on a rotating basis. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • General knowledge of HVAC,plumbing,electrical,and other mechanical systems. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read and interpret documents such as safety rules,operating and maintenance instructions, and procedure manuals. • Ability to apply commonsense understanding to carry out instructions furnished in written,oral,or diagram form.Ability to deal with problems involving several concrete variables in standardized situations. • Ability to utilize common Microsoft Office programs;plus web-based email and timesheet programs. Ability to learn and utilize building maintenance and HVAC control software. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to operate common commercial cleaning equipment and standard hand tools. QUALIFICATIONS Minimum Qualifications High school diploma(or GED),valid driver's license and two years of related work experience. Desirable Qualifications Minnesota Special Engineer(or above)Boiler Operator's License. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to stand;walk;use hands to finger,handle,or feel objects,tools, or controls;reach with hands and arms; and talk, see and hear. The employee is frequently required to climb or balance and stoop,kneel, crouch,or crawl. The employee is occasionally required to sit and taste or smell. The employee must frequently lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision,color vision, peripheral vision,depth perception,and the ability to adjust focus. While performing the duties of this job,the employee works indoors and outdoors. The employee frequently works near moving mechanical parts and is occasionally exposed to toxic or caustic chemicals and risk of electrical shock. The employee is occasionally exposed to dirty/dusty conditions and loud environments. City of Shakopee POSITION DESCRIPTION TITLE: Custodian DEPARTMENT: Administration REPORTS TO: Facilities Maintenance Supervisor STATUS: Full-Time,Non-Exempt PAY GRADE: 1 APPROVED: SUMMARY Performs routine custodial work in the care and maintenance of City buildings. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs daily cleaning of meeting rooms,office spaces,break rooms,restrooms and lobby areas of assigned buildings. Cleans a variety of flooring surfaces;including vacuuming,sweeping,moping and scrubbing floors. Washes glass entry doors;dusts window sills,countertops,woodwork and meeting room furniture. Collects and disposes of trash from numerous individual receptacles throughout the building. Cleans restrooms including sinks,mirrors,toilets,stall dividers and floors. Empties trash and restocks paper and soap products. Ensures buildings are locked and secured for the night. Picks up trash and debris outside of buildings and on parking lots. Removes snow and ice from building entrances,walkways and stairways and applies salt,sand or snow melt as needed. Cleans,maintains,inventories and stores necessary equipment and supplies for custodial work. Performs light maintenance on buildings and equipment such as,unplugging toilets,and securing loose screws or bolts. Keeps supervisor informed of any operational or maintenance needs observed in assigned buildings. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Knowledge of the materials,methods,techniques,tools and equipment used in cleaning and maintaining buildings. • Ability to read and understand operating instructions and safety rules. • Ability to clearly and professionally communicate ideas and explanations through direct conversation, voicemail and email. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to operate cleaning equipment and small tools. • Ability to work independently without direct on-site supervision. • Ability to apply common-sense understanding to cant'out instructions furnished in written,oral or diagram form. QUALIFICATIONS Minimum Qualifications High school diploma(or GED). 6-12 months custodial experience. Valid driver's license. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to stand and walk;use hands to finger,handle,or feel objects,tools or controls;reach and push with hands and arms, and talk and hear. The employee is occasionally required to climb or balance;stoop,kneel,crouch,or crawl; and smell. The employee must occasionally lift and/or move up to 50 pounds. The employee is required to speak,hear and see in order to share information,receive instructions, and complete cleaning tasks. While performing the duties of this job,the employee generally works indoors,but will occasionally work in outside weather. The employee is occasionally exposed to fumes or airborne particles,toxic or caustic chemicals,heights(ladder),and risk of electrical shock. The noise level in the work environment is usually moderate. SHAKOPEE COMMUNITY DEVELOPMENT Community Development Director Senior Planner Planner Administrative Assistant—Planning Building Official Building Inspector Administrative Assistant - Building City of Shakopee POSITION DESCRIPTION TITLE: Community Development Director DEPARTMENT: Community Development REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: I1 APPROVED: SUMMARY Leads and manages the Community Development Department,consisting of the Planning Division, Building Inspections Division, and coordination of Transit services. Develops comprehensive plans and programs for utilization of land and physical facilities of the City consistent with Council policies, directives, codes and ordinances. Responsible for overseeing all aspects of the Department's operation, including the establishment of an effective organizational structure and management of personnel, equipment,and budgetary resources. ESSENTIAL DUTIES AND RESPONSIBILITIES Oversees and coordinates the preparation of agendas and staff reports for the Planning Commission, Board of Adjustment and Appeals and Transit Advisory Commission. Attends meetings,makes presentations and recommendations. Presents recommendations of these bodies to the City Council and carries out final rulings and decisions as warranted. Leads and coordinates the development of and any necessary revisions to the City's Comprehensive Plan, under the direction of the Planning Commission and City Council. Incorporates local priorities,regional directives,economic conditions and public input regarding the arrangement of land and physical facilities for residential,commercial, industrial,and community uses. Undertakes the review of complex land-use and development plans, or oversees the review of such projects by planning staff. Coordinates the involvement of multiple City departments and partnering agencies in the development and land-use review process. Researches,drafts and recommends new and revised land use regulations,plans,policies,procedures and ordinances to adequately respond to the current development environment and effectively meet the short- term and long-term goals of the City. Interprets and applies zoning codes where there are questions regarding proper interpretation; communicates and explains findings to developers,property owners and the general public. Oversees enforcement of all State and local building codes and rules to insure compliance with Uniform Building Code and other life safety codes through the building inspection staff. Reviews the City's Capital Improvement Program(CIP)for consistency with the adopted comprehensive plan,and ensures that the CIP is reviewed by the Planning Commission. Continuously evaluates the Department's processes and services; developing options for improving or matching services more closely to community needs. Implements adopted changes within the designated timeline and budget. Provides direct and in-direct supervision to all Department employees in accordance with City policies and applicable laws. Responsibilities include selection,development and training of personnel;planning, assigning,and directing work;appraising performance; addressing complaints,resolving problems and taking appropriate disciplinary action when necessary. Develops and recommends annual departmental operating budget and fee schedule;monitors and controls expenditures within approved limits and according to City policies and procedures. Participates in external meetings,seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Represents the department at a variety of regularly scheduled and special City meetings and workshops. Represents the City at a wide variety of local,regional and statewide meetings,workshops and public hearings. Establishes and maintains effective working relationships with other City departments and staff,works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. Oversees administrative functions of the Department,including but not limited to the creation and maintenance of all necessary and appropriate records,in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws; and the timely preparation of all necessary reports,correspondence and memos. Keeps City Administrator advised of developments within the Community Development Department. Performs other related duties as apparent or assigned by City Administrator. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Thorough knowledge of modern principles and methodology of urban planning. • Thorough knowledge of relevant local, state and federal laws. • Ability to communicate ideas and explanations clearly in English, both orally and in writing. • Ability to support department recommendations within a context of objective analytical data and justifiable cost. • Ability to establish and maintain positive,professional working relationships internally with co- workers,subordinates and supervisors and externally with representatives of a wide variety of local, state and federal agencies and organizations. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations, innovate, improvise as necessary,and adapt in a timely fashion. • Ability to plan and develop organizational goals and objectives,take initiative,facilitate organizational change and communicate goals and objectives to Department personnel and the general public. • Ability to assign, instruct,evaluate and prioritize the work of subordinates within the overall framework of department goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's degree in geography,urban planning or closely related field and five years of increasingly responsible municipal planning experience. Desirable Qualifications Master's Degree in a related field from an accredited college or university. Supervisory and budgetary experience. General knowledge of building code and building inspections process. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian, Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Senior Planner DEPARTMENT: Community Development REPORTS TO: Community Development Director STATUS: Full-Time,Exempt PAY GRADE: 8 APPROVED: SUMMARY Senior,professional planning position requiring thorough knowledge of and experience applying planning concepts,principles,and techniques including comprehensive planning, land subdivision and development, and zoning administration. ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews plans and proposals of developers to determine conformance with the Comprehensive Plan and existing ordinances focusing on subdivisions,and planned unit developments,but including conditional use permits,building permits and other similar proposals. Prepares and presents recommendations to boards and commissions on issues affecting land use, community facilities,housing,economic development,the environment,transportation,community facilities,parks and public utilities to assist in the guiding and control of community development and renewal. Researches,reviews and prepares proposed amendments in zoning and other related codes. Reviews and evaluates environmental impact reports applying to specified private and public planning projects and programs. Compiles and analyzes data on economic, social and physical factors affecting land use and prepares or requisitions graphic and narrative reports on data. Prepares statistical tabulations,computations,charts and graphs to illustrate plans and studies in areas such as population,housing,neighborhood planning,transportation and land use. Conducts field surveys and on-site inspections as necessary. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Knowledge of modem principles and methodology of urban planning. • Knowledge of local,state and federal laws and regulations pertaining to land use planning and development. • Knowledge of and ability to use GIS applications to generate maps and modify existing files and databases. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze and interpret professional journals,governmental regulations and legal documents. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to effectively present information and respond to questions from colleagues,elected and appointed officials and the general public. • Ability to define problems,collect data,establish facts, and draw valid conclusions. • Ability to apply mathematical concepts such as exponents, statistical inference,fractions,percentages, fundamentals of plane and solid geometry. • Ability to use and interpret a variety of land use related aerials,maps and site plans;geographic information systems(GIS)data; and a variety of land use and demographic data. • Ability to use common Microsoft Office programs,such as Word,Excel and PowerPoint,as well as web-based email,timesheet and agenda software. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. QUALIFICATIONS Minimum Qualifications Bachelor's degree in geography,urban planning or a closely related field,plus three years of local government planning experience and a valid driver's license. Must be AICP certified at the time of hire or within one-year of employment and maintain certification on an ongoing basis. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions, and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee is occasionally required to make site visits,resulting in occasional exposure to seasonal weather conditions,a variety of terrains,nearby traffic,animals and construction noise/dust. City of Shakopee POSITION DESCRIPTION TITLE: Planner DEPARTMENT: Community Development REPORTS TO: Community Development Director STATUS: Full-Time,Exempt PAY GRADE: 6 APPROVED: SUMMARY Entry-level,professional position requiring an understanding of basic planning and zoning concepts, principles,and techniques including comprehensive planning,land subdivision and development and zoning administration. Includes significant customer service work with the general public as well as administrative tasks related to the tracking and processing of planning projects. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides zoning and land use information,and explains its application to specific circumstances,to members of the public and other City employees in person,over the phone and via email or written letter. Coordinates,tracks and carries out a variety of administrative tasks related to developer's agreements, departmental escrow accounts and securities. Coordinates with staff from various City departments to ensure all necessary documentation and follow through are completed in a timely manner. Reviews applications for building permits for compliance with the City's zoning regulations. Reviews applications for variances,conditional use permits(CUPS),land use and zoning proposals to determine conformance with the City's Comprehensive Plan and City ordinances. Prepares and presents reports to the City's Board of Adjustment Appeals/Planning Commission related to such applications. Conducts field surveys and on-site inspections as necessary to determine compliance with variances,CUP conditions and the City's sign ordinance. Assists with operation of the City's opt-out transit system by generating,filing and tracking various reports and information. Prepares statistical tabulations, computations,charts,graphs and maps to illustrate plans and studies in areas such as population,housing,neighborhood planning,transportation and land use. Prepares and maintains land use, zoning,and other planning-related maps using ARC View or other similar GIS application. Assists the Shakopee Police Department in the disposition of zoning violation cases. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Knowledge of modem principles and methodology of urban planning. • Knowledge of and ability to use GIS applications to generate maps and modify existing files and databases. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze and interpret professional journals,governmental regulations and legal documents. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to effectively present information and respond to questions from colleagues,elected and appointed officials and the general public. • Ability to define problems, collect data,establish facts, and draw valid conclusions. • Ability to apply mathematical concepts such as exponents,statistical inference, fractions,percentages, fundamentals of plane and solid geometry. • Ability to use and interpret a variety of land use related aerials,maps and site plans;geographic information systems(GIS)data;and a variety of land use and demographic data. • Ability to use common Microsoft Office programs, such as Word,Excel and PowerPoint,as well as web-based email,timesheet and agenda software. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Planning or related field,plus one year of experience in a similar or related position and a valid driver's license. Desirable Qualifications Municipal planning experience with a city of similar size and type of development. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian, Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions, and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee is occasionally required to make site visits,resulting in occasional exposure to seasonal weather conditions, a variety of terrains,nearby traffic,animals and construction noise/dust. City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Community Development—Planning REPORTS TO: Community Development Director STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled administrative support for the Community Development Director and other members of the planning staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares,assembles and distributes agendas and packets for meetings of the Board of Adjustments and Appeals,Planning Commission and other groups as assigned. Prepares minutes directly or coordinates preparation of minutes with Recording Secretary. Receives planning-related applications,prepares original file and routes application for review. Researches PID numbers,legal descriptions,lot sizes and ownership for residents,developers,builders and mortgage companies. Prepares and posts public hearing notices,mails to property owners and submits for legal publication. Prepares monthly invoices for the billing of staff time and other costs associated with open case files. Types and prepares a variety of correspondence,memorandums,reports,resolutions,ordinances and other documents,from general instructions or tape dictation,using standard office software. Edits and proofreads written material,makes copies;locates and attaches appropriate files and maps for memos,reports and correspondence prepared by planning staff. Maintains an accurate and efficient filing system for the Planning Division. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. Utilizes document imaging software to scan,store and retrieve a wide variety of planning records and documents. Receives and routes incoming telephone calls and emails, answers questions and provides information to members of the public and other City employees. Sorts and routes incoming departmental mail and prepares outgoing mail. Schedules appointments and meetings. Orders and distributes office supplies. Codes invoices for payment. Serves as back-up to the Administrative Assistant for the Building Division when necessary. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including personal computers,fax machines and copiers. • Ability to use common Microsoft Office programs, such as Word and Excel, as well as web-based email,timesheet and agenda software. • Ability to add, subtract,multiply and divide using units of American money,weight and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read,analyze,and interpret general business journals,periodicals, and simple legal documents. • Ability to apply common sense understanding to carry out instructions furnished in written,oral or diagram form. • Ability to define problems, collect data,establish facts,draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate policies,practices and services of the Planning Division to other City employees and members of the public. • Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and four years of related work experience. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Building Official DEPARTMENT: Community Development-Building REPORTS TO: Community Development Director STATUS: Full-Time,Exempt PAY GRADE: 9 APPROVED: SUMMARY Responsible for carrying out and enforcing the provisions of state law and rule,and City Code that relate to construction and modification of structures within the City. Leads and manages the Building Division through the supervision of employees,preparation of budget requests and coordination with other City departments. ESSENTIAL DUTIES AND RESPONSIBILITIES: Acts as the final interpretive authority for the City relative to implementation and enforcement of the adopted building code. Interprets and applies building codes where there are questions regarding proper interpretation; communicates and explains findings to architects,contractors, and property owners. Undertakes the review and inspection of complex plans and construction projects,or oversees the review and inspection of such projects. Conducts inspections as required, including quality assurance checks of work by division personnel,to ensure conformance with plan approvals,permits,and city performance standards. Establishes and maintains division policies and procedures for record-keeping,inspection scheduling,fee collection,plan review, and enforcement,according to the City's adopted fee schedule,records retention schedule and state data practices law. Oversees the City contract for electrical inspections;maintaining regular communication with contract inspector and providing recommendations for change and/or renewal of contract as necessary. Maintains regular communication with and ensures division cooperation and coordination with other City departments and staff,particularly in the development-related areas of planning,engineering, natural resources and finance;and public safety-related fields of police and fire. Ensures complaints involving building codes and related regulations are investigated and properly enforced, including initiation of appropriate legal action regarding violations that are not corrected. Ensures proper and productive storage and use of data collected for issuance of permits,recordation of inspections and related data,utilizing both general office and specialized division software. Reviews, approves and submits various monthly and quarterly reports regarding building activity within the City. Ensures division compliance with local, state and federal regulations,including but not limited to OSHA regulations for workplace safety. Prepares and recommends annual division budget to supervisor;administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for building inspectors and administrative assistant. Assigns work;provides day-to-day direction,guidance,and correction;monitors attendance and responds to time off requests, ensures appropriate training and professional development,and conducts annual performance reviews. Enforces adopted personnel policies and other HR directives as they relate to division staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with Community Development Director and human resources staff. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES • Comprehensive knowledge of state and local building codes,rules,and regulations. • Ability to enforce ordinances and regulations firmly,tactfully and impartially. • Ability to read and interpret complex and varied building plans, specifications and blueprint; involving architectural,structural,mechanical, electrical, and engineering designs. • Thorough knowledge of all types of building construction materials and methods,and stages of construction when possible violations and defects may be most easily observed and corrected. • Ability to assign, instruct, evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. • Ability to utilize specialized building permit software and common Microsoft Office programs; plus web-based email,calendar and timesheet programs. • Ability to read, analyze,and interpret general business periodicals,professional journals,technical procedures,and governmental regulations. • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to effectively present technical information and respond to questions from the general public, builders and contractors. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to work with mathematical concepts such as probability and statistical inference,and fundamentals of plane and solid geometry and trigonometry. • Ability to calculate figures and amounts such as discounts,interest, commissions,proportions, percentages,area, circumference and volume. • Ability to apply concepts such as fractions,percentages,ratios, and proportions to practical situations. • Ability to define problems, collect data,establish facts, draw valid conclusions and make decisions within area of responsibility. QUALIFICATIONS Minimum Qualifications Must be a Certified Minnesota Building Official and possess a valid driver's license. Requires an Associate's Degree or equivalent from a two-year college or technical school and four years related experience. Desirable Qualifications Bachelor's degree from an accredited college or university.Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit and stand;walk on varied terrain;use hands to finger,handle,or feel objects,tools, or controls;reach with hands and arms; and talk or hear. The employee is frequently required to climb or balance and stoop,kneel,crouch, or crawl. The employee is occasionally required to taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,distance vision,color vision,peripheral vision,depth perception,and the ability to adjust focus. While performing the duties of this job,the employee frequently works near moving construction equipment and in seasonal weather conditions.The employee occasionally works in high,precarious places and is occasionally exposed to wet and/or humid conditions,fumes or airborne particles,toxic or caustic chemicals,extreme cold, extreme heat,risk of electrical shock, and vibration.The noise level in the work environment is usually moderate. City of Shakopee POSITION DESCRIPTION TITLE: Building Inspector DEPARTMENT: Community Development-Building REPORTS TO: Building Official STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY: Performs skilled plan review and inspection of new and existing structures for compliance with and enforcement of building codes,other city ordinances,and contract specifications. ESSENTIAL DUTIES AND RESPONSIBILITIES: Checks and reviews commercial and residential building permits,plans and applications for compliance with building codes and standards,as well as drainage,grading, landscaping and erosion/sediment control. Determines value of proposed building and calculates permit fees and other surcharges. Inspects construction methods and materials for compliance with building codes, contract specifications, and industry standards. Inspects structures and sites for compliance with other city ordinances and life safety regulations. Inspects damaged or deteriorated structures for compliance with building code;records observations and reports to supervisors, owners, contractors and others. Issues correction orders regarding code violations and issues stop work orders in instances where violations are severe or present a danger to the public. Issues citations and correction orders when necessary to enforce compliance with building codes and related regulations;testifies in court if applicable,producing documents and records regarding inspection results. Explains and interprets building codes,other city ordinances and contract specifications to contractors, property owners and the public upon request. Recommends corrective measures for code violations and may also instruct or make recommendations to novice-level persons in construction projects. Maintains records and creates reports based on observations made during inspections and investigations, with regard to building code compliance,other city ordinances, contract specification,permit work,and complaints. Investigates complaints regarding city ordinances,the building code, contractor licensing and other code issues. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Comprehensive,knowledge of state and local building codes,rules,and regulations. • Ability to enforce ordinances and regulations firmly,tactfully and impartially. • Ability to read and interpret building plans, specifications and blueprints;involving architectural, structural,mechanical,electrical,and engineering designs. • Knowledge of all types of building construction materials methods and workmanship. • Ability to utilize common office equipment and machines including computer, printer,copier and fax machine. • Ability to utilize specialized building permit software and common Microsoft Office programs;plus web-based email, calendar and timesheet programs. • Ability to read,analyze, and interpret general business periodicals,professional joumals,technical procedures,and governmental regulations. • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to effectively present technical information and respond to questions from the general public, builders and contractors. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to work with mathematical concepts such as probability and statistical inference,and fundamentals of plane and solid geometry and trigonometry. • Ability to calculate figures and amounts such as discounts,interest, commissions,proportions, percentages,area,circumference and volume. • Ability to apply concepts such as fractions,percentages,ratios, and proportions to practical situations. • Ability to define problems,collect data, establish facts, draw valid conclusions and make decisions within area of responsibility. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and a valid driver's license. Minnesota Building Official Certification and two years of related on-site experience in building construction, engineering or design or a closely related field. Desirable Qualifications Associates' degree in a construction related field from an accredited college, university of technical school.Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit and stand;walk on varied terrain;use hands to finger,handle,or feel objects,tools, or controls;reach with hands and arms; and talk or hear. The employee is frequently required to climb or balance and stoop,kneel,crouch, or crawl. The employee is occasionally required to taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,distance vision, color vision,peripheral vision, depth perception,and the ability to adjust focus. While performing the duties of this job,the employee frequently works near moving construction equipment and in seasonal weather conditions. The employee occasionally works in high,precarious places and is occasionally exposed to wet and/or humid conditions,fumes or airborne particles,toxic or caustic chemicals,extreme cold,extreme heat,risk of electrical shock,and vibration.The noise level in the work environment is usually moderate. City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Community Development-Building REPORTS TO: Building Official STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides front-line customer service to the public and skilled administrative support to the Building Official and other members of the building inspections staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the issuance of building permits and other related permit processes; accepts applications, checks for completeness,routes applications to all affected departments for review; computes permit fees; assigns permit number and notifies applicant when process is complete. Provides customer service in-person, over the phone and via email to property owners,builders and contractors regarding building permit applications, forms and timelines. Assists contractors with e-permit program. Schedules inspections;coordinates inspection tickets and inspection activity with inspectors as needed. Enters permits and inspection records,including those completed by the contract Electrical Inspector, into the division's software program and associated files. Sets up and maintains property identification(PID)files;building,electrical,plumbing and other files related to the issuance of permits and inspections reports. Updates and monitors Certificate of Occupancy(CO)deposits and prepares payment voucher request upon final inspection and issuance of CO. Calculates and completes various monthly and quarterly reports,including but not limited to the Building Activity Summary, SAC Report, State Surcharge Report, and Department of Commerce report.Copies and distributes information as appropriate. Types and prepares a variety of correspondence,memorandums,reports, and other documents,from general instructions or tape dictation,using standard office software. Maintains an accurate and efficient filing system for the Building Division. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. Utilizes document imaging software to scan,store and retrieve a wide variety of building records and documents. Receives and routes incoming telephone calls and emails, answers questions and provides information to members of the public and other City employees. Sorts and routes incoming departmental mail and prepares outgoing mail. Orders and distributes office supplies. Serves as back-up to the Administrative Assistant for the Planning Division when necessary. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to work with the public in a friendly,tactful manner. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Knowledge of and ability to operate common office equipment including personal computers, fax machines and copiers. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. • Ability to master building permit software and processes for data entry,retrieval,routing and reporting. • Ability to add, subtract,multiply and divide using units of American money,weight and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English,spelling,and punctuation. • Ability to read, analyze,and interpret general business journals,periodicals, and simple legal documents. • Ability to apply common sense understanding to cant'out instructions furnished in written,oral or diagram form. • Ability to define problems, collect data,establish facts,draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate policies,practices and services of the Building Division to co-workers and members of the public. • Ability to respond to common inquiries or complaints from customers,regulatory agencies, or members of the business community. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and four years of related work experience. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. SHAKOPEE FINANCE Finance Director/City Clerk Accountant Accounting Clerk Deputy City Clerk Administrative Assistant Office Assistant City Hall receptionist City of Shakopee POSITION DESCRIPTION TITLE: Finance Director/City Clerk DEPARTMENT: Finance REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: 11 APPROVED: SUMMARY Responsible for the effective and efficient management of the City's financial assets and activities in accordance with state law and industry standards. Carries out the statutory functions of the position of City Clerk and oversees the administration of elections and municipal licensing. Responsible for overseeing all aspects of the Department's operation,including the establishment of an effective organizational structure and management of personnel,equipment,and budgetary resources. ESSENTIAL DUTIES AND RESPONSIBILITES Plans and coordinates preparation of the City's annual operating budget and long-tern capital improvement plan. Provides analysis of budget alternatives for the most effective and efficient utilization of resources available to the City. In conjunction with the City Administrator and City Council, establishes policies,goals and objectives, designed to achieve the City's short-term and long-term financial goals and objectives. Monitors and reports on progress in achieving goals. Develops,recommends, implements and monitors plans, objectives and procedures for conduct of the City's financial operations to meet all accounting and reporting requirements. Supervises the processing of accounts payable and accounts receivable,reconciles bank and investment accounts. Ensures proper recording and reporting of financial items to ensure timely,accurate and complete information on City financial position. Calculates and determines property tax levies and estimated impacts; submits required levy information to the county and state. Maintains and updates the City's debt service position for use in budget preparation,the setting and/or cancelling of levies,and determinations regarding debt refinancing and refunding. Monitors and controls cash flow and investments for the City in accordance with established guidelines to achieve optimum utilization of cash,reduce idle funds and increase return on investment. Develops and implements procedures to ensure strong internal controls for cash,receivables,payables and other accounting transactions, in order to reduce the risk of theft and/or fraud. Develops financial projections and recommends rates for sanitary sewer,storm drainage and internal service funds. Serves as the primary liaison for the City's annual,external audit;providing information,documentation and coordination as requested by the auditor. Consults with financial advisors and government agencies to determine and recommend financing methods for operations and projects. Works closely with fiscal consultants on the preparation and administration of new bond issues for City indebtedness,as well as incentive programs, such as tax increment financing and tax abatement projects. Coordinates and oversees the City's purchasing and expense policies and practices. Coordinates the City's property,liability and worker's compensation insurance coverage. Serves as a representative to the Shakopee Fire Relief Association Board. Serves as Clerk to the City Council and Secretary to the Economic Development Authority(EDA); ensures the recording of all meetings and official proceedings; and supervises the preparation of minutes and other official documents. Oversees development and implementation of a comprehensive records management system so that City records are effectively and efficiently maintained in compliance with state law. Oversees the administration of elections and the municipal licensing process. Directs and manages official notification requirements for the City,ensuring that all notices,ordinances, resolutions,and other documents are posted,recorded, and published in conformance with existing federal, state and/or local laws, policies and procedures. Executes deeds,contracts, agreements, and other legal documents after ensuring they are accurate and recordable and meet the intentions of the City Council. Provides direct supervision to all Finance Department employees in accordance with City policies and applicable laws. Responsibilities include selection,development and training of personnel;planning, assigning, and directing work;appraising performance;addressing complaints,resolving problems and taking appropriate disciplinary action when necessary. Develops and recommends annual departmental operating budget. Monitors and controls expenditures within approved limits and according to City policies and procedures. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field,industry best practices,new technologies and potential improvements. Represents the department at a variety of regularly scheduled and special City meetings and workshops. Establishes and maintains effective working relationships with other City departments and staff,works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. Oversees administrative functions of the Department,including but not limited to the creation and maintenance of all necessary and appropriate records, in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws; and the timely preparation of all necessary reports,correspondence and memos. Keeps City Administrator advised of developments within the Finance Department. Performs other related duties as apparent or assigned by the City Administrator. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Thorough knowledge of principles and procedures of public sector financial record keeping and reporting. • Thorough knowledge of current municipal accounting practices and procedures. • Thorough knowledge of relevant local, state and federal laws. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to establish and maintain positive,professional working relationships internally with co- workers, subordinates and supervisors and externally with representatives of a wide variety of local, state and federal agencies and organizations,as well as private entities. • Ability to work with the public in a friendly,tactful manner. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to effectively organize and present financial and budgetary information to elected officials, City staff and members of the public. • Ability to effectively respond to a wide variety of inquires or complaints from regulatory agencies, elected officials, City staff and the public. • Ability to prepare complex reports and correspondence,using proper grammar, spelling and punctuation. • Ability to read,analyze,and interpret a wide range of documents including City policies,financial reports, state statutes and legal documents. • Ability to support department recommendations within a context of objective analytical data and justifiable cost. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations, innovate, improvise as necessary,and adapt in a timely fashion. • Ability to plan and develop organizational goals and objectives,take initiative,facilitate organizational change and communicate goals and objectives to Department personnel and the general public. • Ability to assign,instruct, evaluate and prioritize the work of subordinates within the overall framework of department goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in finance, accounting,business administration or closely related field,and five years of increasingly responsible local government finance/accounting experience. Desirable Qualifications Master's Degree in a related field and/or completion of the Certified Public Finance Officers(CPFO) program. Supervisory experience. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Accountant DEPARTMENT: Finance REPORTS TO: Finance Director/City Clerk STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY Professional accounting position responsible for performing and coordinating a wide range of financial accounting and reporting activities. Manages daily accounting responsibilities and supports annual functions such as budget and audit preparation. ESSENTIAL DUTIES AND RESPONSIBILITIES: Coordinate daily accounting activities and general ledger preparation to ensure timely and accurate financial data. Balance/reconcile various general ledger accounts,bank statements and subsidiary schedules. Prepare monthly journal entries and other regular financial reports.Monitor and maintain bank account cash balance on a daily basis. Oversee the receipting process,City-wide,ensuring consistent procedures and practices that conform with GAAP standards. Integrates receipting with document imagining process for future retrieval and documentation. Coordinate and assist with the preparation of annual financial audit work papers and the Comprehensive Annual Finance Report(CAFR), in accordance with Governmental Accounting Standards Board(GASB) regulations, for the City of Shakopee, Southwest Metro Drug Task Force and other entities for which the City serves as fiscal agent. Assist in the preparation of the City's annual operating budget and five-year capital improvement plan. Provide working budget documents and financial assistance to departmental budget preparers. Prepare summaries,projections and analysis for the completion of annual budget document and assist with completion and publication of the final budget document. Develop and review monthly membership and insurance reimbursement reports for Community Center operations;ensure timely and accurate compliance with state and industry reporting standards. Monitor budget to actual revenue and expenditures throughout the year. Prepare monthly,quarterly and annual financial reports for individual departments and the City Council. Prepare and reconcile monthly reports on escrow and project accounts for departmental review and action. Maintain the Fixed Asset Records,balance to General Ledger and prepare schedules for audit. Review departmental practices and procedures to ensure adequate segregation of duties and compliance with recommended audit practices. Provide back-up for accounts payable and accounts receivable functions. Calculate and reconcile fuel tax and sales tax and submit by electronic transfer. Coordinate financial record retention activities. Perform other related duties as apparent or assigned. KNOWLEDGE, SHILLS& ABILITIES REQUIRED • Thorough knowledge of current municipal accounting practices and procedures. • Extensive knowledge of Microsoft Office as well as considerable experience and ability to adapt to computerized accounting systems. • Knowledge of methods and techniques of setting up and maintaining a variety of accounts. • Knowledge of principles and procedures of public sector financial record keeping and reporting. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to interpret and follow an extensive variety of instructions in written,oral, diagram or schedule form. • Ability to define problems,collect data,establish facts, and draw valid conclusions. • Ability to comprehend and communicate policies,practices and services of the Finance Department to fellow City employees and members of the public. • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to prepare reports and correspondence,that conform to prescribed style and format and to apply proper English, spelling,and punctuation. • Ability to read and interpret accounting statements,financial reports and related documents. • Knowledge of and ability to operate common office equipment including personal computers,ten- key,fax machines and copiers. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in Accounting,Finance or closely related field and three years of professional experience in governmental accounting and finance. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Accounting Clerk DEPARTMENT: Finance REPORTS TO: Finance Director/City Clerk STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Skilled administrative position performing accounts payable, accounts receivable, special assessment and other general accounting duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Processes accounts payable. Receives purchases orders, invoices and vouchers from all City departments, reviewing for content, completeness and accuracy. Enters and processes payments using accounting software, scans and stores documentation electronically,and prints and distributes checks and reports. Performs accounts receivable activities.Reviews invoice requests for processing.Enters and generates invoices from various departments using accounting software,scans and stores documents electronically. Reviews unpaid invoices and follows up on delinquent accounts,sends monthly statements to customers, places collection calls on past due accounts. Applies special assessment payments using the property data system software. Updates monthly payment transactions and provides timely payment information to the County. Balances new and previous special assessment rolls to the general ledger,special assessment system and the County reporting system. Finalizes assessment rollovers to the county for collection on property taxes. Assists residents with questions and outstanding balance inquires. Develops financial reports and accompanying memos for City Council agendas as assigned. Assists and serves as a back-up to the Accountant. Performs general accounting, data-entry and miscellaneous office tasks. Maintains accounting documents electronically in accordance with applicable records retention and data privacy laws. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including personal computers,ten- key, scanners,fax machines and copiers. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. • Ability to master the City's financial software for use in processing accounts payable and receivable. • Ability to add,subtract,multiply and divide using units of American money and measurement. • Ability to apply mathematical concepts in practical problem solving situations such as fractions, percentages ratios and proportions. • Knowledge of basic accounting procedures and intemet transactions. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read,analyze,and interpret documents such as City policies,financial reports and simple legal documents. • Ability to apply common sense understanding to carry out instructions furnished in written,oral or diagram form. • Ability to define problems,collect data,establish facts,and draw valid conclusions. • Ability to comprehend and communicate policies,practices and services of the Finance Department to fellow City employees and members of the public. • Ability to use discretion relating to work material and assignments and to exercise appropriate judgment in their release or presentation. QUALIFICATIONS Minimum Qualifications Associate's degree in accounting or closely related field and two years of accounts payable experience. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Sh akopee POSITION DESCRIPTION TITLE: Deputy City Clerk DEPARTMENT: Finance REPORTS TO: Finance Director/City Clerk STATUS: Full-Time,Non-Exempt PAY GRADE: 5 APPROVED: SUMMARY Advanced administrative position working under the direction of the City Clerk to organize and maintain a wide range of City records and manage the City's licensing and elections processes. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintains, organizes and secures official records of the City. Executes, posts,publishes and records documents,notices and contracts as required. Ensures compliance with Minnesota Data Practices Act, and state and City record retention policies. Processes new and renewal applications for various City licenses, including,but not limited to,alcohol, tobacco,taxi cab and massage therapy licenses. Works with the Police Department regarding license violations and penalties. Manages the election process on behalf of the City,including the recruitment and training of election judges;designation and set-up of polling places;preparation of ballots;testing of voting machines;and reporting of results. Ensures coordination with Scott County elections staff and compliance with Minnesota election law. Develops and recommends policies and procedures for the management of records in the City's electronic document management system. Trains other City employees,resolves problems and recommends improvements regarding the system. Coordinates preparation of City Council agendas and supporting documents. Works with other City employees and the City Attorney to ensure appropriate structure and language for Council actions, resolutions and ordinances. Reviews, accepts or rejects, and tracks proof of insurance for license holders and contractors doing business for or on behalf of the City. Assists with public bidding processes as requested or directed,including the publishing of notices, opening of bids, and receipt and release of bonds. Provides information,explanation,and assistance to the public and other employees on a wide range of City policies and procedures. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Ability to read,analyze, and interpret documents such as City policies, state statutes and simple legal documents. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including personal computers, scanners,fax machines and copiers. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email,timesheet and agenda software. • Ability to master the City's software programs for electronic records management and creation of meeting agenda packets. • Ability to add, subtract,multiply and divide using units of American money and measurement. • Ability to apply mathematical concepts in practical problem solving situations such as fractions, percentages ratios and proportions. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to apply common sense understanding to cant'out instructions furnished in written,oral or diagram form. • Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community. • Ability to comprehend and communicate policies,practices and services of the City Clerk's division to fellow City employees and members of the public. • Ability to maintain confidentiality as required by the Minnesota Data Practice Act,use discretion relating to work material and assignments,and exercise appropriate judgment in the release or presentation of information. • Ability to respond to common inquiries or complaints from customers,regulatory agencies, or members of the business community. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to interpret an extensive variety of instructions in written,oral,diagram or schedule form. QUALIFICATIONS Minimum Qualifications Associates Degree in business administration or closely related field and three years of municipal administrative experience. Completion of Minnesota Municipal Clerk's Institute program within the first three years of employment. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee SOB DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Finance REPORTS TO: Finance Director/City Clerk STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled administrative support to the Finance Department. ESSENTIAL DUTIES AND RESPONSIBILITIES Types and prepares a variety of correspondence,memorandums,reports,resolutions, ordinances and other documents, from general instructions or tape dictation,using standard office software. Edits,proofreads, copies and collates a wide variety of written material,including financial reports, business correspondence,and Council memos. Maintains an accurate and efficient filing system for the Finance Department. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. Attends meetings of the City Council and Economic Development Authority,takes notes and prepares official meeting minutes. Assists Department staff with the development and maintenance of a wide variety of spreadsheets, documents and records related to the City audit, budget and other financial transactions. Utilizes document imaging software to scan,store and retrieve a wide variety of departmental records and documents Prepares and reconciles cash drawer for City Hall payment center,reviews and balances daily cash receipts,and prepares deposits for bank. Checks daily deposits from Recreation Center, ensuring reconciliation of cash,coin and checks. Processes Community Center monthly insurance reimbursements;verifies ACH payments and accounts for reimbursements. Provides information, and assistance to a wide range of City staff and the general public through telephone,email,and verbal communications. Manages workflow within Winscribe transcription program;names,downloads and routes digital audio files as appropriate. Sorts and routes incoming departmental mail and prepares outgoing mail. Receives and routes incoming telephone calls and emails,answers questions and provides information to members of the public and other City employees. Responsible for City Hall postage machine. Orders and stocks office supplies,letterhead and business cards for City Hall departments and staff. Serves as secondary back-up for the City Hall receptionist when necessary. Performs other related duties as apparent or assigned. KNOWLEDGE, SKILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including personal computers,ten- key, fax machines and copiers. • Ability to use common Microsoft Office programs, such as Word and Excel, as well as web-based email,timesheet and agenda software. • Ability to add, subtract,multiply and divide using units of American money and measurement. • Ability to apply mathematical concepts in practical problem solving situations such as fractions, percentages ratios and proportions. • Knowledge of basic accounting procedures and internet transactions. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English,spelling, and punctuation. • Ability to read,analyze,and interpret documents such as City policies, financial reports and simple legal documents. • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. • Ability to define problems, collect data, establish facts, draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate policies,practices and services of the Finance Department to fellow City employees and members of the public. • Ability to use discretion relating to work material and assignments and to exercise appropriate judgment in their release or presentation. • Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and four years of related work experience. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) Local government and/or bookkeeping/accounting experience. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger, handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Office Assistant DEPARTMENT: Finance REPORTS TO: Finance Director/City Clerk STATUS: Full-Time,Non-Exempt PAY GRADE: 3 APPROVED: SUMMARY Performs varied records management duties for the Finance Department and City Clerk's division, including scanning and electronic indexing of a wide range of documents and assisting fellow City employees and the public with the retrieval of City documents and records. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintains an accurate and efficient filing system for a variety of records and correspondence to assure prompt retrieval of information as required,both manually and electronically.Assists with the regular purging of city records in accordance with applicable legal regulations and the City's retention schedules. Responsible for scanning and indexing city records within the City's document imaging system, coordinating the scanning of documents by fellow Department staff,and assisting various City departments with training and start-up of scanning projects. Assists fellow City employees in locating and retrieving current and historical City documents and records. Responds to the public's requests for information,in compliance with the Minnesota Data Practices Act. Reviews and reconciles standard, daily financial transactions under the direction of the City's Accountant. Serves as a regular back-up for the City Hall receptionist,covering daily breaks and absences. Assists with various procedures required for the conduct of municipal and state elections. Serves as a backup to the Deputy City Clerk with tasks related to licensing,agenda preparation and recording of documents and records retrieval. Delivers mail to the post office on a daily basis, or as needed. Performs a wide range of clerical and administrative tasks to support the efficient operation of the Finance Department. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including personal computers,fax machines and copiers. • Ability to use common Microsoft Office programs, such as Word and Excel, as well as web-based email,timesheet and agenda software. Ability to learn document imagining software. • Ability to add, subtract,multiply and divide using units of American money,weight and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English,spelling,and punctuation. • Ability to read, analyze,and interpret general business journals, periodicals,and simple legal documents. • Ability to apply common sense understanding to carry out instructions famished in written,oral or diagram form. • Ability to comprehend and communicate policies,practices and services of the Finance Department and respond to common inquiries or complaints from the public. • Ability to use discretion relating to work material and assignments and to exercise appropriate judgment in their release or presentation. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and two years of related work experience. Desirable Qualifications Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). Previous experience with a municipal or county government and/or with electronic records imaging. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: City Hall Receptionist DEPARTMENT: Finance REPORTS TO: Finance Director/City Clerk STATUS: Full-Time,Non-Exempt PAY GRADE: 1 APPROVED: SUMMARY Provides customer service in-person and over the phone to members of the public and visitors to City Hall. Performs basic administrative support tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES Answers incoming telephone calls,determines purpose of callers,and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers calls to voicemail when necessary. Answers questions about organization and provides callers with address,directions, and other commonly requested information. Welcomes on-site visitors, determines nature of business,and announces visitors to appropriate personnel. Receipts all payments for permits,fees and miscellaneous charges to proper account, utilizing accounting software. Counts and balances cash with receipts and prepares daily bank deposit. Scans receipts, permits and other documents into Laserfiche system. Receives,sorts,and routes incoming mail, faxes and deliveries. Performs general clerical duties such as alphabetizing and sorting files,data entry and scanning at the request of various Departments. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Ability to meet and greet the public, interpret questions and requests,and effectively and accurately present information to customers,the public, and other employees of the organization. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. Ability to learn receipting software used for payment of licenses and permits and scanning software used for document imaging. • Knowledge of and ability to operate common office equipment including personal computers,fax machines,transcription devices and copiers. • Ability to type and input data accurately. Knowledge of and ability to apply proper English,spelling, and punctuation. • Ability to read and comprehend simple instructions,correspondence, and memos. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to professionally and efficiently operate a multi-line telephone system and to accurately record and relay written and verbal messages. • Ability to add, subtract,multiply and divide and calculate percentages using units of American money. • Ability to learn the geography of Shakopee,including the location of important buildings and the street system. • Ability to apply commonsense understanding to carry out instructions furnished in written,oral, or diagram form. • Ability to deal with problems and make decisions based on established rules and procedures. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED),a valid driver's license and one year of related work experience. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDUIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. SHAKOPEE FIRE Fire Chief Fire Marshal Firefighter Office Assistant City of Shakopee POSITION DESCRIPTION TITLE: Fire Chief DEPARTMENT: Fire REPORTS TO: City Administrator PAY GRADE: 11 STATUS: Full-Time,Exempt APPROVED: SUMMARY The Fire Chief is responsible for delivering an effective and efficient program of fire prevention, protection and suppression services to residents,businesses and visitors. Leads and manages a multi- station department of full-time and paid-on-call staff in providing effective response to a wide range of emergency and rescue incidents. Responsible for overseeing all aspects of the Department's operation, including the establishment of an effective organizational structure and management of personnel, equipment,and budgetary resources. ESSENTIAL DUTIES AND RESPONSIBILITIES Establishes policies,goals and objectives,in conjunction with the City Administrator and City Council, designed to provide high-quality, cost-effective fire prevention and suppression services to residents and businesses within the Shakopee Fire District. Continuously evaluates services provided by the Fire Department and develops options for improving services or matching services more closely to community needs. Develops and recommends long-range plans for firefighting equipment,personnel and facilities designed to meet the changing needs of the community and the department. Implements approved plans within the designated timeline and budget. Provides direct and in-direct supervision to all Fire Department employees in accordance with City policies and applicable laws. Responsibilities include selection,development and training of personnel; planning,assigning,and directing work;appraising performance;addressing complaints,resolving problems and taking appropriate disciplinary action when necessary. Responds to emergency calls and oversee firefighters at scene when necessary and appropriate;in conjunction with scene commander,determines need for mutual aid response. Ensures the proper training of all department personnel and oversees the acquisition,utilization and proper maintenance of all departmental equipment. Develops and recommends annual departmental operating budget, fees and capital improvement program. Monitors and controls expenditures within approved limits and according to City policies and procedures. Establishes and maintains mutual aid agreements, effective working relationships and open lines of communication with neighboring fire departments and other area emergency service agencies; cooperates with surrounding communities and State and Federal agencies as necessary to protect lives and property. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Represents the department at a variety of regularly scheduled and special City meetings and workshops. Establishes and maintains effective working relationships with other City departments and staff;works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. Oversees administrative functions of the Department, including but not limited to the creation and maintenance of all necessary and appropriate records, in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws; and the timely preparation of all necessary reports,correspondence and memos. Keeps City Administrator advised of developments within the Fire Department. Performs other related duties as apparent or assigned by the City Administrator. KNOWLEDGED,SHILLS&ABILITIES REQUIRED • Thorough knowledge of modern fire suppression and prevention activities and tactics. • Thorough knowledge of fire codes and other applicable local,state and federal laws. • Ability to communicate ideas and explanations clearly in English, both orally and in writing. • Ability to establish and maintain positive,professional working relationships internally with co- workers,subordinates and supervisors and externally with representatives of a wide variety of local, state and federal agencies and organizations. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations, innovate,improvise as necessary,and adapt in a timely fashion. • Ability to respond as a leader and make command decisions in emergencies requiring the use of sound judgment and decisive actions. • Ability to plan and develop organizational goals and objectives,take initiative,facilitate organizational change and communicate goals and objectives to Department personnel and the general public. • Ability to support department recommendations within a context of objective analytical data and justifiable cost. QUALIFICATIONS Minimum Qualifications Ten years of firefighting experience, at least five of which must have been in a supervisory or command role. Must have Associates Degree in fire science,public administration,or a related field from an accredited college,university or vocational school or obtain one within five years of hire. Must possess a valid driver's license,Minnesota State Firefighter 1 &Firefighter 2 Certification, Minnesota First Responder or EMT Certification and a Hazardous Awareness and Operations Certification. Must have ability to obtain and maintain a Minnesota State Firefighter's License. Within six months of employment,must reside within a 30 minute response time of Shakopee Fire Station 1. The Fire Chief must submit to and pass the same annual physical examination required of the Department's firefighters. Desirable Qualifications Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS This position will work primarily in an office environment,but must also have the ability to respond to a wide-range of emergency scenes. Potential for exposure to inclement weather,hazardous materials, confined spaces,and extreme noise,heat and humidity. Must be able to work for long periods of time, requiring sustained physical activity,intense concentration and the ability to make decisions under pressure. Hours of work will extend beyond normal office hours,including meetings and response to fire calls. Requires normal vision,with or without correction. Requires near acuity,far acuity depth-perception, field of vision and focusing. Ability to see gauges on fire trucks and equipment and ability to see in low light emergency settings while wearing face mask. Requires normal hearing,including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios and through SCBA masks at the scene of an emergency. Must be able to perform the following,while wearing full turn-out gear(pants,jacket,helmet,face mask, gloves and boots)plus SCBA tank and equipment: o Walk moderate distances, run short distances,ascend and descend stairs and ladders,crouch, crawl and balance. Reach and lift overhead. Twist and turn at waist,neck,hips,knees and shoulders. o Ability to lift and carry ladders,hose bundles,hand and power tools weighing up to 50 lbs. Ability to drag a person of 180 lbs. at least 100 feet and team lift a stretcher carrying a person weighing 180 lbs. o Upper body,hand and grip strength to open and close hydrant valves and make hose connections. Ability to pick,pinch or otherwise use fingers to manipulate items such as SCBA valves and apparatus controls and to tie knots. City of Shakopee POSITION DESCRIPTION TITLE: Fire Marshal DEPARTMENT: Fire REPORTS TO: Fire Chief PAY GRADE: 7 STATUS: Full-Time,Non-Exempt APPROVED: SUMMARY Responds to emergency calls for service;saves lives through rescue from fire or other hazardous environments;and applies a range of fire suppression methods to prevent,control and stop property damage. Other duties include administration of fire safety codes and standards,investigation of fires, coordination of public outreach programs, approval of burning permits and provision of fire prevention education. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Responds to fire and/or emergency scenes quickly and safely,and with the proper equipment per department standard operating guidelines. • Rescues individuals from fires and other emergency situations. Evacuates occupants and assists them to safety. Administers CRP and First Aid as necessary. • Extinguishes fires. Place hoses and ladders,operate pumps,direct streams of water,uses other extinguishing agents as appropriate,and ventilates structures. Operates aerial ladders,fire extinguishers,bars, axes,etc. as needed. • Inspects all commercial and industrial structures, and multiple-family attached dwellings with twelve or more units to ensure that the facilities and structures conform with municipal codes in a manner that will minimize fires and prevent deaths or injuries. • Reviews permits,plans and materials for all new structures,building alterations and changes of use to insure that they effectively conform with fire safety codes and practices. Coordinates this plan review with building code review conducted by the Building Inspection Division. • Directs plan review and issues permits for fire alarm,sprinkler and stand pipe systems. • Inspects in-progress and completed developments for conformance with approved plans,as they related to fire safety. • Investigate fires in corporation with the state fire marshal to determine cause and origin:prepare and maintain fire reports. • Develops and implements fire prevention education programs to ensure public,schools and building owner(s)awareness of the importance of fire safety and conformance with fire safety codes. • Communicates with building owners and occupants regarding violations and methods of correction necessary to enforce compliance and initiates corrective action when violations are encountered. • Develop and Maintain building preplans for industrial structures and dwellings with twelve or more living units. • Prepares comprehensive reports on fires to facilitate actions to minimize or eliminate future fires of a similar nature. • Coordinates inspections with building inspectors, and reviews Certificates of Occupancy. • Keeps Fire Chief informed promptly of matters which are important to the City's interests or the public health, safety and welfare. • Serves on various committees for the development or modification of fire codes that will effectively guarantee the safety of the public and attends staff and council meetings when required. • Attends regular and assigned training,drills and meetings to maintain and upgrade firefighting and emergency response skills and facilitate communication within and beyond the Department. • Responds to emergency call backs when off-duty. • Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS,AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read and comprehend written instructions,manuals and training guides. • Ability to speak effectively with individuals or groups. • Ability to complete written reports using proper spelling,grammar and punctuation. • Ability to develop and maintain positive, professional working relationships with co-workers, supervisors and fellow City employees and to interact with the public in a friendly,tactful manner. • Ability to calculate figures and amounts such as discounts, interest,commissions,proportions, percentages, area,circumference and volume. • Thorough knowledge of all types of building construction materials and methods, and stages of construction when possible violations and defects may be most easily observed and corrected. • Knowledge of state and local building codes,rules,regulations and relevant rules. • Ability to enforce ordinances and regulations firmly,tactfully and impartially. • Ability to perform building construction inspection and read and interpret plans, specifications and blueprints. • Ability to utilize common office equipment and machines including computer,printer, copier and fax machine. • Ability to utilize common Microsoft Office programs; plus web-based email,calendar and timesheet programs. • Knowledge of(or ability to learn)the geography of Shakopee,including the location of important buildings and the street system, and surrounding areas. • Ability to safely operate a range of hand and power tools in the performance of duties. General knowledge of mechanical equipment and engines. • Ability to follow procedure, interpret instructions and use logic to solve problems. QUALIFICATIONS: Minimum Qualifications • High School Diploma or equivalent; • Valid Driver's License with a clean driving record; • Ability to obtain and maintain a MN State Firefighter's License; • Post-secondary coursework in fire prevention through an accredited institution; • Four years of related experience including two years in fire inspection; • Shall be certified as Minnesota Fire Service Certification Board Fire Inspector II or obtain within 6 months of appointment; • Annual Passage of Department Medical Exam; • The following certifications(must possess and then maintain throughout employment): • Minnesota or IFSAC Accredited Firefighter II • National Registry EMT • Minnesota Fire Apparatus Operator(FAO) • Hazardous Materials Operations • National Incident Management System(NIMS 100,200&700) Desirable Qualifications • Post-Secondary degree in Fire Science or closely related field. • Conversational verbal language skills in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). • National Incident Management System(NIMS)300&400. PHYSICAL DEMANDS AND WORKING CONDITIONS: • Requires normal vision,with or without correction. Requires near acuity, far acuity depth-perception, field of vision and focusing. Ability to see gauges on fire trucks and equipment and ability to see in low light emergency settings while wearing face mask. • Requires normal hearing,including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios and through SCBA masks at the scene of an emergency. • Must be able to perform the following,while wearing full turn-out gear(pants,jacket,helmet,face mask,gloves and boots)plus SCBA tank and equipment: • Walk moderate distances,run short distances,ascend and descend stairs and ladders, crouch, crawl and balance. Reach and lift overhead. Twist and turn at waist,neck,hips, knees and shoulders. • Ability to lift and carry ladders,hose bundles,hand and power tools weighing up to 50 lbs. Ability to drag a person of 180 lbs. at least 100 feet and team lift a stretcher carrying a person weighing 180 lbs. • Upper body,hand and grip strength to open and close hydrant valves and make hose connections. Ability to pick,pinch or otherwise use fingers to manipulate items such as SCBA valves and apparatus controls and to tie knots. • Exposure to the full range of seasonal weather conditions including heat,cold,wind and precipitation for extended periods of time. • Exposure to extreme fluctuations in temperature while performing firefighting duties and frequent transition from hot to cold and from humid to dry atmospheres. • Work in wet,icy,muddy areas,and uneven terrain. Perform a variety of tasks on slippery,hazardous surfaces such as on roof tops or from ladders. • Operate in environments of high noise, poor visibility,limited mobility,at heights,and in enclosed or confined spaces. • Potential exposure to carcinogenic dusts such as asbestos,toxic substances such as hydrogen cyanide, corrosives, carbon monoxide,or organic solvents either through inhalation or skin contact. Potential exposure to infectious biological agents such as hepatitis B or HIV • Work for long periods of time,requiring sustained physical activity and intense concentration. Perform complex tasks during life-threatening emergencies. • Exposure to sights and smells associated with major trauma and bum victims. • Encounter smoke filled environments, and a variety of physical hazards, damaged structures, moving mechanical equipment, electrical equipment,radiant energy,and possible exposure to explosives. City of Shakopee POSITION DESCRIPTION TITLE: Firefighter DEPARTMENT: Fire REPORTS TO: Fire Chief STATUS: Full-Time,Non-Exempt PAY GRADE: Grade 5 APPROVED: SUMMARY Responds to emergency calls for service;saves lives through rescue from fire or other hazardous environments;and applies a range of fire suppression methods to prevent, control and stop property damage. Participates in pre-fire planning, safety inspections,fire prevention and public education efforts. ESSENTIAL DUTIES AND RESPONSIBILITIES • Responds to fire and/or emergency scene quickly and safely,and with the proper equipment per department standard operating guidelines. • Rescues individuals from fires and other emergency situations. Evacuates occupants and assists them to safety. Administers CRP and First Aid as necessary. • Extinguishes fires. Place hoses and ladders, operate pumps,direct streams of water,uses other extinguishing agents as appropriate, and ventilates structures. Operates aerial ladders,fire extinguishers,bars, axes,etc. as needed. • Performs salvage operations; including removing excess water,shoveling out debris,patching windows and holes,placing tarps and performing other clean-up tasks as directed. • Calmly and professionally communicates with fellow firefighters and superior officers at emergency scenes,using portable two-way radio. Regularly and effectively communicates fire or incident status to superior officers and completes required reports of calls responded to. • Participates in pre-fire planning related to target hazards within the jurisdiction by inspecting, developing and updating building layout records,hazard inventory and other planning tasks to inform possible future firefighting operations. • Performs regular truck inspections. Cleans,reloads and prepares all equipment. Includes refueling vehicles,refilling water tanks,recharging air tanks and extinguishers,washing trucks and hand tools, drying and reloading hoses and other tasks needed to return vehicles and equipment to ready status. • Inspects, maintains and repairs,as necessary, all firefighting equipment,including SCBA units. Completes proper check lists, maintains up-to-date records and reports damaged or improperly functioning equipment. • Attends regular and assigned training,drills and meetings to maintain and upgrade firefighting and emergency response skills and facilitate communication within and beyond the Department. • Assists in fire prevention and public education/outreach duties as assigned. • Assists with fire code and building safety inspections as assigned. • Performs light station maintenance,housekeeping and snow removal duties as assigned. • Responds to emergency call backs when off-duty. • Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. Ability to read and comprehend written instructions,manuals and training guides. Ability to complete written reports using proper spelling,grammar and punctuation. • Ability to develop and maintain positive, professional working relationships with co-workers, supervisors and fellow City employees and to interact with the public in a friendly,tactful manner. • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. Ability to utilize common Microsoft Office programs;plus web-based email,calendar and timesheet programs. • Knowledge of(or ability to learn)the geography of Shakopee, including the location of important buildings and the street system, and surrounding areas. • Ability to safely operate a range of hand and power tools in the performance of duties. General knowledge of mechanical equipment and engines. • Ability to follow procedure,interpret instructions and use logic to solve problems. QUALIFICATIONS: Minimum Qualifications • High School Diploma or equivalent; • Valid Driver's License with a clean driving record; • Ability to obtain and maintain a MN State Firefighter's License; • Annual Passage of Department Medical Exam; • The following certifications(must possess or obtain within twelve months of hire and then maintain throughout employment): • Minnesota or IFSAC Accredited Firefighter II • National Registry EMT • Minnesota Fire Apparatus Operator(FAO) • Hazardous Materials Operations • National Incident Management System(NIMS 100,200&700) Desirable Qualifications • Experience as a paid-on-call or full-time firefighter in a department of similar size,service area and call load. • Post-Secondary education in Fire Science or closely related field. • Conversational verbal language skills in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). • National Incident Management System(NIMS)300&400. PHYSICAL DEMANDS AND WORKING CONDITIONS: • Requires normal vision,with or without correction. Requires near acuity,far acuity depth-perception, field of vision and focusing. Ability to see gauges on fire trucks and equipment and ability to see in low light emergency settings while wearing face mask. • Requires normal hearing, including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios and through SCBA masks at the scene of an emergency. • Must be able to perform the following,while wearing full tum-out gear(pants,jacket,helmet,face mask,gloves and boots)plus SCBA tank and equipment: • Walk moderate distances,run short distances,ascend and descend stairs and ladders, crouch, crawl and balance. Reach and lift overhead. Twist and turn at waist,neck,hips,knees and shoulders. • Ability to lift and carry ladders,hose bundles,hand and power tools weighing up to 50 lbs. Ability to drag a person of 180 lbs. at least 100 feet and team lift a stretcher carrying a person weighing 180 lbs. • Upper body,hand and grip strength to open and close hydrant valves and make hose connections. Ability to pick, pinch or otherwise use fingers to manipulate items such as SCBA valves and apparatus controls and to tie knots. • Exposure to the full range of seasonal weather conditions including heat,cold,wind and precipitation for extended periods of time. • Exposure to extreme fluctuations in temperature while performing firefighting duties and frequent transition from hot to cold and from humid to dry atmospheres. • Work in wet,icy,muddy areas,and uneven terrain. Perform a variety of tasks on slippery,hazardous surfaces such as on roof tops or from ladders. • Operate in environments of high noise,poor visibility, limited mobility, at heights,and in enclosed or confined spaces. • Potential exposure to carcinogenic dusts such as asbestos,toxic substances such as hydrogen cyanide, corrosives, carbon monoxide,or organic solvents either through inhalation or skin contact. Potential exposure to infectious biological agents such as hepatitis B or HIV • Work for long periods of time,requiring sustained physical activity and intense concentration. Perform complex tasks during life-threatening emergencies. • Exposure to sights and smells associated with major trauma and burn victims. • Encounter smoke filled environments,and a variety of physical hazards,damaged structures,moving mechanical equipment,electrical equipment,radiant energy,and possible exposure to explosives. City of Shakopee POSITION DESCRIPTION TITLE: Office Assistant DEPARTMENT: Fire REPORTS TO: Fire Chief PAY GRADE: 3 STATUS: Full-Time,Non-Exempt APPROVED: SUMMARY Provides general administrative support for the Fire Chief and other department staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Enters data for the National Fire Incident Reporting System(NFIRS)into Firehouse Software. Coordinates appointment scheduling for Fire Inspector and provides clerical support for inspection activities and burn permits. Prepares,matches and verifies purchase orders, invoices and vouchers;codes invoices for payment. Receives and routes incoming telephone calls and emails, answers questions and provides information to members of the public and other City employees in a timely and accurate manner. Sorts and routes incoming departmental mail and prepares outgoing mail. Schedules appointments and meetings and registers staff for training. Orders and distributes office supplies. Types and prepares a variety of correspondence,memorandums,reports,resolutions,ordinances and other documents,from general instruction or tape dictation,using standard office software. Makes copies, prepares handouts and sends faxes. Maintains an accurate and efficient filing system for the Fire Department. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including personal computers, fax machines and copiers. • Ability to use common Microsoft Office programs, such as Word and Excel,as well as web-based email,timesheet and agenda software. • Ability to add,subtract,multiply and divide using units of American money,weight and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read,analyze,and interpret general business journals,periodicals, and simple legal documents. • Ability to apply common sense understanding to carry out instructions furnished in written,oral or diagram form. • Ability to comprehend and communicate policies,practices and services of the Fire Department and respond to common inquiries or complaints from the public. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and two years of related work experience. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. SHAKOPEE PARKS, RECREATION & NATURAL RESOURCES Director of Parks, Recreation and Natural Resources Recreation Supervisor—Aquatics, Fitness and Senior Programs Recreation Supervisor—Youth and Adult Programs & Athletics Recreation Supervisor— Ice Arena Operations & Programming Recreation Supervisor—Youth & Teen Programs/Community Center Administrative Assistant Natural Resources technician City of Shakopee POSITION DESCRIPTION TITLE: Director of Parks,Recreation and Natural Resources DEPARTMNET: Parks,Recreation and Natural Resources REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: 11 APPROVED: SUMMARY Leads and manages the Parks,Recreation and Natural Resources Department; including the development and implementation of a broad range of recreation programs; operation of the Community Center,Ice Arena,and Aquatic Park; planning and construction of parks,trails and related facilities,and the development and implementation of natural resource plans,policies and regulations. Responsible for overseeing all aspects of the Department's operation,including the establishment of an effective organizational structure and management of personnel,equipment, and budgetary resources. ESSENTIAL DUTIES AND RESPONSIBILITIES Provides planning,oversight and direction for the delivery of a wide variety of recreation programs and the use,operation, and maintenance of the Community Center,Ice Arena Aquatic Park and Park Facilities. Continuously evaluates the Department's processes and services;developing options for improving or matching services more closely to community needs. Implements adopted changes within the designated timeline and budget. Maintains and updates a Parks Master Plan that is compatible with existing long-range plans for City development.Reviews development applications and site plans to analyze impacts on parks and recreation services and natural resources. Provides planning and direction for natural resource functions,including woodland management, greenway planning,environmental issues, and support for the Environmental Advisory Committee. Coordinates the park planning and design process,taking into account the City's short and long-term needs and public/user input. Oversees development of plans and specifications,project bidding and contract administration. Serves as liaison to Park Maintenance Division of the Public Works Department for the provision of park maintenance activities. Serves as primary Department liaison for the Parks and Recreation Advisory Board. Oversees preparation of agendas,staff memos and meeting minutes. Serves as staff liaison to the Shakopee School District and the Community Education Advisory Board. Represents the Department at a variety of regularly scheduled and special City meetings and workshops. Provides direct and in-direct supervision to all Department employees in accordance with City policies and applicable laws. Responsibilities include selection, development and training of personnel;planning, assigning,and directing work; appraising performance;addressing complaints,resolving problems and taking appropriate disciplinary action when necessary. Develops and recommends annual departmental operating budget and fee schedule; monitors and controls expenditures within approved limits and according to City policies and procedures. Develops and administers proposals, agreements and contracts,leases, and special use permits for facilities and services. Participates in external meetings,seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Establishes and maintains effective working relationships with other City departments and staff;works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. Oversees administrative functions of the Department, including but not limited to the creation and maintenance of all necessary and appropriate records, in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws; and the timely preparation of all necessary reports,correspondence and memos. Keeps City Administrator advised of developments within the Parks,Recreation and Natural Resources Department. Performs other related duties as apparent or assigned by the City Administrator. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Thorough knowledge of recreation and leisure program planning and administration,facilities management,the parks planning and development process,standard personnel functions and supervisory responsibilities, and standard accounting/cash flow management practices. • A broad working knowledge of the municipal platting/subdivision process,as it relates to park dedication and development. • A broad knowledge of park construction;public bidding processes, contract management and project administration practices. • A basic working knowledge of mechanical systems,HVAC, ice refrigeration,pool filtration and circulation systems • A thorough knowledge of woodland management and other natural resource functions. • Ability to read,analyze,and interpret general business periodicals,professional journals, legal documents, and governmental regulations. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to write reports,memos and business correspondence using proper spelling,grammar and punctuation. • Ability to effectively present information in one-on-one and group settings and respond to questions from employees,elected officials and the general public. • Ability to support department recommendations within a context of objective analytical data and justifiable cost. • Ability to establish and maintain positive,professional working relationships internally with co- workers, subordinates and supervisors and externally with stakeholders,community organizations and partnering agencies. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to plan and develop organizational goals and objectives,take initiative, facilitate organizational change and communicate goals and objectives to Department personnel and the general public. • Ability to assign, instruct,evaluate and prioritize the work of subordinates within the overall framework of the City's goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation,park management,public administration or a closely related field,and five years of progressively responsible management and supervisory experience in the field of Park and Recreation Administration. Must possess a valid driver's license. Desirable Qualifications Master's Degree in a related field from an accredited college or university. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian, Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee is occasionally required to work outside in a variety of seasonal weather conditions and walk a variety of terrains to visit development sites and park projects,resulting in occasional exposure to construction noise and dust. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Aquatics,Fitness and Senior Programs REPORTS TO: Parks,Recreation and Natural Resources Director STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for the development and implementation of year-round aquatic programs,fitness programs and senior recreation programs plus operation of the City's Aquatic Park. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and manages operation of the City's outdoor Aquatic Park,including the scheduling and supervising of staff; establishment of policies and procedures,ordering of supplies,marketing and promotion, and the establishment of fees and memberships. Oversees and coordinates the maintenance and operation of the Aquatic Park facility,including its filtration and mechanical systems,water chemistry,cleaning and upkeep,preventative maintenance, repairs and projects. Coordinates seasonal and year-round aquatics programming,including Learn-to-Swim and open swim offerings,utilizing both City and school district facilities. Develops initial program ideas;then designs,implements and evaluates fitness offerings and senior programs. Provides information for brochures,pamphlets,press releases and publications that market programs, activities, and events within areas of responsibilities. Documents,investigates and responds to complaints relating to recreation programs. Prepares and recommends annual division budget and corresponding fees to supervisor;administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training; assigns work; provides day-to-day direction,guidance,and correction; prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Director of Parks,Recreation and Natural Resources and human resources staff. Ensures division compliance with local,state and federal regulations,including but not limited to OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read,analyze,and interpret general business periodicals,professional journals,technical procedures, and governmental regulations • Ability to utilize common office equipment and machines including computer,printer, copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems, collect data, establish facts, draw valid conclusions and make decisions within area of responsibility. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation, leisure services,or related field plus one year of experience coordinating recreation programs. Valid driver's license,current American Red Cross Lifeguard Instructor and Water Safety Instructor certifications. Certified Pool Operator License(or ability to obtain one within first year of employment.) Desirable Qualifications Supervisory experience. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the workspace;use hands to finger, handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The work environment is a mixture of an office setting and work in and around both indoor and outdoor pools. Moderate levels of noise are generated by conversations,phones and other office equipment. The employee regularly works in outside weather conditions during the summer season, including exposure to heat,wind,rain and sun.This position will frequently require a flexible schedule, including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Youth and Adult Programs,&Athletics REPORTS TO: Director of Parks,Recreation and Natural Resources STATUS: Full-Time, Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for the development and implementation of year-round adult and summer youth recreation programs. Serves as liaison and coordinator for youth athletic associations. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, coordinates and implements the Department's numerous summer programs for youth,including youth athletic offerings. Serves as the City liaison to youth and adult sports associations.Provides support for associations by distributing facilities, coordinating administrative requirements such as insurance,budget and participant information,and promoting activities. Works closely with associations to resolve issues and concerns relating to program development and administration. Manages contracts and agreements with the youth and adult athletic associations, School District 720 and Shakopee Area Catholic Schools. Develops initial program ideas;then designs, implements and evaluates year-round recreation programs and events for youth and adults. Coordinates promotion and communication activities for the Department,including preparing the seasonal program guide, advertisements,public announcements,web site information, brochures and flyers. Communicates with the Public Works Department on facility needs and use by the youth and adult athletic associations and recreational programs. Documents,investigates and responds to complaints relating to recreation programs. Prepares and recommends annual division budget to supervisor and participates in establishing fees; administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff applicants and selects for hire; ensures appropriate training;assigns work;provides day-to-day direction,guidance,and correction;and prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Parks,Recreation and Natural Resources Director and human resources staff. Ensures division compliance with local, state and federal regulations, including but not limited to OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation,leisure services, or related field plus one year of experience coordinating recreation programs. Valid driver's license. Desirable Qualifications Supervisory experience. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read,analyze,and interpret general business periodicals,professional journals,technical procedures, and governmental regulations • Ability to utilize common office equipment and machines including computer,printer,copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems, collect data,establish facts, draw valid conclusions and make decisions within area of responsibility. • Ability to assign, instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. The employee regularly works in outside weather conditions,including exposure to heat,wind,rain and sun. This position will frequently require a flexible schedule, including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Ice Arena Operations&Programming REPORTS TO: Parks,Recreation and Natural Resources Director STATUS: Full-Time, Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for supervising the Ice Arena,its programs,activities and events.Aspects of the position include mechanical operations,marketing ice, scheduling and issuing contracts,custodial standards, program development, supervision of part-time and seasonal employees,and budget preparation and monitoring. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and manages operation of the City's Ice Arena, including scheduling and rental of the facility, operation of the pro shop and concession stand,establishment and implementation of operating policies and procedures, and the inventory and ordering of all necessary supplies. Oversees and coordinates the maintenance and operation of the Ice Arena's mechanical equipment. Promotes and facilitates arena activities: developing marketing programs for available ice; investigating and implementing innovative methods for using unscheduled times;managing contracts and invoices for rentals,and tracking and following-up on delinquent payments. Plans,organizes and supervises year-round arena programs, leagues,and special events.Analyzes and evaluates all programs to determine their effectiveness,recognizing needs for improvement or change. Ensures adherence to City procedures for accounting of daily receipts and revenue including rental contracts,pro shop, etc. Supervises and schedules the City's outdoor warming houses.Communicates with the Public Works Department regarding warming house and outdoor rink maintenance or issues. Serves as the Department liaison to the Shakopee Hockey Association, Shakopee High School and other community organizations. Directs and,when necessary, carries out janitorial and cleaning activities,operation of the ice resurfacer, ice edger and other related equipment;and the ticketing, crowd-control, set-up and clean-up for events, tournaments and games. Provides information for brochures,pamphlets,press releases and publications that market programs, activities,and events within areas of responsibilities. Documents,investigates and responds to complaints and concerns relevant to the operation of the arena Prepares and recommends annual division budget and corresponding fees to supervisor;administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training;assigns work;provides day-to-day direction,guidance,and correction;and prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Director of Parks,Recreation and Natural Resources and human resources staff. Ensures division compliance with applicable local, state and federal regulations related to health, safety and environmental protection. This includes,but is not limited to,Environmental Protection Agency rules concerning refrigeration equipment,Minnesota Department of Health requirements concerning air quality and concessions operations,and OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Thorough knowledge of modern standards for ice arena operations and maintenance. • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read and interpret documents such as safety rules,operating and maintenance instructions, and procedure manuals. • Ability to utilize common office equipment and machines including computer,printer, copier and fax machine. • Ability to utilize common Microsoft Office programs;plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to add, subtract,multiply and divide using units of American money,weight and distance. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems, collect data,establish facts,draw valid conclusions and make decisions within area of responsibility. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation,leisure services,or related field plus the equivalent of one year of full- time experience with ice arena operations. Valid driver's license required. Desirable Qualifications Supervisory experience. Mechanical experience relative to an indoor ice arena. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian, Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to stand;walk;use hands to finger,handle,or feel objects,tools,or controls;reach with hands and arms. The employee is sometimes required to climb or balance and stoop,kneel,crouch,or crawl.The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen. The employee is frequently required to lift and/or move up to 50 pounds. While performing the duties of this job,the employee works near moving mechanical parts.The employee regularly works in the cold environment of an indoor ice area and occasionally works in outside weather conditions. The employee is occasionally exposed to toxic or caustic chemicals and risk of electrical shock. The noise level in the work environment is typically moderate. This position will frequently require a flexible schedule, including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Recreation Supervisor AREA OF EMPHASIS: Youth& Teen Programs/Community Center Operations REPORTS TO: Director of Parks,Recreation and Natural Resources STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for Community Center operations,the development and implementation of recreation programs for youth and teens, and the coordination of a wide variety of special events. ESSENTIAL DUTIES AND RESPONSIBILITIES Leads and manages Community Center operations,including the scheduling and supervising of staff, establishment of policies and procedures for facility use and rental,general marketing and promotion,and the establishment of fees and memberships. Develops initial program ideas;then designs,implements and evaluates programs and events for preschoolers,youth and teens. Plans,coordinates and implements a wide variety of special events,often in partnership with sponsoring groups or other community organizations. Includes organization,promotion,staffing,and budgetary management of such events. Leads accessibility efforts related to City facilities and programs; facilities requested adaptations to meet the needs of program participants and to comply with the Americans with Disabilities Act. Provides information for brochures,pamphlets,press releases and publications that market programs, activities,and events within areas of responsibilities. Works collaboratively with Facilities Maintenance staff to maintain the Community Center and address building maintenance needs. Schedules and coordinates the rental and usage of the Huber Park Amphitheater. Documents,investigates and responds to complaints and incidents relating to recreation programs. Prepares and recommends annual division budget to supervisor,participates in establishing related fees, and administers adopted budget consistent with City policies and procedures. Serves as direct supervisor for part-time and seasonal staff. Interviews applicants and selects for hire; ensures appropriate training;assigns work;provides day-to-day direction, guidance,and correction;and prepares work schedule and monitors attendance. Enforces adopted personnel policies and other HR directives as they relate to division staff. Resolves personnel issues and concerns in consultation with Parks, Recreation and Natural Resources Director and human resources staff. Ensures division compliance with local, state and federal regulations, including but not limited to OSHA regulations for workplace safety. Keeps supervisor informed of developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Ability to understand and communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read, analyze,and interpret general business periodicals,professional journals,technical procedures,and governmental regulations • Ability to utilize common office equipment and machines including computer,printer, copier and fax machine. • Ability to utilize common Microsoft Office programs; plus web-based email,timesheet and registration programs. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to develop and maintain positive, professional working relationships with co-workers, subordinates and supervisors. • Ability to interact with the public in a friendly,tactful manner. • Ability to define problems,collect data, establish facts, draw valid conclusions and make decisions within area of responsibility. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. QUALIFICATIONS Minimum Qualifications Bachelor's Degree in recreation, leisure services,or related field plus one year of experience coordinating recreation programs. Valid driver's license. Desirable Qualifications Supervisory experience. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the workspace;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. While performing the duties of this job,the employee occasionally works in outside weather conditions. This position will frequently require a flexible schedule,including evening and weekend work to attend meetings and events and ensure the smooth operation of programs. City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Parks, Recreation&Natural Resources REPORTS TO: Director of Parks,Recreation and Natural Resources STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled administrative support for the Director of Parks,Recreation and Natural Resources and other Department staff. Responsible for the scheduling of City and School District facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the scheduling and use of City facilities for recreational programs,community events,and nonprofit groups. Works closely with various youth and adult sports associations and the local school district to help coordinate the use of City and District 720 facilities. Coordinates the private rental scheduling and special use permits for all City facilities and equipment. Assists the Recreation Supervisor that oversees Youth and Adult Programs and Athletic Associations with the preparation of schedules,facility use,document copying,payment requirements and enrollment tracking. Communicates with the City's Public Works Department and the school district's custodial staff on facility needs by athletic associations,recreational programs,community events and private rentals. Prepares, assembles and distributes agendas and packets for meetings of the Parks and Recreation Advisory Board and Environmental Advisory Commission. Coordinates the HOPE scholarship program for the Department that provides services to citizens in need. Maintains an accurate and efficient filing system for the Department. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. Utilizes document imaging software to scan,store and retrieve a wide variety of records and documents. Receives and routes incoming telephone calls and emails,answers questions and provides information to members of the public and other City employees. Sorts and routes incoming departmental mail and prepares outgoing mail. Codes and submits invoices for payment. Provides back-up to the Department's Office Assistant. Performs other related duties as apparent or assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to respond accurately and professionally to common inquiries or complaints from members of the public. • Knowledge of and ability to operate common office equipment including personal computers, scanners, fax machines and copiers. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email,timesheet and agenda software. • Ability to add, subtract, multiply and divide using units of American money and measurement. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence that conform to prescribed style and format. Knowledge of and ability to apply proper grammar, spelling,and punctuation. • Ability to read, analyze, and interpret general business journals,periodicals,and simple legal documents. • Ability to carry out instructions furnished in written,oral or diagram form. • Ability to define problems, collect data, establish facts,draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate Department policies,practices and services to other City employees and members of the public. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and four years of related work experience. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish, Russian,Hmong, etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and anus. The employees is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Office Assistant DEPARTMENT: Parks,Recreation&Natural Resources REPORTS TO: Director of Parks,Recreation and Natural Resources STATUS: Full-Time,Non-Exempt PAY GRADE: 3 APPROVED: SUMMARY Provides general administrative support and customer service for the Parks,Recreation and Natural Resources Department,with an emphasis on Community Center memberships and program registrations. ESSENTIAL DUTIES AND RESPONSIBILITIES Answers phones and provides information,explanation and assistance to program participants, Community Center members and the general public. Provides administrative support to the Recreation Supervisor for Youth,Teens& Community Center Operations for the operation and management of the Community Center pertaining to registrations and memberships.Makes suggestions to assist with efficient operations. Accepts and processes program registrations and records and tracks participant information using the Department's web-based registration software. Accepts,processes and maintains Community Center memberships. Prepares and sends membership renewal notices. Establishes accounts,tracks participation, and prepares and submits reports for various health insurance reimbursement programs. Prepares,assembles and distributes agendas and packets for meetings of the Parks and Recreation Advisory Board and Environmental Advisory Commission. Receives cash,check and credit card payments,balances with receipts and prepares bank deposit. Collects, sorts,alphabetizes,codes and files a variety of information including registrations and other materials in an established order. Types memos and creates forms using standard office software. Makes copies,prepares handouts and sends faxes. Orders and distributes office supplies. Provides back-up to the Department's Administrative Assistant. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Knowledge of and ability to operate common office equipment including a multi-line telephone system,personal computer,fax machine and copier. • Ability to use common Microsoft Office programs, such as Word and Excel,as well as web-based email,timesheet and registration software. • Ability to add,subtract,multiply and divide using units of American money,weight and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to accurately write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read, analyze,and interpret general business journals,periodicals,and simple legal documents. • Ability to apply common sense understanding to carry out instructions furnished in written,oral or diagram form. • Ability to comprehend and communicate Department policies,practices and services and respond to common inquiries or complaints from the public. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree (GED)and two years of related work experience. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Natural Resources Technician DEPARTMENT: Parks,Recreation and Natural Resources REPORTS TO: Parks,Recreation and Natural Resources Director STATUS: Full-Time,Exempt PAY GRADE: 6 APPROVED: SUMMARY This position is responsible for the coordination and implementation of natural resource initiatives including woodland management,prairie management, encroachments, wildlife habitat improvement projects, and other environmental issues. Participates in the review, application and enforcement of environmental regulations and policies throughout the development process. A professional position requiring significant public and inter-agency contact and a mix of field and office work. ESSENTIAL DUTIES AND RESPONSIBILITIES Identifies,recommends,develops,and coordinates ecologically sound management practices to preserve, protect,restore and enhance the natural resources within the city,with a particular emphasis on woodland management. Drafts,recommends and administers the City's long range natural resource planning initiatives,including the Natural Resource Plan element of the Comprehensive Plan,Natural Resource Corridor mapping, Natural Resource Design Standards, and management plans for public parks and open spaces. Coordinates urban woodland management efforts within the city,including administering the Woodland and Tree Management Ordinance, Shade Tree Disease Control and Prevention Ordinance,hazardous tree inspection and control,and reviewing and assisting with landscaping,reforestation,and planting plans. Participates in the review of subdivision proposals and developments for consistency with the City's environmental regulations,policies, standards,and best management practices. Monitors approved developments for compliance and performs enforcement activities as needed. Collaborates with and assists the Public Works Department with maintenance of the City's Urban Forest including tree pruning,ing,planting,and inventory management. Along with the Public Works Department,works with designated City garbage and recycling hauler to facilitate and improve levels of recycling participation. Represents the City at the Scott County Solid Waste Advisory Council and other natural-resource related multi jurisdictional groups. Receives and investigates complaints regarding ambient odor,air quality,and pest control issues and recommends solutions. Reviews and administers conservation easements,including installation and inspection of boundary marking monuments and enforcement of easement requirements. Assists the Police Department when needed with noxious weed inspection and control in compliance with the Minnesota Noxious Weed Law and Rules. Provides staff support to Environmental Advisory Committee and prepares agenda, minutes,technical information,plans, and reports on environmental issues. Provides assistance and works closely as needed with the City's Engineering and Public Works Department for design of certain public improvements such as trails,roadways,parking, sanitary and storm sewer,and other utilities. Develops and maintains natural resource/environmental education outreach programs and materials. Works effectively with city staff,residents,businesses, developers and others to provide technical information and recommendations for natural resource related issues. Identifies,applies for, and administers available grant monies for natural resource initiatives. Prepares and provides technical information using modeling,GIS,and other techniques for use in natural resource program planning and development. Assists with gathering public input by coordinating meetings,sending notices,giving presentations,and following-up with constituents.Presents plans and information to the Environmental Advisory Committee,Park and Recreation Advisory Board,Planning Commission,City Council,and the public at meetings as needed. Assists with updating and maintaining planning documents in preparation of natural resources budget and work plans. Attends meetings as department representative for environmental and natural resource activities. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS&ABILITIES • A thorough working knowledge of the principles,techniques, and methods of natural resource planning and management,with an emphasis on woodland management. • Knowledge of federal,state and local government environmental laws,regulations and ordinances. • A thorough working knowledge of Microsoft Office products and ArcMap,ArcView,ArcInfo, or ArcEditor and GPS equipment. • A basic working knowledge of surveying and survey equipment. • A broad working knowledge of native,invasive and exotic plants and animals.Ability to perform accurate plant and tree identification in the field. • A basic working knowledge of the principles of biology, ecology,environmental science,chemistry and geology. • Ability to perform inspection,compliance and enforcement procedures;data collection and management. • Ability to read, analyze, and interpret general business periodicals,professional journals,technical procedures,or governmental regulations. • Ability to write reports,business correspondence,and procedure manuals. • Ability to effectively present information and respond to questions from individuals,groups of managers, clients,customers, and the general public both in person,over the telephone and via computer. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to calculate figures and amounts such as proportions,percentages,area,circumference, and volume.Ability to apply concepts of basic algebra and geometry. • Ability to define problems, collect data,establish facts,and draw valid conclusions. • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Natural Resource Management,Environmental Science,Forestry,or related field; plus two years of experience in natural resource management or environmental programs.Must possess and maintain a valid driver's license. Must possess or obtain within 12 months of hire a Minnesota Department of Agriculture Tree Inspector Certificate and Certified Arborist. Desirable Qualifications Previous experience in a municipal setting. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to speak and hear.The employee is regularly required to walk over a variety of terrains;sit, stand;use hands to finger,handle,or feel objects,tools,or controls;and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds, and must periodically use hand tools,measuring instruments,and electronic equipment. Specific vision abilities required by this job include close vision,distance vision, depth perception, and the ability to adjust focus. While performing the duties of this job,the employee regularly works indoors and outdoors in a variety of weather conditions. The noise level in the work environment will vary from low to moderate. SHAKOPEE POLICE Chief of Police Captain Sergeant Officer Administrative Assistant Receptionist Records Supervisor Records Specialist Records Technician Evidence Technician Crime Prevention Specialist Community Service Officer City of Shakopee POSITION DESCRIPTION TITLE: Chief of Police/Emergency Management Director DEPARTMENT: Police REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: 12 APPROVED: SUMMARY Responsible for the overall operation,management and supervision of the Police Department, as well as the development and management of the City's Emergency Management function,to achieve efficient and effective protection of lives and property. Oversees all aspects of the Department's operations, including the establishment of an effective organizational structure and management of personnel, equipment and budgetary resources. ESSENTIAL DUTIES &RESPONSIBILITIES • Establishes policies,goals and objectives, in conjunction with the City Administrator and City Council,designed to provide high-quality,cost-effective police services to residents,businesses and visitors. • Ensures the implementation of approved policies and programs within the designated timeline and budget. • Continuously reviews existing operations to ensure the most effective and efficient achievement of operational objectives and priorities with available resources. • Provides direct and in-direct leadership and supervision to all Police Department employees in accordance with City policies and applicable laws. Responsibilities include selection, development and training of personnel; planning,assigning and directing work;evaluating performance,addressing complaints, resolving problems and taking appropriate disciplinary action when necessary. • Develops and recommends annual department operating budget and related fees. Monitors and controls expenditures within approved limits and according to City policies and procedures. • Responds on or off duty to major incidents and emergencies as needed. • Responsible for developing,updating and disseminating the City's Emergency Operations Plan, including the coordination and training of officials from multiple City Departments. • Oversees the planning and organization for the City's Emergency Operations Center(EOC), including the acquisition and storage of all necessary equipment. Ensures the acquisition,operation and proper maintenance of the City's Civil Defense Sirens. • Establishes and maintains direct relationships with a variety of community groups and organizations to ensure police services are well aligned with community needs. • Researches,drafts and recommends new or revised ordinances to meet community needs. • Maintains direct and effective liaison with the Police Civil Service Commission. • Provides input to the labor negotiation process,participates in union negotiations as requested. • Ensures proper training of all department personnel and oversees the acquisition,utilization and proper maintenance of all department equipment. • Establishes and maintains mutual aid agreements,effective working relationships and open lines of communication with neighboring and/or overlapping law enforcement and public safety agencies. • Participates in external meetings, seminars and training designed to keep informed of recent trends in the field,industry best practices,new technologies and potential improvements. • Represents the department at a variety of regularly scheduled and special City meetings and workshops. • Establishes and maintains effective working relationships with other City departments and staff; works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. • Oversees administrative functions of the Department, including but not limited to the creation and maintenance of all necessary and appropriate records, in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws; and the timely preparation of all necessary reports, correspondence and memos. • Keeps City Administrator advised of developments within the Police Department. • Performs other related duties as apparent or assigned by the City Administrator. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Thorough knowledge of modern principles and methodology of police administration and emergency management and applicable local, state and federal laws. • Commitment to the Community Policing Philosophy. • Ability to project a leadership style characterized by collaboration, innovation and involvement of front-line employees in the decision making process. • Ability to support department recommendations within a context of objective analytical data and justifiable cost. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships internally with co- workers,subordinates and supervisors and externally with representatives of a wide variety of local, state and federal agencies and organizations. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information,follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations,innovate,improvise as necessary, and adapt in a timely fashion. • Ability to respond as a leader and make command decisions in emergencies requiring the use of sound judgment and decisive actions. • Ability to acquire a thorough knowledge of the community; including areas presenting unique threats, hazards or vulnerabilities from a public safety or emergency management perspective. • Ability to plan and develop organizational goals and objectives,take initiative,facilitate organizational change and communicate goals and objectives to Department personnel and the general public. QUALIFICATIONS Minimum Qualifications Valid license from the Minnesota Board of Peace Officer Standards and Training and a valid driver's license. Ability to pass a comprehensive background check; covering criminal, financial, educational, employment and personal history. Must have at least five-years of responsible experience in a law enforcement supervisory position,with at least one year experience as a division commander,at a rank of Lieutenant or above, or Chief of Police. Graduation from the FBI National Academy or similar specialized training in police management. Must have a Master's Degree in a related field from an accredited college or university or attain one within three years of appointment. Must have Professional Emergency Management Training Certificate, or attain one within five years of appointment. Desirable Qualifications Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS • The regular work environment is an office setting,however employee must maintain physical fitness and technical skills necessary to respond to emergency scenes and provide direct police services when needed. • Ability to sit and stand for long periods of time;the ability to walk long distances and to chase suspects on foot over all types of terrain and the ability to make an arrest if an offender is resisting. • Requires the ability to drive a squad car at normal and high speeds and the grip strength necessary to handle equipment,weapons,and suspects. • Must be able to balance self while handling weighted equipment;kneel/crouch balanced without support,and crawl on hands and knees with weight on back. Must be able to push/pull objects using total body movements. • Ability to lift in excess of 50 pounds and to lift or carry equipment from floor to overhead. Must be able to drag a person of average weight and to assist in carrying and lifting a stretcher with a person. • Requires normal vision,with or without correction. Requires near acuity,far acuity depth-perception, field of vision and focusing. Ability to see in order to read gauges,discern people and objects in nighttime or other low-light emergency settings,and safely fire a gun. • Requires normal hearing, including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios at the scene of an emergency. • Must be able to work rotating shifts and rapidly transition from sedentary work to extreme exertion. • Work environment includes exposure to blood borne pathogens and communicable diseases,as well as extreme weather conditions for extended periods of time. • Exposure to chemical agents and hazardous materials,odors/toxic fumes,wet/damp/slippery surfaces and lung or skin irritants. • May require work around noise,mechanical and electrical hazards,and moving objects. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Captain DEPARTMENT: Police REPORTS TO: Chief of Police STATUS: Full-Time,Exempt PAY GRADE: 10 APPROVED: SUMMARY Provides senior level leadership, supervision, direction and control for the Department,particularly within assigned division. ESSENTIAL DUTIES AND RESPONSIBILITIES • Plans,directs,coordinates and evaluates police operations. • Responds,on or off duty,to emergency situations as needed. • Continuously reviews existing operations. Under the direction of the Chief of Police,develops and implements new or revised policies,procedures and programs to ensure the most effective and efficient achievement of operational objectives and priorities with available resources. • Participates in the development of the Department budget reflecting the planning,programs, operational needs and training of the division and the organization.Administers adopted division budget consistent with City policies and procedures. • Reviews,coordinates and approves purchases of services,supplies and equipment. • Prepares or directs the preparation of contracts and periodic or special reports on division activities and operations. • Oversees work schedule of division staff to ensure optimum deployment and supervisory coverage. • Conducts,or delegates and oversees,administrative investigations of alleged misconduct by employees. • Enforces adopted personnel policies and other HR directives as they relate to division staff. Ensures proper training and development,conducts or oversees regular performance evaluations, and resolves personnel issues and concerns related to division staff. • Establishes and maintains effective working relationships with other City departments, law enforcement agencies and governmental organizations. • Participates in public relations through presentations,meetings with the public,media and community groups. • Keeps the Chief of Police informed of current developments within areas of responsibility. • Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS,AND ABILITIES REQUIRED • Knowledge of city ordinances and state and federal laws including rules of evidence. • Knowledge of and ability to perform standard operating procedures required in daily law enforcement operations; including but not limited to report writing,traffic stops,arrests and booking. • Ability to assign, instruct, evaluate and prioritize the work of officers within the overall framework of department goals and objectives. • Ability to effectively utilize human relation skills and abilities in resolving disputes and similar problems through verbal and non-verbal communication. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information,follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to present evidence and offer credible testimony in court. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations, innovate,improvise as necessary,and adapt in a timely fashion. • Ability to interact with criminal element and to effectively deal with armed confrontation, life- threatening situations and a variety of weapons. • Ability to respond as a leader and make command decisions in emergencies requiring the use of sound judgment and decisive actions. • Ability to organize and present material in a convincing manner in a public forum. QUALIFICATIONS Minimum Qualifications Valid license from the Minnesota Board of Peace Officer Standards and Training and a valid driver's license. Ability to pass a comprehensive background check;covering criminal, financial,educational, employment and personal history. Must have at least three years of experience at the rank of Sergeant with the Shakopee Police Department and a Bachelor's Degree in Law Enforcement or a related field from an accredited college or university. Desirable Qualifications Master's Degree from an accredited college or university. Specialized training in police management. Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian, Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS • On call 24 hours a day,seven days a week. The regular work environment is an office setting,but must maintain physical fitness and technical skills necessary to respond to emergency scenes and provide direct police services when needed. • Ability to sit and stand for long periods of time;the ability to walk long distances and to chase suspects on foot over all types of terrain and the ability to make an arrest if an offender is resisting. • Requires the ability to drive a squad car at normal and high speeds and the grip strength necessary to handle equipment, weapons, and suspects. • Must be able to balance self while handling weighted equipment; kneel/crouch balanced without support,and crawl on hands and knees with weight on back. Must be able to push/pull objects using total body movements. • Ability to lift in excess of 50 pounds and to lift or carry equipment from floor to overhead. Must be able to drag a person of average weight and to assist in carrying and lifting a stretcher with a person. • Requires normal vision,with or without correction. Requires near acuity,far acuity depth-perception, field of vision and focusing. Ability to see in order to read gauges,discern people and objects in nighttime or other low-light emergency settings,and safely fire a gun. • Requires normal hearing,including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios at the scene of an emergency. • Must be able to work rotating shifts and rapidly transition from sedentary work to extreme exertion. • Work environment includes exposure to blood borne pathogens and communicable diseases, as well as extreme weather conditions for extended periods of time. • Exposure to chemical agents and hazardous materials,odors/toxic fumes,wet/damp/slippery surfaces and lung or skin irritants. • May require work around noise,mechanical and electrical hazards,and moving objects. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Sergeant DEPARTMENT: Police REPORTS TO: Captain STATUS: Full-Time,Non-Exempt PAY GRADE: See collective bargaining agreement APPROVED: SUMMARY Directs patrol and investigative activities during assigned shifts,supervises activity and personnel in an assigned Division,and takes responsibility for all department functions in absence of a superior officer in order to protect lives and property, prevent and detect crime, investigate crime for successful prosecution, provide emergency services,enforce laws and ordinances and maintain public order. ESSENTIAL DUTIES AND RESPONSIBILITIES • Serves as a team supervisor,assuming command at police incidents and providing assistance to subordinates as necessary. • Supervises, schedules,assigns,instructs and evaluates subordinates to ensure adherence to federal, state and local laws as well as applicable department policies and procedures. • Reviews reports and major incidents from preceding shifts for accuracy and completeness,briefs subordinate personnel, assigns work and work areas. • Reviews the work performance of subordinates on a continuous basis,conducts formal performance evaluations on assigned personnel and assists in the development of subordinates. • Conducts periodic appearance and equipment inspections of assigned personnel in accordance with department directives. • Accepts,documents and processes citizen complaints regarding officers' conduct or department procedures in accordance with agency directives. • Promotes a positive department relationship with the community;participates in crime prevention and youth relations activities as required. • Faces threatening situations and is prepared to use deadly force when justified. • Responds,on or off duty,to police and medical emergencies as directed,providing assistance as needed. • Stays current with developments in the field of law enforcement and changes in related laws and ordinances. • Enforces adopted personnel policies and other HR directives as they relate to assigned staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with supervisor. • Keeps supervisor advised of relevant developments within assigned area of responsibility, shift or division. • Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Knowledge of and ability to perform standard operating procedures required in daily law enforcement operations;including but not limited to report writing,traffic stops, arrests and booking. • Knowledge of city ordinances and state and federal laws including rules of evidence. • Ability to assign,instruct,evaluate and prioritize the work of officers within the overall framework of department goals and objectives. • Ability to effectively utilize human relation skills and abilities in resolving disputes and similar problems through verbal and non-verbal communication. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information,follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to present evidence and offer credible testimony in court. • Ability to work successfully under stress,pressure and changing conditions. Ability to evaluate situations,innovate, improvise as necessary, and adapt in a timely fashion. • Ability to administer first aid. • Ability to interact with criminal element and to effectively deal with armed confrontation, life- threatening situations and a variety of weapons. • Ability to make command decisions in the absence of the Chief or a Captain. QUALIFICATIONS Minimum Qualifications Valid license from the Minnesota Board of Peace Officer Standards and Training and a valid driver's license. Ability to pass a comprehensive background check; covering criminal, financial,educational, employment and personal history. Two-years of experience as a police officer with the Shakopee Police Department. Must possess a Bachelor's degree from an accredited college/university or attain one within five years of appointment. Desirable Qualifications Master's Degree from an accredited college or university. Specialized training in police management. Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS • Position requires the ability to sit and stand for long periods of time;the ability to walk long distances and to chase suspects on foot over all types of terrain and the ability to make an arrest if an offender is resisting. • Requires the ability to drive a squad car at normal and high speeds and the grip strength necessary to handle equipment,weapons, and suspects. • Must be able to balance self while handling weighted equipment;kneel/crouch balanced without support, and crawl on hands and knees with weight on back. Must be able to push/pull objects using total body movements. • Ability to lift in excess of 50 pounds and to lift or carry equipment from floor to overhead. Must be able to drag a person of average weight and to assist in carrying and lifting a stretcher with a person. • Requires normal vision,with or without correction. Requires near acuity, far acuity depth-perception, field of vision and focusing. Ability to see in order to read gauges,discern people and objects in nighttime or other low-light emergency settings,and safely fire a gun. • Requires normal hearing, including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios at the scene of an emergency. • Must be able to work rotating shifts and rapidly transition from sedentary work to extreme exertion. • Work environment includes exposure to blood borne pathogens and communicable diseases,as well as extreme weather conditions for extended periods of time. • Exposure to chemical agents and hazardous materials,odors/toxic fumes,wet/damp/slippery surfaces and lung or skin irritants. • May require work around noise, mechanical and electrical hazards, and moving objects. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Police Officer DEPARTMENT: Police REPORTS TO: Sergeant STATUS: Full-Time,Non-Exempt PAY GRADE: See collective bargaining agreement APPROVED: SUMMARY Perform police services to achieve the effective protection of lives and property. ESSENTIAL DUTIES AND RESPONSIBILITIES • Responds on or off duty to police calls and emergencies as directed. • Deters and detects unlawful activities by effective police work. Includes patrolling assigned areas, checking for suspicious activities,actively seeking wanted persons or property. • Responds to and effectively handles police calls for assistance. Properly investigates complaints, maintains order in disputes. • Responds to and handles medical and police emergencies. Provides rescue help and emergency first aid as necessary. Provides support to Fire Department personnel as necessary and as directed by supervisors. • Apprehends violators. Performs investigation work, including the identification and gathering of evidence, questioning of victims, suspects and witnesses; following up on related leads,etc. Takes written and oral statements from victims and witnesses. Arrests and processes suspects,documents evidence,appears and/or testifies in court as required. Serves subpoenas as directed. • Monitors and ensures proper flow of traffic. Directs traffic as needed,reports hazardous conditions, gives warnings and issues citations. Enforces parking ordinances,reports abandoned or damage vehicles,and assists stranded motorists. • Investigates and prepares reports on traffic accidents as directed. Gathers evidence from drivers and witnesses,prepares diagrams of the accident scene and reports for police records. • Maintains effective community relations. Includes answering questions,providing directions and prompt assistance as needed,and participating in public relations activities as directed. • Improves and maintains individual police skills,including physical conditioning. Stays current with developments in the police field and changes in related laws and ordinances. • Ensures proper maintenance and safe operation of assigned vehicles and equipment. Reports damage, loss or improperly operating equipment to an immediate supervisor. • Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Knowledge of and ability to perform standard operating procedures required in daily law enforcement operations; including but not limited to report writing,traffic stops,arrests and booking. • Knowledge of city ordinances and state and federal laws including rules of evidence. • Ability to effectively utilize human relations skills and abilities in resolving disputes and similar problems through verbal and non-verbal communication. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information,follow the Minnesota Data Practices law and exercise appropriate judgment in the release or presentation of information. • Ability to present evidence and offer credible testimony in court. • Ability to evaluate situations, innovate, improvise as necessary,and adapt to changing circumstances. • Ability to administer first aid. • Ability to learn the geography of Shakopee,including the location of important buildings and the street system. • Ability to interact with criminal element and to effectively deal with armed confrontation, life- threatening situations and a variety of weapons. QUALIFICATIONS Minimum Qualifications Licensed or eligible to be licensed by the Minnesota Board of Peace Officers Standards and Training. Valid Minnesota Driver's License. Ability to pass a comprehensive background check; covering criminal, financial,educational,employment and personal history. Desirable Qualifications Bachelor's Degree from an accredited college or university. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS • Position requires the ability to sit and stand for long periods of time;the ability to walk long distances and to chase suspects on foot over all types of terrain and the ability to make an arrest if an offender is resisting. • Requires the ability to drive a squad car at normal and high speeds and the grip strength necessary to handle equipment, weapons, and suspects. • Must be able to balance self while handling weighted equipment;kneel/crouch balanced without support,and crawl on hands and knees with weight on back. Must be able to push/pull objects using total body movements. • Ability to lift in excess of 50 pounds and to lift or cant'equipment from floor to overhead. Must be able to drag a person of average weight and to assist in carrying and lifting a stretcher with a person. • Requires normal vision,with or without correction. Requires near acuity,far acuity depth-perception, field of vision and focusing. Ability to see in order to read gauges,discern people and objects in nighttime or other low-light emergency settings,and safely fire a gun. • Requires normal hearing, including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios at the scene of an emergency. • Must be able to work rotating shifts and rapidly transition from sedentary work to extreme exertion. • Work environment includes exposure to blood home pathogens and communicable diseases,as well as extreme weather conditions for extended periods of time. • Exposure to chemical agents and hazardous materials, odors/toxic fumes,wet/damp/slippery surfaces and lung or skin irritants. • May require work around noise,mechanical and electrical hazards,and moving objects. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Police REPORTS TO: Chief of Police STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled and confidential administrative support for the Chief of Police and other command staff. ESSENTIAL DUTIES AND RESPONSIBILITIES • Types and prepares a variety of correspondence,memorandums,reports,resolutions,ordinance, personnel orders,training directives,and other documents from general instruction or tape dictation, using standard office software. • Edits and proofreads written material,makes copies,locates and attaches appropriate supporting documents for memos,reports and correspondence prepared by command staff. • Maintains an accurate and efficient filing system. Monitors and purges files in accordance with applicable legal regulations and the City's retention schedule. • Receives and routes incoming telephone calls and emails,answers questions and provides information to members of the public and other City employees. • Sorts and routes incoming departmental mail and prepares outgoing mail. Schedules appointments and meetings. Orders and distributes office supplies. Codes invoices for payment. • Provides administrative support to the Police Civil Service Commission,including the typing of agendas,posting and mailing of meeting notices,and preparation of meeting minutes. • Maintains Civil Service personnel files. • Provides support to the Records Division and back-up to the Receptionist when needed. • Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information. Ability to use discretion relating to work material and assignments in a confidential manner as necessary and to exercise appropriate judgment in their release or presentation. • Ability to work with case files, images and transcription projects containing graphic and disturbing material related to criminal activity and crime scenes. • Knowledge of and ability to operate common office equipment including personal computers,fax machines and copiers. • Ability to use common Microsoft Office programs, such as Word and Excel,as well as web-based email,timesheet and agenda software. Ability to learn records management system for data entry and retrieval purposes. • Ability to add, subtract, multiply and divide using units of American money,weight and distance. • Ability to maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling, and punctuation. • Ability to read,analyze,and interpret general business journals,periodicals, and simple legal documents. • Ability to apply common sense understanding to cant'out instructions furnished in written, oral or diagram form. • Ability to define problems, collect data,establish facts,draw valid conclusions, and refer the problem to the appropriate resource. • Ability to comprehend and communicate policies,practices and services of the Shakopee Police Department to co-workers and members of the public. • Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and valid driver's license. Ability to pass a comprehensive background check; covering criminal, financial,educational,employment, and personal history. Four years of related work experience. Must obtain Notary Public commission and successfully complete required CJRS,Data Practices and Portals Certification within first six months of employment and maintain throughout employment. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) Prior work experience with a law enforcement or criminal justice agency. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office; use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation,and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Receptionist DEPARTMENT: Police REPORTS TO: Records Supervisor STATUS: Full-Time,Non-Exempt PAY GRADE: 1 APPROVED: SUMMARY Provides customer service in-person,over the phone and via email to members of the public and visitors to the police department. Performs basic administrative support tasks such as typing,copying,filing and data entry to support the effective and efficient operation of the Police Department. ESSENTIAL DUTIES AND RESPONSIBILITIES • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or dispatch. Takes and delivers messages or transfers calls to voicemail when necessary. • Answers questions about organization and provides callers with address,directions, and other commonly requested information. • Welcomes on-site visitors,determines nature of business,and announces visitors to appropriate personnel. May also contact dispatch for an officer and create incidents in the records management system. • Provides requested information,forms and report copies to members of the public in accordance with City policy and the Minnesota Data Practices Act.Refers more complicated requests to records staff. • Releases impounded vehicles according to Department procedures and maintains inventory of impounded vehicles. • Reads and responds to or appropriately forwards email inquiries directed to the Police Department via the City website or general department email address. • Performs daily data entry of initial police calls and citations into records management system. • Performs data entry for accident reports and provides copies to authorized agencies. • Receives deliveries and routes packages to the appropriate personnel. • Performs daily filing of case reports and supplemental data. • Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Ability to meet and greet the public,interpret questions and requests,and effectively and accurately present information to customers,the public,and other employees of the organization. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to read and comprehend instructions,correspondence,and memos. • Ability to establish and maintain positive, professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information. • Ability to work with case files, images and transcription projects containing graphic and disturbing material related to criminal activity and crime scenes. • Knowledge of and ability to operate common office equipment such as personal computers, typewriters, fax machines,dictation and transcription devices and copying machines. • Ability to type and input data accurately. Knowledge of and ability to apply proper English,spelling, and punctuation. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. Ability to learn records management system for data entry and retrieval purposes. • Ability to professionally and efficiently operate a multi-line telephone system. • Ability to add, subtract,multiply and divide, and to perform these operations using units of American money. • Ability to team the geography of Shakopee, including the location of important buildings and the street system. • Ability to deal with problems and make decisions based on established rules and procedures. • Ability to work varying hours and work days due to training needs,vacancies and work load demand. • Ability to multi-task and remain organized in a fast-paced environment. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and valid driver's license. Ability to pass a comprehensive background check; covering criminal, financial,educational,employment and personal history. One year related experience. Desirable Qualifications Post-secondary education in a related field. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong, etc.). Familiarity with the operation of a municipal or law enforcement office. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Records Supervisor DEPARTMENT: Police REPORTS TO: Captain STATUS: Full-Time,Exempt PAY GRADE: 7 APPROVED: SUMMARY Responsible for directing and overseeing the work of the Police Department's records staff and receptionist;ensuring departmental compliance with applicable federal and state laws,as well as departmental policy and procedure related to case processing, crime reporting,records retention and data privacy. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensures the accurate and efficient entry,validation and maintenance of police data in multiple law enforcement computer programs. Oversees the processing,coding and dissemination of a wide range of case files and reports. • Ensures that cases are submitted to the attorney's office with all of the necessary paperwork and attachments. Manages and tracks follow-up requests from the attorney's office and coordinates the criminal charging complaint process. • Coordinates and oversees the compilation and organization of crime data,trends and intelligence and the preparation of crime mapping for use by Department management and officers. • Recommends changes and improvements to the department's policies and procedures for the collection,use,dissemination,retention and disposal of data,in order to best meet changing needs of the department and ensure compliance with all local,state and federal rules,regulations and laws. Implements approved changes and provides necessary training to subordinates. • Serves as the Department's Terminal Agency Coordinator(TAC)with the Minnesota Bureau of Criminal Apprehension(BCA). Responsible for coordinating activities including but not limited to audits,joint powers agreements,employee training and system security. • Ensures quality customer service and conformance to department policy,city ordinance and state law in the processing of requests for information from the public and other stakeholders. • Ensures timely and accurate filing of all mandated reports to appropriate state and federal agencies. • Responsible for the department's conformance with and training on all applicable data privacy and records retention laws and policies. • Ensures optimum utilization of available technology;researches and recommends technological enhancements to improve the effectiveness and efficiency of the department as it relates to records and information.Works to resolve technological problems that impede the division's productivity. • Makes recommendations and contributes information to the budgeting process as it relates to the Records Division. • Serves as direct supervisor for records staff,receptionist and interns. Assigns and reviews work; provides day-to-day direction,guidance,and correction;monitors attendance and responds to time off requests,ensures appropriate training and professional development,and conducts annual performance reviews. • Enforces adopted personnel policies and other HR directives as they relate to division staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with supervisor. • Serves as an overall office manager to support the smooth operation of the department. • Keeps supervisor informed of developments within area of responsibility. • Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Strong computer skills working with both the Microsoft Office Suite(Word,Excel,PowerPoint)and specialized law enforcement applications. Working knowledge of GIS systems and mapping capabilities. • Knowledge and ability to run reports and process statistics from the various law enforcement computer systems. • Ability to evaluate information and situations,draw valid conclusions,adapt to unique or changing situations,and recommend or make decisions regarding appropriate courses of action. • Ability to assign,instruct, evaluate and prioritize the work of subordinates within the overall framework of department goals and objectives. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • In depth knowledge of the Minnesota Data Privacy Act and its application to law enforcement information. • Knowledge of applicable federal,state,and local laws. • Ability to establish and maintain positive,professional working relationships with co-workers, subordinates, supervisors and other law enforcement/criminal justice agencies. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information and follow guidelines set forth by the Minnesota Government Data Practices Act. • Ability to work with case files,images and transcription projects containing graphic and disturbing material related to criminal activity and crime scenes. • Ability to work a flexible schedule as needed to support the work of the Department. QUALIFICATIONS Minimum Qualifications Five years of experience in the field of law enforcement record keeping and at least two year's related post-secondary education. Must possess Bachelor's Degree from an accredited college or university or obtain one with-in five years of appointment.Ability to pass a comprehensive background check; covering criminal,financial,educational,employment and personal history. Must obtain Notary Public commission and successfully complete required CJRS,Data Practices and Portals Certification training within first six months of employment. Desired Qualifications Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS&WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. Approved.• Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Records Specialist DEPARTMENT: Police REPORTS TO: Records Supervisor STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Processes large and complex police case files and requests for information. Troubleshoots basic hardware and software problems within the division. Communicates and,where appropriate,implements ideas and recommendations for procedural changes in order to increase the efficiency and ensure the smooth operation of the records unit. Serves as a mentor and resource for less experienced records staff and as a back-up to the Police Records Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES • Accurately,efficiently and independently enters,validates and maintains data in multiple law enforcement computer programs;processes, codes and appropriately disseminates a wide range of case files and reports;runs reports,processes statistics and retrieves information from multiple law enforcement computer systems; and completes transcription and filing projects as apparent or assigned. • Leads assigned projects within the records unit, including gathering input from and sharing information with co-workers, and ensuring timely communication of project status and challenges to Records Supervisor and other impacted parties. • Accepts a high level of responsibility in regards to work assignments and ensures duties are completed thoroughly and accurately. • Serves as a mentor and resource for less experienced records staff and provides process,protocol and procedural training as requested or needed in a manner that helps co-workers perform their essential functions with confidence. • Trouble-shoots basic hardware and software problems related to the records unit,taking appropriate levels of corrective action to minimize downtime,while recognizing the point at which to call for technical support. • Recommends improvements in processes and procedures to increase the timely, accurate and secure entry,maintenance,retrieval and distribution of information from multiple sources. • In the absence of, or as requested by,the Police Records Supervisor,covers duties including,but not limited to, addressing staff schedule changes,attending meetings, anticipating and fulfilling requests for data and information,and assisting others in the Department. • Processes an array of varied and complex requests for information in accordance with the Minnesota Data Practices Act. • Serves as a back-up for Police Receptionist as needed or assigned,providing in-person and telephone customer service,releasing impounded vehicles,and completing basic information requests. • Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Thorough knowledge of and demonstrated proficiency and problem solving skills related to the use of Department's records management software, and related internal and external law enforcement programs. • Thorough knowledge of and demonstrated willingness to follow all policies,procedures and guidelines while completing work duties as outlined by the Police Department and governing agencies. • Ability to assist in the training of other agency personnel. • Ability to accurately type 50 words per minute. Knowledge of and ability to apply proper English, spelling,and punctuation. • Knowledge of and ability to operate common office equipment such as personal computers, typewriters, fax machines,dictation and transcription devices and copying machines. • Ability to use common Microsoft Office programs, such as Word and Excel,as well as web-based email and timesheet. • Ability to accurately and efficiently transcribe dictated work in a manner prescribed by the Police Department and other agencies involved in the criminal justice system. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to prioritize and complete workload with limited supervision. • Knowledge and ability to run reports and process statistics from the various law enforcement computer systems. • In depth knowledge of the Minnesota Data Privacy Act and its application to law enforcement information. • Knowledge of applicable federal,state,and local laws. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors and other law enforcement/criminal justice agencies. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information and follow guidelines set forth by the Minnesota Government Data Practices Act. • Ability to work with case files, images and transcription projects containing graphic and disturbing material related to criminal activity and crime scenes. • Ability to professionally and efficiently operate a multi-line telephone system. • Ability to work varying hours and work days due to training needs,vacancies and work load demand. QUALIFICATIONS Minimum Qualifications High school diploma or General Education Degree(GED). Ability to pass a comprehensive background check; covering criminal, financial,educational,employment and personal history. Four years of experience in an administrative support or role,at least two of which must have been as a Police Records Technician with the Shakopee Police Department or a department with comparable law enforcement operations. Current certifications and training in CJRS,Portals,the MN Data Practices Act and as a Notary Public. Desirable Qualifications Post-secondary education in Criminal Justice,Business Administration or other closely related field. Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish,Russian, Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Records Technician DEPARTMENT: Police REPORTS TO: Records Supervisor STATUS: Full-Time,Non-Exempt PAY GRADE: 3 APPROVED: SUMMARY Enters,verifies,maintains,retrieves and compiles police data using the Department's computerized systems; disseminates information to authorized agencies and persons in compliance with data practice requirements;transcribes police reports and recorded statements,and responds to members of the public who make telephone,in-person or email contacts with the Police Department. ESSENTIAL DUTIES AND RESPONSIBILITIES • Processes adult and juvenile case reports and supplemental reports following all department procedures and protocols, including keeping all information accurate and up to date in the records management system(s). • Classifies crimes pursuant to applicable state and federal reporting systems. • Enters and validates statistical information into the computerized information system(s)for all reported crimes, stolen property,loss of property due to arson and arrested persons. • Enters,validates and removes information of statewide or nationwide significance into the national law enforcement database. • Retrieves information from internal and external law enforcement computer systems in accordance with department policies and procedures. • Distributes case reports to divisions within the police department,attorneys' office,court administration and other agencies as applicable. • Serves as a back-up for Police Receptionist as needed or assigned,providing in-person and telephone customer service,releasing impounded vehicles,and completing basic information requests. • Files cases and/or documents. • Transcribes case narratives and statements as assigned. • Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Knowledge of and ability to operate common office equipment such as personal computers, typewriters,fax machines,dictation and transcription devices and copying machines. • Ability to accurately type 50 words per minute.Knowledge of and ability to apply proper English, spelling, and punctuation. • Ability to read and comprehend standard instructions, correspondence,and memos. • Ability to accurately and efficiently transcribe dictated work in a manner prescribed by the Police Department and other agencies involved in the criminal justice system. • Ability to use common Microsoft Office programs, such as Word and Excel,as well as web-based email and timesheet. • Ability to master Department's records management software and processes for data entry,retrieval, routing and reporting. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors and other law enforcement/criminal justice agencies. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information and follow guidelines set forth by the Minnesota Government Data Practices Act. • Ability to work with case files, images and transcription projects containing graphic and disturbing material related to criminal activity and crime scenes. • Ability to prioritize and complete workload with basic supervision. • Ability to professionally and efficiently operate a multi-line telephone system. • Knowledge of applicable federal,state,and local laws. • Ability to deal with problems and make decisions based on established rules and procedures. • Ability to work varying hours and work days due to training needs,vacancies and work load demand. QUALIFICATIONS Minimum Qualifications High school diploma or General Education Degree(GED). Ability to pass a comprehensive background check;covering criminal, financial,educational,employment and personal history. Two years related experience in the clerical/receptionist or records management field. One year of post- secondary education in Criminal Justice,Business Administration or other closely related field may be substituted for each year of experience required. Must obtain Notary Public commission and successfully complete required CJRS,Data Practices and Portals Certification training within first six months of employment and maintain throughout employment. Desirable Qualifications Post-secondary education in a related field. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). Familiarity with the operation of a municipal or law enforcement office. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Evidence Technician DEPARTMENT: Police REPORTS TO: Sergeant STATUS: Part-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Responsible for coordinating and managing the daily evidence and property function within the Police Department,effectively and efficiently maintaining the"chain of custody,"and ensuring the proper storage,transfer and disposal of all evidence and property. ESSENTIAL DUTIES AND RESPONSIBILITIES • Directly oversees the"chain of custody"of all evidence and property taken into custody by the Police Department. • Manages and maintains accurate records of all stored property, items that have been disposed of,and evidence that is transported to another agency(i.e.,BCA lab,Court,Finance). • Manages and performs task requests made by prosecutors,other authorized law enforcement agencies, court officials, and direct police supervisory personnel per policy. • Coordinates Department's response to official court orders relating to physical evidence and property and provides court trial testimony regarding the"chain of custody"as requested. • Coordinates and oversees the disposal or destruction of property as outlined in department policy,city ordinance and State law, including the proper destruction of firearms and narcotics. • Conducts follow up to determine legal ownership of found/recovered/abandoned property and provides notification to the identified owner(s). • Complies with and participates in official audits and inventories as outlined in department policy. • Notifies the appropriate police supervisory staff regarding suspected and/or confirmed errors in the processing,packaging, documentation,and/or handling of evidence by Department personnel. • Maintains security and cleanliness of the evidence room,bike storage room and property storage garage. • Maintains knowledge of current practices and procedures in the area of collection and retrieval of evidence and property. • Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS AND ABILITIES REQUIRED • Working knowledge of city ordinances and state and federal laws including rules of evidence. • Ability to communicate information and ideas clearly in English,both orally and in writing. • Ability to use word processing, e-mail, spreadsheet, database,and other applicable software programs. • Ability to operate a variety of audio and visual electronic equipment and learn new technology, software programs and other related products. • Knowledge of OSHA requirements related to the handling,packaging and storage of bio-hazardous materials. • Ability to work independently and be organized,with excellent documentation and warehousing skills. • Ability to work independently and be organized,with excellent documentation and warehousing skills. • Ability to prioritize workload by importance and statutory requirement. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors, and other criminal justice agencies. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information. • Ability to work with graphic and disturbing evidence including images,weapons and evidence containing blood or other bodily fluids. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and valid driver's license. Ability to pass a comprehensive background check; covering criminal,financial,educational,employment and personal history. Three years of work experience in a position requiring strong organizational, documentation, and inventory skills, and a high level of integrity and confidentiality. Desirable Qualifications Associates degree in a related field. Knowledge of or past work experience with court processes, evidence processing, criminal code,and law enforcement operations. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS& WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;bend,twist and crouch; use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information, receive instructions,and complete tasks using a computer screen. The employee is regularly required to lift and/or move objects up to 50 pounds. The normal work environment is indoors with moderate levels of noise generated by conversations, phones and other office equipment. The position includes daily exposure to a wide range of evidence, including firearms,knives and other sharp objects; evidence containing blood or other bodily fluids,and broken, sharp or otherwise damaged items that pose a risk of injury and/or bloodborne pathogen exposure. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Crime Prevention Specialist DEPARTMENT: Police REPORTS TO: Sergeant STATUS: Full-Time,Non-Exempt PAY GRADE: 5 APPROVED: SUMMARY Plans, coordinates and implements community-based crime prevention efforts under the direction of a licensed officer. Works with Department and City staff to identify,create awareness of and seek solutions to crime,disorder,safety,and community concerns, and to evaluate the effectiveness of implemented strategies. ESSENTIAL DUTIES AND RESPONSIBILITIES • Plans,coordinates and implements crime prevention programs,including but not limited to: Neighborhood Crime Watch,Crime Stoppers,Operation Identification,Minnesota Night to Unite, Business Watch,Child Identification and citizen surveys,to further the police department's community-oriented policing philosophy. • Coordinates and maintains the Department's Crime-Free Multi-Housing efforts;including promotion of and training on the program with new or prospective properties;regular contact with participating property owners and managers; daily review of incidents/calls for service; and facilitation of the Shakopee Area No Tolerance Association(S.A.N.T.A.)multi-housing managers group. • Maintains a database of all rental properties and assists with enforcement of the City's rental property registration ordinance. • Gathers,analyzes and disseminates statistical and trend information to promote community crime prevention and further the department's pro-active patrol and investigative efforts. • Recruits,trains and serves as a liaison to volunteers and City staff necessary to implement specific crime prevention programs. • Organizes and carries-out the Department's annual Citizen Police Academy and assists the Fire Department with coordination and training of the Community Emergency Response Team(C.E.R.T.) when requested. • Serves as a resource and provides assistance to retail/commercial property owners,local schools,the Department's Patrol,Investigation, and Support Services division,the Fire Department,and other City staff as requested and necessary. • Coordinates and conducts community speaking engagements,presentations and community events as deemed necessary. • Maintains community and professional contacts as needed to promote specific crime and safety prevention strategies. Contacts will include businesses,residents,media,retail,volunteers, citizens, and other law enforcement agencies,City staff, and other groups and/or individuals as needed. • Keeps abreast of the latest crime prevention theories and practices by attending seminars,training sessions,and maintaining active memberships in professional associations. • Works with and keeps City staff advised of prevention and safety developments,programs and activities. • Keeps records of daily and monthly activities. Keeps supervisor advised of crime prevention and multi-housing developments. • Acts as the Police Department liaison to Shakopee Crime Prevention,Inc.(SCPI). • Coordinates the Department's web page, social media and cable media programs. • Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS&ABILITIES REQUIRED • Knowledge of and ability to operate common office equipment and presentation systems,including personal computers,copy machines and overhead projectors. • Computer skills in the areas of word processing, data base entry and retrieval, and statistics. • Knowledge and ability to run reports and process statistics from the various law enforcement computer systems. • Ability to communicate effectively in English both verbally and in written form with the general public and co-workers, in both one-on-one and large group settings. • Ability to prioritize work tasks and function with basic supervision. • Knowledge of applicable federal, state, and local laws. • Knowledge of the geography of Shakopee. • Ability to establish and maintain positive,professional working relationships with co-workers, supervisors,community members and other criminal justice agencies. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and valid driver's license. Ability to pass a comprehensive background check;covering criminal, financial,educational,employment and personal history. Post-secondary education or past experience (employment, internship or volunteer) resulting in a working knowledge of law enforcement operations. Must obtain State of Minnesota Crime Prevention Specialist and Crime-Free Multi-Housing certifications and complete data-practices training within one year of hire. Desirable Qualifications Crime Prevention Through Environmental Design(OPTED)certification.Experience with public speaking on behalf of a company or organization.Experience managing social media and websites on behalf of a company or organization. Experience with law enforcement software applications and databases. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. Approved: Commission Chair Commission Secretary Date City of Shakopee POSITION DESCRIPTION TITLE: Community Service Officer DEPARTMENT: Police REPORTS TO: Investigations Sergeant STATUS: Full-Time,Non-Exempt PAY GRADE: 3 APPROVED: SUMMARY A non-sworn position working primarily in the areas of code enforcement,animal control,and lost or abandon property. Provides back-up to Police Receptionist, assists records unit with data entry and supports the work of licensed Police Officers as directed. ESSENTIAL DUTIES AND RESPONSIBILITIES • Conducts code enforcement activity under the direction of the Investigations Sergeant; addressing quality of life issues such as overgrown weeds,abandoned or junk vehicles,litter on residential property,etc. • Determines the need for and arranges intervention by the City's Animal Control service. Investigates animal bite complaints,prepares animal bite reports and properly quarantines all impounded animals. • Conducts parking enforcement activities. • Assists patrol officers with traffic and crowd control as required. • Responds to calls for service not requiring a sworn police officer. • Maintains inventory of recovered bicycles,arranges for return to owners or disposal consistent with City policy. • Picks-up abandoned property. • Compiles and maintains data for various reports such as officer statistics and false alarms. • Prepares squad videos for the County Attorney's Office. • Delivers and picks-up a variety of documents,packages and police vehicles. • Assists records unit with data entry and retrieval. • Serves as a back-up to the Police Receptionist, providing customer service in-person and over-the- phone to members of the public and visitors to the police department. • Performs other related duties as apparent or assigned. KNOWLEDGE, SKILLS,AND ABILITIES REQUIRED • Ability to learn,understand and explain to others a wide variety of City ordinances and policies. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Knowledge of and ability to operate common office equipment including personal computers, fax machines and copiers. • Ability to use Word and Excel,and to learn records management system for data entry and retrieval purposes. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to maintain confidentiality of Police Department information. • Ability to work with case files, images and transcription projects containing graphic and disturbing material related to criminal activity and crime scenes. • Ability to administer basic first aid. • Ability to learn the geography of Shakopee,including the location of important buildings and the street system. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and valid driver's license. Ability to pass a comprehensive background check; covering criminal,financial,educational,employment and personal history. Two years of work experience in a position requiring strong organization, documentation and customer service skills. One year of post-secondary education in Law Enforcement, Criminal Justice,or other closely related field may be substituted for each year of experience required. Desirable Qualifications Associate's Degree from an accredited college,university or technical school. Fluency in a second language, in addition to English,that has a recognized presence in the community(Spanish,Russian, Hmong, etc.) Prior work experience involving code,regulation or licensing enforcement. PHYSICAL DEMANDS AND WORKING CONDITIONS • Position requires the ability to sit and stand for long periods of time;the ability to walk long distances and to pursue and gain control over loose animals. • Requires the ability to drive a car at normal speeds and the grip strength necessary to handle equipment and animals. • Must be able to balance self while handling weighted equipment;kneel/crouch balanced without support,and crawl on hands and knees. Must be able to push/pull objects using total body movements. • Ability to lift in excess of 50 pounds and to lift or carry equipment from floor to overhead. Must be able to drag a person of average weight and to assist in carrying and lifting a stretcher with a person. • Requires normal vision,with or without correction. Requires near acuity,far acuity depth-perception, field of vision and focusing. Ability to see in order to read gauges, discern people and objects in nighttime or other low-light emergency settings. • Requires normal hearing,including the ability to discriminate among similar sounds in environments with significant background noise and the ability to receive direction and communications over portable radios at the scene of an emergency. • Work environment includes exposure to blood home pathogens and communicable diseases, as well as extreme weather conditions for extended periods of time. • Exposure to chemical agents and hazardous materials,odors/toxic fumes,wet/damp/slippery surfaces and lung or skin irritants. • May require work around noise, mechanical and electrical hazards,and moving objects. Approved: Commission Chair Commission Secretary Date SHAKOPEE PUBLIC WORKS Director of Public Works/City Engineer Assistant City Engineer Project Engineer Senior Engineering Technician GIS Specialist Administrative Assistant—Engineering Public Works Superintendent Maintenance Supervisor—Parks & Grounds Maintenance Supervisor— Streets, Sanitary Sewer and Storm Water Senior Public Works Technician Mechanic Maintenance Operator Administrative Assistant— Public Works City of Shakopee POSITION DESCRIPTION TITLE: Director of Public Works/City Engineer DEPARTMENT: Public Works REPORTS TO: City Administrator STATUS: Full-Time,Exempt PAY GRADE: 11 APPROVED: SUMMARY Leads and manages the Public Works Department, consisting of the Engineering Division, and the Street, Park,Fleet and Utility Maintenance Divisions. Responsible for overseeing all aspects of the Department's operation, including the establishment of an effective organizational structure and management of personnel,equipment,and budgetary resources. ESSENTIAL DUTIES AND RESPONSIBILITIES Researches,drafts and recommends new and revised regulations,plans,policies,procedures and ordinances for the design, installation,operation and long-term maintenance of the City's physical infrastructure to effectively meet the City's short and long-term goals. Oversees implementation of adopted plans and policies. Coordinates and oversees preparation of the City's Capital Improvement Program for streets,sanitary sewer,and storm water drainage, and the five-year Park Asset Improvement Program. Reviews and approves the technical design criteria and standard specifications for the design and construction of roadways, sanitary sewers and storm sewers. Interprets and applies the criteria and specifications where there are questions regarding proper interpretation;communicates and explains findings to developers,contractors,property owners and the general public. Oversees the design of a wide range of municipal engineering projects by subordinate staff and/or consultants. Directly undertakes the design,review and/or inspection of certain projects when that participation contributes effectively to the overall achievement of the Division's goals, schedules, and programs. Directs the establishment of maintenance goals,priorities and standards for the City's physical infrastructure and moving fleet. Oversees implementation and ensures compliance with all applicable Council directives and City procedures. Oversees the City's GIS mapping system,Municipal State Aid System,Pavement Preservation Program, and management of the City's public right-of-way. Coordinates the work of the Traffic Safety Review Committee, and regularly monitors road accident data to ensure the safe and efficient functioning of the City's traffic system. Determines the need for,selects and oversees the work of consultants and contractors necessary to carry- out the work of the Department. Continuously evaluates the Department's processes and services; developing options for improving or matching services and infrastructure investments more closely to meet community needs. Implements adopted changes within the designated timeline and budget. Provides direct and in-direct supervision to all Department employees in accordance with City policies and applicable laws. Responsibilities include selection,development and training of personnel;planning, assigning,and directing work; appraising performance;addressing complaints,resolving problems and taking appropriate disciplinary action when necessary. Develops and recommends annual departmental operating budget and fee schedule;monitors and controls expenditures within approved limits and according to City policies and procedures. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies, and potential improvements. Represents the department at a variety of regularly scheduled and special City meetings and workshops. Represents the City at a wide variety of local,regional and statewide meetings,workshops and public hearings. Establishes and maintains effective working relationships with other City departments and staff;works collaboratively as part of the City's management team to ensure the most effective and efficient delivery of municipal services as a whole. Oversees administrative functions of the Department, including but not limited to the creation and maintenance of all necessary and appropriate records,in accordance with the City's records retention schedule;the dissemination of information to the public in accordance with applicable laws;and the timely preparation of all necessary reports,correspondence and memos. Keeps City Administrator advised of developments within the Public Works Department. Performs other related duties as apparent or assigned by City Administrator. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Thorough knowledge of modern principles and practice of civil engineering. • Thorough knowledge of relevant local, state,and federal laws. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to support Department recommendations within a context of objective,analytical data, and justifiable cost. • Ability to establish and maintain positive,professional working relationships internally with co- workers,subordinates and supervisors,and externally with representatives of a wide variety of local, state and federal agencies and organizations. • Ability to work with the public in a friendly,tactful manner. • Ability to read,analyze and interpret financial reports,legal documents and complex engineering plans and specifications. • Ability to effectively present complex and technical information to and field questions from elected officials and the general public. • Ability to maintain a high level of integrity and ethical performance at all times. • Ability to work successfully under stress, pressure,and changing conditions. Ability to evaluate situations,innovate, improvise as necessary,and adapt in a timely fashion. • Ability to plan and develop organizational goals and objectives,take initiative,facilitate organizational change, and communicate goals and objectives to Department personnel and the general public. QUALIFICATIONS Minimum Qualifications Bachelor's degree in Civil Engineering,and eight years of increasingly responsible municipal engineering experience,including supervisory and budgetary experience. Registration as a Professional Engineer in the State of Minnesota and a valid driver's license. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office; use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. However,the employee is occasionally exposed to outside weather conditions and the noise,dust and uneven terrain of construction sites. City of Shakopee POSITION DESCRIPTION TITLE: Assistant City Engineer DEPARTMENT: Engineering REPORTS TO: Public Works Director/City Engineer STATUS: Full-Time,Exempt PAY GRADE: 9 APPROVED: SUMMARY Directs the planning,development,design and implementation of a wide range of municipal engineering projects. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares,or directs preparation of,the preliminary and final design for public works projects,including the construction and/or rehabilitation of sanitary sewer,water main, storm sewer,street and all related facilities or structures. Includes the preparation of feasibility reports,plans, specifications,advertisements for bids,contracts,acquisition of deeds and easements,and detailed contract administration. Prepares the City's Capital Improvement Program for review by the City Engineer,City Administrator and Finance Director and final approval by the City Council. Manages and implements the City's Pavement Management Program, including the planning and scheduling of seal coating,overlay and reconstruction projects. Administers the Municipal State Aid Program;including all necessary reporting and record keeping and the submittal and processing of funds. Investigates field construction problems and provides direction to the field inspection staff on corrective actions;resolves conflicts between contractors and field staff. Directs development and use of Department's GIS and CAD systems. Directs preparation of special assessment rolls as applicable to Department projects. Assists in the selection and administration of private consultants'contracts;monitors the utilization of consultants to supplement in-house design work. Responds to citizen inquiries and requests regarding engineering projects in a timely and professional manner. Prepares and recommends the Engineering Division's annual operating budget and corresponding fees to supervisor;administers adopted budget consistent with City policies and procedures. Prepares general correspondence and reports regarding engineering projects;compiles and submits applications for state and federal funding, and maintains all necessary files and records. Reviews and revises policies,ordinances,and requirements in order to keep current with industry standards. Prepares and writes memos for Council action,ensuring appropriate supporting material and documentation. Attends meetings and makes presentations as necessary. Maintains regular communication with and ensures division cooperation and coordination with other City departments and staff. Represents the Department by participating in committees,special task forces and various interagency activities, as assigned. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field,industry best practices,new technologies and potential improvements. Serves as direct supervisor for Engineering Technicians and GIS Specialist. Assigns work;provides day- to-day direction,guidance, and correction;monitors attendance and responds to time off requests,ensures appropriate training and professional development,and conducts annual performance reviews. Enforces adopted personnel policies and other HR directives as they relate to assigned staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with Public Works Director/City Engineer and human resources staff. Keeps Public Works Director/City Engineer informed of significant activities and developments,status of major projects and progress toward Division goals. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Thorough knowledge of modern principles and practices of civil engineering. • Thorough knowledge of relevant local,state and federal laws. • Ability to utilize the City's CAD and GIS systems. • Ability to use or direct the use of survey equipment. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to write routine reports and correspondence,that conform to prescribed style and format. • Knowledge of and ability to apply proper English,spelling, and punctuation. • Ability to read and interpret complex engineering plans and specifications,legal documents and professional journals. • Ability to effectively present complex and technical information to and field questions from elected officials and the general public. • Ability to work with mathematical concepts to make complex engineering computations. • Ability to assign,instruct, evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. • Ability to establish and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to use common Microsoft Office programs,such as Word,Excel and PowerPoint,as well as web-based email and timesheet software. QUALIFICATIONS Minimum Qualifications Bachelor of Science degree in Civil Engineering plus six years of progressively responsible work experience in or for the public sector. Must be a certified Professional Engineer(PE)in the State of Minnesota at the time of hire. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. However,the employee is occasionally exposed to outside weather conditions and the noise,dust and uneven terrain of construction sites. City of Shakopee POSITION DESCRIPTION TITLE: Project Engineer DEPARTMENT: Engineering REPORTS TO: Public Works Director/City Engineer STATUS: Full-Time,Exempt PAY GRADE: 8 APPROVED: SUMMARY Professional engineering position with an emphasis on development review,water resources management and design of storm water projects. ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews development plans and proposals,including but not limited to grading and erosion control plans, storm water management plans,and construction plans,for conformance with engineering-related City rules,regulations and ordinances. Develops and oversees implementation of the City's Water Resources Management Plan and administers the Wetland Conservation Act within the City. Reviews plans for City improvement projects and recommends adequate measures to protect water quality of surrounding lakes, wetlands and watershed areas. Administers and coordinates implementation of the City's Storm Water Pollution Prevention Program (S WPPP). Performs stone drainage and pond sizing calculations for public and private improvement projects. Coordinates with the City's Planning,Building Inspections and Parks,Recreation and Natural Resources Departments on the review of new development and construction plans. Reviews grading permit applications and prepares engineering staff reviews of land use applications. Reviews plans for commercial,industrial and institutional building permits. Designs storm water projects and makes recommendations to the Public Works Director/City Engineer or Assistant City Engineer. Calculates the storm drainage utility fees for various properties in the city and assists in the administration of the storm drainage utility policies and procedures. Reviews,investigates and makes recommendations on drainage problems. Prepares written reports and recommendations to City departments, committees,commissions,and the City Council,as needed. Analyzes reports,maps, drawings,blueprints,tests,and aerial photographs on soil composition,terrain, hydrological characteristics, and other topographical and geologic data to plan and design projects. Maintains up-to-date computerized inventory of all lakes,ponds and corresponding drainage systems. Maintains up-to-date knowledge of developments in the Water Quality and Storm Water Management fields to ensure City efforts are effective and efficient. Provides ideas for innovations and follow-through to implementation. Communicates with and responds to questions from developers,residents and property owners in a timely and professional manner. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Thorough knowledge of modem principles and practices of civil engineering. • Thorough knowledge of relevant local, state and federal laws,particularly as they relate to water quality and storm water management. • Ability to utilize the City's CAD and GIS systems. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to write routine reports and correspondence,that conform to prescribed style and format. • Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read and interpret complex engineering plans and specifications, legal documents and professional journals. • Ability to respond to common inquiries or complaints from developers,contractors,regulatory agencies and the general public in a timely and professional manner. • Ability to define problems, collect data,establish facts,and draw valid conclusions. • Ability to work with mathematical concepts,knowledge of algebra,geometry and trigonometry and knowledge of surveying. • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. • Ability to use common Microsoft Office programs,such as Word,Excel and PowerPoint,as well as web-based email and timesheet software. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. QUALIFICATIONS Minimum Qualifications Bachelor of Science degree in Civil Engineering and three years of work experience relating to municipal engineering. Desirable Qualifications Certified Professional Engineer(PE)in the State of Minnesota. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information, receive instructions and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem, climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. However,the employee is occasionally exposed to outside weather conditions and the noise,dust and uneven terrain of construction sites and field work. City of Shakopee POSITION DESCRIPTION TITLE: Senior Engineering Technician DEPARTMENT: Engineering REPORTS TO: Assistant City Engineer STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY Performs preliminary and_final construction inspection and contract administration for complex municipal public works projects. ESSENTIAL DUTIES AND RESPONSIBILITIES Start-to-finish construction project management for public roadway, sanitary sewer,storm sewer and water main construction and reconstruction projects. Reviews plans and specifications submitted by developers, as the project dictates. Assists in preparation of feasibility reports, calculates cost and determines feasibility of projects based on analysis of collected data. Prepares or directs preparation and modification of plans and specifications, construction schedules,environmental impact studies, and designs for projects. Inspects construction site to monitor progress and ensure conformance to engineering plans,specifications,and construction and safety standards and assists other inspectors. Analyzes reports,maps, drawings,blueprints,tests,and aerial photographs on soil composition,terrain, hydrological characteristics,and other topographical and geologic data to plan and design projects. Reviews and comments on plan submittals and building permit applications,as assigned. Prepares pay estimates and assists in the negotiation of contract change orders and final quantities with contractors on public improvement projects. Assists in the calculation of assessments on public improvement projects. Maintains the City parcel assessment information and performs reapportionment of assessments to properties. Assists in developing standards and policies for the design/maintenance of the city's public improvements. Responds to public inquiries on public improvement projects and engineering department policies and practices. Maintains updated as-built information on utilities. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS AND ABILITIES REQUIRED • Thorough knowledge of engineering and survey practices;maps and records;equipment and techniques of drafting. • Ability to work with mathematical concepts,making calculations rapidly and accurately. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to write routine reports and correspondence,that conform to prescribed style and format • Knowledge of and ability to apply proper English,spelling,and punctuation. • Ability to read and interpret complex engineering plans and specifications. • Ability to comprehend and communicate policies,practices and services of the Engineering Division to co-workers and members of the public. • Ability to define problems, collect data,establish facts,and draw valid conclusions. • Ability to use common Microsoft Office programs,such as Word,Excel and PowerPoint,as well as web-based email and timesheet software. • Proficient in the use of CADD software. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to effectively work with and provide direction to consultants, developers,and contractors. QUALIFICATIONS Minimum Qualifications Associate's degree in highway construction,civil engineering or closely related field from an accredited college,university or technical school plus five years of related work experience and a valid driver's license.MnDOT Technical and Erosion Control certifications. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong, etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and walk, and to bend,twist,lift and reach, as well as climb and balance. The employee must use hands to finger,handle or feel objects,tools or controls. The employee must talk,hear and see to communicate with co-workers, receive information and instructions,and fully inspect the work of others. The employee must lift and/or move up to 50 pounds. Position involves a combination of office and field work. Includes exposure to seasonal weather conditions,uneven terrain,and construction-related dust,noise and machinery. The employee is occasionally exposed to wet and/or humid conditions,fumes or airborne particles,toxic or caustic chemicals,risk of electrical shock,and vibration. The noise level is usually moderate in the office environment but can be loud in the field. City of Shakopee POSITION DESCRIPTION TITLE: GIS Specialist DEPARTMENT: Public Works,Engineering Division REPORTS TO: Assistant City Engineer STATUS: Full-Time,Non-Exempt PAY GRADE: 6 APPROVED: SUMMARY Technical position responsible for operating and maintaining the City's Geographic Information System (GIS)and Asset Management System. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintains the City's GIS data directory structure,spatial, and attribute databases. Imports data from various media,loads to database,checks and verifies data created. Creates and maintains point,line,polygon,and annotation feature classes in geodatabases with ArcGIS software. Coordinates with various departments on the management,and maintenance of the City's official GIS map(s): i.e., street,utility, signage,etc. Forwards feedback and requests for further development to supervisors. Updates and maintains"as-built"record data within the City database and associated base maps database. Provides assistance to City staff as required in the use of GIS products and associated software for access to the City's spatial data with special attention towards programs that alter or modify existing data. Provides technical expertise and assistance to staff using Global Positioning System(GPS) equipment for data collection in the field. Prepares clear,complete,and accurate representation of the City's spatial data using maps, layouts, charts, or posters to City departments and the public. Provides reports and mapping information for staff presentations to City Council,Planning Commission, and other meetings. Coordinates with and keeps the City's GIS Consultant promptly informed of important matters in the areas of accountability. Assists with the development of the City's web mapping applications. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS,AND ABILITIES REQUIRED • Thorough working knowledge of ESRI ArcGIS software. Knowledge of coordinate geometry, electronic data collectors,and GPS data collection. • Familiarity with cartographic methods,symbols,and the ability to read and understand maps, schematic drawings,and diagram and instruction manuals. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to define problems,collect data, establish facts, and draw valid conclusions. • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. • Ability to read,analyze and interpret a wide variety of information, including technical journals and instruction manuals related to the field. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. QUALIFICATIONS Minimum Qualifications Bachelor's degree in GIS,Geography,or a closely related field from an accredited college or university and two-years of related work experience. Desirable Qualifications Experience working for local government, specifically in the Public Works field.Knowledge of survey methods and techniques. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. However,the employee is occasionally exposed to outside weather conditions and the noise, dust and uneven terrain of field work. City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Public Works,Engineering Division REPORTS TO: Public Works Director/City Engineer STATUS: Part-Time,Benefits Eligible(30 hours per week),Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled administrative support for the Public Works Director/City Engineer and other staff in the Engineering Division of the Public Works Department. ESSENTIAL DUTIES AND RESPONSIBILITIES Types and prepares a variety of correspondence, memorandums,reports,and other documents,from general instructions or tape dictation,using standard office software. Prepares documents for City Council packets and Activity Reports in a time frame that allows for proper review and submittal. Edits and proofreads written material,makes copies; and locates and attaches supporting documentation. Receives and routes incoming telephone calls and e-mails. Sorts and routes incoming departmental mail and prepares outgoing mail. Orders and distributes office supplies. Responds to questions,complaints and requests for information from the public or other departments, provides timely and accurate responses, assesses urgency of issues and directs the questions to the appropriate staff. Releases information in accordance with department policy and data practices law. Prepares, matches and verifies purchase orders,invoices,and vouchers.Codes for payment. Maintains accurate and efficient filing systems for the Engineering Division. Monitors and purges department files in accordance with applicable legal regulations and the City's retention schedule. Utilizes document imaging software to scan a variety of Engineering plans and documents. Updates and maintains records in the Property Data Systems(PDS), including special assessment,parcel division,reapportionment, and transfer of ownership data. Conducts assessment searches. Coordinates the administrative aspects of 429 Public Improvement Projects,and various other public and private projects,by assisting in the preparation of feasibility reports,preparing bid tabulations,mailing public hearing notices,assembling specifications for the bidding process and following-up with the special assessment process. Assists in the processing of security reductions and obtaining maintenance bonds for private developments. Supports contract administration for department,by processing contracts,payment vouchers,change orders and final documents for public improvement projects. Coordinates the delinquent billing process for unpaid refuse, storm drainage, sanitary sewer,fire false alarms and weed mowing by mailing of notices, assessments and follow-up notices to property owners. Serves as back-up to and coordinates with the Administrative Assistant for the Public Works Division to ensure projects are completed accurately, on rime,and in the order of Department priority. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to work with the public in a friendly,tactful manner. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Knowledge of and ability to operate common office equipment including personal computers,fax machines and copiers. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email,timesheet and agenda software. • Ability to learn and fully utilize the Department's property data and special assessment software • Ability to add, subtract,multiply and divide using units of American money,weight measurement, volume,and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English,spelling, and punctuation. • Ability to read, analyze,and interpret general business joumals,periodicals, and simple legal documents. • Ability to apply common sense understanding to carry out instructions furnished in written,oral or diagram form. • Ability to define problems,collect data, establish facts, draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate policies,practices and services of the Engineering Division to co-workers and members of the public. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and four years of related work experience. Desirable Qualifications Associate's Degree in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish, Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms. The employees is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen.The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modem,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment. City of Shakopee POSITION DESCRIPTION TITLE: Public Works Superintendent DEPARTMENT: Public Works REPORTS TO: Public Works Director/City Engineer STATUS: Full-Time,Exempt PAY GRADE: 9 APPROVED: SUMMARY Leads and manages the Street,Park, Utility and Fleet Maintenance Divisions of the Public Works Department through the supervision of employees,management of budgetary resources;and planning and coordination of work. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, directs and evaluates short and long range programs for the effective and efficient operation and maintenance of the City's streets,parks,storm sewer, sanitary sewer and fleet.Monitors work progress, and reviews and evaluates final results for consistency with industry standards and City policies,goals and codes. Works with and makes recommendations to the Public Works Director/City Engineer and City Council regarding maintenance and infrastructure goals,priorities and standards;and the replacement and/or upgrading of equipment and infrastructure based on economic and performance factors. Directs implementation and utilization of Asset Management/GIS and Fleet Management programs. Ensures program data is incorporated into planning and evaluation of maintenance activities,budgetary preparation and resource allocation. Ensures proper training and ongoing compliance with local, state and federal regulations for workplace safety. Responsible for ensuring that all established safety practices are enforced and that prompt corrective action is taken in regards to potential safety hazards. In conjunction with Public Works Director/City Engineer and Division Supervisors,prepares and recommends annual operating budget for the streets,parks,utility and fleet divisions. Ensures adopted budget is administered in compliance with City policies and procedures. Evaluates plans and specifications for equipment and materials purchased on behalf of the City for items related to Department activities and the City fleet.Ensures all City purchasing policies are followed. Prepares and recommends a capital equipment budget that accurately reflects the needs of the City and its various departments. Responds to the public's questions and concerns in a timely and professional manner. Prepares and writes memos for Council action,ensuring appropriate supporting material and documentation. Maintains regular communication with and ensures division cooperation and coordination with other City departments and staff. Represents the Department by participating in committees, special task forces and various interagency activities,as assigned. Participates in external meetings, seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Serves as direct supervisor for Park Maintenance Supervisor,Street Maintenance Supervisor,Mechanics and Public Works Administrative Assistant. Provides indirect and final supervision to all employees of the Public Works Division. Assigns work;provides day-to-day direction, guidance,and correction; monitors attendance and responds to time off requests, ensures appropriate training and professional - development,and conducts annual performance reviews. Enforces adopted personnel policies and other HR directives as they relate to Division staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with Public Works Director/City Engineer and human resources staff. Keeps Public Works Director/City Engineer informed of significant activities and developments, status of major projects and progress toward Division goals. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Thorough knowledge of the modem components and practices of municipal infrastructure maintenance. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to work with the public in a friendly,tactful manner. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. • Ability to read and interpret a variety of instructions and documents furnished in written. oral, diagram,or schedule form, such as safety rules, operating and maintenance instructions,and procedure manuals. • Ability to effectively present information and respond to questions from elected officials and the general public. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to comprehend, compile and present a budget. • Ability to add, subtract,multiple and divide and apply mathematical concepts such as fractions, percentages,ratios and proportions to practical situations. • Ability to define problems,collect data,establish facts,and draw valid conclusions. • Ability to interpret and comprehend engineering and architectural calculations,drawings,plans, specifications and construction staking. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. Ability to utilize Asset Management/GIS and Fleet Management programs. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent plus five years of municipal public works experience. At least two years of supervisory and budgetary experience in the field required. Must possess,and maintain,a valid Class B driver's license with Tanker and Air Brake endorsements. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office; use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms; talk,hear and see. The employee is occasionally required to climb or balance;stoop,kneel, crouch,or crawl; and smell. The employee must occasionally lift and/or move up to 50 pounds. A majority of the work is performed in an office setting,however the position also requires visits to work sites and exposure to seasonal weather conditions,uneven terrain,and construction-related dust and noise. The employee occasionally works near moving mechanical parts; and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles,toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. City of Shakopee POSITION DESCRIPTION TITLE: Maintenance Supervisor—Parks&Grounds DEPARTMENT: Public Works REPORTS TO: Public Works Superintendent STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY Leads and manages the maintenance and improvement of the City's parks system, including park buildings,structures, and public grounds. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops and recommends short and long-range goals for the maintenance and improvement of the City's park lands and facilities. Prioritizes,directs and oversees regular and preventative maintenance activities,rehabilitation and improvement projects for the entire park system, including land,athletic fields,playgrounds,shelters, parking lots and walkways. Inspects park and public grounds areas,public facilities and recreational playgrounds and equipment to assure that all buildings and equipment are maintained in a safe operating condition. Diagnoses and treats turf and plant diseases.Develops and directs pesticide spray program;trains and instructs employees in the proper usage and application of herbicides and pesticides.Develops plant selection,planting,and propagation plans. Assists with the preparation of annual budget requests and the City's Capital Equipment and Park Asset Program. Ensures the effective and efficient use of budgeted funds,personnel,materials, facilities, and time. Selects and procures all necessary equipment,materials, supplies and contract services for the division. Works collaboratively with other members of the Department's leadership team to ensure the effective and efficient delivery of priority services and achievement of overall Department goals. Serves as back- up to the Street Maintenance Supervisor and Public Works Superintendent as necessary. Promptly investigates and responds to citizen questions,complaints and requests for service. Takes appropriate action in accordance with Department and City policies. Operates equipment and participates in performing work when that participation contributes effectively to the overall achievement of the Division's goals,schedules and programs. Ensures that all established safety practices are enforced and that prompt corrective action is taken in regards to potential safety hazards. Serves as direct supervisor for all Division staff. Assigns work;provides day-to-day direction,guidance, and correction;monitors attendance and responds to time off requests,ensures appropriate training and professional development,and conducts annual performance reviews. Enforces adopted personnel policies and other HR directives as they relate to Division staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with Public Works Director/City Engineer and human resources staff. Participates in external meetings,seminars and training designed to keep informed of recent trends in the field, industry best practices,new technologies and potential improvements. Keeps supervisor informed of significant developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SHILLS,AND ABILITIES REQUIRED • Thorough working knowledge of turf care, athletic field design and layout,horticulture,plant materials, soils,fertilizers,pesticides, and irrigation systems. • Basic working knowledge of plumbing,heating,electrical, and carpentry work. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to work with the public in a friendly,tactful manner. • Ability to develop and maintain positive, professional working relationships with co-workers, subordinates and supervisors. • Ability to assign,instruct, evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. • Ability to read and interpret a variety of instructions and documents furnished in written,diagram,or schedule form, such as safety rules,operating and maintenance instructions,and procedure manuals. • Ability to effectively present information and respond to questions from elected officials,athletic associations, and the general public. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to add, subtract,multiple and divide and apply mathematical concepts such as fractions, percentages,ratios and proportions to practical situations. • Ability to define problems,collect data,establish facts,and draw valid conclusions. • Ability to interpret and comprehend engineering and architectural calculations, drawings, plans, specifications and construction staking. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. • Ability and commitment to fully utilize the Department's Asset Management software and GIS system. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent plus four years of municipal public works experience. Must possess,and maintain,a valid Class A driver's license with Tanker and Air Brake endorsements. Ability to obtain certificates for certified playground inspector,certified tree inspector,herbicide and pesticide applicator's license. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms; talk,hear and see. The employee is occasionally required to climb or balance; stoop,kneel, crouch,or crawl; and smell. The employee must occasionally lift and/or move up to 50 pounds. Position involves a combination of office and field work. Includes exposure to seasonal weather conditions, uneven terrain,and construction-related dust and noise. The employee occasionally works near moving mechanical parts; and is occasionally exposed to wet and/or humid conditions,fumes or airborne particles,toxic or caustic chemicals,risk of electrical shock,and vibration. The noise level in the work environment is usually moderate. City of Shakopee POSITION DESCRIPTION TITLE: Maintenance Supervisor—Streets, Sanitary Sewer and Storm Water DEPARTMENT: Public Works REPORTS TO: Public Works Superintendent STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY Leads and manages the maintenance and improvement of the City's street, storm water drainage, and municipal wastewater collection systems. ESSENTIAL DUTIES AND RESPONSIBILITIES Develops and recommends short and long-range goals for the maintenance and improvement of the City's street, storm water drainage,and municipal wastewater collection systems. Prioritizes,directs and oversees regular and preventative maintenance activities; and rehabilitation and improvement projects to ensure the safe, effective and efficient operation of the City's street system. Includes surface repairs, street sweeping, alley maintenance, and right of way maintenance. Plans,coordinates and directs snow plowing,sanding and salting operations. Responsible for monitoring weather forecasts and road conditions,calling-in and dispatching crews,tracking progress and managing resources and supplies. Assists with developing and carrying-out the annual street pavement preservation program,including rating pavement,seal coating,crack sealing,and paint striping. Coordinates traffic control program and maintenance records,including maintenance of existing signs, production and installation of new signage,and updating sign database. Develops and manages maintenance and preservation programs for wastewater collection systems, including cleaning,televising,root cutting and herbicide treatment,grease control, and lift station inspection and maintenance. Responds to sanitary sewer blockages and lift station emergencies;investigates and resolves problem. Develops and manages maintenance programs for storm drainage systems, including cleaning catch basins and outfalls, sediment removal in ditches and ponds,vegetation control,and installation and rehabilitation of storm water structures and piping. Assists with NPDES implementation by conducting initial inspection and inventory of storm drainage water infrastructure,and ongoing compliance by coordinating required maintenance. Responds to emergency storm water flooding. Assists with the preparation of annual budget requests and the City's Capital Equipment Program. Ensures the effective and efficient use of budgeted funds,personnel,materials,facilities,and time. Selects and procures all necessary equipment,materials, supplies and contract services for assigned divisions. Works collaboratively with other members of the Department's leadership team to ensure the effective and efficient delivery of priority services and achievement of overall Department goals. Serves as back- up to the Park Maintenance Supervisor and Public Works Superintendent as necessary. Promptly investigates and responds to citizen questions,complaints and requests for service. Takes appropriate action in accordance with Department and City policies. Operates equipment and participates in performing work when that participation contributes effectively to the overall achievement of the Division's goals, schedules and programs. Ensures that all established safety practices are enforced and that prompt corrective action is taken in regards to potential safety hazards. Serves as direct supervisor for all Division staff. Assigns work;provides day-to-day direction,guidance, and correction;monitors attendance and responds to time off requests, ensures appropriate training and professional development, and conducts annual performance reviews. Enforces adopted personnel policies and other HR directives as they relate to Division staff. Participates in recruitment and hiring processes and resolves personnel issues and concerns in consultation with Public Works Director/City Engineer and human resources staff. Participates in external meetings,seminars and training designed to keep informed of recent trends in the field,industry best practices,new technologies and potential improvements. Keeps supervisor informed of significant developments within area of responsibility. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Thorough working knowledge of modern pavement maintenance and preservation techniques;traffic control markings and signage;snow removal and ice control techniques, storm water drainage and sanitary sewer infrastructure design and maintenance. • Basic working knowledge of equipment maintenance and repair, civil engineering principles,and infrastructure design and construction. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to work with the public in a friendly,tactful manner. • Ability to develop and maintain positive,professional working relationships with co-workers, subordinates and supervisors. • Ability to assign,instruct,evaluate and prioritize the work of subordinates within the overall framework of division goals and objectives. • Ability to read and interpret a variety of instructions and documents furnished in written,diagram,or schedule form, such as safety rules, operating and maintenance instructions,and procedure manuals. • Ability to effectively present information and respond to questions from elected officials and the general public. • Ability to write reports and business correspondence using proper spelling,grammar and punctuation. • Ability to add, subtract,multiple and divide and apply mathematical concepts such as fractions, percentages,ratios and proportions to practical situations. • Ability to define problems,collect data, establish facts,and draw valid conclusions. • Ability to interpret and comprehend engineering and architectural calculations, drawings,plans, specifications and construction staking. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email and timesheet software. • Ability and commitment to fully utilize the Department's Asset Management software and GIS system. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent plus four years of municipal public works experience. Must possess,and maintain,a valid Class A driver's license with Tanker and Air Brake endorsements. Ability to obtain the S-B Minnesota Wastewater Operator certification. Desirable Qualifications Associate's Degree or Certificate in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish,Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls;and reach with hands and arms; talk,hear and see.The employee is occasionally required to climb or balance; stoop,kneel,crouch,or crawl;and smell. The employee must occasionally lift and/or move up to 50 pounds. Position involves a combination of office and field work. Includes exposure to seasonal weather conditions,uneven terrain,and construction-related dust and noise. The employee occasionally works near moving mechanical parts; and is occasionally exposed to wet and/or humid conditions,fumes or airborne particles,toxic or caustic chemicals,risk of electrical shock,and vibration. The noise level in the work environment is usually moderate. City of Shakopee POSITION DESCRIPTION TITLE: Senior Public Works Technician DEPARTMENT: Public Works REPORTS TO: Public Works Superintendent STATUS: Full-Time,Non-Exempt PAY GRADE: 7 APPROVED: SUMMARY Performs technical inspection and permitting work essential to the management of the City's street,park, and utility systems. Manages the City's right-of-way and utility locate programs. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the City's Right-of-Way Management Program to ensure utility companies and contractors follow established City standards and regulations. Includes reviewing plan sets,issuing permits, inspecting work and maintaining associated records. Oversees the City's participation in a Joint Powers Agreement for seal coating,crack sealing and paint striping. Inspects work for conformance with City standards and specifications. Maintains complete and accurate records for incorporation into the City's GIS-system. Manages and inspects the seal coating of City trails and parking lots. Reviews applications for fence permits as they relate to City easements and rights-of-way. Inspects components of new park construction projects,with an emphasis on grading,paving of surfaces, seeding and turf establishment, and utility connections to ensure work meets City standards and specifications. Performs locates or oversees others in the locating of City-owned utilities,when notified by Gopher State One Call. Assists in developing standards and policies for management and maintenance of the City's streets,trails and right-of-way systems. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS AND ABILITIES REQUIRED • Thorough knowledge of common civil engineering and surveying plans,records and practices. • Ability to utilize the City's CAD and GIS systems. • Ability to work with mathematical concepts,making calculations rapidly and accurately. • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to write routine reports and correspondence,that conform to prescribed style and format. • Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read and interpret complex engineering plans and specifications. • Ability to comprehend and communicate policies,practices and services of the Public Works Department to contractors and the general public. • Ability to define problems,collect data,establish facts,and draw valid conclusions. • Ability to use common Microsoft Office programs, such as Word,Excel and PowerPoint,as well as web-based email and timesheet software. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to work with the public in a friendly,tactful manner. • Ability to effectively work with and provide direction to contractors. QUALIFICATIONS Minimum Qualifications Associate's degree in highway construction, civil engineering or closely related field from an accredited college,university or technical school plus five years of related work experience and a valid driver's license. Desirable Qualifications Fluency in a second language,in addition to English,that has a recognized presence in the community (Spanish,Russian,Hmong,etc.). PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and walk,and to bend,twist,lift and reach,as well as climb and balance. The employee must use hands to finger,handle or feel objects,tools or controls. The employee must talk,hear and see to communicate with co-workers, receive information and instructions,and fully inspect the work of others. The employee must occasionally lift and/or move up to 50 pounds. Position involves a combination of office and field work. Includes exposure to seasonal weather conditions,uneven terrain,and construction-related dust,noise and machinery. The employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles,toxic or caustic chemicals,risk of electrical shock,and vibration. The noise level is usually moderate in the office environment but can be loud in the field. City of Shakopee POSITION DESCRIPTION TITLE: Mechanic DEPARTMENT: Public Works—Fleet Maintenance REPORTS TO: Public Works Superintendent STATUS: Full-Time,Non-Exempt PAY GRADE: per union contract APPROVED: SUMMARY Responsible for the maintenance, service and repair of city vehicles and equipment in order to ensure their effective, efficient and safe operation and to protect the City's investment in these items. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs corrective and preventive maintenance on all types of city vehicles and equipment,including but not limited to passenger vehicles, squad cars,fire trucks,heavy trucks,tractors,trailers, snowplows, chainsaws, blowers, etc. Analyzes vehicles and equipment to determine most cost-effective means of maintenance,repair or replacement. Performs mechanical repairs and adjustments on power,drive,brake, steering,electrical,cooling and related systems on light and heavy equipment. Performs complete motor overhauls;major and minor engine tune-ups and adjustments;and replaces or rebuilds components as required. Repairs and adjusts hydraulic system; replaces hydraulic motors,hoses and fittings. Installs and repairs light brackets,two-way radios,emergency/warning equipment,and other miscellaneous equipment on emergency and public works vehicles. Operates welding and machinist equipment. Utilizes and maintains the City's computerized fuel-system. Ensures safe and appropriate disposal of all waste generated, including used oil,fuel,antifreeze,batteries, solvents and tires. Maintains comprehensive and up-to-date maintenance records for all City vehicles and equipment serviced. Maintains accurate inventory records and secures parts from suppliers as required. Maintains a clean and orderly work area. Uses, cares for and stores tools and equipment in a proper manner in order to extend their useful life and protect from theft or damage. Works extended hours as needed to repair equipment and vehicles or respond to after-hours emergencies. May perform the duties of a truck driver or snow plow operator,as needed. Performs other related duties as apparent or assigned. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent plus four years of related work experience maintaining a wide variety of vehicles and equipment. (NOTE: A two-year degree in automotive mechanics or closely related field from an accredited college,university or technical school is highly desired and may be substituted for up to two years of the required experience.)Must possess,and maintain,a valid Class B driver's license with Tanker and Air Brake endorsements. Desirable Qualifications ASE Certifications in either the A Series(Automobile/Light Truck)or T Series(Medium/Heavy Truck). KNOWLEDGE, SKILSL AND ABILITIES REQUIRES • Knowledge of principles,methods,tools and equipment of automotive engines and equipment. • Working knowledge of the operation and care of internal combustion engines and hydraulics. • Ability to operate standard equipment,and diagnosis and repair mechanical difficulties in automotive equipment in the most cost effective manner. • Ability to communicate effectively with suppliers and fellow City employees. • Ability to read and interpret a variety of technical instructions,operating manuals and safety guidelines furnished in written,diagram, or schedule form. • Ability to define problems, collect data,establish facts and draw valid conclusions. • Ability to operate a personal computer and utilize the City's web-based email and timesheet software. • Ability to learn and fully utilize the Department's fleet management and fuel software systems for reporting and record keeping. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to interact with the public in a friendly,tactful manner. PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to stand;walk;twist and bend. The employee is required to reach with hands and arms;use hands to finger,handle,or feel objects,tools, and controls; stoop,kneel,crouch, and crawl. The employee is occasionally required to climb or balance and smell.The employee must talk,hear and see to communicate with co-workers,receive information and instructions, and safely operate tools and equipment. The employee must frequently lift and/or move up to 100 pounds. While performing the duties of this job,the employee regularly works near moving mechanical parts.The employee is occasionally exposed to fumes or airborne particles,toxic or caustic chemicals,risk of electrical shock,and vibration. The noise level in the work environment is usually loud. City of Shakopee POSITION DESCRIPTION TITLE: Maintenance Operator DEPARTMENT: Public Works REPORTS TO: Maintenance Supervisor STATUS: Full-Time,Non-Exempt PAY GRADE: per union contract APPROVED: SUMMARY Performs a wide range of maintenance,repair and construction tasks to ensure proper operation and safe utilization of the City's street,park,public grounds, and sewer systems. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs skilled and semi-skilled street maintenance activities such as pavement repair,curb and sidewalk repair,grading and hauling gravel, street sweeping,and striping of roadways and parking lots. Plows snow and applies de-icing materials to City streets,alleys,parking lots and trails as assigned and necessitated by weather conditions,including nights,weekends and holidays. Mows and trims grass in the City right-of-way,easements,parks and public grounds. Applies herbicide or fertilizer to designated areas. Applies sod or seed to establish new turf or repair damaged patches. Plants, monitors,trims,and removes City trees along boulevards, in parks, on public grounds and within City easements. Performs general landscape maintenance. Creates,installs and maintains signs within City owned right-of-way and parks. Maintains and improves City parks and public grounds, including: • Constructs,repairs,remodels and maintains park buildings and picnic shelters, including general carpentry,mechanical,plumbing and electrical work; • Constructs,inspects and repairs playground equipment; • Assembles,repairs,paints and installs benches,tables,and grills; • Maintains and repairs driveways,parking lots,trails and walkways; • Maintains athletic fields by grading, dragging,grooming,lining,and aerating; • Maintains backstops,goal posts, lighting and fencing; • Prepares and maintains outdoor ice rinks; • Empties garbage cans, • Maintains and repairs irrigation systems. Performs maintenance on sanitary sewers,including lift stations,manholes and sanitary sewer mains by cleaning, flushing and repairing. Minor construction of sanitary sewer facilities,as assigned. Responds to sewer back-ups and lift station alarms as assigned. Performs maintenance on roadside ditches,storm water ponds and drainage ways by removing sediment and other related activities. Operates a wide range of light and heavy equipment including trucks,plows,loaders,graders, ,tractors, mowers,jetters,chain saws and other hand tools and power equipment. Responsible for the proper use,care and storage of vehicles,tools and equipment. Communicates any corresponding maintenance issues and assists with repairs as directed or requested. Carries out emergency response duties in case of storms and floods;including the removal of debris and clearing of City streets and property,sandbagging and pumping of facilities. Performs other related duties as apparent or assigned. KNOWLEDGE, SHILLS,AND ABILITIES REQUIRED • Ability to safely and effectively operate a wide range of vehicles,equipment and tools necessary for maintenance tasks. • Ability to communicate ideas and explanations clearly in English. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Ability to comprehend and communicate the policies,practices and services of the Public Works Division and to respond to common inquiries or complaints from the public in a tactful and courteous manner. • Ability to learn and fully utilize Department's asset management software for reporting and record keeping, as well as web-based email and timesheet systems. • Ability to add,subtract,multiple and divide and apply mathematical concepts such as fractions, percentages, ratios and proportions to practical situations. • Ability to read and interpret technical instructions, operating manuals and safety guidelines. • Ability to define problems,collect data,establish facts and draw valid conclusions. QUALIFICATIONS Minimum Qualifications High School Diploma or equivalent and one year of related work experience. Must possess,and maintain,a valid Class B driver's license with Tanker and Air Brake endorsements. Desirable Qualifications Post-secondary education in a related field from an accredited college,university or technical school. Specialized certifications in sanitary sewer operations,pesticide application,or other applicable fields. Fluency in a second language, in addition to English,that has a recognized presence in the community (Spanish, Russian,Hmong, etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit,stand and walk,and to bend,twist,lift and reach,as well as climb and balance. The employee must use hands to finger,handle or feel objects,tools or controls. The employee must talk,hear and see to communicate with co-workers, receive information and instructions,and safely operate large vehicles and heavy equipment in all light conditions. The employee must lift and/or move up to 100 pounds. The working environment is primarily outside in all types of weather conditions,resulting in exposure to heat,cold,wind, sun,rain and snow. The employee frequently works near moving mechanical parts;in high,precarious and confined places,and is exposed to vibrations. The employee is occasionally exposed to fumes or airborne particles,toxic or caustic chemicals,and risk of electrical shock. The noise level in the work environment is often loud. City of Shakopee POSITION DESCRIPTION TITLE: Administrative Assistant DEPARTMENT: Public Works REPORTS TO: Public Works Superintendent STATUS: Full-Time,Non-Exempt PAY GRADE: 4 APPROVED: SUMMARY Provides skilled administrative support for the Public Works Superintendent and other staff in the Streets, Utilities,Park and Fleet Maintenance Divisions. ESSENTIAL DUTIES AND RESPONSIBILITIES Types and prepares a variety of correspondence,memorandums,reports,presentations, and other documents,from general instructions or tape dictation,using standard office software. Prepares documents for City Council packets and Activity Reports in a time frame that allows for proper review and submittal. Edits and proofreads written material,makes copies;and locates and attaches supporting documentation. Maintains fleet management records using department software;including entering data,running reports and distributing information as needed to support accurate budgeting,replacement,and purchasing. Collects, organizes,and updates Department information, forms,applications,and policies for City website and social media accounts and submits to Communications Coordinator. Prepares,matches and verifies purchase orders,invoices,and vouchers.Codes for payment. Assists the Public Works Director and Public Works Supervisors in budget activities and capital equipment planning. Assists with the City's annual City Clean-Up Day, includes coordinating with vendors and completing annual report for Scott County. Receives and routes incoming telephone calls and e-mails. Sorts and routes incoming departmental mail and prepares outgoing mail. Orders and distributes office supplies. Responds to questions,complaints and requests for information from the public or other departments, provides timely and accurate responses, assesses urgency of issues and directs the questions to the appropriate staff.Releases information in accordance with department policy and data practices law. Maintains accurate and efficient filing systems for the Public Works Division. Monitors and purges department files in accordance with applicable legal regulations and the city's retention schedule. Serves as back-up to and coordinates with the Administrative Assistant for the Engineering Division to ensure projects are completed accurately,on time, and in the order of Department priority. Performs other related duties as apparent or assigned. KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED • Ability to communicate ideas and explanations clearly in English,both orally and in writing. • Ability to work with the public in a friendly,tactful manner. • Ability to establish and maintain positive,professional working relationships with co-workers and supervisors. • Knowledge of and ability to operate common office equipment including personal computers,fax machines and copiers. • Ability to use common Microsoft Office programs,such as Word and Excel,as well as web-based email,timesheet and agenda software. • Ability to learn and fully utilize the Department's fleet management software. • Ability to add, subtract,multiply and divide using units of American money,weight and distance. • Ability to accurately maintain alphabetical,numerical and statistical files and records. • Ability to write and type routine reports and correspondence,that conform to prescribed style and format. Knowledge of and ability to apply proper English, spelling,and punctuation. • Ability to read,analyze, and interpret general business journals,periodicals, and simple legal documents. • Ability to apply common sense understanding to carry out instructions fiunished in written, oral or diagram form. • Ability to define problems,collect data, establish facts,draw valid conclusions and refer the problem to the appropriate resource. • Ability to comprehend and communicate policies,practices and services of the Public Works Division to co-workers and members of the public. • Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community. QUALIFICATIONS Minimum Qualifications High School Diploma or General Education Degree(GED)and four years of related work experience. Desirable Qualifications Associate's Degree in a related field from an accredited college,university or technical school. Fluency in a second language,in addition to English,that has a recognized presence in the community(Spanish, Russian,Hmong,etc.) PHYSICAL DEMANDS AND WORKING CONDITIONS While performing the duties of this job,the employee is regularly required to sit, stand and move about the office;use hands to finger,handle or feel objects,tools or controls; and reach with hands and arms. The employee is required to speak,hear and see in order to share information,receive instructions,type from tape dictation and complete tasks using a computer screen. The employee must occasionally lift and/or move up to 25 pounds. The normal work environment is a modern,climate-controlled office building,with moderate levels of noise generated by conversations,phones and other office equipment.