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Home My WebLink About11.E.1 Approval of the Southbridge Community Park Plan and Authorization to Advertise for Construction Bids, Resolution No. 7392 General Business 11. E. 1. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jamie Polley, Parks, Recreation& Natural Resources Director DATE: 12/03/2013 SUBJECT: Approval of the Southbridge Community Park Plan and Authorization to Advertise for Construction Bids, Resolution No. 7392 (A) Action Sought The City Council is asked to approve the plan for Southbridge Community Park and authorize the advertisement for construction bids. Introduction The Parks and Recreation Advisory Board is recommending to the City Council the construction of Southbridge Community Park. The City Council will review the plan and the cost estimates provided by WSB and Associates for the construction of Southbridge Community Park. Background The planning of Southbridge Community Park formally know as Parcel 75 began in November of 2012. Upon Council's approvals of a concept plan the citizen dog park committee was reorganized and a community meeting and input period on the park concept was conducted. The community meeting was held on April 1, 2013 at Red Oak Elementary School. Approximately 16 people were in attendance (this does not include the PRAB members or City Council member who also attended). In addition to the community input staff has been working with MnDOT and Xcel energy to insure the park plan is acceptable. A lease agreement between the City and MnDOT has been developed for the use of two of the five acres on the north end of the park. The two acres will make the dog park larger. The lease will be $500/year. The lease agreement can be executed following the completion of an encroachment agreement with Xcel Energy. Xcel Energy has reviewed the plan and finds it acceptable. Upon the approval of the final plan Xcel Energy will work with the City to develop an encroachment agreement. The City Council will be asked to authorize the lease agreement and encroachment agreement prior to their execution. Since the community input period the PRAB has reviewed and tweaked the concept plans on multiple occasions prior to making a recommendation to the City Council. On August 7, 2013 the City Council approved a concept plan for Southbridge Community Park that includes a dog park, lit hockey rink, trails and a parking lot. The City Council authorized the hiring of WSB &Associates to develop the final design and cost estimates for the park construction. Discussion The current Park Reserve Fund has $600,000 allocated to the development of Southbridge Community Park. The cost estimate to complete the park with all the desired amenities came in at $1,527,800. The PRAB reviewed the cost estimates and the Park Reserve CIP on November 18, 2013. They reviewed a number of options including reallocating funds within the Park Reserve, building the park in phases, and making design changes such as reducing the size of the parking lot or making two separate parking lots eliminating the drive through and/or making the trails 8' wide instead of 10' ($38,000 savings for interior and exterior loops). A few unique items included in the construction cost estimate are an emergency access from Southbridge Parkway to the town homes on the east side of the park($60,000), a concrete paved hockey rink($145,000) and 2 open air shelters throughout the park($45,000). In considering the funding and construction options for Southbridge Community Park the PRAB looked at the Park Reserve Fund carefully. The PRAB considered the need for additional athletic fields and the funding of future projects beyond 2014 that are dependent upon park dedication revenue. Quarry Lake Park is a large park that the City would like to complete now that public access has been obtained. After a lengthy discussion the PRAB strongly felt that Southbridge Community Park is a priority park and should be built correctly. The PRAB has directed staff to re prioritize the projects planned for 2014 - 2016 in the Park Reserve to fund the 2014 construction of Southbridge Community Park as estimated. To allow for the funding of the Southbridge Community Park changes to the Park Reserve include moving the following projects; a joint project with the school district to 2015, paving of Riverview Park parking lot to 2016 and constructing an additional ball field at Tahpah Park to 2016. The school district project has not specifically been identified and at this time has no date of construction. A summary of the 2014-2018 Park Reserve is attached. Requested Action If City Council concurs offer Resolution No. 7392, A Resolution of the City of Shakopee Approving Plans for Southbridge Community Park and Authorization to Advertise for Bidding. Attachments: Resolution 7392 Park Plan 11.26.13 Park Reserve Summary 2014-16 RESOLUTION NO. 7392 A Resolution Approving the Park Plan and Ordering Advertisement For Bids For Southbridge Community Park Construction Project No. PR2014-1 WHEREAS, The City of Shakopee has hired WSB &Associates, Inc to prepare plans and specifications for improvements for the Southbridge Community Park Construction, and any appurtenant work, and has presented such plans to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. Such plans are hereby approved and specifications are to be completed in accordance with such approved plans. 2. WSB & Associates shall prepare and cause to be inserted in the official paper and online an advertisement for bids upon the making of such improvement under such approved plans. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2013. Mayor of the City of Shakopee ATTEST: City Clerk Southbridge Community Tark Enhanced Buffers - -- Potential Run Areas A i_ S All-Bleed Dog Paved Trails Park Area Entrance Ntural C.,f (7 acres) Surfaced Enclosure for Trails ' Optional Access ' Open Air Shelter Entrance .dc.'"', �—• - Enclosure `f. Small Breed Warming House e Open Air Shelter & Only Dog Park p General Skating ' _ Area (112 acre) Drinking Fountar n" Hockey Rink G Potential,Controlled (box lao) intersection w/Xwalk - • - • Water Portable Fire Access ' - r� Treatment Restroom Trail(14 wide) ' Enclosure ne-Way Parking t(40-50± a/1 v �� Future Trails yq µ I \\ I Park Reserve Fund Projected Fund Levels 2014-2018 Capital Improvement Program REVENUES: 2013 2014 2015 2016 2017 Park Dedication Fees $ 838,729 $ 754,365 $ 672,840 $ 69,300 $ Grants - 230,000 Donations/Misc. 20,000 40,000 240,000 150,000 Interest 10,000 5,000 - - Total Revenue 868,729 799,365 1,142,840 219,300 - EXPENDITURES: Expenditures per List-PARKS 1,290,000 1,600,000 2,225,000 965,000 Total Expenditures 1,290,000 1,600,000 2,225,000 965,000 - Excess(Deficiency) (421,271) (800,635) (1,082,160) (745,700) Cash Balance January 1* 1,760,183 1,338,912 538,277 (543,883) (1,289,583) Balance 12/31* $ 1,338,912 $ 538,277 $ (543,883) $ (1,289,583) $ (1,289,583) *Balance equals cash balance per cash flow projection with project carry forward. ** Cash for 2012 based on YTD 12/31/2012 preliminary Detail: 2013 2014 2015 2016 2017 2013 Green Meadows 60,000 - - - - 17th Ave.Sports Complex 20,000 20,000 - - - Riverside Fields 770,000 - - 190,000 - Southbridge Community Park 60,000 1,440,000 - - - Huber Park Improve. 10,000 90,000 - 50,000 - Westminster 20,000 - - - Quarry Lake Park 350,000 50,000 1,355,000 2014 High School Site Joint Development - 550,000 \ - Riverview 75,000 2015 Tahpah Park Improve. - - 320,000 300,000 - O'Dowd Park 50,000 2016 Southbridge Trail Development 300,000 Totals: $ 1,290,000 $ 1,600,000 $ 2,225,000 $ 965,000 $ - Mr.Jeff Bjorklund 605 Monnens Ave. Shakopee MN 55379 Ms Christina Anderson Ms. Lindsey Bernier Ms.Brittany Hansen 1588 Liberty Cir 2128 Swallowtail Drive 925 Alysheba Rd.Apt.217 Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Rebecca Meyer Ms. Kristin Schmidt Mr.Andrew Hirsh 1395 Elmwood Ave. 1944 Greenway Ave 7379 Davin Ln Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Erin Passon Ms. Rochelle Ures Ms.Monica Gilmour 1207 Minnesota St S 1804 Foothill Trail 1277 Granite Court Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr Jason Ruby Ms.Jess!Peters Ms.Anne Watson 2371 Affirmed Dr. 8996 Whispering Oaks Td 1957 Cardinal Drive Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Mark Chellsen Ms.Christine Brcoway Ms.Jennifer Weaving 1819 Mockingbird Ave 1973 Staghom Dr. 730 Adams SL Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Taya Mossestad Mr.Jeff Kaley Mr.Allen Caldwell 127 Bluestem Ave 754 Madison St. 2139 Mathias Rd - Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr. Pat Ciliberto Ms.Jenny Hindbjorgen Mr.Andy Nguyen 248 Appleblossom 1412 Yorkshire Ln 1837 Wyndam Drive Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms. Cathryn Novotny Ms. Pamela Punt Ms. Linda Blaylock 1896 Vk:rling Or E 6123 Oxford Rd.N 312 Sand St. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Sara Roegiers Ms.Katy Baker Mr. Mark Armstrong 969 Providence Drive 925 Alysheba Rd#325 1418 Homestead St. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Shawn Manning Ms.Cathryn Novotny Mr.Robert Jackson 937 3rd Ave E 1896 Vierling Dr E 2028 Parkway Ave Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms. Pamela Punt Ms.Cynthia Yost Ms.Jackie Swartz 6123 Oxford Rd.N 6825 Sussex Lane 1884 Mockingbird Ave Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Vanessa Birdsey Ms.Vanessa Birdsey Ms.Christine Mittelstadt 1727 Crossings Blvd 1727 Crossings Blvd 805 Holmes St S Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Chris Nigbur Mr. loan Lozneanu Ms.Tina Sullwold 8864 Whispering Oaks Alco 1087 Eastview Cir 1058 Harrison St Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms. Emily Skahen Mr.Tim Maurer Mr.Mike Vanneste 119 7th Ave W 2068 Parkway 1077 Merritt St Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Christopher Faman Mr.Jeff Schmidt Mr. Rob Kupietz 9047 Whispering Oaks Trl 603 McIntosh Ct 2115 Chester St. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Christine Brockway Ms.Deborah Schmidt Mr.Jeffery Hopkins 1973 Staghom Drive 1605 Wexford LN 2237 River Rock Lane Shakopee MN '55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Jenny Hindbjorgen Mr.Jeff Kaley Ms.Stacy Holland-Buboltz 1412 Yorkshire Ln 754 Madison St. 408 1/2 Cass St S Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Connie Grabowski Ms. Kristin Breczinski Mr.Patrick Westerberg 1815 Mooers Ave. 939 Sommerville St S 1937 Mockingbird Ln Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Nathan Geske Ms. Becky Ortlaff Ms.Deb Simon 1784 Fescue Ct 2074 Parkway Ave. 1513 Balinese St. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Brenton Magnusson Ms.Christina Gunnerud Mr.Chad Offerman 7543 Derby Lane 6611 Carlisle Curve 8076 Strafford Circle S Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Stacey Herteux Ms. Emily Skahen Mr.Shawn Manning 1677 Windsor Drive 119 7th Ave W 937 3rd Ave E Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Susan Dziadon Ms. Dawn Blaisdell Mr.Jeff Bedow 2703 Viola Ct. 301 Mound St. 1832 Evergreen Ln Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Rachel Erickson Ms.Linda Loehr Ms.Ann Pioske 819 Sarazin St. 302 Sand St 1354 Applegate Ln Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms. Melissa Thurber Mr.Rob Riebel Ms.Theresa Stark 2125 Sandhill Dr 506 3rd Ave.E 1547 Thistle Ln Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Jaime Martens Ms.Rebecca Eich-Lemur Mr. Paul O'Connor 1804 Ruby Circle 2002 Brittany Ct. 2103 Kelly Circle Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Margaux George Mr.Paul Arndt Ms.Vicki Oldfather 7224 Berskhire Ln 036 Lewis St. S 1113 Austin Ct. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms. Kelly Sampson Mr.Chris Gaudette Ms.Jaime Martens 2374 Downing Ave. 1232 Granite Court 1804 Ruby Circle Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 65379 Mr.Randall Carlson - Ms.Kristen Schultz Ms.Maria Sinn 853 Swaps Drive 1126 Jackson St 235 Kiso Ave Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Troy Sande Mr.Bill Brooks Ms.Deb tom 1755 Weston Lane 2106 Parkway Ave 1995 Chester Ct. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr. Mike Ferdinand Ms.Jeanne Muench Mr.Dan Ronayne 512 6th Ave E 1687 Liberty Cir 572 Danube Ave Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms. Katie Davos Mr.Alvaro Ramirez Ms. Kelsey Steuber 1920 Mathias Road 1299 Taylor St S#14 610 Milwaukee Road Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Jason Lindstrand Ms.Cherie Walters Ms.Cherie Walters 1749 Wyndam Drive - 1388 Elmwood Ave. 1388 Elmwood Ave. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Mike Ferdinand Mr.Pat Ciliberto Ms. Iwona Jung 512 6th Ave.E 248 Appleblossom Ln 308 Columbine Lane Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Alice Anderson Ms.Amanda Schwabe Ms.Crystal Newman 604 5th Ave W 1971 Omega Drive 871 Ferdinand Drive Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Ms.Susie Sokol Mr.Greg Shetzer Ms.Sarah Mathson 6967 Cambridge Road 227 6th Ave W 1530 Liberty Circle Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Torey Flategraff Mr.John Lang Ms.Kelly Hoffer 1607 Nordland St. 722 6th Ave.W 1458 Applegate Lane Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 55379 Mr.Aaron Hammond Ms.Ann Walker Mr. Robert Pike 816 Sarazin St. 2340 Wildwood Drive 824 Princeton Ave. Shakopee MN 55379 Shakopee MN 55379 Shakopee MN 66379