HomeMy WebLinkAbout6.A Proposed 2013/2014 Tax Levy, Operationg Budget and Cancellation of Debt Service - Resolution Nos. 7389, 7390 and 7391 General Business 6. A.
S
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Linnihan, Finance Director/City Clerk
DATE: 12/03/2013
SUBJECT: Proposed 2013/2014 Tax Levy, Operating Budget and Cancellation of Debt Service -
Resolution Nos. 7389, 7390 and 7391 (C)
Action Sought
Consideration and approval of the Property Tax Levy, the 2014 General fund budget and the 2014
Debt Service Cancellation, specific to certain debt issues.
Background
The budget process for municipalities in the State of Minnesota follows a defined calendar, which
requires the presentation of a preliminary levy to the City Council by September 15th of each
year. Following the approval of this levy, the information is forwarded to Scott County, for the
the development of the 'Proposed Taxes 2014" statements that were sent to property owners in
November of this year. On this notice, the information on preliminary levies for the County, City
and School, as well as other taxing districts (Metropolitan Council) is presented, along with the
comparable information from the previous year levy.
Also on this form is the information regarding the public meeting that is held by each
municipality to discuss the budget and levy for 2014. At the meeting of Tuesday, December 3rd,
the 2014 budget, property tax levies and debt cancellation resolutions and accompanying data
related to these resolutions will be reviewed and discussed.
In the packet that is attached is information that details the planned revenues, expenditures and
transfers specific to the General fund. The 2014 budget requests have included several
departmental personnel requests that have been included in the attachments, and as previously
reviewed, these positions have been identified by City staff as critical to meeting the staffing
needs of the departments that have experienced significant increases in the level and types of
service requests due to the increases in population, development and community expectations.
The transfers to the CIP fund continue to be a high priority of the budget process, as Shakopee has
been fortunate to experience and benefit from the expansion of several businesses that will bring
job growth as well as tax base to the community for future years.
Economic Development activity has increased visibly in the past years, and the work flow, staff
time and charges for professional and other services will continue to require timely and needed
funding to meet the level of expectations.
Staff will review the significant highlights of this budget program at the Tuesday, December 3rd
public meeting.
Following approval of the resolutions, the information will be submitted to Scott County and
State of Minnesota.
Recommendation
Request consideration and approval of the attached budget resolutions; Resolution No. 7389, A
Resolution Setting 2013 Tax Levy, Collectible in 2014; Resolution No. 7390, A Resolution
Adopting the 2014 Budget; and Resolution No. 7391, A Resolution Canceling Debt Service Levy
for 2014.
Budget Impact
Establish the 2014 General fund budget and request the 2014 property tax levy from Scott County.
Relationship to Vision
Maintain the City's strong financial health (C)
Requested Action
Consider and approve the following resolutions.
Resolution No. 7389, A Resolution Setting 2013 Tax Levy, Collectible in 2014
Resolution No. 7390, A Resolution Adopting the 2014 Budget
Resolution No. 7391, A Resolution Canceling Debt Service Levy for 2014
Attachments: Budget Overview
Personnel Requests
Management Intern
Nat. Res. Intern
Gen. Fund Summary
General Fund Expend.
General Fund
Resolution No. 7389
Resolution No. 7390
Resolution No. 7391
Debt Service Memo
Debt Service Funds
Scott County Info.
Fire Relief Info.
City of Shakopee
Memorandum
To: Mayor and City Council
Mark McNeill,City Administrator
From: Julie A. Linnihan,Finance Director
Subject: 2014 General Fund Budget Overview
Date: December 3, 2013
The City of Shakopee annually adopts a General fund budget and property tax levy for the upcoming
year. The following information provides an overview of many elements that have been brought into the
budget process during 2013,planning for the 2014 budget year.
Overview:
The 2014 budget process requires the coordination of staff,Council and several outside entities.Property
tax levy limits were addressed at the end of the 2013 legislative session,when levy limits were again
imposed on municipalities for the 2014 budget year.These limits had not been imposed the past several
years',but was a major component of the 2014 planning process.The property tax levy limit of 3 %over
the prior year levy amount was the base for determining the 2014 initial levy. The City relies upon the
levy(which comprises approximately 65 %of the General fund revenues). This levy limit does not
include the debt service levies,which are above the 3 %cap; staff and Council have had numerous
discussions on the need to plan for and provide proper coverage for future year debt obligations.
Information from Scott County Division of Taxation has provided positive market value growth,allowing
for an estimated increase in value of approximately 4.8%.This follows several years of declining values,
and also provides for a positive outlook for the upcoming 2015 budget process,which will reflect the
market value growth on newly developing commercial construction.The values used for the upcoming
budget year do not reflect the increase that will be attributed to this construction and development boost.
The Preliminary Levy and Budget were approved by Council on September 3rd,2013.This levy allowed
for the 3 %increase over the prior year levy,for a total General fund levy of$ 15,793,220.The
preliminary levy also provided for a$25,000 increase to the Fire Building referenda levy for the 2004B
debt, from the 2013 levy of$150,000 to the 2014 levy of$175,000.Additionally,the 2006A debt service,
specific to road projects of 2005 and 2006 was added to the levy, in the amount of$343,959.This levy
had been eliminated in the 2013 budget approval. The total of the three levies is$16,312,179.
The certification of this levy which had been sent to Scott County was used to create the property tax
estimate data that appeared on the recently mailed Proposed Property Tax Statements for 2014. This
statement provided a property tax payment estimate to property owners of the County,City, School
District and Special Taxing Districts for 2014,based on the preliminary levies.
City staff provided an overview of the budget requests with Council in October,to review the significant
areas of focus for the 2014 budget year,including Economic Development,Capital Improvement Project
plans and funding requests, as well as the debt cancellation or funding for debt service obligations in the
upcoming year. The budget for 2014 also requested several new positions or position upgrades.
General Fund:
Revenues: The primary sources of General fund revenues are comprised of the following:
• Taxes, including property tax revenues and fiscal disparities as well as lodging tax.The 2013
property tax levy has been increased by the levy limit amount of 3 %,for FYI 4.
• Licenses and Permits,which include franchise payments from Cable,as well as City issued
licenses and the broad array of building permit categories
• Intergovernmental revenues, which annually are received on requested State grant funding,
Municipal State Aid for road maintenance,as well as Police&Fire State Aid
• Services and Charges, specific to Engineering fees billed for projects,Police fees for providing
Public Safety as requested,Fire service fees to Townships, as well as Recreation fees
• Fines are primarily specific to police related activity
• Miscellaneous revenues, which include interest and reimbursements for contributions,donations,
and interest earnings
The General oronerty tax levy is as follows:
Proposed 2014
2013 Tax Levy Tax Levy %Change
General Levy $ 15,333,223 $ 15,793,220 3.00%
EDA-General - -
Debt Service 343,959
Tax Capacity Levy 15,333,223 16,137,179 5.24%
Fire Referendum 150,000 175,000 16.67%
Total Levy $ 15,483,223 $ 16,312,179 5.35%
Revenues are fairly consistent to the prior year,with some variances as follows:
• Increased State Aid Maintenance,based on historical receipt collection
• Increased Lodging tax,based on the addition of a new hotel to the community in mid 2013
• Decreased anticipated interest earnings,based on the on-going "flat'earnings
• Building permits reflect a conservative estimate of the revenues to be collected,as the analysis
and estimates to the current building environment continue to fluctuate,but reflect the strong
growth of the region
• Charges from the Shakopee Public Utilities reflect an anticipated increase based on current year
historical review
• Recreation fees reflect a slight increase in fee rates,per board recommendation
In 2014,the City will continue to monitor the market value increases that will impact the overall tax
capacity of the City. Shakopee is fortunate to anticipate such growth, as well as also having a broad base
of revenue sources outside of the property tax system. The City does not have a reliance on Local
Government Aid(LGA),which has created problems for other communities who have had to plan for,
and anticipate legislative changes to this highly volatile revenue source.Legislative changes to the tax
structure and the tax classifications can also create concerns as to the consistency and comparability of the
revenue sources, and the City staff works closely with many outside organizations during the legislative
session to ensure that the policies and programs and their potential impact on the community are fully
reviewed and determined.
Expenditure Highlights:
Personnel
Wages for the employee base reflect a 3 %increase from the 2013 pay plans. The 2014 budget also
allows for any step,longevity and certification pay that will occur throughout the year,as stated in the
personnel policy and union contracts.
Employee benefit costs reflect no increase in health insurance premiums over the 2013 budget,and only a
slight increase in dental premiums, and life insurance premiums.
PERA(Public Employees Retirement Association)rates for were not adjusted for the"coordinated"
PERA members by the legislature during the most recent session,the Police and Fire PERA contributions
for both employee and employer were increased, per state mandate. The rates for employer contribution
in 2014 have been increased to 15.3 %,from the 2013 rate of 14.4 %. This increase is reflected in the
Public Safety portion of the budget.
The 2014 budget also provides for the addition of several new positions, in various departments that have
been discussed and added to the 2014 budget as requested. Several of these newly created or upgraded
positions are in the Engineering and Public Works area,to provide sufficient work for the planned street,
park,trail and infrastructure projects for 2014 and beyond.
The following areas have impacted the 2014 budget:
General Government:
• Increased salaries for the Mayor and Council,per 2013 Council action
• Increased staffing in Communications to upgrade the position from part time status to full time
• Providing funding in Telecommunications for a technical audit of Comcast
• A Management Intern has been added to the Administration budget(see attached information)
• A Facilities Worker,to assist with a multitude of maintenance and facility tasks throughout the
City facilities has been added
• The City Clerk budget allows for the 2014 state wide budget,which increases costs from the local
election of 2013,as more judges, supplies, staff time are required for a larger election
• Following Council approval in the fall of 2013,the 2014 budget reflects the increased cost of the
Assessing services provided and paid to Scott County.Based on the recent number and value of
appeals that have been undertaken by Scott County,the increase in the contract rate has been
allowed for in the budget,from the initial 2013 rate of$178,200 to the revised 2014 rate of
$244,800
• The Accountant position will be upgraded,to prepare for the future transition needs of the
department
Public Safety:
• Police and Fire PERA have been increased to reflect the mandated employer contributions to this
fund
• Fire budgets reflect the full year wages of the recently hired full time firefighters,as the 2013
budget reflected only a portion of the annual wages
• Health insurance budgets also reflect the Fire department hires
• The requested increase to the Fire Relief Association pension fund does not impact the 2014
budget significantly, as the anticipated increase is approximately$2,000(see attached
information)
• Promote Records Technician position to the Records Specialist position
Engineering/Public Works:
• The requests for new positions and adjustments to the existing positions have been discussed with
the Council, and the addition of a Graduate Engineer and two Maintenance Operators has been
allocated throughout the Public Works personnel areas
• Promote Engineering Tech to Project Coordinator
• Adjustments as requested by Bruce Loney,City Engineer,also adjust the Temporary Lead
positions to Permanent Lead positions in the Park& Fleet departments and also moves
Maintenance Leads to foreman in the street department and utility funds
• Motor fuel anticipated costs reflect an anticipated lower price,based on recent history
• Pavement preservation increases reflect the increased maintenance that is anticipated as the
infrastructure in the community continues to age
Parks and Natural Resources:
• During budget discussions,the position of a Natural Resources Intern was discussed and this
position has been placed into the 2014 budget The duties related to this budget area will be
completed through a coordination of parks and public works. (see attached information)
Transfers:
Transfer to other funds provide for:
• Capital funding for infrastructure -$750,000
• EDA transfers for operations/staffing position-$100,000
• EDA Facade loan program-$ 150,000
• General EDA transfer-$ 80,000
Fund Balance Consideration:
During budget planning the fund balance of the General fund is discussed and considered.Historically,
the City has been able to maintain and often increase the fund balance position. This was the situation in
2012. This has allowed the City to utilize an amount of the existing fund balance to provide the funding
for the 2014 budget plans.The City has sufficient fund balance to provide approximately$600,000 for the
shortfall of revenue to expenditures for the 2014 budget.
The fund balance will allow the funding for the needed capital transfer for the planned projects related to
residential infrastructure upkeep,development needs and planning, as well as upgrades and additions of
community amenities,including parks,trails and recreation sites.
Future Budeet Considerations:
As Council considers the 2014 budget and tax levy,it is important to consider the variety of issues that
are facing the City in the years beyond the current levy. As the budget process nears completion for this
year,the following issues will need to carry into future budget years,as follows:
• Information technology(IT)needs continue to grow, as the depth of information,as well as the
speed of response and processing continually expands. In order to plan well,and prepare
acceptable levels of service to the public,additional funding for equipment,personnel and
operational costs will be needed.
• Infrastructure maintenance and expansion will be required in developing areas of the community,
requiring Council and staff to provide for the necessary capital outlay.The level of these
anticipated costs will require the use of long term debt,which will also create the need for
additional annual tax levy amounts
• Public Safety needs for Police,Fire and Inspections will expand as the community population and
demographics change. These will also require increased funding for personnel,equipment,
training and possible additional facilities
• Economic development and expansion will bring additional market value andjobs to the
community. The addition of the new business and industry to the community may require the use
of incentives,such as use of SAC credits,tax abatements and fee reductions. The City will need
to prepare for a base of funds to address requests such as these
• As community amenities, such as parks, dog parks,trails,etc. are added to the future year
programs,funding needs to be assigned not only to the initial construction or development,but
the added sites will require personnel,equipment,maintenance and compliance with standards
from the State and Federal government(such as surface water quality). These"all inclusive"
costs must be considered in their totality,when determining the feasibility of such programs
• Debt Service commitments are currently being funded by the cash positions of the funds,which
will not be sufficient in the future to meet the annual needs. Council will need to determine the
most appropriate method to pay the commitments to the bond holders
Personnel Budget Initiative Requests
2014 Preliminary Budget
Personnel Budget Requests:
Estimated
Position Division 2014 Cost
Additional Positions:
Management Intern 12-Admin $ 34,500
Facilities Worker 18-Facilities $ 55,500
Graduate Engineer 41-Engineering $ 51,500
Maintenance Operator- Street 42- Street $ 42,500
Maintenance Operator-Park 46-Park $ 42,500
Natural Resource Seasonal Intern 66-Natural Res. $ 6,500
Position Changes:
Change Communication Coordinator to FT 12-Admin $ 33,600
Upgrade Accountant to Accounting Manager 15- Finance $ 6,340
Promote Record Tech. to Record Specialist 31-Police $ 2,600
Promote Eng. Tech IV to Project Coordinator 41-Engineering $ 6,100
Change Temporary to Permanent Lead -Park 46-Park $ 2,500
Change Temporary to Permanent Lead-Mechanic 44-Fleet $ 2,500
Upgrade Maint. Lead to Utility Foreman 71- Sewer $ 5,000
Upgrade Maint.Lead to Street Foreman 42- Street $ 5,000
$ 296,640
CITY OF SHAKOPEE
Management Intern
Posting
Overview:
This position will assist the City of Shakopee's elected officials, Administrative staff, and Department
Heads in a variety of management-related job responsibilities,while at the same time being provided
with an in-depth exposure to the types of experiences and job duties which are typical for a general
municipal management position.
This is a paid position (2014 rate$16.59/hour), but with no other benefits.
Minimum Qualifications:
A Bachelor's degree in Public or Business Administration, Planning, or closely related field is required;
possession of a graduate degree,or enrollment in,a program leading to a Master's degree is preferred.
The desired commitment is one to two years'time with the City.
Duties:
Duties will vary,depending on demand and season. Examples of job responsibilities include:
• Assist in response to requests for service from the public;
• Work on specific projects within the various City Departments,such as the changeover in refuse
and recycling provider
• Conduct special research
• Assist in labor negotiations
• Participate in other meetings on behalf of the City
• Prepare grant applications
• Assist in the preparation of Economic Development marketing materials
• Perform studies for Financial and Personnel Division comparisons.
• Assist in preparation of the City Budget
• Other duties as apparent and assigned.
Appointment subject to successful completion of background check.
NATURAL RESOURCES INTERN
Duration of Position not to exceed 480 hours
$11.20 per hour
Position begins May 27, 2014
Overview:
This position assist the Natural Resources Technician in day to day natural resource management
activities such as diseased tree management, inventory of City trees using GPS, conversion of
GPS information to GIS database, locating and installing park and easement boundary markers.
Work may include operating a variety of equipment such as sprayers, mowers,pruning shears,
etc. as necessary to complete management activities.
Experience/Training:
Some experience operating a variety of equipment necessary to complete management activities,
working knowledge of GPS units and GPS software systems,college level coursework in urban
forestry or any equivalent combination of experience and training which provides the
knowledge, skills,and abilities to perform the work.
Duties:
Perform work related to natural resource related activities, such as the following:
• Tree identification
• Tree inventory using GPS
• Conversion of GPS information to GIS software
• Tree inspections
• Park boundary marking
• Other natural resource activities as necessary
Qualifications:
A successful candidate will meet the following requirements:
• Minimum 18 years old
• Valid MN drivers license
• Possession or ability to obtain valid Tree Inspector Certification
• Degree in Urban Forestry, Horticulture or related field, or working toward completion of
said degree
• GPS/GIS experience
• Excellent communication skills
Appointment subject to criminal and driver's license history check.
Applications available at www.ci.shakonee.mn.us. Position open until filled. To apply send
copy of resume with completed job application to:
Shakopee City Hall
129 S. Holmes Street
Shakopee, MN 55379
2013 Requested Annual Budget
GENERAL FUND SUMMARY
Requested
Actual Actual nU Budget Preliminary Budget
2011 2012 Actual 2013 2014
2013
REVENUES:
TAXES 14,279,016.22 14,767,993.75 8,009,927.37 14,579,000.00 15,262,000.00
TAX INCREMENTS 0.00 5,085.95 4,259.87 0.00 0.00
SPECIAL ASSESSMENTS 21,905.73 13,228.46 (6,390.36) 11,000.00 10,400.00
LICENSES AND PERMITS 1,225,560.50 1,229,184.54 1,222,920.44 1,316,700.00 1,267,000.00
INTERGOVERNMENTAL 796,075.18 991,444.89 1,020,634.70 755,500.00 938,200.00
CHARGES FOR SERVICES 3,879,116.69 4,035,925.37 3,547,004.04 3,852,150.00 4,090,375.00
FINES AND FORFEITURES 357,249.16 368,166.63 274,402.01 425,000.00 375,000.00
MISCELLANEOUS 397,477.49 359,321.00 23,390.03 315,500.00 320,300.00
TOTAL REVENUES 20,956,400.97 21,770,350.59 14,096,148.10 21,254,850.00 22,263,275.00
EXPENDITURES:
GENERAL GOVERNMENT (2,713,537.13) (3,152,17330) (2,581,516.96) (3,378,765.00) (3,815,470.00)
PUBLIC SAFETY (9,401,911.10) (9,261,790.95) (7,489,639.23) (9,913,889.00) (10,476,353.00)
PUBLIC WORKS (2,602,097.93) (2,349,045.57) (2,015,432.94) (2,883,328.00) (3,117,870.00)
PARK AND RECREATION (3,856,866.73) (3,792,726.34) (2,957,587.11) (4,084,730.00) (4,215,932.00)
UNALLOCATED (61,339.00) (106,387.82) (615,294.83) (225,000.00) (235,000.00)
DEBT SERVICE 0.00 0.00 0.00 0.00 0.00
CAPITAL OUTLAY (39,190.50) (31,979.17) (93,411.29) 0.00 (1,700.00)
TOTAL EXPENDITURES (18,674,942.39) (18,694,103.15) (15,752,882.36) (20,485,712.00) (21,862,325.00)
OTHER FINANCING:
TRANSFERS IN 122,400.00 122,400.00 0.00 150,000.00 180,000.00
PROCEEDS FROM SALE OF ASSETS 0.00 0.00 0.00 0.00 0.00
PAYMENT TO ESCROW AGENT 0.00 0.00 0.00 0.00 0.00
TRANSFERS OUT (2,137,394.00) (2,980,000.00) 0.00 (860,000.00) (1,080,000.00)
TOTAL OTHER FINANCING (2,014,994.00) (2,857,600.00) 0.00 (710,000.00) (900,000.00)
NET 266,464.58 218,647.44 (1,656,734.26) 59,138.00 (499,050.00)
2013 Requested Annual Budget
Company: 01000- GENERAL FUND EXPENDITURES
YTD Requested
Division Actual Actual Actual Budget Preliminary Budget
2011 2012 2013 2013 2014
01000-GENERAL FUND
00-N/A 1,052.98 146,501.99 0.00 0.00 0.00
1 I -MAYOR&COUNCIL 153,877.41 154,340.81 132,940.53 179,645.00 175,645.00
12-ADMINISTRATION 689,894.31 891,214.22 739,976.59 1,093,542.00 1,199,740.00
13 -CITY CLERK 303,873.41 263,124.13 233,796.83 336,196.00 322,420.00
15-FINANCE 750,357.04 843,073.18 788,698.81 851,500.00 1,098,510.00
16-LEGAL COUNSEL 9,993.50 28,318.50 0.00 0.00 0.00
17-COMMUNITY DEVELOPMENT 433,688.30 430,183.07 363,305.94 482,512.00 523,040.00
18-FACILITIES 193,573.53 392,087.41 318,146.46 435,370.00 496,115.00
20-INFORMATION TECHNOLOGY 178,503.01 3,765.92 0.00 0.00 0.00
31 -POLICE DEPARTMENT 6,646,601.61 6,836,267.94 5,528,276.42 7,399,368.00 7,668,538.00
32-FIRE 2,028,184.55 1,725,848.32 1,516,432.34 1,792,325.00 2,093,280.00
33 -INSPECTION-BLDG-PLMBG-HTG 727,124.94 699,674.69 520,891.21 722,196.00 714,535.00
41 -ENGINEERING 598,584.49 498,876.28 454,773.70 637,560.00 709,100.00
42-STREET MAINTENANCE 2,004,831.02 1,817,002.39 1,582,634.02 2,170,818.00 2,381,985.00
44-FLEET 26,159.42 59,855.76 (18,257.67) 74,950.00 26,785.00
46-PARK MAINTENANCE 1,363,994.99 1,574,168.03 1,116,979.60 1,566,702.00 1,618,915.00
65-LIBRARY 247,921.05 1,082.09 0.00 0.00 0.00
66-NATURAL RESOURCES 19,308.54 24,999.06 62,451.19 97,530.00 144,030.00
67-RECREATION 2,237,355.65 2,192,477.16 1,791,889.76 2,420,498.00 2,454,687.00
91 -UNALLOCATED 60,062.64 111,242.20 619,946.63 225,000.00 235,000.00
Total 01000-GENERAL FUND 18,674,942.39 18,694,103.15 15,752,882.36 20,485,712.00 21,862,325.00
2014 Requested Annual Budget
Company: 01000- GENERAL FUND
Object 10131113 Requested
Account Actual Actual Actual Budget Preliminary Budget
2011 2012 2013 2013 2014
01000-GENERAL FUND
REVENUES:
TAXES:
4011 -CURRENT PROPERTY TAX (12,339,700.22) (12,810.586.22) (6,908,516.36) (12,650,000.00) (13,240,000.00)
4012-DELINQUENT PROPERTY TAX (50,799.18) 0.00 0.00 0.00 0.00
4013 -MARKET VALUE CREDIT 0.00 (684.61) 0.00 0.00 0.00
4015-FISCAL DISPARITIES (1,649,145.63) (1,676,668.68) (842,243.30) (1,707,000.00) (1,700,000.00)
4020-MOBIL HOME TAX (284.24) (330.97) (201.81) 0.00 0.00
4025-PILOT (3,691.59) (24,762.15) (18,670.38) 0.00 0.00
4031 -EXCESS TAX INCREMENT 0.00 (5,085.95) (4,259.87) 0.00 0.00
4035-OTHER TAXES (503.15) (8,927.82) (4,986.76) 0.00 0.00
4040-AGGREGATE TAX (11,128.03) (15,902.20) (4,494.57) (12,000.00) (12,000.00)
4050-LODGING TAX (223,764.18) (230,131.10) (230,814.19) (210,000.00) (310,000.00)
TAXES (14,279,016.22) (14,773,079.70) (8,014,187.24) (14,579,000.00) (15,262,000.00)
SPECIAL ASSESSMENT:
4110-SPECIAL ASSESSMENT PRINCIPAL (20,584.67) (8,473.66) 10,834.30 (9,000.00) (9,200.00)
4111-SPEC ASSESSMENT INTEREST (4.85) (2,395.29) (1,107.35) (2,000.00) (1,200.00)
4112-SA PENALTIES&INTEREST (506.21) (1,774.51) (559.08) 0.00 0.00
4120-SA PREPAY (810.00) (585.00) (2,777.51) 0.00 0.00
SPECIAL ASSESSMENT (21,905.73) (13,228.46) 6,390.36 (11,000.00) (10,400.00)
LICENSES AND PERMITS:
4202-CABLE FRANCHISE (333,911.64) (339,532.52) (176,098.81) (330,000.00) (345,000.00)
4203-TRACK FRANCHISE (11,459.00) (14,920.20) (14,361.50) (10,000.00) (11,000.00)
4220-LIQUOR LICENSE (121,273.87) (112,481.50) (117,874.02) (120,000.00) (120,000.00)
4230-BEER LICENSE (4,979.00) (4,460.00) (4,282.00) (5,300.00) (4,800.00)
4240-CIGARETTE LICENSE (6,600.00) (6,583.33) (567.00) (7,000.00) (6,800.00)
4242-DOG LICENSES (6,497.00) (4,379.00) (3,241.00) (5,500.00) (5,400.00)
4243-MISC BUSINESS LICENSE (11,476.37) (13,993.00) (2,127.50) (11,500.00) (11,000.00)
4251 -BUILDING PERMITS (215,883.32) (236,494.03) (193,190.82) (335,000.00) (325,000.00)
4255-RE-ROOF PERMIT (102,970.94) (70,751.34) (38,656.55) 0.00 0.00
4256-WINDOWS-DOORS-RESIDING (16,130.00) (14,880.00) (10,880.00) 0.00 0.00
4259-PLAN REVIEW FEE (97,590.55) (105,190.06) (92,047.17) (135,000.00) (120,000.00)
4261 -PLUMBING PERMITS (53,903.28) (53,544.95) (72,246.17) (80,000.00) (60,000.00)
4265-MECHANICAL PERMITS (73,265.96) (56,598.69) (70,632.50) (70,000.00) (65,000.00)
4267-ELECTRICAL PERMITS (57,942.00) (63,285.75) (59,986.75) (85,000.00) (75,000.00)
4272-SEWER&WATER PERMITS (13,343.07) (15,782.67) (250,838.99) (30,000.00) (15,000.00)
4274-FIRE IN SPECTION PERMITS (18,835.00) (22,436.50) (22,964.00) (14,000.00) (18,000.00)
4275-INSPECTIONS (2,020.00) (3,290.00) (2,354.00) 0.00 0.00
4276-FENCE PERMITS (21525.00) (2,800.00) (3,640.00) (3,000.00) (3,000.00)
4280-ROW PERMITS (74,554.50) (86,981.00) (68,697.00) (75,000.00) (80,000.00)
4282-WOODLAND MANAGEMENT FEE (400.00) (800.00) (18,234.66) (400.00) (2,000.00)
LICENSES AND PERMITS (1,225,560.50) (1,229,184.54) (1,222,920.44) (1,316,700.00) (1,267,000.00)
INTERGOVERNMENTAL:
4410-FEDERAL GRANTS (5,995.50) (23,940.71) (9,804.94) (5,000.00) (15,000.00)
4450-STATE GRANTS&AIDS (45,713.58) (22,169.06) (21,437.50) (24,000.00) (10,850.00)
4455-PERAAID (18,170.00) (18,170.00) (9,085.00) (17,500.00) (18,000.00)
4460-STATE AID-MAINT (405,750.00) (440,521.00) (398,903.40) (380,000.00) (425,000.00)
4462-STATE AID-FIRE 0.00 (159,440.99) (223,892.50) 0.00 (146,000.00)
4465-STATE AID-POLICE (293,248.00) (291,264.00) (329,349.00) (305,000.00) (300,000.00)
4467-POLICE TRAINING REIMBURSEMENT (16,663.93) (15,276.13) (24,662.36) (16,000.00) (15,850.00)
4482-COUNTY GRANTS/AIDS (9,602.53) (16,813.00) 0.00 (8,000.00) (5,000.00)
4490-OTHER LOCAL GRANTS/AIDS (931.64) (3,850.00) (3,500.00) 0.00 (2,500.00)
2014 Requested Annual Budget
Company: 01000- GENERAL FUND
Object 10131113 Requested
Account Actual Actual Actual Budget Preliminary Budget
2011 2012 2013 2013 2011
INTERGOVERNMENTAL (796,075.18) (991,444.89) (1,020,634.70) (755,500.00) (938,200.00)
CHARGES FOR SERVICES:
4511 -ADMINISTRATIVE CHARGES (34,698.95) (32,869.51) (20,721.19) (29,200.00) (30,200.00)
4512-DEVELOPMENT REIMBURSEMENT 0.00 (22,699.59) (14,024.06) 0.00 (16,000.00)
4513 -SALE OF DOCUMENTS (4,395.61) (814.55) (1,025.43) (3,500.00) (850.00)
4516-ASSESSMENT SEARCHES (2,450.00) (2,425.00) (625.00) (1,700.00) (1,000.00)
4518-RELEASE OF DEVELOPER AGREEMEN (300.00) (30.00) (30.00) 0.00 0.00
4525-TITLE EXAMINATION (600.00) (1,800.00) 0.00 0.00 0.00
4527-RECORDING FEE 0.00 0.00 (35.00) 0.00 0.00
4571-APPEAL 0.00 (1,125.00) (225.00) 0.00 0.00
4572-SIGNS (7,310.00) (9,755.00) (7,120.00) (7,000.00) (8,000.00)
4573-CONCEPT REVIEWS 0.00 (1,110.00) (740.00) (1,000.00) (1,000.00)
4574-REZONE/COMP PLAN (500.00) (4,910.00) (2,900.00) (1,000.00) (1,200.00)
4575-ZONING LETTER (750.00) (845.00) (720.00) (750.00) (700.00)
4577-EAW 0.00 0.00 (1,000.00) 0.00 0.00
4579-P U D (2,899.47) (2,750.00) (5,500.00) (3,000.00) (4,200.00)
4580-MAJOR SUBDIVISION PRE-APP 0.00 0.00 0.00 0.00 0.00
4581 -PRELIMINARY PLAT 0.00 (5,680.00) (2,580.00) (4,000.00) (6,500.00)
4582-FINAL PLAT (12,487.39) (8,460.00) (11,880.00) (6,000.00) (14,000.00)
4583-MINOR SUBDIVISION (1,050.00) (1,050.00) (1,575.00) (3,000.00) (2,000.00)
4584-VACATION 0.00 (3,600.00) (4,500.00) (1,000.00) (2,500.00)
4585-VARIANCE 0.00 0.00 (200.00) 0.00 0.00
4586-CUP (7,966.97) (3,600.00) (3,125.00) (4,000.00) (4,200.00)
4587-HOME OCCUPATION (600.00) (400.00) (200.00) (400.00) (400.00)
4620-ENGINEER FEE-PRIVATE 0.00 (88,270.40) 0.00 (20,000.00) (10,000.00)
4621 -ENGINEER FEE-PUBLIC (287,122.00) (187,354.14) (273,215.68) (230,000.00) (250,000.00)
4622-PARK FEE-PUBLIC 0.00 (3,149.04) (15,529.11) 0.00 0.00
4630-GRADE FEE (7,854.20) (26,455.74) (71,704.05) (123,000.00) (35,200.00)
4642-POLICE SERVICES (168,651.25) (201,009.04) (172,814.98) (155,000.00) (231,000.00)
4643-VALLEY FAIR (39,941.35) (43,935.49) (38,794.00) (38,000.00) (39,000.00)
4646-FALSE ALARMS (9,120.00) (11,520.00) (6,600.00) (12,000.00) (11,000.00)
4647-TRIBAL CONTRIBUTION 0.00 0.00 (75,000.00) 0.00 (85,000.00)
4655-POUND FINES&FEES (580.00) (440.00) 0.00 (1,000.00) 0.00
4660-FIRE SERVICES (168,898.00) (152,243.00) (138,965.72) (170,000.00) (160,000.00)
4680-MISC PUBLIC WORKS (25,936.00) (32,127.78) (111,099.06) 0.00 0.00
4681-CAR/TRUCK WASHES (8,398.00) (7,444.00) (3,925.00) (14,500.00) (11,650.00)
4683-NATURAL RESOURCE PLANTINGS 0.00 (1,827.00) 0.00 0.00 0.00
4684-STREET SIGNS (70.00) (90.00) (270.00) 0.00 0.00
8011 -TRANSFER FROM ELECTRIC FUND (2,012,170.09) (2,111,314.98) (1,751,885.83) (1,900,000.00) (2,100,000.00)
8012-TRANSFER FROM WATER FUND 0.00 0.00 0.00 0.00 0.00
4751 -REFUSE CHARGES (10,724.00) (18,465.67) (18,075.67) (12,000.00) (16,000.00)
4761-MEMBERSHIP-INSURANCE 0.00 (4,639.95) (11,924.71) (18,000.00) (39,000.00)
4762-MEMBERSHIPS (231,509.74) (238,337.43) (177,511.33) (228,000.00) (207,500.00)
4763-MEMBERSHIP-EXEMPT 151.60 21.00 (479.00) 0.00 0.00
4766-GENERAL ADMISSIONS (113,736.38) (113,554.20) (115,696.18) (113,300.00) (112,100.00)
4767-ADMISSIONS-EXEMPT 0.00 (16950) (95.00) 0.00 0.00
4770-LESSONS (91,093.75) (96,592.50) (76,783.00) (95,100.00) (93,000.00)
4774-ICE RENTAL-PRIME TAXABLE (51,323.83) (50,184.16) (26,894.61) (56,100.00) (50,750.00)
4775-ICE RENTAL-PRIME EXEMPT (239,736.31) (218,080.42) (99,948.75) (243,800.00) (218,125.00)
4780-YOUTH ACTIVITIES (184,273.68) (171,889.23) (156,123.29) (190,700.00) (183,700.00)
4795-ADULT ACTIVITIES (53,055.91) (53,728.00) (48,262.00) (61,200.00) (54,000.00)
4796-ROOM RENTALS (13,648.92) (17,005.24) (8,584.06) (15,900.00) (14,500.00)
4797-ROOM RENTAL-EXEMPT (1,376.38) (451.46) (1,920.28) (1,500.00) (500.00)
2014 Requested Annual Budget
Company: 01000- GENERAL FUND
Object 10131113 Requested
Account Actual Actual Actual Budget Preliminary Budget
2011 2012 2013 2013 2014
4798-PARK FACILITY RENTAL (24,179.05) (25,481.10) (24,135.32) (26,500.00) (24,500.00)
4799-PARK FIELD RENTALS (421.00) (594.91) (325.35) (500.00) (600.00)
4800-SKATE SHARPENING (1,719.00) (1,231.00) (1,030.00) (2,000.00) (2,000.00)
4808-PARK FACILITY RENT-EXEMPT (1,895.00) (2,050.00) (1,980.00) (2,000.00) (2,000.00)
4809-PARK FIELD RENT-EXEMPT 0.00 0.00 0.00 0.00 0.00
4810-CONCESSION STANDS (27,432.43) (28,734.99) (25,694.81) (27,000.00) (27,000.00)
4812-VENDING CONCESSION COMMISSION (5,039.62) (11,011.99) (2,840.82) (8,000.00) (5,500.00)
4814-NON-RESIDENT FEE (6,388.00) (6,513.00) (7,322.00) (7,000.00) (6,500.00)
4816-NON-RESIDENT FEE/TOWNSHIPPYMT (7,776.00) (1,661.00) (1,050.00) (8,000.00) (1,500.00)
4817-ARENA ADVERTISING (5,000.00) (2,500.00) 0.00 (2,500.00) (2,500.00)
_ 4818-OTHER RECREATION FEES (4,190.01) (1,966.36) (1,798.75) (4,000.00) (3,500.00)
CHARGES FOR SERVICES (3,879,116.69) (4,035,925.37) (3,547,004.04) (3,852,150.00) (4,090,375.00)
FINES&FORFEITS:
4821-FINES&FORFEITS (260,660.89) (242,995.80) (187,930.05) (300,000.00) (250,000.00)
4822-FINES&FORFEITS-SJPA (96,588.27) (125,170.83) (86,471.96) (125 000.00) (125 000.00)
FINES&FORFEITS (357,249.16) (368,166.63) (274,402.01) (425,000.00) (375,000.00)
MISCELLANEOUS:
4833-INTEREST (234,750.17) (144,194.68) (106,977.45) (225,000.00) (200,000.00)
4834-CHANGE IN FAIR MARKET VALUE (39,995.56) 54,221.78 163,276.67 0.00 0.00
4530-ANTENNA RENTAL (7,496.67) (7,436.00) (7,003.36) 0.00 (8,500.00)
4678-PUBLIC WORKS RENTAL (8.00) 0.00 0.00 0.00 0.00
4840-RENTS (100.00) 0.00 0.00 0.00 0.00
4843-COMMISSIONS (5,666.37) (6,080.74) 1,625.64 0.00 0.00
4845-CONTRIBUTIONS (4,944.70) (24,859.99) (13,134.38) (4,000.00) (2,550.00)
4850-MISCELLANEOUS (40,139.36) (29,426.01) (8,241.28) (31,500.00) (29,250.00)
4852-INSURANCE DIVIDENDS/FEES (63,526.66) (161,393.60) (47,704.00) (55,000.00) (55,000.00)
4853-INSURANCE REIMBURSEMENT (850.00) (40,151.76) (5,231.87) 0.00 (25 000.00)
MISCELLANEOUS (397,477.49) (359,321.00) (23,390.03) (315,500.00) (320,300.00)
REVENUES (20,956,400.97) (21,770,350.59) (14,096,148.10) (21,254,850.00) (22,263,275.00)
EXPENDITURES:
WAGES&BENEFITS:
6002-WAGES 7,375,450.57 7,538,671.12 6,357,768.83 8,169,455.00 8,733,160.00
6005-OVERTIME-FT 238,499.94 243,009.89 197,921.33 266,000.00 279,950.00
6010-PREMIUM PAY 3,792.35 7,044.67 7,988.13 12,700.00 9,000.00
6015-WAGES-PART TIME/TEMP 827,786.72 890,653.29 730,496.71 999,680.00 993,410.00
6017-OVERTIME-PART TIME/TEMP 8,358.35 8,044.24 4,614.34 9,900.00 10000.00
WAGES 8,453,887.93 8,687,423.21 7,298,789.34 9,457,735.00 10,025,520.00
6122-PERA 818,774.68 846,507.72 701,405.62 819,920.00 959,200.00
6124-FICA 381,955.62 384,813.86 327,488.70 379,090.00 448,030.00
6128-FIRE PENSION 351,976.00 152,677.00 114,007.00 114,007.00 128,000.00
6135-HEALTH 1,083,085.80 1,011,370.43 972,034.76 1,316,960.00 1,280,470.00
6139-POST EMPLOYMENT HEALTH PLAN 34,161.40 34,064.85 26,431.96 36,910.00 37,440.00
6140-LIFE/LTD 24,127.98 20,282.30 23,201.71 38,380.00 38,380.00
6145-DENTAL 49,287.56 46,429.50 44,757.32 58,290.00 60,390.00
6160-UNEMPLOYMENT 3,772.09 160.86 424.84 0.00 0.00
6170-WORKERS COMPENSATION 191,813.15 197,562.01 164,058.37 286,305.00 266,065.00
6180-COMPENSATED ABSENCES 34,128.51 38,688.44 0.00 171,000.00 162,000.00
BENEFITS 2,973,082.79 2,732,556.97 2,373,810.28 3,220,862.00 3,379,975.00
WAGES&BENEFITS 11,426,970.72 11,419,950.18 9,672,599.62 12,678,597.00 13,405,495.00
2014 Requested Annual Budget
Company: 01000- GENERAL FUND
Object 10131113 Requested
Account Actual Actual Actual Budget Preliminary Budget
2011 2012 2013 2013 2014
SUPPLIES AND SERVICES:
6202-OPERATING SUPPLIES 386,535.94 398,466.01 246,146.85 434,960.00 446,870.00
6203-TOOLS 1,109.84 277.86 2,349.88 1,000.00 1,500.00
6205-GRANT EXPENDITURES 162.96 0.00 0.00 0.00 0.00
6210-OFFICE SUPPLIES 23,782.79 27,424.64 9,410.50 50,850.00 44,375.00
6211-RECREATION SUPPLIES 38,329.91 41,295.88 28,305.06 41,170.00 40,820.00
6212-UNIFORMS/CLOTHING 45,512.43 60,716.99 28,710.46 43,550.00 51,825.00
6213-FOOD 2,149.64 3,534.57 3,937.35 3,625.00 3,925.00
6215-MATERIALS 123,008.49 162,880.05 126,574.23 179,500.00 174,500.00
6222-MOTOR FUELS&LUBRICANTS 276,228.33 255,444.34 230,499.40 304,605.00 286,470.00
6230-BUILDING MAINT SUPPLIES 59,654.40 48,362.77 31,491.37 79,750.00 65,250.00
6240-EQUIPMENT MAINTENANCE 69,108.45 44,679.56 30,987.42 71,125.00 49,850.00
6250-MERCHANDISE 29,049.98 39,402.04 9,703.51 24,000.00 21,000.00
6310-ATTORNEY 501,403.22 487,000.37 285,047.92 559,750.00 565,750.00
6312-ENGINEERING CONSULTANTS 1,500.00 1,900.00 6,963.07 5,000.00 5,000.00
6312-ENGINEERING CONSULTANTS 51,410.00 4,806.05 28,048.02 23,000.00 24,000.00
6314-COMPUTER SERVICES 18,999.70 1,138.60 0.00 600.00 600.00
6315-BUILDING MAINT. 181,150.73 167,551.54 109,395.48 168,000.00 208,750.00
6316-EQUIPMENT MAINTENANCE 472,192.85 581,323.17 155,141.33 455,200.00 460,015.00
6318-FILING FEES 249.95 290.00 126.00 275.00 250.00
6320-LODGING TAX 213,525.82 218,624.56 219,247.82 185,000.00 285,000.00
6322-PAVEMENT PRESERVATION 438,093.72 503,056.83 432,363.17 520,000.00 515,000.00
6324-TRANSPORTATION 6,819.73 7,369.51 6,649.25 8,400.00 8,400.00
6325-PERFORMERS/INSTRUCTORS 36,881.31 22,019.54 21,419.18 42,000.00 32,725.00
6326-CLEANING SERVICES 40,586.70 82,711.66 70,047.99 87,600.00 92,000.00
6327-OTHER PROF SERVICES 579,722.08 601,843.00 523,021.54 784,450.00 845,600.00
6332-POSTAGE 30,033.73 40,525.55 18,806.42 37,580.00 37,075.00
6334-TELEPHONE 64,627.91 62,575.29 55,290.05 62,300.00 71,605.00
6336-PRINTING/PUBLISHING 73,110.14 91,137.04 66,205.70 74,900.00 74,425.00
6338-ADVERTISING 2,165.00 2,660.52 2,175.66 8,800.00 9,275.00
6339-COMPUTER ACCESS 5,580.21 4,231.02 4,593.08 7,700.00 5,250.00
6352-LIABILITY 131,445.36 288,807.12 486.52 193,680.00 205,900.00
6354-PROPERTY 122,750.00 293.00 487,966.00 137,700.00 137,700.00
6356-AUTO 49,239.80 0.00 195.05 50,115.00 50,115.00
6360-UTILITY SERVICE 260.00 0.00 0.00 0.00 0.00
6362-ELECTRIC 512,975.54 395,060.62 298,980.17 563,500.00 594,400.00
6364-WATER 32,615.19 46,343.21 33,293.91 32,250.00 34,700.00
6365-GAS 97,572.11 92,199.80 96,818.56 139,900.00 127,900.00
6366-SEWER 7,396.29 10,707.77 7,470.62 9,860.00 11,020.00
6367-REFUSE 418.02 0.00 0.00 0.00 0.00
6368-STORM 26,756.18 32,063.02 22,313.58 39,112.00 35,880.00
6410-SOFTWARE-ANNUAL FEES 407,914.83 142,845.39 119,342.17 163,740.00 160,150.00
6415-SOFTWARE-ANNUAL FEES(IS FUND) 0.00 261,314.28 233,333.30 280,000.00 303,600.00
6420-EQUIPMENT RENT 10,526.96 6,565.81 812.59 8,600.00 1,755.00
6425-EQUIPMENT RENT(IS FUND) 691,572.00 634,280.04 516,052.50 619,263.00 701,338.00
6430-BUILDING RENT(IS FUND) 1,135,380.00 907,200.00 756,000.00 907,200.00 878,029.00
6435-OTHER RENT 174,447.31 175,897.14 107,483.27 135,250.00 134,300.00
6472-CONFERENCE/SCHOOL/TRAINING 82,639.86 80,061.17 70,162.75 119,100.00 126,050.00
6475-TRAVEL/SUBSISTENCE 29,292.38 28,800.56 27,036.60 38,550.00 44,950.00
6480-DUES 155,587.17 167,045.04 156,467.20 164,180.00 173,173.00
6490-SUBSCRIPTIONS/PUBLICATIONS 7,675.54 2,309.71 3,013.91 11,725.00 6,425.00
6471 -WELLNESS PROGRAM 0.00 1,134.72 1,939.45 0.00 0.00
6497-FLEET CHARGE BACK (359,590.00) (365,188.00) (56,080.00) (330,000.00) (52,000.00)
2014 Requested Annual Budget
Company: 01000- GENERAL FUND
Object 10/31/13 Requested
Account Actual Actual Actual Budget Preliminary Budget
2011 2012 2013 2013 2014
6498-EXPENSE CHARGED BACK 0.00 0.00 0.00 6,000.00 0.00
SUPPLIES AND SERVICES 7,089,560.50 6,870,989.36 5,635,745.86 7,554,415.00 8,102,490.00
DEPRECIATION: 0.00 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00 0.00
MISCELLANEOUS EXPENSE:
6610-AWARDS&DAMAGES 0.00 5,480.57 0.00 0.00 0.00
6620-PROPERTY TAX/SPECIAL ASSESS 39,262.78 99,674.06 0.00 42,000.00 0.00
6630-PAYMENT TO FIRE RELIEF 0.00 146,440.99 237,892.50 0.00 146,000.00
6640-DESIGNATED MISCELLANEOUS 63,965.93 51,899.92 46,264.91 95,500.00 93,500.00
6650-CREDIT CARD FEES 15,825.65 12,485.24 12,288.47 15,000.00 13,000.00
6660-BANK FEES-NSF FEE 166.31 27.94 (485.58) 200.00 140.00
6681 -CONTINGENCY 0.00 55,145.72 53,499.52 50,000.00 50,000.00
6685-CONTINGENCY-DESIGNATED 0.00 0.00 1,665.77 50,000.00 50,000.00
MISCELLANEOUS EXPENSE 119,220.67 371,154.44 351,125.59 252,700.00 352,640.00
CAPITAL OUTLAY:
6740-EQUIPMENT 39,190.50 31,979.17 93,411.29 0.00 1,700.00
CAPITAL OUTLAY 39,190.50 31,979.17 93,411.29 0.00 1,700.00
DEBT SERVICE: 0.00 0.00 0.00 0.00 0.00
DEBT SERVICE 0.00 0.00 0.00 0.00 0.00
EXPENDITURES 18,674,942.39 18,694,103.15 15,752,882.36 20,485,712.00 21,862,325.00
OTHER FINANCING:
TRANSFERS IN:
8010-OPERATING TRANSFERS IN 0.00 (122,400.00) 0.00 0.00 (180,000.00)
8019-TRANSFER IN CAPITAL PROJECT FD (122,400.00) 0.00 0.00 (150,000.00) 0.00
TRANSFERS IN (122,400.00) (122,400.00) 0.00 (150,000.00) (180,000.00)
TRANSFERS OUT:
8053-TRANSFERS OUT 2,137,394.00 2,980,000.00 0.00 500,000.00 0.00
8054-OPERATING TRANSFER/DEBT SERV 0.00 0.00 0.00 60,000.00 0.00
8056-OPERATING TRANSFER/CAPITAL FD 0.00 0.00 0.00 0.00 750,000.00
8058-OPERATING TRANSFER RECREATION 0.00 0.00 0.00 300,000.00 330,000.00
TRANSERS OUT 2,137,394.00 2,980,000.00 0.00 860,000.00 1,080,000.00
GAINILOSS ON DISPOSAL OF ASSET:
8101 -PROCEEDS FROM SALE(GAIN/LOSS) 0.00 0.00 0.00 0.00 0.00
GAIN/LOSS ON DISPOSAL OF ASSET 0.00 0.00 0.00 0.00 0.00
OTHER FINANCING 2,014,994.00 2,857,600.00 0.00 710,000.00 900,000.00
Total 01000-GENERAL FUND (266,464.58) (218,647.44) 1,656,734.26 (59,138.00) 499,050.00
RESOLUTION NO. 7389
A RESOLUTION SETTING 2013 TAX LEVY,COLLECTIBLE IN 2014
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA,that
the following sums of money be levied as the tax levy in accordance with existing law for the current
year,collectible in 2014, upon the taxable property in the City of Shakopee,for the following purposes:
General Levy $15,793,220
Debt Service-Fire Referendum 175,000
(Market Value)
Debt Service—2006A Debt Issue 343,959
BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this
resolution to the County Auditor of Scott County, Minnesota.
Adopted in session of the City Council of the City of Shakopee, Minnesota held this day
of December,2013.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Budget121budget res&memo final govt levy 12-6
RESOLUTION NO. 7390
A RESOLUTION ADOPTING THE 2014 BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA
that the 2014 Budget with the estimated revenues and appropriations for the General Fund as shown
below is hereby adopted.
Estimated Revenue Expenditures
&other Sources &Other Uses
General Fund
Mayor and Council $ 175,645
Administration 1,199,740
City Clerk 322,420
Finance 1,098,510
Planning 523,040
Facilities 496,115
Police 7,668,538
Fire 2,093,280
Inspection 714,535
Engineering 709,100
Street 2,381,985
Fleet 26,785
Park 1,618,915
Natural Resources 144,030
Recreation 2,454,687
Unallocated 235,000
Transfers to Other Funds 1,080.000
Total General Fund $22,942,325 22,942,325
Adopted in session of the City Council of the City of Shakopee, Minnesota held this
day of December,2013.
Mayor of the City of Shakopee
ATTEST:
City Clerk
RESOLUTION NO. 7391
A RESOLUTION CANCELING DEBT SERVICE LEVY FOR 2014
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
COUNTY OF SCOTT,MINNESOTA, that the following debt service levies are canceled:
2004C GO Improvement Bonds $144,855
2004D Capital Improvement Bonds $468,150
2006A GO Improvement Bonds $ 0
2007A GO Improvement Bonds $ 8,125
2007B GO Improvement Bonds $ 94,362
2008A GO Improvement Bonds $150,741
2010A GO Improvement Bonds $144,728
$317,494
2004B GO Building Refunding Bonds $ 78,706 (partial)
BE IT FURTHER RESOLVED that the following irrevocable transfer is made from the Building
Internal Service Fund to the respective debt service fund in 2014 with the difference of debt
service needs being paid from the fund balance in the debt service fund:
2004D Capital Improvement Bonds $450,000
Adopted in session of the City Council of the City of Shakopee,Minnesota held this
day of December, 2013
Mayor of the City of Shakopee
ATTEST:
City Clerk
i
CITY OF SHAKOPEE
Memorandum
To: Mayor and Council
Mark McNeill, City Administrator
From: Julie A. Linnihan, Finance Director/City Clerk
Re: Canceling Debt Service Levy for 2014
Date: December 3,2013
Action Requested:
Offer Resolution No. 7391 to cancel debt service levy for the attached list of debt service issues
that will require principle and interest payment in 2014.
Background:
Historically,the City has not levied for the full amount of debt service levies, as defined in the
bond documents. The funds utilized are from fund transfers or available fund cash position.
The Internal Service Building Fund will transfer money to the debt service fund for the public
works building in 2014 so that the levy for this specific 2004D bond can be cancelled similar to
past Council direction.
The 2004B bonds are approved by voter referendum, and are only partially levied during the
budget process.The amount of levy for 2014 is increased by$25,000,from$150,000 to
$175,000. The amount of the debt service to be levied,per bond document,is$253,706.
Attached is the resolution canceling the debt service levy for taxes payable in 2014 for the
remaining bonds issued. The City will use the remaining fund balance or fund transfers to meet
scheduled debt service payments for 2014.
Requested Action:
Offer Resolution No. 7391,A Resolution Canceling Debt Service Levy for 2014, and move its
adoption.
CITY OF SRAKOPEE,MINNESOTA
2014 ANNUAL BUDGET
DEBT SERVICE FUNDS
2004A 20048 2004C 2004D 2006A 2007A 2007B 2008A 2010A 2012A
Improve Bldg Ref Improve Bldg Improve Improve Improve Improve Improve Refunding Total
3034 3035 3036 3037 3038 3039 3040 3041 3042 3043
Original Issuance 4,225,000 2,275,000 2,570,000 6,000,000 3,440,000 1,3709000 1,445,000 2,170,000 1,555,000 4,865,000 29,915,000
Maturity Date of Debt 2/1/2025 2/1/2017 2112015 2/1/2025 2112017 2/1/2017 2/1/2018 2/112019 2/1/2021 2/1/2025
Estimated Cash Balance at 12/31/13 173,558 316,411 466,769 52,312 411,848 399,880 233,359 206,820 263,982 358,428 2,883,367
Estimated Deferred Revenue for SA 12/31/13 1,760,380 228,266 116,248 349,821 34,220 322,029 184,995 128,275 3,124 234
Estimated(Current&Future)Available Funds 1,933,938 316,411 695,035 52,312 528,096 749,701 267,579 528,849 448,977 486,703 6,007,601
Principal Payments Remaining 1,385,000 860,000 515,000 4,140,000 1,470,000 620,000 755,000 1,230,000 1,150,000 4,865,000 16,990,000
Interest Remaining 296,728 71,188 20,381 1,135,744 117,800 49,000 91,600 173,513 111,688 656,938 2,724,578
Levy 2012 Collected 2013
Debt Levy Per Debt Issuance - 246,356 139,881 469,200 344,283 8,878 91,213 148,952 138,235 96,994 1,683,991
Debt Levy Cancellation 2012 96,356 139,881 469,200 344,283 8,878 91,213 148,952 138,235 96,994 1,533,991
Debt Service Levy Collected - 150,000 - - - - - - - - 150,000
General Fund Levy-Through Building Rent - - 469,200 - - - - - - 469,200
Levy 2013 Collected 2014
Debt Levy Per Debt Issuance - 253,706 141,855 468,150 343,959 8,125 94,362 150,741 144,728 317,494 1923,120
Debt Levy Cancellation - 78,706 141,855 468,150 - 8,125 94,362 150,741 144,728 317,494 1,404,161
Staff Recommendation for 2013 Levy - 175,000 - - 343,959 - - - - - 518,959
General Fund Levy.Through Building Rent - - 468,150 - - - - - 468,150
Levy 2014 Collected 2015
Debt Levy Per Debt Issuance - 249,926 - 466,680 343,215 10,145 92,052 147,084 108,492 560,936 1,978,530
SCOTT COUNTY City of Shakopee
OFFICE OF THE AUDITOR TAXING DISTRICT NAME
PAYABLE 2014
FINAL LEVY CERTIFICATION
Expenditure Gross Certified Property Tax Aid Net Certif led NTC Levy
Category NTC Levy LGA (A-B=C)
A) (B) (C)
General Revenue $ 15,793,220.00
Road&Bridge $ -
G.O.Debt Service' $ 343,959.00
Non-G.O. Debt Srvc`
Total $ $ $ 16,137,179.00
"provide breakdown of certified NTC levy by individual bond on attached sheet
Market Value Based Referenda Lev $ 175,000.00
"provide breakdown of cedified RMV levy by individual bond on attached sheet
(A)-Levy Requirement....................... Amount needed to fund services
(B)-LGA(Local Government Aid)....... ) This aid is certified to the taxing district by the Department
of Revenue. It can be used to reduce any single levy item
or a combination of levy requirements.
(C)-Certified Levy............................. Levy certified to the taxation department. ROUND TO THE
NEAREST WHOLE DOLLAR. DO NOT CERTIFY PENNIES.
The Taxation Department will deduct Fiscal Disparities
from all certified levies.
(You must submit your resolution with this certification)
PLEASE NOTE: All debt must be accounted for in your resolution whether it is a part of your levy or not. If the amount
levied is less than the required amount from the payment schedule for the bond,you must pass a resolution stating that
you have sufficient funds for that bond. This can be included in the same resolution with your levy. Scott County will be
verifying the levy requirements based on the payment schedule in our Bond Register.
Before signing, please verify the following:
• MAKE SURE THAT ALL LINES ADD ACROSS AND ALL COLUMNS ADD DOWN TO THE TOTAL LINE
• BREAKDOWN OF DEBT SERVICE LEVY BY INDIVIDUAL BOND HAS BEEN PROVIDED
• AMOUNTS REPORTED MATCH ANY OTHER SUPPORTING DOCUMENTATION
I
Signature of person completing this form Phone number
Title Date
SPECIAL TAXING DISTRICTS and CITIES OF 500 OR LESS POPULATION ONLY:
THIS IS YOUR FINAL LEVY.
THIS FORM MUST BE RETURNED TO THE DEPARTMENT OF TAXATION BY:
DECEMBER 30,2013 FOR ALL TAXING DISTRICTS
2014 LEVY CERTIFICATION
Net Tax Capacity Debt Service Schedule
NAME OF TAXING DISTRICT City of Shakopee
PLEASE NOTE: All debt most be accounted for in your resolution whether It Is a part of your levy or not. If the amount levied Is less than the required
amount from the payment schedule for the bond,you must pass a resolution stating that you have sufficient funds for that bond. This can be Included In
the same resolution with your levy. Scott County will he verifying the levy requirements based on the payment schedule In our Bond Register. You must
submit your resolution with this certification form.
enera
Obligation
Bond Required Levy amount per —Amount funded by NTC Amount funded by List other funding
Bond Description (Y or N) Bond Schedule Debt Levy Other Sources source
(A•B'C)
A B C
2004C Improvement $ 141 855.00 $ - $ 141,855.00 Fund Balance
2006A Improvement $ 343 959.00 $ 343 959.00 $ -
2007A Improvement $ 8,125.00 $ $ 8,125.00 Fund Balance
20070Improvement $ 94,363.00 $ $ 94 363.00 Fund Balance
2008A Improvement $ 150,742.00 $ - $ 150,742.00 Fund Balance
2010A Improvement $ 144,728.00 $ - $ 144725.00 Fund Balance
2012A Improvement $ 75,265.00 $ - $ 75,265.00 Fund Balance
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $ l
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
i
Total G.O. Debt
Total Non-G.O. Debt
Debt
Service Total $ 959,037.00 $ 343,959.00 $ 615,078.00
"*The amount funded by levy must match total of debt on levy certification form(if any)
i
2014 LEVY CERTIFICATION
Market Value Referenda Debt Service Schedule
NAME OF TAXING DISTRICT City of Shakopee
PLEASE NOTE: All debt must be accounted for In your resolution whether It Is a part of your levy or not If the amount levied is less than the required
amount from the payment schedule for the bond,you must pass a resolution stating that you have sufficient funds for that bond. This can be Included in
the same resolution with your levy. Scott County will be verifying the levy requirements based on the payment schedule In our Bond Register. You must
submit your resolution with this certification form.
enera
Obligation —Amount funded by
Bond Required Levy amount per Market Value Referenda Amount funded by List other funding
Bond Description (Y or N) Bond Schedule Levy Other Sources source
(A-8=C)
A B C
2004B GO Debt $ 253,706.00 $ 175,000.00 $ 78,706.00 Fund Balance
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
Total G.O. Debt
Total Non-G.O. Debt
Debt
Service Total $ 253,706.00 $ 175,000.00 $ 78,706.00
"The amount funded by Market Value Levy must match total of'Market Value Based Referenda Levy'on levy certification form(if any)
WHA, IF TAX COMPARISON PAY 2013 MS Pay 2014 - Shakopee City
FISCAL YEAR 2013 MARKET VALUE TAX '
39,089,577 TAX CAPACTY $15,353.325 FWAL CERTIFIED LEW 33.064.695.700 Taaade Martel Vake,
(107.11211)TIP(.) i $ 170)61 FISCAL DISPARITY I-) $3,214,11 1.5()Q Retarenaum Mahal Value
335.814 FISCAL DISPARITY(-) $13,625,606 TAX LEVY OR SPREAD LEVY $ 150,000 CERTIFIEDLEVY
32,445,035 NETTAXCAPACRY
Ta Rah 41.894t% 0.00487%Tan Rate
FISCAL YEAR 2014 MARKET VALUE TAX
40,91],657 Dross Tax Capatily 415793.539 PROPOSED LEVY $32072)4244 Taxable Martel Value
(213.993)TIF(-) 1 ] 18 FISCAL DISPART'(-) 53,31),031,600 R¢IerenBUm Mortal Value
8.528.587 FISCAL DISPARITY(-) 314,085,602 TAX LEVY OR SPREAD LEW S 175,000 PROPOSED LEVY
34,1]],07] NET TAX CAPACITY
T.a Rate 41.214% 9.08524%IT..R.M
RESIDENTIAL IMPACTS
k EMU Me. a ¢I % Av9WRel AMMalm VaLM VaWe Taxable TAAabW Taal Net MV Tax Net Me, MVTa NN Nat Net M3 W14 "I, 2814
Ran, a6etle0 d VaLM MMUe EI¢Iusion Evlusibe Ma6Ml Value Mattel VaaM CKMMe Payable Payebll paMbi. P y" Paye6le PsVa6M kKlD.o D,B,renc, Metier, Metian Aaaaa, Value
MtlOee Pebateate Team 2013 2014 2013 2014 2013 2014 13 ys 14 2013 2013 M13 M14 2014 2014 13.14 %CAa a VakMs Values Values %
Shakopee -15.1x11 139 1% $ 188,700 S 217.05 S 20.257 S 17,710 3 168,443 $ IM295 18.32% S 707.39 3 0.81 S 71610 S 821.37 B 11.30 S 832.]5 3 11855 16.5% 5170,200 5173,900 3194,500 22%
-10.01-15.0014 389 3% 3 188,700 S 212188 S 70.257 $ 18,134 S 1",440 S 191,153 15.28% S 707.39 S 8.07 $ 71610 $ 80118 3 11.13 6 811.31 S 85.11 13.4%
45.01-10.00% 2239 19% $ 1E6.744 S =,M S 20,257 S 18,983 S 163,443 $ 183,659 9.16% S 707.39 S 8.81 S 716.20 S 757.79 S 10.1 $ TML. S 5213 7.4%
44.013.00% 4,808 41% $ 188,700 S 193,410 $20,257 $ 19,832 5 166,443 $ 173,585 3.05% S 707.09 $ 8.81 S 716.20 S 715.41 $ 10.14 S ]25.55 S 9.35 1.3%
Me CMtge 1,591 15% S 188,700 $ 155,7.0 $20,257 $ 20,257 S 168443 S 163,443 0.00% S 707.39 S 8.81 S 716.20 S 694.21 S 9.90 S 704.11 S (12.09) .1.7%
-0.Oi-5.00% 1,955) IM S 18AM0 S 153.983 $20.257 S 20,662 S 163,443 S 163,301 -10% 3 70].39 S 881 S 71610 S BT3.02 S 9.63 S 682.6] S (33.63) 4.7%
3.01-10.0% 75 1% S 166,700 $ 174,541 S 20257 3 21.531 $ 160,443 S 153.017 -9.16% S 707.39 S B.S1 S 715.20 S 630." S 9.15 S 639.79 3 (10.41) •10.8%
•10.00-1500% 137 1% S 1811,700 S 16.113 $M257 $ 22.380 $ 165.413 S 142.733 -1516% S MT.N S 11,111 S 71820 $ 58835 $ 3.66 S 58891 S (119.29) •189%
.15.01%a 2] 0% $ 18870) S 160.396 S 44,257 S 22,801 S 1".413 S 132591 -18.32% S 707.39 S B" S 718.20 S 567.06 $ 841 S 5)SA] S 140..3 •18.8%
11855 100%
2014 City Tax Impact Shakopee 11-25 11120/2013
Shallop.,ata mcm..aFDS
8 0tl AM
a.
November 14,2013
To: Mayor and City Council
Mark McNeil,City Administrator
From: Julie A. Linnihan,Finance Director
Topic: Fire Relief Association Follow-Up
Attached for your information and update are several reports,from the Office of the State Auditor(OSA)
specific to Fire Relief Pension Plans,for the year ended 2011.The data for 2012 has not been fully
collected and is not available on the web site.
The first report details by years of service the number of firefighters.Reports specific by firefighter are
utilized to determine the.estimated pension obligation.
The second report provides data specific to the most commonly used pension plan,the Lump Sum Plan.
On page 47 the information specific to Shakopee is located.Other metro-area departments are
highlighted. As this report indicates,the current pension amount is established at$7,500,ranking
Shakopee in the 99'h percentile.Other columns on this report indicate the total Net Assets,the 2011
annual amount of Fire State Aid,as well as the City Municipal Contribution amounts.
The next two reports provide information on the two lesser used pension plans,the Defined
Contribution plan and the"other"plans,both reports contain notably smaller numbers of cities.
Please contact me if you have any other questions or concerns.
i
Shakpee Fire Fighters
Years of Service
Years of Service Number of Fire Fighters
0-5 10
6-10 19
11-15 5
16-20 4
21-25 4
26-30 3
31-35 1
Total 46
i
I
i
Table 2-A
Financial and Investment Data for Lump-Sum Plans
For the Year]Ended December 31,2011
Active F Net naw, F Sta1a Rank Muaict al hank Pension Rank ROR Raak icunrliu Raah
Relief Association Members Assets MAO) Aid ('A-do) Contributions %4 Amount %-ile 2011 (%-ile Ratiog V-ile)
Rollingstaso 22 87,269 5 9,600 31 - 0 395 4 2.4 36 96 34
Rose Creek 21 98,598 6 9,164 27 3,807 40 400 4 0.3 55 78 4
Roseau 27 578,287 82 23,949 80 10,000 61 1,600 71 (0.6) 46 144 90
Rosemount 47 2,783,038 98 85,718 96 166,000 99 6,900 99 0.7 62 93 26
Rothsay 22 307,550 57 10,738 43 - 0 800 36 (28) 20 104 52
Royalton 21 152,245 23 9,600 31 12,459 69 975 45 (3.0) 17 73 2 ,
Rush City 28 459,288 74 23,228 79 37,429 93 1,700 74 0.3 SS 77 4
Rushton 17 213,233 39 7,855 13 425 24 750 33 1 73 116 72
Sobia-Elmwood 23 228,461 43 9,164 27 - 0 800 36 7-7 88 130 84
Soared Heart 25 147,895 21 10,910 43 16,289 76 760 35 12 71 79 5
Saint Anamny 29 889,001 90 31,574 36 6,000 51 2,800 90 (5.1) 5 98 39
Saint Augusta 30 42,237 0 12,937 58 - 0 500 12 (12) 38 105 54
Saial BOnifacius 26 453,465 73 27,719 83 33,000 91 2,519 83 (1.5) 33 108 61
Saint Charles 28 574,646 81 20,053 75 7,000 54 1,650 74 (4.6) 6 101 46
Saint Clair 26 638,993 84 15,212 67 10,000 61 1.200 57 IA 73 155 92
v Saint Fraacis 28 618,972 84 23,303 79 - 0 2,100 83 3.5) 23 117 74
Saint lames 33 625,546 84 22,261 78 22,079 83 1,775 77 (0.4) 48 96 34
SaiuUOmplt 28 493,020 76 34,452 87 9,806 61 1,800 77 (3.8) 11 81 8
Saint Leo 19 158,375 26 10,473 38 - 0 500 12 1.8 78 121 78
Saint Martin 22 427,667 71 10,473 38 24,100 14 1,200 57 (7A) 0 102 48
Saint Midncl 30 760,819 87 59,000 93 28,000 87 2,100 83 (72) l5 96 34
Saint Paul Park 25 560,763 80 11,414 74 20,996 82 2,200 84 (0.9) 41 98 39
Saint Mar 29 753,639 87 41,596 90 21,512 88 2,400 86 (1.7) 31 83 10
Saint Stcphcn 25 367,332 67 15,043 67 21,648 83 1,200 S7 (22) 26 35 12 -
Sanbom 19 122,445 12 9.291 15 2,000 31 550 19 1.7 77 106 57
Sandstone 16 203,253 37 16,626 70 17,453 78 1,750 76 OA 59 92 23
Swelt 29 775,921 88 60.267 94 7,300 57 2.530 98 0.6 61 96 34
Sauk Contra 27 $28,126 79 29,827 84 17,071 77 1,550 71 42 97 83 16
Sauk Rapids 30 1,127,579 93 67,748 95 12,000 67 3,500 94 (2.7) 21 95 31
Scandia Vallcy 19 * • 11,393 52 16,549 76 1,250 61 28 90
Schmdu 14 112,999 9 4,800 1 1,867 30 800 36 0.1 56 142 89
Scbeka 20 397,834 69 13,753 63 2,000 31 1,500 68 2.8 90 94 28
Salon 16 60,556 1 6,)09 3 - 0 150 1 02 57 266 93
Shafcr 24 211,750 39 9,600 31 3,709 39 325 40 12 71 105 54
-Shakopee 42 3.974,012 99 155,577 99 351.976 100 7,500 99 0.7 62 89 19
Slscity 14 142,669 20 7,026 11 4,108 42 300 2 (02) 51 196 96
Slsarbum 23 512,501 78 10,910 43 7,097 55 1,250 61 2.1 83 103 50
5hevlin 14 182,304 31 8,728 19 10,000 61 600 21 (2.5) 23 130 84