HomeMy WebLinkAbout4.F.4 Authorization to Proceed with Relighting of Engineering Building Consent Business 4. F. 4.
SHAKOPEE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
DATE: 12/03/2013
SUBJECT: Authorization to Proceed with Relighting of Engineering Building (F)
Action Sought
The Council is asked to authorize proceeding with the relighting of the Engineering Building
by Choice Electric, at a total project cost not to exceed $68,500.
Background
The City's Engineering Building, located at 500 Gorman St., was originally constructed in 1975 to
house the Police and Public Works Departments. With the exception of a handful of light fixtures
that have been replaced throughout the years, the entire building relies on lamps requiring T12
light bulbs. As a result of U.S. Department of Energy regulations, manufacturers have
discontinued making and selling T12 lamps as of last year. We have a small supply of T12 lamps
on hand, however, as those are used up we will no longer be able to maintain the building's 241
light fixtures.
Earlier this year M&E Engineering, Inc. out of Eagan was hired to prepare plans and
specifications for a new lighting system that will include T8 lights, which are roughly 33% more
energy efficient. Motion sensor lighting controls will also be added in key locations to reduce the
incidence of lights being left on in various corners of the building when that space is not occupied.
Budget Impact
Five electrical contractors were invited to submit a price quote for the work, three attended the
mandatory walk-through and two submitted price quotes by the deadline. The lowest quote is
from Choice Electric, at a total cost of$62,062. Setting the total project cost at an amount not to
exceed $68,500 allows for a roughly 5% contingency and approximately $3,000 for the consulting
work of M&E Engineering.
This is a planned 2013 project to be funded from the General Government Buildings Fund which
has a current balance of approximately $6.7 million. Staff will apply for any applicable rebates
available through Shakopee Public Utilities, however, whether this project will qualify and for
how much of a rebate remains unknown at this time.
Relationship to Vision
This is a housekeeping item.
Requested Action
The Council is asked to accept the price quote of Choice Electric for the relighting of the
Engineering Building, located at 500 Gorman St., and to authorize expenditure of an amount not
to exceed $68,500 for the project from the General Government Buildings Fund.
Attachments: Quote from Choice Electric
fJr.
3080 4"Ave. East
Shakopee,MN 55379
952-445-2625
Proposal: Engineering Building Relighting 11/22/2013
Duane Toenyan
City of Shakopee
Introduction
This proposal is for the removal of the existing light fixtures and reinstalling new energy
efficient fixtures. We will provide a dumpster for the disposal of the old fixtures.A budget of
$3,000 will be used to dispose of any ballast that may contain PCB's. The new fixtures will be
stored on site during construction.
Scone of Work
Remove fixtures per lighting schedule
Reinstall new fixtures per spec
Install occupancy sensors where noted on fixture schedule
Provide dumpster service for old fixtures
Provide disposal for all lamps
Provide$3,000 budget for disposing of ballasts
Provide permit
Financial Summary
Choice Electric will provide the material and services described in this proposal for$62,062.
Authorization to Proceed
By signing this Authorization To Proceed, customer agrees to the above scope of work and
pricing and authorizes Choice Electric, Inc. to proceed with the project as proposed.
Date:
Customer Signature
Customer Purchase Order
We appreciate this opportunity. Please contact me with any questions.
Mark Houser
Choice Electric Inc.
952-445-2625(office)
612-363-8326(cell)
952-403-9220(fax)