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HomeMy WebLinkAbout4.F.2. Approval of the Minutes from October 23, 2013, November 6, 2013 and November 14, 2013 P..r Consent Business 4. F. 2. S14AKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Linnihan, Finance Director/City Clerk DATE: 11/19/2013 SUBJECT: Approval of the Minutes from October 23, 2013,November 6, 2013 and November 14, 2013. (F) Action Sought Move to approve the City Council minutes from October 25, 2013,November 6, 2013 and November 14, 2013. Attachments: Minutes from 10-23-13 Minutes from 11-06-13 Minutes from 11-14-13 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL WORKSHOP SESSION SHAKOPEE,MINNESOTA OCTOBER 23,2013 1. Call to Order Mayor Tabke called the meeting to order at 7:00 p.m. I 2. Roll Call 2.A Roll Call City Council Present: Mayor Brad Tabke, Councilmembers,Jay Whiting,Matt Lehman, Steve Clay and Pat Heitzman Staff Present: Mark McNeill, City Administrator;R. Michael Leek, Community Development Director; Bruce Loney,Public Works Director/Engineer; Julie A. Linnihan,Finance Director/City Clerk; Samantha DiMaggio,Economic Development Coordinator; 2.B Roll Call EDA EDA Members Present: Deb Barber,Ryan Thorman, Paul Youngs, and Kevin Wetherille 2.0 Roll Call Planning Commission Planning Commission Members Present: Mark McQuillan,Joe Collins,Michael Klemm,and Kent Robbins Shakopee Public Utilities Commission Members Present: Terry Joos 7. Memo of Understanding(MOU)with the Shakopee Mdewakanton Sioux Community(SMSC) Construction of Valley View Road from McKenna Road to CSAH 21 and Associated Grading I Bruce Loney,Public Works Director/Engineer said that Valley View Road is shown in the City's transportation plan as a minor collector running east/west. The SMSC has prepared plans for adding residential lots in Trust land,and would like to construct Valley View Road from McKenna Road to CH 21 starting this fall. Later,the SMSC plans to construct Valley View Road from CH 83 to McKenna Road,possibly in 2014. A portion of Valley View Road would be built on fee land, and a portion on Trust land.The SMSC proposes to construct this roadway to meet the transportation needs of the area at their cost, and will operate and maintain this roadway at their cost. This roadway would be open to the public;language will be added in the MOU to address this provision. A drawing was distributed showing the proposed development on Trust land, and the alignment of Valley View Road. The SMSC also plans to grade a portion of"fee" land to accommodate future lots and storm water ponds. This grading will be done with a City-issued grading permit. Official Proceedings of the October 23,2013 Shakopee City Council Page 2 Also,the SMSC will make a connection to McKenna Road and extend their water main in the McKenna Road right of way. This work can be handled by a City right of way permit. The SMSC is currently planning for a roundabout at the intersection of Valley View Road and McKenna Road. That connection,and the construction of Valley View Road to CH 83 would be part of a future MOU. The Memo of Understanding outlines what the SMSC commits to do for the construction and maintenance of Valley View Road between CSAH 21 and McKenna Road. City Attorney Jim Thomson has reviewed and approved the MOU which has been prepared by SMSC attorney staff: Staff has reviewed the plans for Valley View Road as prepared by Bolton&Menk for the SMSC, and is comfortable with the design to meet the needs of the traffic for now and in the future. Also, staff has reviewed the storm water design relating to the City's and SMSC's Joint Powers Agreement in the Prior Lake Outlet Channel. Whiting/Heitzman moved to approve a motion authorizing the appropriate City officials to execute the described Memo of Understanding with the SMSC,for Valley View Road construction and maintenance from CH 83 to McKenna Road, and to CH 21. Discussion followed. Mr.Loney said that the motion Cncl.Whiting read is incorrect. The motion should state from just east of McKenna Road to CH 21. A separate agreement for CH 83 to McKenna will be brought forward at another time. Cncl. Whiting and Cncl.Heitzman accepted the amendment. Mayor Tabke asked for a vote on the corrected motion. Motion carried 5-0. i 3. 101 Corridor Proiect Discussion 3.A Finding of the October loth Community Meeting i Brian Hades and Dick Paik from Hoisington Koegler Group Inc.,have been hired by the City of Shakopee for the 101 Corridor Project. Mr.Hades presented to the group an overview of the project. The goals and objectives of the study are to evaluate existing/planned land uses within the 101 Corridor;review existing Capital Improvement Plan(CIP)/review planned transportation improvements relating to the corridor; and to conduct a market assessment of the 101 corridor. 3.B.1 Land Use/Comprehensive Plan Mr.Hades discussed the existing and possible land uses of downtown Shakopee,and the east and west ends of Shakopee. He discussed ages of the existing commercial and residential structures,and the ratio of building value to land value. Mr. Hades said he is working with Bolten and Menk on the planned transportation improvements. 3.11.2 CIP Official Proceedings of the October 23,2013 Shakopee City Council Page 3 Mr.Harjes briefly recapped the transportation/infrastructure analysis of the Capital Improvement Plan. 3.11.3 Market Findings Mr. Paik discussed overall market impressions of Shakopee. He said there is ample commercial and industrial opportunity in Shakopee. He noted differences between the US 169 and CR 101 corridors. Industrial business park development should be viable in the 101 corridor,primarily cast of Marschall Road. He said that the segment of CR 101 from Marschall Rd.to Spencer is a key challenge. It currently has small scale commercial/office buildings,is auto-oriented, as well as intensive, outdoor-oriented businesses.It also has larger parcels to accommodate different types of businesses. I He said establishing use criteria will be important for the future of CR 101. 3.11.4 Summary of Open House Comments An Open House was conducted on October 9'to talk about CR 101, in conjunction with the Preservation Alliance of Minnesota,which described the Main Street Program. Included in the Open House discussion were issues relating to economic development. Examples given included vacant downtown storefronts and buildings;road and traffic access; housing stock surrounding the downtown;perceived lack of continuity; lack of destination businesses; and the impact of train traffic and related noise. 3.C.1 Vision for the Corridor(Downtown/First Avenue/East End) Harjes reported the noted strengths of the corridor included the historic downtown;the riverfront/Huber Park;walking/bike trails; and transportation mobility. I Mr. Harjes shared strategies for improved business along the 101 corridor, such as upgrading j housing surrounding downtown,and creating a blend of unique business types that are lacking in downtown. It was also suggested to build on entertainment venues to draw people to downtown, improve signage,and make better connection for parking with downtown uses. 3.C.2 Strategic Tools for Imulementation The 101 Study asked the following questions: *What do people see as the City's role in attracting business tenants to the 101 Corridor in Shakopee considering today's market? *What do people see as the current advantages and disadvantages of Shakopee? * Appropriate level of investment? * Financial incentives? * Site acquisition/Site assembly? -Willing seller/willing buyer approach * Enhanced Web-based marketing? *What are the priority projects or initiatives and where are they located? *Are there key projects/initiatives that should occur in the short-term? Official Proceedings of the October 23,2013 Shakopee City Council Page 4 After the presentation,the group engaged in a lengthy conversation about the current issues related to the train that goes through town. Mayor Tabke said he would like the focus of the study to from Rahr Malting to Marschall Road, Two other issues that he sees is transit and parcel sizes. Terry Joos discussed that for the past 50 years the same problems are still in existence such as the railroad. He also stated that everyone should be open to an array of ideas for promoting downtown. Councilor Lehman stated that he would not make any decisions or take a position until after he had had a chance to thoroughly review the information which had been presented that evening. He further asked for a copy of the consultant's information to be forwarded to him. Kevin Wetherill noted that the EDAC had hosted two downtown meetings, both of which had been attended by downtown stakeholders who were interested in the vitality of the downtown area. 4. Adiourn Whiting/Heitzman moved to adjourn to Wednesday,November 6, 2013 at 7:00 p.m. Motion carried 5-0. Meeting ended at 8:50 p.m. Julie A. Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary i OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE,MINNESOTA November 6,2013 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m.;roll call was taken. j Present: Mayor Brad Tabke,Councilmembers,Jay Whiting,Matt Lehman, Steve Clay and Pat Heitzman Staff Present: Mark McNeill, City Administrator;Kris Wilson,Assistant City Administrator; R. Michael Leek,Community Development Director; Bruce Loney,Public Works Director/Engineer, Julie A.Linnihan, Finance Director/City Clerk; Samantha DiMaggio, Economic Development Coordinator;Jamie Polley,Parks,Recreation&Natural Resource Director; Jeff Tate,Police Chief;Rick Coleman, Fire Chief; and Jim Thomson,City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Mr.McNeill asked to remove 4.F.6--Canvassing Returns for the 2013 Municipal Election, for discussion. Whiting/Clay moved to approve the agenda as amended. Motion carried 5-0. 4. Consent Business Cncl.Lehman asked to remove 4.A.1,Ryland Homes--Request for Issuance of Building Permits in Dakota Crossings,for discussion. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent items. Motion carried 5-0. 4.A.1 Removed from the Consent Agenda 4.C.1 Lehman/Heitzman moved to authorize payment to SMSC for topsoil used on the 2013 Street Reconstruction Project. (Motion carried under the Consent Agenda) 4.C.2 Lehman/Heitzman Offer Resolution No.7374,A Resolution Certifying Delinquent Storm Drainage and Mowing Fees for Collection on the Tax Rolls Payable 2014,and move its adoption. (Motion carried under the Consent Agenda) 4.C.3 Lehman/Heitzman 1.Moved to authorize staff to utilize the re-purchase agreements with Ag Power Enterprises,Inc.on Unit 4167 a 2012 John Deere 1445 mower and Unit#131 a 2012 John Deere 5085 tractor for the combined price of$13,658.63,with the funds to be expended from the Capital Equipment Internal Service Fund. 2.Moved to authorize the purchase of one new Cozy Cab from Ag Power Enterprises,Inc.for the price of$4.221.56,including tax and trade,with the funding to be expended from the Capital Equipment Internal Service Fund. (Motion carved under the Consent Agenda) Official Proceedings of the November 6,2013 Shakopee City Council Page 2 4.C.4 Lehman/Heitzman moved to declare Fire Rescue Unit#9511 as surplus property for sale at auction. (Motion carried under the Consent Agenda) 4.D.1 Lehman/Heitzman 1.moved to authorize the appropriate officials to enter into contracts with Delta Dental for employee dental insurance plans for 2014 at a 2%increase over 2013 rates. 2. Offered Resolution No. 7375,a resolution adopting the City of Shakopee's contribution levels for employee insurance benefits for the year 2014, and move its adoption. (Motion carried under the Consent Agenda) 4.F.1 Lehman/Heitzman moved to approve the bills in the amount of$2,490,701.39 and electronic transfers in the amount of$556,214.61 for a total of$3,046,916.00. (Motion carried under the Consent Agenda) 4.F.2 Lehman/Heitzman moved to approve the minutes from October 15,2013. (Motion carried under the Consent Agenda) 4.F.3 Lehman/Heitzman offered Resolution No. 7376,A Resolution approving a Contract for Private Development with Scott County and Datacard Corporation for certain property in the City of Shakopee. (Motion carried under the Consent Agenda) 4.F.4 Lehman/Heitzman moved to approve the garbage and recycling services transition plan between the City and Dick's Sanitation. (Motion carried under the Consent Agenda) 4.F.5 Lehman/Heitzman moved to direct Staff and the City's consultant,Foth Infrastructure& Environment,solicit competitive quotes through a cooperative buying consortium for the acquisition of garbage and recycling carts,for use in the new contract beginning June 1,2014. (Motion carried under the Consent Agenda) 4.F.6 Removed from Consent Agenda. 4.F.7 Lehman/Heitzman moved to declare the listed furniture as surplus property and authorize the appropriate staff to sell or dispose of these items as warranted. (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Public Hearings None 7. Business removed from the Consent Agenda Cncl.Lehman said he asked for the removal of 4.A.1,Ryland Homes Request for Issuance of Building Permits in Dakota Crossing because he did not have a chance to read the updated memo that was on the table. He asked what the changes to the memo were. Mr. Leek explained the changes to the memo to Council. Official Proceedings of the November 6,2013 Shakopee City Council Page 3 Lehman/Heitzman moved to approve the issuance of building permits in the Dakota Crossing development, subject to the five(5)conditions recommended by staff in Alternative No. 1. Motion carried 5-0. Mr.McNeill stated that he asked for the removal of 4.17.61 Canvassing Returns for the 2013 Municipal Election,because the official results of the election were not available at the time of the meeting. He stated that the canvassing needs to be finalized within 10 days of the election. He advised Council there will need to be a short meeting to approve the canvassing returns prior to the next scheduled Council meeting. All were in agreement to adjourn at the end of this meeting to Thursday,November 14,2013 at 7:30 a.m.to consider Resolution No. 7377,A Resolution Canvassing Returns for the 2013 Municipal Elections. 8. Recess for Economic Development Authority Meeting Whiting/Clay moved to recess for the Economic Development Authority Meeting. Motion carried 5-0. 9. Reconvene Mayor Tabke reconvened the meeting at 7:13 p.m. i 10. General Business 10.C.1 Discussion of Winter Parking Restrictions & Snow Emergency Concepts I Mr.Loney stated that he had brought back information on winter parking restrictions,as requested by Council in a previous meeting. He said City's current parking restrictions were adopted in 2001,and were revisited again in 2005.The 2001 action changed the City from totally calendar parking,to calendar parking in the "Old Shakopee", and implemented no parking restrictions in the remainder of Shakopee from November 1 to March 31,from 2:00 AM to 6:00 AM.Those parking restrictions remain in force when there is a snowfall of 2" or more and until the street is plowed curb to curb. The 2"or more snowfall triggers an automatic snow emergency per the ordinance. Once the street is plowed curb to curb,residents can park on the street,except as per winter parking restrictions. Staff had investigated parking restrictions for the cities of Chaska, Chanhassen,Savage,Prior Lake,Lakeville and Burnsville.Most cities are similar to Shakopee's current ordinance; Savage and Burnsville have on-street overnight restrictions year round, Only Chaska has calendar parking throughout their City. The main discussion point regarding the current ordinance was whether to allow parking when it is not snowing,and to have vehicles comply with winter parking restrictions only upon a snow emergency(2" or more). Mr. Loney stated that from an operation standpoint,restricting vehicles from parking in the street when plowing is the most efficient and safest operation for the workers and residents. He said that when residents forget to remove their vehicles in a snow emergency,the towing of vehicles will be necessary to complete snow removal operations. If the vehicles remain, snow removal will be hampered, and staff will need to go back the following day to clean up. Official Proceedings of the November 6,2013 Shakopee City Council Page 4 Typical snow plowing operations allows for all streets to be plowed in a single day,with snow removal in the downtown area the next day. Removal of snow by parked vehicles will delay the completion of the plowing operations. He further said that calendar parking works for"Old Shakopee" as the streets are on a grid system.In the newer areas,there are several curvilinear streets and cul-de-sacs which can cause confusion for calendar parking. Further complicating the situation is that in Southbridge, streets are 30 feet in width,with parking on one side all year round. The decision in 2001 was to not have calendar parking in the newer areas of Shakopee,especially as a result of newer subdivision lots which typically have 2 or 3 stall garages, and wide driveways. Mr.Loney said that from his perspective,the current ordinance is the most efficient in a snow emergency,and is the safest for the operators and residents. He recommends leaving the ordinance as it currently exists. Chief Tate advised Council that during snow storms the officers on duty are busy responding to calls for accidents. If the City Council chooses to go to a snow emergency policy similar to Minneapolis or St.Paul,his staff would not be able to tag vehicles to have them towed prior to Public Works plowing the streets. Council agreed that there would be no change to the current winter parking provisions. Cncl. Lehman asked that staff be diligent in providing the public information about winter parking rules. 10.E.1 2014 Budeet Finance Director Julie Linnihan presented the 2014 budget. She said in the new budget planning process staff has held meetings to review and discuss budget requests. The following areas were being presented at this meeting,which encompass major topics of discussion for 2014 planning. j • Debt Service and debt service levies • Economic Development Authority funding • Capital Improvement fund • Personnel Changes The 2014 preliminary budget being presented reflected all of the components outlined above. That resulted in a deficit of revenues over expenditures of approximately $576,000. Staff included some of the departmental funding requests in the budget planning; a transfer of a portion of the existing General Fund balance of the City will provide coverage for the requests,-- the amount currently available in the General Fund balance is greater than the City's adopted target of 40 to 45%of expenditures.At year-end 2012, staff had planned for maintaining a higher than required amount in the fund balance,because of an anticipated implementation of property tax levy limits. Those were subsequently imposed at 3%for 2014. Debt service levies are above and beyond this limit. Currently,Ms.Linnihan estimated an available fund balance for use in funding the 2014 budget of between$450,000 and$550,000 for budget funding. She said that it was too early in the fiscal cycle to determine a 2013 year end fund balance,but there were several areas of the budget which indicate that funding is available for 2014 budget use. Official Proceedings of the November 6,2013 Shakopee City Council Page 5 i The preliminary 2014 budget as presented provides for two(2)debt service levies as follows: i • Debt Service Levy for 2006A issue, for the 2014 principal and interest amounts of $343,959 • Debt Service Levy for 2004B issue,for the voter approved levy-fire building of$175,000 The total of the requested debt service levies for 2014 as recommended is$518,959. i The 2013 final levy for debt service(voter approved fire building)was$150,000,and is recommended to be increased$25,000 for the 2004B debt,meaning a total levy in 2014 of $175,000. The addition of the 2006A debt is recommended as a distinct and separate debt levy, and was not included in the final 2013 levy total. The 2006A debt levy is$343,959. Whiting/Heitzman moved to direct staff to include the certification of debt service levies of 2006A and 2004 B in the 2014 Levy. Motion approved 5-0. Ms. Linnihan discussed the Economic Development Authority budget. The initial preliminary 2014 budget provides for a General Fund transfer to the EDA fund in the amount of$330,000. Those funds would be utilized as follows: • A broader improvement loan program • Operational costs for professional and legal services • Personnel costs to the EDA fund The existing commitment of$350,000 to be paid to Emerson/Rosemount remains to be disbursed in early 2014. Projects for 2014 that were discussed by not included in the transfer were, property acquisition and the Minnesota Main Street Program. The recommended property tax levy for the2014 budget will include a transfer from the General fund to the EDA fund for$330,000. Clay/Whiting moved to direct staff to include in the 2014 budget a transfer from the General Fund to the EDA fund a total of$330,000.. Motion carried 5-0. Ms. Linnihan said in July 2013,engineering staff presented the draft CIP plan for Council review and discussion. This plan included cost estimates that impacted the CIP fund position. Mr. Loney,City Engineer presented Council with the 2014 and 2015 Capital Improvement Program(CIP)plans. He said that the most significant Engineering project is the proposed 2014 street reconstruction project,with a total anticipated cost of$3.93 million. Those costs will be funded through a blend of Capital fund cash(fund transfer from the General fund), SPUC cost share,special assessments to benefitted property owners,and enterprise fund charges. This project will upgrade street areas that are nearing 50 years old,and have been scheduled as part of the reconstruction plan for several years. Official Proceedings of the November 6,2013 Shakopee City Council Page 6 The Vierling Drive Intersection Improvements are also a large component of the project work. This project will benefit from a large portion of Federal funds,as well as County and State Aid funds. He said the Shenandoah Business Park Project costs will be fully assessed;however,the developer may be requesting assistance. Finally, in 2014,he said the annual overlay projects will again be impacting a significant number of streets. The overlay projects do not receive any funding from special assessments,based on a City council policy change several years back, and will again require funding from SPUC, State Aid, Sewer funds as well as a small portion from the CIP. In 2015, staff will be undertaking another large overlay project which will cover a multitude of projects, and will require the majority of the funding for this work through the CIP fund. The 2015 Street Reconstruction projects will be smaller than the preceding year,and is estimated to be approximately$1.4 million. Previously,the City also had been petitioned by certain property owners regarding the condition of their specific streets and sewer lines. A further review of these projects will continue,as well as the completion of a feasibility study which is currently underway.The results and reviews of these projects may also impact and change the CIP plans and sheets which were provided to the City Council.. Lehman/Heitzman moved to direct staff to include $750,000 for 2014 and$1,000,000 for 2015, to be transferred from the General Fund to the CIP for capital improvements. Motion carried 5- 0. Ms. Linnihan then presented Council with a request by the Shakopee Fire Relief Association for an annual increase to the Fire Relief Pension annual rate. Currently,the City provides an annual allocation of$7,500 per year of service for each firefighter.As a result of the recent discussions at Fire Relief meetings,the Association has requested a$100 per year increase to this amount. She asked Council to review the draft resolution specific to this request,which will be presented as a part of the 2014 budget approval,in December, 2013. Councilmembers stated that they would like to see a list of comparable Fire Relief contributions for other cities before their December 3rd meeting. They would also like a breakdown of the number of current fire fighters who have 10 to 20 years of service,relating to possible retirements. Mr. McNeill presented personnel recommendations for FY2014. He said the 2014 budget contains requests for adjustments to existing positions, as well as requests for several new positions. A change to existing positions is as follows: Department Description 2014 Cost Police Promote existing Records Technician to Records Specialist $ 2,600 Administration Make existing Communications Coordinator full-time $33,600 Official Proceedings of the November 6,2013 Shakopee City Council Page 7 Finance Upgrade existing Accountant to Accounting Manager $ 6,340 Public Works Works Promote 2 temporary leads to Foreman $10,000 Public Works Works Make 2 temporary leads into permanent leads $ 5,000 Engineering Upgrade 1 existing Eng. Tech IV to Project Coordinator $ 6,100 Total $63,640 New positions requested are as follows; Department Start Date Description 2014 Cost Administration 03-01-2014 Management Intern $34,500 Administration 03-01-2104 Facility Worker $55,500 Public Works 05-01-2014 Maintenance Operator—Street $42,500 Public Works 05-01-2014 Maintenance Operator—Parks $42,500 Engineering 05-01-2014 Graduate Engineer $51,500 Parks,Rec&NR 06-01-2014 Summer Intern in Natural Resources $ 6,500 Total $233,000 The budget impact specific to these adjustments and additions would increase the 2014 budget over the 2013 budget by$296,640.The majority of those costs would be reflected in the Public j Works/Engineering area,as the decision to include these positions in the 2014 budget plan reflect the increased project work,maintenance costs for capital expansions,and the ability to address infrastructure needs in a proactive manner. Mr.McNeill said he has discussed these requests with the affected departmental staff,when determining whether to include these positions and changes in the 2014 budget process. As discussed in earlier 2014 budget deliberations,PERA rates for"Coordinated"members have not increased for 2014;however the Police&Fire pension contribution amounts will increase from 14.4 in 2013 to 15.3 which go into effect January 1,2014. 2014 Health insurance rates for benefits-eligible employees reflect the 0%rate increase that has been quoted to the City. Whiting/Clay moved to approve the staff recommendations for new positions and the upgrades and changes to existing positions. Discussion followed. Cncl. Whiting and Cncl.Heitzman agreed that the Management intern and Natural Resources intern are not necessary and would like to see them removed. Mayor Tabke would like to see the Management intern position to be a full-time permanent position. Cncl. Whiting amended his motion to exclude the Natural Resources intem position.No one provided a second and the amendment died. Council directed staff to bring back additional information on the management intern position prior to the December 3rd packet,so that Council has a chance to review it. Mayor Tabke asked for a vote on the motion. Motion carried 3-2,with Cncl.Heitzman and Cncl. Lehman in dissent. 11. Council Members'Reports Official Proceedings of the November 6,2013 Shakopee City Council Page 8 Cncl. Whiting attended the Chamber and Convention Visitors Bureau(CVB)board meeting on 10/16/13. Discussed was a financial reserve for the CVB and the upcoming budget process. The Chamber is also tooling at establishing a Chamber.net address to establish business leads and partnerships. On 10/23/13 Councilor Whiting participated on the interview committee to fill the vacancy on the EDAC. On 10/24/13 the Shakopee Diversity Alliance met. Discussed was a draft of the bylaws. On 10/25/13 he attended the grand opening of Real Gem, and also a fundraiser held at the Pullman Club. On 11/01/13 the SCALE executive committee met. The focus of the meeting was regarding planning for the Met Council/Thrives meeting. On 11/01/13 Cncl. Whiting met with Stacy Crakes from First Stop Shop to discuss recent economic development activity in Scott County and the upcoming data base for commercial properties. Cncl. Lehman had no report. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. They discussed the cleaning of water tanks, and the new water mains installed in 2013. The electric department has provided approximately one mile of cable to serve Shutterfly and Compass Data,as well as the installation of large transformers. There was also discussion of the substation near Rahr Malting that will need to be replaced. Cncl. Heitzman had no report. Mayor Tabke attended the DemCon tour on 10/16/13. On 10/17/13 he attended the Crisis Management meeting at Scott County. On 10/18/13 State Senators were in town to tour the women's prison. On 10/22/13 there was an Intergovernmental Working Group meeting. From that,h learned that the Shakopee Mdewakenton Sioux Community(SMSC)is offering a trails program grant to connect trails. SMSC is also working with MNDOT to put in a third lane on Hwy 169 to Canterbury Road. They also discussed the organic recycling facility. The future plan is to move it to another location within the next five to ten years. On 10/25/13 he attended a meeting with the Met Council,which discussed economic development. On 10/28/13 he attended the Greater MSP meeting. 12. Other Business None 12.A Closed Session—Labor Negotiation Strateav Whiting moved to close the meeting pursuant to MN Statute Section 13.D.03 to consider strategies for labor negotiations. Heitzman seconded with an amendment to recess for five minutes. Motion carried 5-0. Mayor Tabkc reconvened the meeting at 10:15 p.m. It was noted that Cncl. Lehman was not in attendance at the closed session. Mayor Tabke announced that no action was taken during the closed session. 13. Adiourn Whiting/Clay moved to adjourn to Thursday,November 14,2013 at 7:30 a.m. Motion carried 4- 0. Meeting ended at 10:16 p.m. Official Proceedings of the November 6,2013 Shakopee City Council Page 9 Julie A. Linnihan Finance Director/City Cleric Kum Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ.REGULAR SESSION SHAKOPEE,MINNESOTA NOVEMBER 14,2013 1. Roll Call Acting Mayor Jay Whiting called the meeting to order at 7:30 a.m. and roll call was taken. Present: Councilmembers,Steve Clay and Pat Heitzman Absent: Mayor Brad Tabke and Councilmember Matt Lehman Staff Present: Mark McNeill, City Administrator and Julie A. Linnihan,Finance Director/City Clerk 2. Approval of the Agenda Clay/Heitzman moved to approve the agenda as amended. Motion carried 3-0. 3. Item of Business 3.A Approve the Canvassing Returns for the 2013 Municipal Election—Res No 7377 Julie A. Linnihan, City Clerk,asked Council to approve the canvassing of the election returns for the municipal election held on November 5,2013. Of the 20,363 registered voters,4,547 voters cast their ballots on November 5,2013.This represents a 22%voter turnout. (The 2011 voter turnout was 21.8%.) Clay/Heitzman offer Resolution No. 7377,A Resolution Canvassing Returns for the 2013 Municipal Election,and move its adoption. Motion carried 3-0. 4. Other Business None 5. Adiourn Clay/Heitzman moved to adjourn to Tuesday,November 14, 2013 at 7:00 p.m. Motion carried 3-0. Meeting ended at 7:33 a.m. ulie A Linnihan Finance Director/City Clerk Official Proceedings of the November 14,2013 Shakopee City Council Page 2 Kim Weckman Recording Secretary i i i I