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HomeMy WebLinkAbout4.E.1. Approve the Construction of Dugout Roofs by the Shakopee Youth Baseball Association Consent Business 4 E. 1. St AxOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Sherry Dvorak, Recreation Supervisor DATE: 10/01/2013 SUBJECT: Approve the Construction of Dugout Roofs by the Shakopee Youth Baseball Association(D) Action Sought The City Council is asked to consider a request from the Shakopee Youth Baseball Association for the construction of dugout roofs at Green Meadows Park. Background and Discussion The Shakopee Youth Baseball Association would like to construct roofs to the dugouts at Green Meadows located at 3100 Thrush St South. The association has submitted a proposal to the City to fully fund and contract the construction and installation of the roofs over the dugouts at Green Meadows Park. The cost of the addition is $8,782. The Youth Baseball Association plans to hire Ron Lambrecht Construction of Shakopee to do the work. This project will be similar to the dugout roofs that SYBA constructed at Riverview Park this spring. The work will include adding a Dutchman post extension to the existing dugout posts to support the roof. The roof will be constructed with treated double 2"X8" support beams and treated 2"x6" rafters 24" on center. The roof will be attached with Hurricane rafter ties and will be a medal tin roof with a 45 year color warranty. The association plans to complete the work in October of 2013. Bill Egan has been working with the association on this project and will be overseeing the project to completion. The City will accept the roofs as a donation from the Youth Baseball Association following the completion of the construction. The roofs will then be placed on the City's Park Asset Plan however the Shakopee Youth Baseball has agreed to maintain the roofs and fix or replace the roofs if and when needed. The City of Shakopee appreciates the generosity and partnership of the Shakopee Youth Baseball Association, which helps support the City's parks and recreation services and given time and resources over the years to help make the Shakopee facilities wonderful facilities for the youth. Relationship to Vision D. Maintain, improve and create strong partnerships with other public and private sector entities. Requested Action The City Council, if concur, approve the construction of dugout roofs at Green Meadows Park. Should the City Council concur, the completed project would be accepted formally as a donation at a future meeting. Attachments: GM Agreement SHAKOPEE YOUTH BASEBALL GREEN MEADOWS PARK IMPROVEMENT AGREEMENT 2013 This agreement, made and entered into this day of 2013, by and between the City of Shakopee, a Minnesota municipal corporation, located at 129 Holmes Street, Shakopee, in the County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee Youth Baseball Association, (hereinafter referred to as "SYBA"). WITNESSETH: Whereas the CITY is desirous of providing safe facilities to patrons of the Green Meadows Park; and Whereas the SYBA wishes to provide roofs over the dugouts at Green Meadows Park for the safety of the youth baseball players; and Whereas the estimated construction cost of the roof improvements to the dugouts is $8,782.00; and Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties agree as follows: I. DUTIES AND RIGHTS OF SYBA A. The SYBA agrees to fully fund the construction of the roofs over the dugouts at Green Meadows Park using materials approved by the City. B. The SYBA agrees to hire and pay Ron Lambrecht Construction to construct the dugouts in accordance with City and State Code. C. The SYBA agrees to provide, maintain, repair and replace the roofs necessary. The SYBA will be responsible for the cost of any maintenance, repairs and replacement of the roofs. L. The SYBA agrees to obtain approval from the City prior to making any repairs, alterations or replacement of the roofs. II. DUTIES AND RIGHTS OF THE CITY A. The CITY agrees to assist the SYBA in regular day to day maintenance of the roofs. B. The CITY agrees to include the roofs in their park asset inventory and insurance coverage. C. The CITY agrees to notify the SYBA of any needed maintenance, repairs or replacement of the roofs or surrounding facilities that may affect the roofs. A. This Agreement shall commence upon execution by both parties. B. This Agreement shall not be assignable except by the written consent of the CITY. C. This Agreement shall be governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their proper officers, thereunto duly authorized, as of the day and year first above written. CITY OF SHAKOPEE Mayor City Administrator SHAKOPEE YOUTH BASEBALL President