HomeMy WebLinkAboutEDA minutes from September 3, 2013 Consent Business
3. A.
7"
TO: Economic Development Authority
FROM: Julie Linnihan,Finance Director/City Clerk
DATE: 09/17/2013
SUBJECT: EDA Minutes from September 3,2013
Action Sought
Motion to approve the EDA minutes from September 3,2013.
Attachments: 09/03/13 EDA Minutes
OFFICIAL PROCEEDINGS OF THE
ECONOMIC DEVELOPMENT
AUTHORITY SHAKOPEE,
MINNESOTA
Special Session
September 03, 2013
Members Present: President Jay Whiting, Commissioners Matt Lehman, Steve Clay,
Pat Heitzman and Brad Tabke.
Staff Members Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City
Administrator; R. Michael Leek, Community Development Director;
Bruce Loney, Engineer/Public Works Director; Samantha DiMaggio,
Economic Development Coordinator; Julie A. Linnihan, Finance
Director/City Clerk; Jim Thomson, City Attorney.
1. Roll Call
President Whiting called the meeting to order and roll was noted as above.
2. Approval of the Agenda
Lehman/Heitzman moved to approve the agenda. Motion carried 5-0.
3. Consent Business
1. Approval of the EDA minutes from August 07, 2013 and August 20, 2013.
Heitzman/Lehman moved to approve the Consent Agenda as presented. Motion
carried 5-0.
4. General Business
4.A EDA Meeting Schedule
Ms. DiMaggio stated that the EDA meets the third Tuesday of the month, which
corresponds with the second meeting of the City Council each month. However, this
creates problems in scheduling, especially during extremely busy periods when there may
be the frequent need for consideration of development activities by the EDA.
For this reason, staff recommends that the EDA approve regular meetings on both the first
and third Tuesdays of the month, which would correspond to the City Council's regular
meeting agenda. If there is no reason to meet, the EDA could simply convene, and
adjourn without taking any action.
Clay/Tabke offered Resolution No. 2013-5, A Resolution Authorizing a Change in the
Regular Meeting Schedule of the Economic Development Authority in and for the City of
Shakopee, Minnesota. Motion carried 5-0.
Official Proceedings of the August 20, 2013
Economic Development Authority Page 2
4.13 Authorization to enter into consulting contract with Hoisington Koeder Group Inc
Ms. DiMaggio said the City of Shakopee has been awarded a Scott County Community
Development Agency Technical Assistance Planning(TAP) Grant in the amount of
$15,000. This grant requires a matching amount from the participating City; the TAP
grant needs to be expended prior to December 31, 2013.
In a previous decision, the Council decided that the TAP Grant should be used for the
development of a Marketing Plan for the First Avenue Corridor, east of the downtown.
As a result a request for proposal (RFP)was sent to 24 potential planning consultants.
Three (3) groups responded to the RFP. Staff reviewed the proposals and interviewed the
three respondents. After careful consideration, staff is recommending Hoisington Koegler
Group Inc (HKgi).
HKgi has recently conducted similar studies in North Saint Paul and Woodbury. Team
members include Bolten&Menk Inc (which was recently used for the First Avenue
reconstruction planning process), and W-ZHA, LLC.
HKgi has proposed a Five (5)Phases for the Shakopee study:
Phase 1: Organize the Effort/Understand what exists
Phase 2: Gather stakeholders for input sessions
Phase 3: Explore the possibilities
Phase 4: Prepare the draft Marketing Plan
Phase 5: Finalize the Marketing Plan and seek approvals
The proposed budget is $50,000, with$15,000 coming from the TAP Grant, with the
remaining$35,000 coming from the EDA Fund.
Staff recommends entering into an agreement with Hoisington Koegler Group Inc. for the
County Road 21 Marketing Plan.
Clay/Tabke moved to authorize the appropriate officials to enter into contract with
Hoisington Koegler Group Inc. to perform the County Road 101 Marketing Plan. Motion
carried 3-2 with Commissioner Lehman and Commissioner Heitzman in dissent.
5. Adjourn
Lehman/Heitzman moved to adjourn to Tuesday, September 17, 2013 at 7:00 p.m.
Motion carried 5-0.
Julie A. Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary