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HomeMy WebLinkAbout4.F.4. Request for Pay Increase for Shakopee Public Utilities Comissioners - Resolution No. 7358 Consent Business 4. F. 4. TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 09/17/2013 SUBJECT: Request for Pay Increase for Shakopee Public Utilities Commissioners - Resolution No. 7358 (F) Action Sought The Council is asked to offer Resolution No. 7358, a resolution establishing a rate of pay for Commissioners of the Shakopee Public Utilities Commission, and move its adoption. Background The City has received the attached request from John Crooks, Utilities Manager with Shakopee Public Utilities, for a increase in the monthly compensation paid to SPU Commissioners. Section 2.54 of the City Code establishes the Shakopee Public Utilities Commission and Subd. 1 specifically states that compensation for Commissioners shall be set by the City Council. The attached request seeks an increase in Commissioner's monthly wage from $300 to $400. The last increase was in February of 2007. The currently proposed increase would take effect January 1, 2014. Budget Impact Once set by the City, Commissioner's compensation is funded directly by SPU's budget -- not the City's budget. Relationship to Vision This is a housekeeping item. (F) Requested Action If the Council concurs, it is asked to offer Resoltuion No. 7358, a resolution estabishing a rate of pay for Commissioners of the Shakopee Public Utilities Commission, and move its adoption. Attachments: City Code Section 2.54 Request from Utilities Manager Resolution No. 7358 §2.50 ' Subd. 2. Qualifications. All members shall be residents of the City, except such as the Council deems more representative. No appointed Board or Commission member shall be an employee of the City, but an ex officio member may be so employed. The City Administrator shall be an ex officio member of all Boards and Commissions; provided,that if the City Administrator is unable to attend a meeting or act in the capacity of such membership, the City Administrator may be represented by the City Administrator's Assistant or some person duly authorized by the City Administrator. Council members may be members of a Board or Commission, appointed for a term established by the Council at the time of the appointment, but not to extend beyond the end of the then current term being served by such member of the Council. Any Board or Commission member may be removed by the Council for misfeasance, malfeasance or non-feasance in office and the position filled as any other vacancy. Subd. 3. Compensation. All appointed Board and Commission members, with the exception of Planning Commission members,shall serve without remuneration, but may be reimbursed for out-of-pocket expenses incurred in the performance of their duties when such expenses have been authorized by the Council before they were incurred. Subd. 4. Procedures. The Chair and Secretary shall be chosen from and by the Board or Commission membership annually to serve for one (1) year, provided that no Chair shall be elected who has not completed at least one year as a member of the Board or Commission. Each Board and Commission shall hold its regular meetings at a time established and approved by the Council. _ Subd.5. Application. Except as otherwise provided in this Chapter, this Section shall apply to all Boards and Commissions,except the Shakopee Public Utilities Commission. Subd. 6. Robert's Rules of Order. All Boards and Commissions, except the Shakopee Public Utilities Commission, shall adopt Roberts Rules of Order, as revised, and shall adopt such other and further rules for their own proceedings as they shall,from time to time, deem expedient (Ord. 1,April 1, 1978; Ord. 337, July 23, 1992; Ord. 340,October 8, 1992;Ord 372, February 15, 1994; Ord.406, March 2, 1995) SEC.2.51. Repeated. (Ord.290,June 5, 1990) SEC.2.52. PLANNING COMMISSION. A Planning Commission composed of seven(7)members is hereby established. The Planning Commission members shall serve staggered four (4) year terms. The Planning Commission shall have such authority and perform such duties as prescribed by Minnesota Statutes and the City Code. Each member of the Planning Commission shall receive such compensation per Planning Commission meeting or hearing, as shall be fixed by the Council. (Ord. 1,April 1, 1978;Ord.406, March 2, 1995) SEC.2.53. BOARD OF ADJUSTMENT AND APPEALS. The Board of Adjustment and Appeals shall be the Planning Commission. (Ord. 31, October 25, 1979) SEC.2.54. SHAKOPEE PUBLIC UTILITIES COMMISSION. The Shakopee Public Utilities Commission, heretofore established, continues, the Commission shall have the full, absolute, and exclusive control of, and power over, all City water plants and systems, and all light and power plants and systems. The Commission shall also have control of, and power over, such public buildings that by agreement between the Council and the Commission, are placed under the jurisdiction of the Commission. This control and power shall extend to all parts, buildings, attachments and appurtenances thereto; and to all apparatus, machinery, and material of every kind used in operating these plants and systems. The Commission is empowered to operate and control any other utilities subsequently acquired. page r""d in Zoos 86 §2.56 Subd. 1. Membership. In accordance with Chapter 226 of Minnesota taws, 2002, the Commission shall consist of five (5) members appointed by the Council, and their compensation shall be set by the Council. No more than one (1) member shall be a member of the Council. Each member shall serve for a term of three (3) years, except that the first appointee to the fourth seat shall have an initial term expiring April 1, 2004 and the first appointee to the fifth seat shall have an initial term expiring on April 1, 2005, and until a successor is appointed and qualified. Commission members must reside within the corporate limits of the City at the time of their appointment to the Commission and if they move outside of the corporate limits during their term of office they shall tender their resignation to the Council who may accept or reject it. If the Council rejects the resignation, said Commissioner may complete the Commissioner's term of office. (Amended, Ord. 628,April 25,2002) Subd. 2. Procedures. The Commission shall adopt rules for its own proceedings which shall provide for, among other things, at least one (1) regular meeting by the Commission each month. It shall annually choose a President from among its own members. It shall appoint a Secretary who need not be a member of the Commission,for an indefinite term. The Secretary shall receive a salary fixed by the Commission. Subd. 3. Powers. The Commission shall have power to extend and to modify or rebuild any public utility and to do anything it deems necessary to its proper and efficient operation; and it may enter into necessary contracts for these purposes. Subd. 4. Employees. The Commission shall have power to employ all necessary help for the management and operation of the public utility, prescribe duties of officers and employees and fix their- compensation_ Subd.5. Purchases. The Commission shall have power to buy all fuel and supplies, and it may purchase wholesale electric energy,steam heat,gas or water, as the case may be,for municipal distribution. Subd.6. Rates, Rules,and Regulations. The Commission shall have power, after informing the Council, to fix rates and to adopt reasonable rules and regulations for utility service supplied by the municipally owned public utilities within its jurisdiction. A joint meeting shall be held between the Commission and Council when requested by either body. Subd. 7. Agreement with City. The Commission shall have power to enter into agreements with the Council for payments by the City of utility service,compensation for the use by either the Commission or the City, of buildings, equipment, and personnel under the control of the other, payments to the City in lieu of taxes, transfers of surplus utility funds to the general fund, and also agreements on other subjects of relationships between the Commission and the Council. The Commission shall also have any and all power and authority provided by law. All existing agreements between the Commission and Council are preserved. Subd. 8. Disposition. No utility, or portion thereof, shall be transferred from under the jurisdiction of the Commission and no utility, or portion thereof, shall be sold, rented, leased, or otherwise disposed of except as by law. (Ord. 1,April 1, 1978; Ord. 337,July 23, 1992) SEC. 2.55. Repealed. (Ord. 11, September 21, 1978; Ord.235, November 4, 1987; Ord. 286, January 26, 1990; Ord. 340, October 8, 1992; Ord. 375,April 14, 1994;Ord.411, April 13, 1995;Ord.446, February 22, 1996) SEC.2.56. HOUSING ADVISORY AND APPEALS BOARD. Subd.1. Establishment and Composition. A Housing Advisory and Appeals Board,composed of five(5) members who are not employees of the City, and who shall serve staggered three(3)year terms, is hereby established. The Building Official shall be an ex-officio member and shall act as Secretary of the Board. Subd. 2. Powers and Duties. The Board shall have all of the powers and duties set forth in the Uniform Housing Code. (Ord. No. 178,August 22, 1985) page revised in 2006 87 ............... E SHAKOPEE PUBLIC UTILITIES MEMORANDUM TO: MARK McNEILL, CITY ADMINISTRATOR FROM: JOHN R. CROOKS, UTILITIES MANAGER SUBJECT: SPUC COMMISSIONER COMPENSATION INCREASE DATE: SEPTEMBER 5, 2013 INTRODUCTION— On behalf of the Shakopee Public Utilities Commission, please accept this as a formal request to allow Shakopee Public Utilities to increase the compensation of the Commissioners. BACKGROUND— Salary increases for the Commission must be approved by the City Council, with the actual compensation being paid by the Utilities. Therefore there would be no impact on the City's 2014 budget. The compensation was last increased in February 1, 2007 by City Council Resolution#6569. Resolution#6569 set the compensation at$300.00 per month for each Commissioner, an additional $100.00 per month for the Commission President and $75.00 for the elected MMPA voting Representative. In the 7 years since the last increase, there have been significant changes in the responsibilities for the Commission members, Commission President and MMPA i Representative. The Shakopee Public Utilities is now a $45,000,000.00 business and is the second largest municipal electric utility in Minnesota, based on peak load. RECOMMENDATION— On behalf of the Commission, I am requesting the following changes in compensation take effect January 1, 2014. Commissioners—increase to $400.00 per month The additional compensation for the Commission president and MMPA Representative would stay the same at$100.00 and $75.00 per month, respectively. In recognition of the increasing responsibilities of the Commissioners, we would appreciate your favorable consideration with this compensation request. I F i RESOLUTION# 73 5 8 A RESOLUTION ESTABLISHING A RATE OF PAY FOR COMMISSIONERS OF THE SHAKOPEE PUBLIC UTILITIES COMMISSION WHEREAS,the Shakopee Public Utilities Commissioners have received compensation established from time to time by the City Council of the City of Shakopee; and F F WHEREAS, since February 1,2007, Commissioners have received$300 per month,with an additional$100 going to the President of the Commission; and WHEREAS,a request has been made by the Commission to increase that base amount to reflect the additional responsibilities and time demands placed upon members of the Commission and its President; and WHEREAS,one member of the Commission is appointed to be involved with the Minnesota Municipal Power Association(MMPA), and as such is expected to devote considerable additional time in representing the interests of Shakopee Public Utilities Commission; and WHEREAS,the Shakopee City Council,as defined in Section 2.54 (Subd. 1),shall set the rate of compensation for the Commission. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Shakopee, i Minnesota,that the compensation for serving on the Shakopee Public Utilities Commission shall be increased to $400 per month for Commissioners,with an additional$100 per month for the President, and an additional$75 per month for the Commissioner who is designated as the MMPA representative. BE IT FURTHER RESOLVED that the effective date of this change in compensation shall be January 1,2014 and that Resolution No. 6569 shall be repealed effective January 1, 2014. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 2013. Mayor of the City of Shakopee ATTEST: City Clerk