HomeMy WebLinkAbout4.D.1. Renewal of Contract for MMUA Safety Management Program Consent Business 4. D. 1.
NIAKOPIT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant City Administrator
DATE: 09/17/2013
SUBJECT: Renewal of Contract for MMUA Safety Management Program (F)
Action Sought
The Council is asked to authorize the appropriate officials to enter into the attached contract
extension with the Minnesota Municipal Utilities Association (MMUA) for the provision of
services related to OSHA-mandated safety compliance and training.
Background
Since the beginning of 2009, the City has been contracting with MMUA to provide safety training
and compliance assistance. This includes the development of policies and procedures to ensure
the safety of our workplaces and both general and specialized safety training for employees.
Under the contract, a designated Regional Safety Coordinator from MMUA spends two days per
month in the City working to establish and operate a comprehensive, City-wide safety program
that meets both state and federal OSHA requirements. The Safety Coordinator is also available to
us in the case of a serious workplace accident or a visit by OSHA inspectors. This is a well
established safety program utilized by Shakopee Public Utilities and numerous other cities in the
metro-area. Additionally, MMUA works closely with the League of Minnesota Cities to structure
their training and services for cities.
MMUA operates on an October 1 — September 30 fiscal year, therefore the current contract is
about to expire. The attached contract extension would provide for the continuation of the same
set of services from October 1, 2013 — September 30, 2014.
Budget Impact
The annual cost of the contract is $24,400, which is a $1,020 or 4.36% increase over last year.
Funding for this item is included in the preliminary 2014 operating budget for the personnel
division.
Relationship to Vision
This item is related to Goal E: Deliver effective and efficient public services by a staff of
well-trained, caring and professional employees.
Requested Action
If the Council concurs, it is asked offer a motion authorizing the appropriate officials to enter into
a contract extension with the Minnesota Municipal Utilities Association for the provision of a
Safety Management Program, at a cost not to exceed $24,400.
Attachments: MMUA Contract Extension 2013-14
Minnesota Municipal Utilities Association
AMENDMENT TO SERVICES AGREEMENT
Safetyanaaement Program
Contract Date: August 12, 2013 Contract Number: 191-2014
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and City of Shakopee (Shakopee), dated August 27, 2012, contract number
191-2013, is amended as follows:
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2013 until
September 30, 2014 (the "expiration date").
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Shakopee
shall pay MMUA an annual fee of twenty-four thousand four hundred dollars
and 00 cents ($ 24,400.00) for the 2013-14 annual period. Such compensation
shall be due and payable according to the selected payment terms below.
Payment terms for the fee agreed to above shall be based on one of the
following options (select one):
❑ Annual Payment ($24,400.00)
❑ Quarterly Payments ($ 6,100.00 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
City of Shakopee Minnesota Municipal Utilities Association
By By
Title Title Exec tive Director
Date Date August 12, 2013
Purchase Order #