HomeMy WebLinkAbout4.C.4. Ordering Preliminary Engineering Reoport for the 2014 Street Reconstruction Project, Project no. 2014-1, Res. No. 7355 Consent Business 4. C. 4.
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TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
DATE: 09/17/2013
SUBJECT: Ordering Preliminary Engineering Report for the 2014 Street Reconstruction Project,
Project No. 2014-1, Res. No. 7355 (E)
Action Sought
Adopt Resolution No. 7355, which orders a Preliminary Engineering Report for the 2014 Street
Reconstruction Project; authorize the appropriate City officials to execute an Agreement with
ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City
officials to execute an Agreement with Bolton & Menk, Inc. to perform engineering services.
Background
Attached is Resolution No. 7355, which orders a preliminary engineering report to be prepared
for the following streets:
•7th Avenue and Shakopee Avenue from Apgar Street to Fuller Street
•Apgar Street& Scott Street from 7th Avenue to 10th Avenue
•Atwood Street from 6th Avenue to Shakopee Avenue
•Fuller Street from 6th Avenue to 8th Avenue
•Market Street from 7th Avenue to 11 th Avenue
Also, attached is a proposal from Bolton & Menk, Inc. to perform surveying services and a
proposal from ITCO Allied Engineering Company to perform soil borings.
Staff has completed the review of the proposed 2014-2018 Capital Improvement Program which
includes street reconstruction projects on the streets listed above. Due to the size of the project,
staff is requesting an early start on the project.
Attached is a map showing the proposed study area for the 2014 Street Reconstruction Project. In
the preliminary engineering report, staff will investigate street reconstruction along with utility
replacement.
In order to reconstruct these streets during the summer months of the 2014 construction season,
soil borings, a topographical survey and the preliminary engineering report should be authorized
at this time.
It is staff's intent to prepare the preliminary engineering report in accordance with the current
assessment policy of assessing 30% of the street improvements to the benefiting properties. This
will require 70% of the street improvements to be city funded.
Recommendation
Adopt Resolution No. 7355, which orders a Preliminary Engineering Report for the 2014 Street
Reconstruction Project; authorize the appropriate City officials to execute an Agreement with
ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City
officials to execute an Agreement with Bolton & Menk, Inc. to perform engineering services.
i
Budget Impact
If the project is approved, it will be funded by the Sanitary Sewer Fund, Storm Sewer Fund,
special assessments and tax levy. Council will need to consider issuance of debt for the city street
portion of the project. Debt service annual payments will be discussed and presented during
budget process.
Relationship to Vision
This supports Goal E: Deliver effective and efficient public services by a staff of well-trained,
caring, and professional employees.
Requested Action
Adopt Resolution No. 7355, which orders a Preliminary Engineering Report for the 2014 Street
Reconstruction Project; authorize the appropriate City officials to execute an Agreement with
ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City
officials to execute an Agreement with Bolton & Menk, Inc. to perform engineering services.
Attachments: RESOLUTION NO. 7355
LOCATION MAP
ITCO Allied Engineering
Bolton & Menk, Inc.
RESOLUTION NO. 7355
A Resolution Ordering The Preparation Of A
Report On An Improvement To
The 2014 Street Reconstruction Project
WHEREAS, it is proposed to improve 7th Avenue and Shakopee Avenue from Apgar
Street to Fuller Street, Apgar Street & Scott Street from 7th Avenue to 10th Avenue, Atwood
Street from 6th Avenue to Shakopee Avenue, Fuller Street from 6th Avenue to 8th Avenue,
Market Street from 7th Avenue to l lth Avenue by reconstruction of sanitary sewer, watermain,
storm sewer, concrete curb & gutter, aggregate, bituminous paving and all appurtenant work and to
assess the benefitted property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes,Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney,
Public Works Director, for study and that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as to whether the proposed
improvement is feasible and as to whether it should best be made as proposed or in connection with
some other improvement, and the estimated cost of the improvement as recommended.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of ,2013.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGR/2014-PROJECTS/2014RECONSTRUCiION/WORD/RES7355-ORDER-REPORT
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DATE: SEPT 20tH DRAWINC x No--
2014 STREET RECONSTRUCTION DRAWN Ely.' RTH o goD
SF;EE PROJECT LOCATION j
$FtAKOPEE ENGINEERING DEPARTMENT 1
ITCO ALLIED ENGINEERING CO.
AN ALLIANCE OF INSTANT TESTING COMPANY AND ALLIED TEST" DRILLING
Jobsite and Laboratory Testing, Geotechnical Services
Commercial, Residential and Municipal
7125 West 126th Street, Suite 500, Savage, MN 55378
Telephone: 952-890-7366 ' www.itcoallied.com ' Fax: 952-890-5883
August 29, 2013
Mr. Jeff Weyandt, P.E.
City of Shakopee
129 Holmes Street North Phone: 952-233-9362
Shakopee, MN 55379-1351 Fax: 952-233-3801
Re: Proposal for Soil Exploration - 2014 Street Reconstruction Project
We are pleased to submit this proposal for geotechnical engineering services for the above referenced
project. This proposal letter presents our planned scope of work and the associated fees for this project.
The purpose of our work would be to obtain information regarding subsurface conditions.
The project site is located along Apgar Street S from Th Avenue W to 1011' Avenue W, Scott Street S
from 711, Avenue W to 10111 Avenue W, Atwood Street S from Th Avenue W to 8t" Avenue W, Fuller
Street S from 8111 Avenue W to Shakopee Avenue W, 711, Avenue W from Apgar Street S to Fuller
Street S, Market Street S from 711, Avenue E to 1 P', Avenue E, and Hilldale Drive E from Eagle Creek
Drive to the cul-de-sac. The site consists of existing roadways that will be reconstructed.
ITCO Allied Engineering proposes to put down twelve borings on the site at locations to be
determined. With this proposal we assume that the project site is accessible for a truck mounted
drilling rig. If we find that the site is inaccessible to our drilling rig, we will contact you to discuss
other field exploration options. Flagging or other traffic control is not included in this proposal. If this
is necessary it would be done at additional cost.
The borings will be Standard Penetration Test (SPT) borings with samples taken every 2.5 feet.
SPT borings are recommended because they provide a more accurate soil profile than other types
of borings. We have also included costs for conducting 12 gradation tests and 6 P.I. tests in order to
determine the AASHTO soil classes and estimate the R-values. If pavement subgrade soils consist of
sandy soils the P.I. tests would not be necessary.
The results of our field exploration program. along with the boring logs and a boring location diagram
would be presented in a final engineering report. The fees for our field exploration are presented in the
following table.
I
Quantity Units Unit Cost Extended Total
Mobilization 1 L.S. 5300.00 S 300.00
SPT Borings (12 borings) 168 L.F. S 15.00 52520.00
Pavement Patches 12 Each S 10.00 S 120.00
Gradation Tests 12 Each S 70.00 S 840.00
P.I. Tests (if needed) 6 Each S 75.00 S 450.00
Engineering Report 1 L.S. 5500.00 S 500.00
Subtotal $4730.00
Ten Percent Discount $(473.00)
Total Estimated Cost $4257.00
If undocumented fill or poor soils are encountered at the proposed drill site and depths, additional
bores or deeper sampling may be required to develop an adequate soil profile. If deeper sampling
and/or additional borings are recommended, we will notify you and obtain your authorization, prior to
proceeding with this work. The cost for our services would not exceed the estimated total cost given
herein, unless unanticipated conditions are encountered and your authorization is obtained.
If this proposal is acceptable please sign in the space provided below and return one copy with your
original signature. if you have any questions regarding this proposal. or if we can provide additional
assistance, please do not hesitate to contact us at (952) 890-5909.
ITCO Allied Engineering Company
Robert Sullentrop P.E.
Project Engineer
AUTHORIZATION
1, representing
(name)
hereby authorize
(company or self)
the above described soils investigation to be performed on the subject property.
This authorization provides the right of entry to Allied Test Drilling Company for
all required soils investigation work. Payment is due upon receipt of the invoice
unless other arrangements are made in writing.
SIGNATURE DATE
M N t-< , I N C�
Consulting Engineers & Surveyors
12224 Nicollet Avenue• Burnsville, MN 55337
Phone(952)890-0509 - Fax(952)890-8065
www.boltoii-menk.com
September 11,2013
Mr. Jeff Weyandt, P.E.
Assistant City Engineer
City of Shakopee
500 Gorman Street
Shakopee, MN 55379
RE: 2014 Street Reconstruction Project and Hilldale Drive Improvements
Proposal for Topographical Survey
Dear Mr. Weyandt:
Bolton & Menk, Inc. is pleased to submit this proposal for survey services for the 2014 Street
Reconstruction Project and Hilldale Drive Improvements in Shakopee.
The following are our proposed scope of services, assumptions and schedule for the topographical survey
on the project. Together with an estimated scope and cost to complete construction staking and as-builts
on the project:
TOPOGRAPHIC SURVEY
SCOPE OF SERVICES
The scope of services for the topographic survey will be in accordace with the attached letter from the
City soliciting this proposal. Based on the letter, the proposed scope is as follows:
• Project start up
• Request a Gopher State One Call Locate
• Calculations
• Coordination
• Establish project control on Scott County horizontal datum and NAVD88 vertical datum.
• Perform topographic survey in the field.
• QA/QC review of the topographic survey in the office.
• Calculate and establish the street right-of-way in an AutoCAD base map.
• Prepare and submit deliverables.
o To aid the drafting of the topo, Bolton and Menk will provide a Civil 3D AutoCAD file
including the raw linework at no additional charge. The AutoCAD file will be generated by
Bolton & Menk for QA/QC purposes for our review to ensure the accuracy of the topo before
the final point file is delivered. Therefore the AutoCAD file will be provided for reference.
DESIGNING FOR A BETTER TOMORROW
Bolton&,Menk is an equal opportunity employer
Mr.Jeff Weyandt. P.F.
City of Shakopee
I .
September 1 1,2013
Pace 2
ASSUMPTIONS
This proposal is based upon the following assumptions:
• Unless directed otherwise,all point codes will be provided using Balton & Menk standard codes
• The underground utilities will be located based on the markings provided from a Gopher State
One Call locate.
SCHEDULE
We are available to begin field work immediately. The point file and manhole reports will be complete
and submitted to the City by October H,2013.
FEES
We propose to perform the topographical survey on these projects for the following lump sum fees:
0 2014 Street Reconstruction Project =$7,500
o Hilldale Drive Improvements = $1,000
CONSTRUCTION STAKING AND AS-BUILT
The following is the proposed hourly rates,estimated scope and fee for the construction staking and as-
builts for the project:
• Hourly Rates
• 2-Man Survey Crew =$140
• I-Man Survey Crew =$80
• Office Technician =$80
• Professional Survcyor/Manager =$120
• Construction Staking
• Estimated Fee(Both Project Areas) = $25,000
• Assumed scope includes staking Curb and Gutter, Watermain, Sanitary Sewer, Services and
Storm Sewer
• As-Built
• Estimated Fee(Both Project Areas) =$2,500
• Assumed scope includes locating the sanitary and water services and the top-of-castings on
the water, storm and sanitary sewer structures.
Note: Bolton &Menk's hourly rates include all overhead costs. There will be no additional charge
for mileage, supplies,survey stakes or equipment.
Thank you for the opportunity to submit this proposal.
Respectfully submitted,
BOLTON & MENK, INC.
Nate Stadler, L.S.
Survey Manager
Attachment: City Letter(5 pages)
SHAKOPEE
August 28, 2013
Nate Stadler
Bolton& Menk, Inc.
2638 Shadow Lane. Suite 200
Chaska, MN 55318
RE: 2014 Street Reconstruction Project
Hilldale Drive Improvements
Dear Mr. Stadler:
The City of Shakopee is soliciting surveying proposals for the above referenced projects.
Over the winter City staff will prepare plans for the reconstruction of the following
streets:
2014 Street Reconstruction Project
• Apgar Street& Scott Street from 7th Avenue to 10`h Avenue
0 Atwood Street from 6th Avenue to Shakopee Avenue
* Market Street from 7th Avenue to I Vh Avenue
• Fuller Street from 6'h Avenue to 8h Avenue
• 7th Avenue from Apgar Street to Fuller Street
• Shakopee Avenue from Apgar Street to Fuller Street
Hilldale Drive Improvements
# Hilldale Drive north of CSAH 16.
Please provide a proposal to complete a topographical survey of the project area and
submit the points to the City by October 11, 2013. City staff will plot the topo. The
horizontal datum shall be on the Scott County coordinate system. The vertical datum
shall be on the NAVD88 sea level datum. The project area extends 10-feet beyond the
right-of-way. The survey should include all shots necessary to prepare a set of
construction plans including but not limited to the following:
1. Shots at all match in points
2. Shots to establish existing vertical and horizontal alignment
3. Property irons to establish existing right-of-way
4. Cross sections every 50 feet, including at a minimum centerline, gutter line,
top of curb, sidewalk, right-of-way line, grade breaks and 10-feet beyond the
right-of-way.
5. Legible manhole reports including pipe sizes, pipe types, inverts, block or
precast and condition.
6. Shots on all dnve�rays every 10-feet extending 20-feet beyond the right-ol-
way.
COMMUNITY PRIDE' SENCE" 1857
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7. Boring locations(coordinate with ITCO Allied Engineering)
8. Small utilities (have utilities located through Gopher State One Call and maps
of all small utilities in the area sent to the City).
9. All Curb stops (you must coordinate the location of all curb stops with
Shakopee Public Utilities).
10. Q4/QC Review of the topographic survey and manhole reports.
This proposal is for two separate projects, the 2014 Street Reconstruction Project and the
Hilldale Drive Improvements. Please prepare separate estimates for each project.
Ffilldale Drive is a rural road, there will not be any manholes or curb stops to locate.
There are roughly 60 structures that will be located in the 2014 Street Reconstruction
project area.
The proposal should also include an estimated cost to complete construction staking and
as-builts in the 2014 construction season including hourly rates.
Please submit your proposal to the City by 10:00 A.M. on Thursday, Sept, 12 2013.
Please contact me at (952)233-9362 if you have any questions or would like to review the
project area.
Sincerely,
Jeff Weyandt, P.E.
Assistant City Engineer
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