HomeMy WebLinkAbout4.C.2. Award a Contract for the Valley Park Business Center Improvement Project No. 2013-6-Res. No. 7343 ��� Consent Business 4. C. 2.
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TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
DATE: 08/20/2013
SUBJECT: Award a Contract for the Valley Park Business Center Improvement Project No.
2013-6, Res. No. 7343 (D,E)
Action Sought
Adopt Resolution No.7343, a resolution which awards a contract to Northwest Asphalt, Inc., and
approve a 5% contingency amount on the project for use by the City Engineer in authorizing
change orders or quantity adjustments and authorize the appropriate City Officials to execute an
extension agreement with WSB & Associates, Inc. to perform construction engineering services.
Background
Council adopted Resolution No 7330 which approved the plans and advertisement for bids for the
Valley Park Business Center Improvement Project No. 2013-6. Previously, a petition was received
on June 18, 2013 to initiate the project.
On August 16, 2013 a bid opening was held for the Project, in which there were 6 bids opened for
this improvement project. The bids are summarized in the attached resolution. From the bid
opening, the low bidder is Northwest Asphalt, Inc., with a bid of$3,203,436.83. The Engineer's
estimate for the project is $3,700,000.00 which includes the work for the development, off site
storm water improvements and park road crossing to Quarry Lake Park.
Most of the cost of the project is assessed to OPUS and Emerson who are the developers of Valley
Park Business Center. Also, included in the project are Park Reserve items such as bituminous
trail, and park road crossing to Quarry Lake Park as well as trunk storm water items.
If Council awards a contract, staff is requesting a 5% contingency amount of the construction to
cover minor change orders and quantity adjustments. Also to approve an extension agreement
with WSB & Associates, Inc. for construction engineering services will be needed as staff is not
available to inspect this work.
Recommendation
To adopt Resolution No. 7343 in order to meet the agreement deadline with Emerson and Opus.
Budget Impact
This project will be funded through assessments, storm water trunk funds and park reserve funds.
Relationship to Vision
This supports Goal D: Maintain, improve and create strong partnerships with other public and
private sector entities, and Goal E: Deliver effective and efficient public services by a staff of
well-trained, caring, and professional employees.
Requested Action
Adopt Resolution No. 7343, a resolution which awards a contract to Northwest Asphalt, Inc., and
approve a 5% contingency amount on the project for use by the City Engineer in Authorizing
change orders or quantity adjustments and authorize the appropriate City Officials to execute an
extension agreement with WSB & Associates, Inc. to perform construction engineering services.
Attachments: MAP
WSB EXTENSION AGREEMENT
Resolution No 7343
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R;,,.s�,�� engineering•planning•environmental•const�uction 701 Xenia Avenue South
Suite 300
Minneapolis,MN 55416
Tel: 763-541�800
Fax: 763-541-1700
August 15, 2013
Mr. Bruce Loney, PE
Public Works Director/City Engineer
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379-1376
Re: Extension Agreement far Professional Services
Estimate of Cost to Constniction Engineering Services
OPUS—Valley Park Business Center
Dear Mr. Loney:
According to our Agreement for Professional Services within the City of Shakopee and Section I-G2
(Major Projects), this extension agreement is written to provide you with an estimate of cost for
engineering services for the above-referenced project. We are proposing to complete the wark as
detailed in the attached Scope of Construction Administration/Inspection Services, Exhibit A.
WSB &Associates, Inc. (WSB)understands the significance of the project,to not only the City of
Shakopee,but also its fellow stakeholders. WSB has identified Donald Sterna to be the project
manager, and he will assign a project specific design team whose sole purpose is to deliver this
project within the timeline specified.
The attached work plan describes the tasks proposed to be completed by WSB far street and utility,
construction administration, and inspection for the Opus—Valley Park Business Center. WSB's
original design/survey contract already covers the construction survey and as-built plan preparation.
Therefore, this extension agreement only covers construction administration and inspection services.
Listed below is a summary of the Engineering Services Fees:
ITEM COST
PROJECT MANAGEMENT $13,092
CONTRACT ADMINISTRATION $46,078
CONSTRUCTION INSPECTION $103,632
MATERIAL TESTING COORDINATION $2,576
TOTAL �165,378
Please see the attached Work Plan and Estimate of Cost for a detail breakdown of the estimated hours
for this project.
We are available to begin work as soon as authorized by the City, and we anticipate we will complete
the project according to the following schedule, assuming that we receive the notice to proceed on
June 20, 2014.
St.Cloud• Minneapolis•St.Paul
Equal Opportunity Employer
wsbeng.com
IA:\01811-330Udmio\COe{nt�\OPUS-Valls�Park Bu�{neai Cevt<r OtIllJ.do�
Mr.Bruce Loney,PE
City of Shakopee
August 15,2013
Page 2 of 2
We propose to complete the project according to the following tentative schedule:
OpenBids...................................................................................................................August 16, 2013
Award Contract..........................................................................................................August 20, 2013
Begin Construction....................................................................................................August 26, 2013
South Road Open to Traffic/Paved...........................................................................October 15, 2013
Pave Bituminous Base Course,Water Main and Sanitary Sewer in Service..........November 1,2013
Substantially Complete Construction....................................................................November 15, 2013
Final Wearing Course/Complete Construction...................................................................June 2014
This letter represents our entire understanding of the project scope. If you are in agreement,please
sign on the space provided and return one original signed copy to us for our records. We will start
immediately upon receipt of the signed agreement.
If you have any questions concerning the work plan or fee as discussed herein,please feel free to
contact me at 763-287-7189. We look forward to working with you and greatly appreciate the
opportunity to assist you and your staff in the completion of this project.
Sincerely,
WSB &Associates,Inc.
f�e��
Donald W. Sterna, PE
Vice President
Enclosure
City Administrator
Mayor
Date
K:\Ot 811-320Wdmin\Contrnct\OPUS-Valley PazA Business Center 081413.doc
Eghibit A
Scope of Design Services
OPUS -Valley Park Business Center
City of Shakopee
WORK PLAN
1. Project Management
WSB will provide a project manager to oversee the construction team. This will ensure that
the City of Shakopee receives a quality product and provides a contact person for the City to
express any questions or concerns about the project if necessary. WSB will also provide
contract administration under the direct supervision of a registered professional engineer and
will keep the City informed on the status of construction at weekly job meetings.
Technically competent inspection staff with appropriate MnDOT certifications will be
provided by WSB. This task also includes coordination with the Union Pacific Railroad for
the pipe crossing under the tracks.
2. Construction Administration
This task will involve documentation set for in the City and MnDOT's specifications. These
items include,but are not limited to:
• Change in Construction • Quality Control
• Contractor's Schedule • Erosion Control Plan, SWPPP Monitoring
• Conformance with Permits • Daily and Weekly Diaries
• Supplemental Agreements • Partial and Final Payment Vouchers
• Bituminous Testing Results • Conformance with Plans and Specifications
• Concrete Testing Results • Coordination of Testing Agencies
• Documentation of Prevailing Wages • SWPPP Inspection and Documentation
3. Construction Surveys
WSB will be responsible for all construction staking required in accordance with MnDOT's
Survey Manual. The fees for these construction survey and record drawings are contained in
the original design document and are not included with this proposal for services except as
noted in task 9 below.
4. Materials Testing Coordination
WSB will coordinate and review the material testing required for the project to ensure that
the testing be performed in accordance with City requirements. The material testing will be
performed by a geotechnical engineering firm.
5. Construction Inspection Services
WSB will provide one full-time construction observation inspector for the duration of the
project. Our representative will maintain daily construction activity logs, quantities, and
monitor daily construction activities for conformance to the specifications, as well as
perform duties as listed in Work Plan Tasks 2-9 in the Scope of Services. If additional
construction inspection is needed, the City will provide these services. If the City wants
WSB to provide extra construction inspection,these services will be considered additional
services.
Exhibit A 1
6. Pre-Construction Conference/Weekly Meetings
Our project team will set up the pre-construction conference for the project. Weekly
construction meetings will also be held with meeting minutes distributed to all project team
members.
7. Estimates
Partial pay estimates will be completed monthly and provided to the City for approval. A
final pay voucher will also be provided to the City for approval.
8. Final Documentation
Documentation to final the project will be provided to the City relative to contract
administration and materials inspection. This will be in accordance with MnDOT delegated
contract process.
9. Record Drawings
Changes to the construction plans will be recorded by our construction observers, along with
final quantities and drainage items, for final records. The survey work for recording the final
as-built conditions and final record drawing plan preparation is not included in this proposal
and is in included in our original design document estimated fees.
Exhibit A Z
WSB & Associates Inc.
wSB ESTIMATE OF COST
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�`''."";°„"`,,"` CITY PROJECT 2013-6
OPUS-Valley Park Business Center
City of Shalcopee, Minnesota
Project Q/A Manager Construction Constniction
Manager Inspector Inspector Clerical Total
WORK TASK Contract No Don Sterna JcffMichniewicz Hours Cost
Task Descriptinn --
A PROJECT MANAGEMENT
Project Management 40 16 56 $6,832.00
Agency&developer Coordination 32 6 2 40 $5,264.00
Railroad Coordination 6 2 8 _ $99G.00
B CONTRACT ADMINISTRATION
Pre-ConstructionConference 3 2 3 2 10 _ $1,094.00
Weekly Meeting(Assume 10 meetings this year,7 in 2014) 40 48 8 96 _ $10,864.00
Labor Compliance 8 40 48 _ $4,784.00
Documentation 2eview 32 _ 32 $3,072.00
Contract Administration 16 8 32 8 64 $6,864.00
Monthly Pay Estimates 6 32 12 50 $4,788.00
FinalPay Voucher 6 24 4 _ 34 $3,444.00
Materials Certification 24 24 $2>304.00
Materials Certification Summary 12 6 18 $1,992.00
Final Documentation 16 4 40 4 64 $6,872.00
C CONSTRUCTION INSPECTION SERVICES
Pre-Project Inspection/Removal Measurements 8 8 $768.00
Full Time Construction Inspcction(15 Weeks in 2013,7 wcck in 2014) 24 1000 1024 $98,832.00
Traffic Control Inspection 6 6 $576.00
Construction Staking&coordination 8 8 $768.00
Punchlist/Warranty/Final Inspection 28 28 $2,688.00
D MATERIALS TESTING COORDINATION —
TestingDocumentation 4 4 4 12 _ $1,424.00
Concrete Field Testing Coordination/Revicw 4 4 $384.00
Grading&Base P'ield Testing Coordination/Review 4 4 $384.00
Bi[uminous Field Testing Coordination/Review 4 4 $384.00
Assume Augus[2G,2013 Start Date!Decembcr 6,2013 winter sl�u[down,Startup May 5/Junc 20 Completion Date,includes 2 wceks of final documentation _
�nd 1�reek uf 2014 spring warranty punchlist work.(5 days a week 8 I�our days)
7'ota�Hours 169 62 1353 58 1642
/Imrrly Casrs 142.00 118.00 96.00 86.00 72.00
WSB SALARY COSTS $23,998.00 $7,316.00 $129,888.00 $4,176.00 $165,378.00
TOTAL PROJECT COST $165,378.00
RESOLUTION NO. 7343
A Resolution Accepting Bids For
For The Valley Park Business Center Improvements Project
Project No. 2013-6
WHEREAS, pursuant to an advertisement for bids for the Valley Park Business Center
Improvements, Project No. 2013-6, bids were received, opened on August 16, 2013, and tabulated
accarding to law, and the following bids were received complying with the advertisement:
Bidder Amount
NORTHWEST ASPHALT, INC. $3,203,436.83
REDSTONE CONSTRUCTION $3,228,372.20
CHARD TILING&EXCAVATING $3,246,092.35
S.M. HENTGES & SONS, INC. $3,247,010.00
RYAN CONTRACTING CO. $3,400,642.27
NORT�IDALE CONSTRUCTION CO. INC. $3,683,578.97
WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee,
MN 55379 is the lowest responsible bidder for the East Shakopee Sewer Improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Northwest Asphalt, Inc. in the name of the City of Shakopee for the Valley Park
Business Center Improvements Project according to the plans and specifications therefore approved
by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of ,2013.
Mayar of the City of Shakopee
ATT`EST:
City Clerk
ENGR/2013-PROJECI'S/2013 VALLEYPARKBUSQJESSCENTER/WORD/RES7343-AWARD-CONTRACT