HomeMy WebLinkAbout5.F.8. Authorization to Purchase Security Camera System for Community Center
City of Shakopee s: F:~
Memorandum
TO: Mayor and City Council CONSENT
Mark McNeill, City Administrator
FROM: John Peterson, Telecommunications Coordinator
SUBJECT: Authorization to Purchase Security Camera System for Community Center
DATE: May 11,2006
Introduction
The Community Center has sought to replace the non-functional security system for some time
now. After meeting with several vendors and a local supplier about the best technology available
in order to allow for the community center and city to expand camera usage in the future, it was
decided to pursue an IP network based system. On March 27 staff issued an RFP to seek bids for
such a system. The resulting bids have been reviewed by the Telecommunications Advisory
Commission; they have recommended that the Council authorize the purchase of a Panasonic
Security Camera System bid by General Security Services Corporation. The total cost of the
recommended security system is $21,988.88. The Telecommunications Advisory Commission is
allocating $17,000 toward the project; the Recreation budget is allocating $5,000toward the
project which will allow the purchase of a system not exceeding $22,000.
Background
An IP network based system will allow for an advanced solution to the security system needs at
the Community Center. Beyond the Community Center needs, any building on the City network
can become part of this system. For example, if Public Works decided to add one camera to
watch the lot behind the building it only needs to budget for one camera, cabling and install/labor
vs. having to buy an entire system for that individual camera.
Other advantages of the proposed system include:
. Future expansion of storage by simply "daisy chaining" network recorders together. The
system requested has 1 TB of storage and will allow for 16 cameras to be used before
another network recorder would be needed.
. Provides high resolution color video
. Records based on "motion sensing" ability
. Records multiple cameras at one time
. Continues to record multiple cameras while viewing recorded information
. Allows secure remote access software to monitor and manage the system
. Allows remote burning onto DVDR or CDR of recorded information
. Allows for users accessing remote abilities to have different access abilities
0 Administrative vs. general
. Allows backup filesto be copied to Shakopee storagelbackup drive(s)
Product Details
The Community Center will initially be installing a network video recorder and six internal
vandal-proof dome cameras. The locations of the cameras are as follows;
. vestibule entrance
. lobby
. behind the Community Center front desk
. downstairs looking past the locker room entrances
. gymnasIum
. exercise/fitness ,room.
Company Details
We received five bids for this system. The low-bidder was General Security Services
Corporation; a 60 year old company with its corporate office located in Bloomington; the
regional sales office is located in Minneapolis. The Police Department, Community Center and
Shakopee,School District have made either recent or past purchases from GSSC.
Budget Impact
The 2006 Telecommunications fund included $17,000 for the purchase of a new security camera
system. In order to fully fund the recommended system the remaining $5,000 will,be funded
from the Recreation Funds Building Maintenance Budget. In the future each building wishing to
become part of this IP network based security system will have to budget their own funds for
necessary purchases (approx. $1,500 per camera (includes camera, cable and install/labor).
Recommendation
The Telecommunications Advisory Commission recommends that City Council approve the
purchase of the Panasonic Security Camera System from General Security Services Corporation.
The Telecommunications Commission is providing $17,000 to assist in the purchase of the
system.
Action Requested
If Council concurs, move to authorize the purchase of a Panasonic Network Security Camera
System from General Security Services Corporation, at a cost not to exceed $22,000, including
installation/labor and training.