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HomeMy WebLinkAbout5.F.3. Appointments to Boards and Commissions-Res. No. 6578 CITY OF SHAKOPEE d; B 3, Memorandum (LO~'~tt~f _ _'~ A- '~./i, ., ,1;" _"~ TO: Mayor and City Council V .~;! S~ ~ }" ~!~;1 1 '. . Lj,!Q . . ti FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator 11 /IA RE: Appointments to Boards and Commissions DATE: February 17, 2007 INTRODUCTION: Attached for Council consideration is Resolution No. 6578, which would make appointments to expiring terms on various boards and commissions. After Council has determined the successful candidates by voting, this resolution should be adopted. BACKGROUND: Various terms on boards and commissions will be expiring February 28,2007. On February 6th, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. Two additional applications were received after February 6th and those individuals will need to be nominated. On February lzth and 13th an interview panel consisting of Councilors Joos and Lehman and a representative from the boards and commissions interviewed a total of 19 applicants. After reviewing the qualifications, the interview panel is making the following recommendations: Police Civil Service Commission - Tom Steininger* Planning CommissionIBOAA - Gayl Madigan*, Chris Gorton and Mark McQuillan Telecommunications Commission - Michael Guncheon* and Ben Adams* SPUC - Bill Mars* and Eric Braun Historic Preservation -Jay Whiting* and Mike Huber Transit - Lisa Ovem, Randy Busch and John Drees Park and Recreation Advisory Board - Sam Mayberry* and Jeanie Penning Environmental Advisory Commission - Mateus Ferraz-Souza* and Karyn Islam * Incumbent DETERMINING SUCCESSFUL CANDIDATES: A] According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 6578. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are ~a1lied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) B] In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 6578 incorporating the names of the recommended nominees. RECOMMENDED ACTION: 1. (if determining appointees by voting): a. Nominated Karyn Islam to the Environmental Advisory Committee and Chris Gorton to the Planning Commission/BOAA. b. Complete 1 st ballot c. Conduct additional ballots as needed. d. Insert the names of the top vote getters into Resolution No. 6578. e. Adopt Resolution No. 6578. 2. (if concurring with recommendations ofthe interview panel): a. Nominated Karyn Islam to the Environmental Advisory Committee and Chris Gorton to the Planning Commission/BOAA. b. Concur with the recommendations of the interview panel and offer Resolution No. 6578, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO JUDY BEFORE THE ROLL CALL ON FEBRUARY 20,2007 BALLOT FOR APPOINTMENTS TO BOARDS AND COMMISSIONS SPUC (Vote for 2) Bill Mars* Erick Braum Mark McQuillan Police Civil Service Commission (Vote for 1) Kirk Simmons Tom Steininger* Planning Commission/BOAA (Vote for 3) Gayl Madigan* Mark McQuillan Chris Gorton Historic Preservation (Vote for 2) Jay Whiting* Mike Huber Park and Rec Advisory Board (Vote for 2) Sam Mayberry* Jeanie Penning Environmental Advisory Committee (Vote for 2) Mateus Ferraz-Souza* Karyn Islam Telecommunications Advisory Commission (Vote for 2) Don McNeil - - Michael Guncheon* Ben Adams* - Transit Commission (Vote for 3) Lisa Ovem - _ Randy Busch John Drees - * Incumbent Councilmember RESOLUTION NO. 6364 A RESOLUTION APPOINTING INDNIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. Bill Mars and Eric Braun are appointed to the Shakopee Public Utilities Commission for three year terms expiring February 28,2010. 2. Tom Steininger is appointed to the Police Civil Service Commission for a three year term expiring February 28,2010. 3. Gayl Madigan and Chris Gorton are appointed to the Planning CommissionIBOAA for four year terms expiring February 28,2011, and Mark McQuillan is appointed to the Planning Commission/BOAA for a one year term expiring February 28, 2008. 4. Michael Guncheon and Ben Adams are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28,2010. 5. Jay Whiting and Mike Huber are appointed to the Historic Preservation Advisory Commission for three year terms expiring February 28,2010. 6. Lisa Ovem are appointed to the Transit Commission for three year terms expiring February 28,2010 and, Randy Busch and John Drees are appointed for two year terms expiring February 28,2009. 7. Sam Mayberry and Jeanie Penning are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28,2010. 8. Mateus Ferraz-Souza and Karyn Islam are appointed to the Environmental Advisory Commission for three year terms expiring February 28,2010, Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 20th day of February, 2007. Mayor of the City of Shakopee ATTEST: City Clerk