HomeMy WebLinkAbout5.D.3. Approval of Change ORder No. 6-Public Works Building Project, Project No. 2005-5
S. (J.B.
CITY OF SHAKOPEE
Memorandum CONSEr~T
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Approval of Change Order No.6 - Public Works
Building Project, Project No. 2005-5
DATE: May 16, 2006
INTRODUCTION:
On April 5, 2005, the City Council approved a contract with CM Construction for the
construction of the Public Works Building and authorized a contingency of $320,000.00
for the vehicle lifts, building permit fees and other changes in the work. Also, on
September 6, 2005, the City and Scott County agreed to construct a automated trucklbus
wash system in the existing Public Works Building in the amount of $245,000.00. The
total authorized. amount for additional work is $565,000.00. This agenda item is to
update the Council on change orders associated with the project and Change Order No.6.
BACKGROUND:
The Public Works Buildingproject has had five change orders that have been approved to
date and summarized as follows:
Chan2:e Order Amount
Change Order No. 1 $190,805.00
Change Order No. 2 $ 79,422.63
Change Order No. 3 $245,000.00
Change Order No. 4 $ 27,322.00
.change Order No.5 $ 19,467.00
TOTAL $562,017.63
The initial authorization of $320,000 contingency included the following breakdown:
INITIAL ACTUAL
Vehicle Lifts $160,000.00 $160,000.00
Building Permits $ 60,000.00 $ 89,847.63
Contingency $100,000.00 $ 67,170.00
Attached to this memo is Change Order No.6, which has the following add-ons and
deducts.
The add-ons are:
1. Pedestals for the car wash and truck wash $14,138.00
as well as updated gasboy system
2. Gasboy low voltage wiring to connect the $ 4,551.00
truck and car washes to the City's i-net system
3. Painting of ceiling in the existing Public Works $ 8,298.00
building for the truck wash
4. Traffic signal for the automated truck wash $ 3,730.00
5. Emergency generator shroud $ 2,581.00
Deducts with the project are as follows:
1. Water fountain feature $ 4,326.00
2. Allowance credit for electrical power transformer $ 7,059.00
3. Allowance credit for maintenance area work $ 4,000.00
not done
4. Allowance credit for special custom posters $ 5,000.00
on lobby wall
The total of Change No.6 is $12.913.00.
There are two items in Change Order No.6 which are transit related for the automated
truck wash. The painting of the ceiling - $8,298.00 and the traffic signal light -
$3,730.00, which is a total of $12,028.00 that would come out of City/County transit
funds. The County would pay 86% of that amount and the City would pay 14% or
$1,683.92. The overall impact to the original contingency fund for the Public Works
Building project is $885.00, which brings the total contingency for the project at
$317,902.63, which is less than the $320,000.00 initially authorized by City Council.
With Change Order No.6, the total amount of additional work is $574,930.60 of which
$257,028.00 is for the automated truck wash.
ALTERNATIVES:
1. Approve a motion approving Change Order No.6 for the Public Works Building
Project, City Project No. 2005-5.
2. Do not approve Change Order No.6 at this time.
3. Approve Change Order No.6, as modified by City Council.
4. Table for additional information.
RECOMMENDATION:
Staff would recommend Alternative No.1, to approve Change Order No.6. The reason
staff is bringing this forth for Council consideration is that although the, actual dollar
impact is not over the authorized $320,000.00 contingency, the work that has been
performed for the automated truck wash and would be reimbursed by CitylCounty transit
funds, would put the actual change order work over the $320,000.00 limit.
ACTION REQUESTED:
Approve a motion approving Change Order No.6 for the Public Works Building Project,
City Project No. 2005-5.
~~
Bruce Uney
PublicW orks Director
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