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HomeMy WebLinkAbout5.C.4. Park Construction and Administrative Services .' s.c.'!. CITY OF SHAKOPEE MEMORANDUM CONSENT To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: May 2, 2006 Subject: Park Construction and Administration Services INTRODUCTION City Council is asked to authorize a contract extension with Bonestroo, Rosene, Anderlik & Associates for assistance with 2006 park construction projects. BACKGROUND The city's 2006 CIP has over $6 million in park construction and improvement projects. In 2005, the Parks and Recreation Advisory Board discussed this workload and ir:npact on staff, and strongly recommended that additional staff or services be retained to coordinate the day-to-day construction inspection and administration for these projects. City Council considered this request as part of the budget process and concurred with the need. Following up on this direction, I first met with Jeff Weyandt and Bruce Loney to determine if it was possible for an Engineering Technician to be assigned to inspect park projects. Unfortunately, due to their work load, no technicians are available. As a second option, we prepared a proposal request and distributed it to WSB, Bonestroo, and CEI Engineering. CEI informed me right away that they would not be submitting a proposal due to their existing work load. WSB and Bonestroo did submit proposals. DISCUSSION WSB and Bonestroo's proposals are attached. Although similar, they each take a slightly different approach: . WSB proposes to assign a professional engineer as coordinator/scheduler for a variety of inspectors. Although the assigned professional engineer will do some inspections, there will be other WSB. certified inspectors assigned to work on. various aspects of the different projects. . Bonestroo proposes to assign a certified field inspector to work on all projects. The field inspector will have access to other staff at Bonestroo as needed. WSB's rate for the professional engineer is $98/hour, and $71-$80/hour for inspectors. Bonestroo's rate is $73/hour. WSB proposes to not charge mileage, where Bonestroo will charge mileage. (Originally I had hoped that we might be able to have one of our department vehicles available for this work. However, due to insurance, the contractor can not operate a city vehicle.) Although it is somewhat difficult to estimate, I would estimate that mileage would run $200-$300 per month. Our preliminary estimate from 2005 for construction administration and inspection was $75,000. However, the recent bid and funding for Huber reflect higher costs for the construction administration, so this amount would increase if the bid is awarded. Since there are several unknowns as this point, I would recommend that we stay with the original $75,000 as a not to exceed amount, and return to you with budget updates and an additional contract extension if additional funding is needed. In both proposals, each organization indicates that if the inspector isn't needed ata particular time, there are other projects that they can be assigned to so the City will not be responsible for the billing. With our limited funding, you can be assured that we will be diligent in the use of this service. RECOMMENDATION I believe that the approach Bonestroo proposes will be more beneficial over the course of the next six to seven months. Having a single inspector involved in all projects seems to create more consistency. In addition, if Huber Park and/or Tahpah Park move forward (or components of either project), Bonestroo's experience in the design of these projects should be beneficial. If Huber and/or Tahpah Park do not move forward, there is still a need for this service and work on the three Countryside Parks and Church Addition Park will begin shortly. We anticipate other projects coming forward for C()uncilconsideration in the near future. REQUESTED ACTION If Council concurs, move to authorize a contract extension with Bonestroo Rosene Anderlik Associates for 2006 park construction administration and inspection in an amount noUo exceed $75,000. CITY OF SHAKOPEE REQUEST FOR PROPOSALS 2006 PARK PROJECT CONSTRUCTION INSPECTION AND ADMINISTRATION SERVICES ~ ~ SHAKOPEE COMMUNITY PRIDE SINCE 1857 CITY OF SHAKOPEE PARKS & RECREATION, NATURAL RESOURCES,AND FACILITIES 1255 Fuller Street Shakopee, MN 55379 (952) 233-9500 PROFESSIONAL SERVICES FOR INSPECTION AND ADMINISTRATION OF PARK CONSTRUCTION PROJECTS Proiect Description The City of Shakopee is requesting proposals from qualified firms to assist the City in inspecting and administering approximately $7 million in park and trail construction projects that are planned for 2006. The projects vary considerably in scope, ranging from a large riverfront park redevelopment to construction of small neighborhood parks. The projects are being designed by both City staff and consultants. The following is a summary of the projects, and attached to this RFP are more detailed project sheets: Cost Estimate 2,298,950 99,510 167,800 135,000 1,305,000 659,000 200,000 120,000 110,000 140,000 198,700 35,000 15,000 10,000 20,000 521,000 1,000,000 The majority of the service being requested will involve: . An ability to understand and interpret construction drawings and project specifications . On-site inspection of work to ensure conformance with plans and specifications . Serving as the City's primary contact for contractors and liaison between City staff, designers, and the contractor . Troubleshooting construction issues . Determining acceptable work, processing pay requests and change orders . Ensuring that the project stays within the approved budget The City desires to have the selected firm designate one individual that will be assigned to the City to provide this service throughout the construction season. The season is anticipated to from April1-0ctober 31. This individual should be fully trained, certified, and experienced to carry out the duties being requested, as well as any other duties that may be needed to ensure successful completionofthe construction projects. Familiarity with MNDoT and ACEC/NSPE/ASCE specifications is required. We anticipate that the assigned individual will need to be available daily during the City's approved construction hours throughout the season for both scheduled and unscheduled inspections as well as general observation during key construction phases. Standard City plans require the contractor to provide 24 hours notice when scheduling inspections. However, we expect that some inspections may be scheduled with less time. There is the possibility of some weekend hours in order to meet construction deadlines. If work load is such that the assigned individual is not required for a full work day or work week, the selected firm shall haveother projects that the individual can be transferred toand the City will not be charged for this time. Scope of Services to be Provided The selected firm will be expected to: 1. Review, understand, and analyze construction plans and specifications. 2. Observe, review, and perform and coordinate inspections and testing of completed construction work, including but not limited to: . Erosion control . Grading and general site work . Subsurface preparation . Installation of utilities . Bituminous paving . Cement work . Landscaping, turf establishment, and installation of irrigation components . Installation of site amenities such as play equipment, picnic tables, park structures, etc. 3. Communicate with contractors and serve as the liaison between contractors, City staff, and project designers. 4. Schedule and prepare notifications and agendas for construction meetings as needed during the construction season. 5. Prepare change orders and request for payment applications for the City to authorize. 6. Prepare preliminary punch list for review by City staff. 7. Prepare the necessary final punch list and project closeout documents. Other Considerations . As a contractor of the City, the City shall have some level of oversight as to the individual's work, and be able to provide work direction and assignments to the individual. However, any performance concerns would be forwarded to the selected firm which the firm would handle. If performance concerns occur, the City reserves the right to request the firm to take action, including but not limited to assigning a new individual to this project. . The City will provide an office work space, access to a computer, copies of plans in both hard copy and electronic format, and acellular phone on the City's cellular plan (Nextel). /' . The selected firm will need to provide a vehicle for the individual or require the individual to drive their personal vehicle. The City will reimburse the firm mileage at the standard federal mileage reimbursement rate. The vehicle that is used for this work shall display temporary signage provided by the City identifying it as on official duty of the City. . The assigned individual will report to and office out of the Shakopee Community Center each day, where they will have direct access to the City's Park and Landscape Designer (RLA) and Parks, Recreation, & Facilities Director. The assigned individual will also interact with the City's Engineering Department on a regular basis. . Some of elements of the projects involve architectural work. In these cases the Architect of Record will be responsible for construction administration. However, the assigned individual will still serve as the City's representative in communicating with the project Arch itect. Estimated. Proiect Schedule February 28 Proposals due March 1-March 10 Proposal evaluation March 21 City Council award contract April 1 Work begins October 31-November 31 Work concludes Submission. Procedures 1. Proposals are to be no more than four (4) pages and must include the following information: A. Project understanding, approach to the project, and related experience. B. List of personnel expected to be assigned by discipline and their credentials. C. Fees. 2. Proposals are due by 4:30 p.m., February 28 3. Submit to: Shako pee Parks and Recreation 1255 Fuller Street South Shakopee, Minnesota 55379 Electronic versions may be emailed to mthemig@cLshakopee.mn.us. If you email, please call to confirm that the proposal arrived, 4. A proposal may be withdrawn on written request of the proposer prior to the proposal due date. Negligence of the proposer in preparing this proposal confers no right towithdraw the proposal after the proposal due date, Prior to opening, changes may be made, provided the change is initialed by the proposer or the proposer's agent. If the intent of the proposer is not clearly identifiable, the interpretation most advantageous to the City will prevail. Once submitted, a proposal becomes public property and will not be returned. 5. All information included in the submitted proposal will be classified in accordance with Minnesota statutes governing data practices. Evaluation and Selection 1. The City reserves the right to reject and/or award any and all proposals or parts thereof and to waive anY',formalities and technicalities according to the best interests of the City. 2. The City reserves the right to waive any minor irregularities in the proposal request process. 3. The City reserves the right to interview any or all proposers at its discretion. 4. The City will review proposals based on the following. criteria: a) The proposer's understanding of the scope of services requested, ability to meet the project requirement and services, and related experience. b) Credential of the personnel expected to be assigned to the project. c) Fees proposed for services. Execution of Contract Notification in writing by the City to the successful firm of award of contract shall be deemed a final contract award. The selected design firm will be required to enter into a contract with the City of Shakopee. The proposal submittal form, as submitted and signed by the company, shall constitute a final agreement and the proposal specifications contained herein shall become part of the agreement. Any additional work to be performed, as mutually agreed upon by the City and the company, shall become a part of that agreement. Unless it is specifically stated otherwise on the proposal, the proposal will be awarded to, or placed with, and payment made to the person or company that signs the proposal. Reauirements of ProDosal When necessary, the successful company shall, within ten (10) days after notification ofthe award: (a) enter into a contract in writing with the City covering all matters and things as set forth in the specifications and proposal; (b) carry insurance acceptable to the City. ComDliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state and local laws, ordinances, rules and regulations. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his/her authorized agent. Notices All notices required by the contract shall be given in writing. Non-Assianabilitv The contractor shall not assign the contract, or any part thereof, to.any other person, firm or corporation without the previous written consent of the City. Such assignment shall not relieve the contractor from his/her obligations, or change the terms of the contract. Indemnitv The contractor shall indemnify and hold harmless the City, its officers and employees from any and all liability , losses or damages, including attorney's fees and costs of defense, the City may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising outof the operations of contractor under this contract, including operations of subcontractors; and the contractor shall, at his/her own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against the City in any such action, the contractor shall, at his/her own expense, satisfy and discharge same. The contractor expressly understands and agrees that any performance bond or insurance protection required by the contract, or otherwise provided by the contractor, shall in no way limit the responsibility to indemnify, keep and hold harmless, and defend the City as herein provided. Eaual Emolovment Oooortunitv During the performance of the contract and/or supplying of materials, equipment and supplies, proposer. must be in full compliance with all provisions of the State of Minnesota relating to employment, including equal employment opportunity requirements. Reauired Insurance The firm selected shall provide a certificate of insurance showing proof of general liability in the minimum amount of $1 ,000,000 per occurrence. The required insurance certificate must name City of Shakopee, its officials,aQents. employees, and volunteers as additional insured's. Acceotance After the acceptance and award of the proposal, and upon receipt of a written purchase order executed by the proper officials of the City, this instruction to proposers, including the specifications, will constitute part of the legal contract between the City of Shakopee and the successful company. Default The City may terminate a contract by written notice of default to the contractor/vendor if: , 1. The contractor/vendor fails to perform the services as outlined in the specifications within the time specified in the proposal, or 2. Fails to make progress so as to endanger the performance of the contract, or 3. Fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as is required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the contractorlvendor shall be liable to the City for any excess costs for similar supplies and services, unless the contractor/vendor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. Permits and Licenses The successful company shall obtain, at their own expense, all permits and licenses, which may be required to complete the contract. Questions Please contact Mark Themig, Parks, Recreation and Facilities Direct at 952-233-9514 with any questions regarding the project or the request for proposals. I ... WSB & Associales, Inc. Infrastructure. Engineering. Planning. Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763541-1700 February 28, 2006 Mr. Mark Themig Shakopee Parks and Recreation 1255 Fuller Street South Shakopee,~ 55379 Re: Proposal to Provide Professional Engineering Services 2006 Park Project Construction Inspection and Administration Services Shakopee Parks and Recreation Dear Mr. Themig: WSB & Associates, Inc. is pleased to provide you with a proposal to provide construction inspection and administration services to the City of Shakopee for its 2006 Park Improvement Projects, WSB has a longstanding relationship with the City of Shakopee and understands the needs of the City as it relates to design, construction, and administration of City contracts. We value the relationship we have established with the City of Shakopee and look forWard to the opportunity to continue that relationship and provide quality professional services to Shakopee Parks and Recreation. WSBproposes to provide the following Scope of Services for the 2006 Park Project Construction Inspection and Administration Services for the City of Shakopee: Proiect U nderstandine: WSB understands that Shakopee Parks and Recreation is looking for a turnkey approach to the management and administration of2006 park improvements. This approach will include organizing the. preconstruction meetings, administering construction contracts, providing on-site inspection, preparation and recommendation of pay vouchers for payment, preparing and communicating punch list items to contractors, and recommending final payment upon completion ofthe projects. While City staffwill be informed ofthe decisions, schedules, and processes being undertaken during construction, the consultant's responsibility will be to manage the projects in an efficient and professional manner, with minimal disturbances to existing City staff responsibilities. P:\LE1TER PROPOSALSiShaJropeelLTR PROP~m themig-022806-LtrHddoc Mr. Mark Themig February 28,2006 Page 2 Proiect Avvroach The proposed 2006 Improvement and Construction Program is extensive in the number of projects, as well as the value of the proposed projects. To provide the City of Shako pee with the most efficient and effective construction management team, WSB is proposing to approach the 2006 park construction projects from two phases. These phases consist of the following: Phase 1: Construction Administration Construction administration is to be considered the coordination between the City staff, designers, developers, private utility owners, and contractors. WSB & Associates, Inc, understands that many of these communications and contract interpretations should be completed by someone with a significant construction background and understanding of construction administration.WSB. is proposing to assign Tom V 011, P ,E., a registered Professional Engineer, to this role. Mr. Voll has previous experience in the City of Shako pee as an employee for a number of years , and is familiar with the City staff, various City departments, as well as the procedures and processes used by the City of Shakopee in administering and issuing payments for construction-related activities. Mr. Volllives in Prior Lake and is easily accessible and available at all times to assist the City of Shako pee with all phases of the construction process. Mr. Voll has extensive knowledge in working with the City of Shako pee's standard specifications and requirements, has completed numerous projects for the City, and shown his ability to manage difficult projects and coordinate these construction activities. While Mr. Voll will be available to complete some of the inspection activities necessary during the 2006 construction project, he will also coordinate the use of the WSB inspector and will evaluate the. ability to use the City engineering staff for inspections when they are available. WSB.proposes to maximize the use of City staff, when available, and can best coordinate these activities by assigning Mr. V 011 as the overall project manager and construction administrator for the 2006 Park Improvements. Phase 2: Construction Inspection As your Construction Administrator, Mr. Vollwill have access to one of the largest construction inspection teams in the state of Minnesota. WSB's construction inspection team consists of over 50 trained and certified construction observers. Mr. Voll will coordinate the construction needs for the City of Shako pee with our Construction Coordinator, Mr, Mike Malszycki, who will work with Tom to identify proper assets to bring to each of the projects based on anticipated construction activities to be completed at each site. As was mentioned, Mr. V 011 will. coordinate with the City Engineering Department to assess their staffing capabilities prior to employing WSB staff P:\LEITER PROPOSALS'ShaJropeeILTR PROP~m themjg~022806-LtrHddoc Mr. Mark Themig February 28, 2006 Page 3 We believe that by approaching the 2006 Park Inspection Program with this two-phase approach, WSB will be able to provide construction services to the City of Shakopee in a flexible, efficient, and professional manner. Related Experience WSB & Associates, Inc., and particularly Mr. VoIl, have extensive experience in the management of construction-related activities. The project role that we propose for Mr. VoIl includes many activities that he completes on a daily basis. These activities include: 1. Construction management. 2. Overseeing WSB project staff and project design and administration. 3. Developing relationships with residents and business owners and other stakeholders related to project activities. 4. Working with and developing relationships with developers and other design consultants, with an emphasis on working "with" others to achieve desired results. In addition, Mr. VoIl has extensive experience in park design and construction management. Mr. VoIl has recently completed or participated in the following park design and construction activities: 1. Lake Byllesby park and boat launch. 2, Fort Snelling park improvements. 3. Lakeville bike trails, 4. CityofMinnetrista - Linden Park improvements. 5, City of Lonsdale parks (Industrial Drive softball field, Harvest Ponds Park, and Rayann Acres park improvements). Mr. VoIl has the skills, positive attitude, and the relationships necessary to provide the highest level of professional services to the City of Shako pee on the 2006 park improvementprojects, Proiect Schedule In accordance with the pr()posedRFP, WSB anticipates beginning work with City staff April 1 and concluding by November 31,2006, Compensation WSB proposes to provide professional construction administrative services to the City of Shakopeeon an hourly reimbursable basis. Based on past experiences with park-related inspection programs, construction administration and inspection fees are anticipated to range between 2% and 3% of the construction budget. Therefore, we anticipate that the total project costs will range from $140,000 to $210,000. Please remember that WSB & Associates, Inc. will coordinate with the City of Shakopee on availability of City inspectors to complete some of the activities when staff is available. This may result in lower total project costs than those indicated herein. P:\LETTER PROPOSAJ.SlShalwpeeILTR PROP-m themig-022806-LtrHddoc Mr. Mark Themig February 28, 2006 Page 4 WSB & Associates, Inc. proposes to complete the construction administration and inspection program in 2006 for an hourly reimbursable basis using WSB's 2006 billing rates. Mr. Voll's hourly rate is $98. In addition, WSB will identify and make available additional inspection services to assist Mr. VoU with an hourly rate between $71 and $80. Therefore, with an average billing rate of approximately $901hr. and the anticipated project budget of$140,000 to $210,000, we anticipate being able to provide the City of Shako pee Parks and Recreation between 1,600 to 2,350 hours of construction administration and inspection time in 2006, In addition, WSB & Associates, Inc. will not bill the City of Shako pee for mileage related to completion of this project, nor office supplies beyond those which are provided by the City of Shakopee and which are included in the RFP. If you have any questions concerning the work plan or fee as discussed herein, please feel free to contact Todd Hubmer at 763-287-7182 or Tom Voll at 763-287-7175. We look forward to working with Shakopee Parks and Recreation on the successful completion of the 2006 Park Projects. Sincerely, WSB & Associates, Inc. &t0~ -/~/ILV- BretA. Weiss, F.E. Todd E. Hubmer, P.E. President Principal Attachments lhlsrb P:\LEITER PROPOSAJ.SlShakopee\LTR PROP-m lhemig-022806-LtrHd.doc D Bonestroo 2335 West Highway 36 · St. Paut MN 55113 -=- Rosene Office: 651-636-4600 · Fax; 651-636- 1311 1\11 Anderlil< & www.bonestroo.com Associates Engineers & Architects ~ February 28, 2006 Mr. Mark Themig Parks, Recreation, Natural Resources and Facilities Director City of Shakopee Parks and Recreation 1255 Fuller Street South Shakopee, MN 55379 Dear Mark: The City of Shakopee has $7 million of park and trail construction projects scheduled for 2006. City staff require assistance to help achieve conformance with plans and specifications and act as its representative to contractors throughout the construction season. We.are pleased to present our proposal to provide construction administration and inspection services for the City of Shakopee' s upcoming parks projects. Project Understanding and Approach TheOty ofShakopee has a number of park improvement projects scheduled for the 2006 constructionseason. These include both larger park projects, such as Huber Riverside Park, Tahpah Park, and the 17th Avenue Sports Complex, as well as a number of other smaller neighborhood park improvement, facility relocation, and trail projects. These projects will be constructed at locations throughout the City, under different contracts with different contractors. Some projects will be publicly bid and constructed while others will be constructed privately by developers. All the projects will require inspection by an individual who is qualified and knowledgeable about park improvement projects and able to respond to contractors' requests for information, required field modifications, and other issues in a timely fashion. Bonestroo inspectors know that in the world of construction, time is of the essence. Therefore, it will be beneficial to the City to have a person dedicated specifically to the task of administering and inspecting these park improvement projects. We propose to provide a Mn/DOT-certified field inspector to for your park improvement projects. Our inspector would office out ofthe City's Community Center building during the construction season so he is available to address construction issues locally and keep City staff fully informed of project progress. If, during a particular week, the number of projects or phase of construction on those projects did not require a full time commitment by our inspector, we could utilize that inspector for services in another community so thatthe City of Shako pee is not paying for "down-time" in the event a full-time inspector is not required. On the other hand, should the scope of work require mOre than one inspector or someone to fill in when the inspector we have dedicated to your projects takes a summer vacation, we have additional certified construction inspection staff available to fill those needs so your projects will not be without attention. We can provide the City with a flexible staffing approach to meet your needs, while keeping one primary inspector dedicated to your projects as they require. . We understand that City staff are very busy and donot have time to keep close tabs on construction issues. You need a decisive individual who understands contract documents, knows how to achieve contractor compliance, and is tough on schedule performance. · St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal OpportunIty Employer and Employee Owned City of Shakopee February 28,2006 Park Construction Services Page 2 Scope of Basic Services Bonestroo's construction inspector will represent the City during project construction and will advise and consult with the City. Our inspector will essentially serve as an extension of and assistant to City staff. For the projects that Bonestroo has been selected to design, Nick will have the benefit of interacting with the designers. The construction inspector will make frequent site visits to all active projects to monitor and maintain progress and quality of work that is in conformance with the contract documents. He will facilitate regularly scheduled construction 'progress meetings and prepare minutes of these meetings and weekly construction reports to distribute to the City, Contractor and project design team; Staff can forward these reports to Council members for weekly updates. The construction inspector will review all certificates for payment and, based on observed construction progress, determine if the amount requested is accurately represented. We will provide written recommendation to the City indicating approval of the certificate for payment or reasons for reducing the amount requested if deemed appropriate. We will see that all required lien waivers and other required forms are received. Bonestroo will review and approve shop drawings, samples and other Contractor submissions, or forward them to the appropriate individuals for review and approval.W ork not in conformance with the contract documents will be rejected. In this instance, written notification will be prepared and distributed to the Contractor and City. We will also prepare necessary proposal requests and change orders. We will work with City staff to coordinate final inspections with the Contractor and prepare a pre-final inspection report listing items that require additional work to be in compliance with the contract documents. A certificate of substantial completion will be issued. In addition to the Contractor's records, our inspector will keep records related to general grading and utilities work to be used by designers in preparing record plans. When all conditions of the contract documents have been completed by the Contractor,we will review and recommend payment of final certificate for payment. Additional Services Any services not covered in the previous paragraphs maybe provided, as an additional service, only if specifically requested and authorized in writing by the City. Related Experience Careful observation, thorough documentation, and open communication are keys to providing high-quality construction support services. Bonestroo possesses one of the most robust construction services teams in the Metro area. Providing exceptional client service, we are dedicated to achieving quality construction execution while striving to maintain the client's schedule and budget. Over the past 50 years, Bonestroo has emerged as an industry leader in providing construction support services. Our combination of using construction managers, engineers, and seasoned inspectors, many with varied specialty backgrounds, helps to confirm the right personnel are available to address whatever construction needs may arise. Additionally, we've developed practices whereby we are able to draw upon the professional design expertise from the full range of Bonestroo's professional staff of nearly 300 personnel located in St. Paul. Our design and construction expertise includes architecture, landscape architecture, natural and water resources, civil, electrical, and structural engineering. Our personnel have experience providing construction support services for cities, counties, state agencies, federal projects, developers, private entities, and other clients. Many of these clients have specific contract administration and inspection requirements that we have successfully implemented through the course of construction. We also have developed internal standardized procedures for effective project documentation and enhanced project team communication. A highlight of Bonestroo's construction support team is our effort to provide only qualified personnel to participate in project execution. The majority of our inspectors are MnlDOT certified in a variety of areas. Maintaining these certifications .and staying on top of the latest technologies is critical to providing the level of support our clients demand. · St. Pauf, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Afffrmatlve Action/Equal OpportunIty Employer and Employee Owned City of Shakopee February 28, 2006 Park Construction Services Page 3 Bonestroo possesses a seasoned group of construction support personnel, many with more than 20 years of experience in the construction realm and several with more than 30 years of experience. Combined with our younger personnel, we bring both experience and new ideas to the table. Our use of web-based contract administration software, digital photography, computerized scheduling software, and enhanced communication tools, means we have access to the most up-to-date information and current project status. Key Personnel Nick Hahn.will be the inspector assigned to provide daily construction inspection and administration services for the City of Shakopee. Working as the lead project inspector, Nick has experience being solely responsible for measuring and maintaining records of pay item quantities, and for preparing monthly payment applications for construction projects. He is MnJDOT -certified in erosion control site management, aggregate production, grading and base levels 1 and 2, concrete field levels 1. and 2, and bituminous street level 1. Nick has been responsible for testing soils, inspecting all phases of roadway construction (both bituminous and concrete), and inspecting storm sewer, sanitary sewer, and water main placement. His experience in Shakopee includes working on the Huber Park project where he worked directly with the contractor, kept tabs on quantities, and oversaw massive site grading. As part of his inspector responsibilities as part of this contract, Nick will provide City staff with regular updates to keep everyone informed of project progress. With 22 years of experience, Mike Hirsch is a senior construction services manager whose wide range of experience includes all types of projects, field conditions, and contractor management issues. Mike recently worked with Nick on the Huber Park project, providing assistance and guidance where necessary. Mike will continue to serve as Nick's primary resource. He will be available to make weekly project site visits, or as needed to support Nick. Support Personnel . Nick has the benefit of the full range of Bonestroo's professional design staff, including landscape architecture, architecture, natural and water resources, civil, electrical, and structural engineering. These resources will prove to be very valuable to both Nick and to the City of Shakopee, because informed opinions on specialty issues during construction-such as requiring a contractor to use primer before placing colored tennis court surfacing because the skid loader leaked fuel on the new pavement-are only a phone call away. Paul Bockenstedt is a plant/restoration ecologist who specializes in inventorying and managing natural communities. Paul has conducted/managed on-the-ground work to restore a wide variety of natural communities in the Upper Midwest including prairies, savannas, forests, and wetlands. Paul will serve as a resource to recommend seeding and restoration plans for Shakopee's parks. Jerry Mulvihill, PE is a structural engineer with more than 15 years of experience. With specialized expertise in structural inspection, he will support Nick as needed on park structures including bridges, docks, retaining walls, park shelters, or other park buildings. Justin Kubisiak specializes in building inspection. He monitors quality control through visual inspections, materials testing, and performance testing. Justin will support Nick as required on park buildings or complexes. He canassist Nick with shop drawing review, responding to RFls, and all building-related documentation. Mike FitzPatrick is an electrical designer with experience drafting and designing for recreational projects, both interior and exterior. Mike has developed designs for street lighting, parking lot lighting, athletic fields, aquatic facilities, and ice arenas. He will assist with preliminary and final site inspections. Chad Johnson is a specialist in erosion and sediment control. He will work with Nick to perform regular site inspections and verify that job sites have taken proper measures to remain in compliance withregulations. Stuart Krahn and Dan Boyum understand Shakopee City staff and standards for quality. They will be available as additional resources for Nick to answer his questions and concerns. · St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned City of SlUJkopee February 28,2006 Park Construction Services Page 4 Compensation We welcome the opportunity to discuss the City's needs in more detail and provide additional fee information if requested. For the purposes of this proposal and the City's budgeting, we propose to be compensated for the services outlined in the above scope of basic services on an hourly basis with reimbursable expenses as follows: Construction Manager I (Nick Hahn) $73/hour Telephone $50/IIlonth Mileage $100/month* *The fee presented here is based on the understanding that the construction inspector will have the use of a City vehicle during the day for site inspections. Mileage is charged for the difference between driving to our main office from the inspector's home compared to the distance drivingto Shakopee from the inspector's home. In this case, the inspector we are proposingfor your projects lives in the south part of St. Paul, so if it is 15 miles to our main office and 20 miles to Shako pee, the inspector's chargeable mileage would be 10 miles per day at $0.48/mile. If chargeable time associated with the construction administration and inspection work is required from other Bonestroo staff, we will discuss the need for those charges in advance of performing the services. Any such services would be provided according to our current hourly fee schedule. Contract If this proposal is acceptable to the City, we will prepare an Agreement Extension to our existing contract with the City to perform this work. Summary I welcome any questions you may have about our proposal. You can reach me at (651)604-4861. We're looking forward to continuing to serve the City of Shakopee. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 7IttMIg~k Stuart M. Krahn, R.L.A. Chief Landscape Architect cc: Dan Boyum, Shakopee Client Service Manager, Bonestroo Craig Larson, Construction Services Group Leader, Bonestroo · St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned