HomeMy WebLinkAbout4.C.6. Award a Contract to Northwest Asphalt, Inc. for the Valley View Road Improvements Project No. 2012-7-Res. No. 7336 �,�� Consent Business 4. C. 6.
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TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
DATE: 08/07/2013
SUBJECT: Award a Contract to Northwest Asphalt, Inc. for the Valley View Road
Improvements, Project No. 2012-7, Res. No. 7336 (D)
Action Sought
Adopt Resolution No.7336, a Resolution which accepts the bid from Northwest Asphalt, Inc. for
the Valley View Road Improvements Project No. 2012-7 for a cost of$603,079.09, approve a 5%
contingency amount on this project for use by the City Engineer in authorizing change orders or
quantity adjustments on this project and authorize the appropriate City officials to execute an
extension agreement with WSB & Associates, Inc. to perform construction staking services on
the Valley View Road Improvements Project.
Background
On July 2, 2013, City Council adopted Resolution No. 7326, which approved the plans and
specifications and authorized staff to advertise for bids for the Valley View Road Improvements,
Project No. 2012-7.
On July 31, 2013, a bid opening was held for the Valley View Road Improvements Project, in
which there were three bids opened for this improvement project. The bids are summarized in the
attached resolution. From the bid opening, the low bidder is Northwest Asphalt, Inc. with a bid of
$603,079.79. The Engineer's estimate for this project is $635,399.65.
If Council awards the contract, staff is also requesting a contingency amount equal to 5% of the
contract to cover minor change orders and quantity adjustments that may occur on the project.
Recommendation
Staff recommends adopting Resolution No.7336, a resolution which accepts the bid from
Northwest Asphalt, Inc. for the Valley View Road Improvements Project No. 2012-7 for a cost of
$603,079.09, approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project and authorize the appropriate
City officials to execute an extension agreement with WSB & Associates, Inc. to perform
construction staking services on the Valley View Road Improvements Project.
Budget Impact
This project will be funded by assessments, the sanitary sewer fund, the storm sewer fund,
Shakopee Public Utilities and the Capital Improvement Fund.
Relationship to Vision
This supports Goal D: Maintain, improve and create strong partnership with other public and
private sector entities.
Requested Action
Adopt Resolution No.7336, a resolution which accepts the bid from Northwest Asphalt, Inc. for
the Valley View Road Improvements Project No. 2012-7 for a cost of$603,079.09, approve a 5%
contingency amount on this project for use by the City Engineer in authorizing change orders or
quantity adjustments on this project and authorize the appropriate City officials to execute an
extension agreement with WSB & Associates, Inc. to perform construction staking services on the
Valley View Road Improvements Project.
Attachments: Resolution No. 7336
RESOLUTION NO. 7336
A Resolution Accepting Bids For
For The Valley View Road Improvements Project
Project No. 2012-7
WHEREAS, pursuant to an advertisement for bids for the Valley View Road
Improvements, Project No. 2012-7, bids were received, opened on July 31, 2013, and tabulated
according to law, and the following bids were received complying with the advertisement:
Bidder Amount
NORTHWEST ASPHALT, INC. $603,079.09
S.M. HENTGES & SONS, INC. $656,978.57
RYAN CONTRACTING CO. $719,683.25
WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee,
MN 55379 is the lowest responsible bidder for the Valley View Road Improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA:
L The appropriate City officials are hereby authorized and directed to enter into a
contract with Northwest Asphalt, Inc. in the name of the Ciry of Shakopee for the Valley View
Road Improvements Project according to the plans and specifications therefore approved by the
Ciry Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of ,2013.
Mayor of the City of Shakopee
ATT'EST:
City Clerk
ENGR/2012-PROJECTS 201?-VALLEYVIEWROAD/WORD/RES733GAWARD-CONTRACT