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HomeMy WebLinkAbout5.F.2. Approval of Minutes: February 21, 2006 and February 28, 2006 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 21,2006 Mayor John J. Schmitt called the meeting to order at 7:00 p.m. with Council members Steve Clay, Terry Joos, Steve Menden and Matt Lehman present. Also present were Mark McNeill, City Administrator; Jim Thomson, City Attorney; Kris Wilson, Assistant to City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Mark Themig, Director of Parks & Recreation The Pledge of Allegiance was recited. Menden/Joos moved to approve the agenda. Motion carried 5-0. Mayor Schmitt stated that it had been a quiet week and he had nothing to report at this meeting. Mayor Schmitt then asked if there were any additions, deletions or corrections to the Consent Agenda. JooslLehman moved to approve the Consent Agenda. Mr. McNeill read the consent agenda business for the record. Motion carried 5-0. JooslLehman moved to approve bills in the amount of$891,272.80 plus $74,697.74 for refunds, returns and pass through for a total of $965,970.54. (Motion carried under the Consent Agenda.) JooslLehman moved to approve the minutes of the January 17,2006 meeting. (Motion carried under the Consent Agenda.) Joos/Lehman offered Resolution No. 6371, a Resolution Changing the March 7, 2006 Council meeting date to Monday, March 6, 2006, and moved its adoption. (Motion carried under the Consent Agenda.) JooslLehman moved to authorize the purchase ofDWI Enforcement supplies. (Motion, carried under the Consent Agenda.) (CC Document No. 402) JooslLehman moved to authorize staff to seek competitive bids for an automated playback system for the public and government access channels. (Motion carried under the Consent Agenda.) Joos/Lehman offered Resolution No. 6373, a Resolution Authorizing the City to Submit a Local Trails Connection Grant Program Application for the Quarry Park Project, and moved its adoption. (Motion carried under the Consent Agenda.) Official Proceedings of the February 21, 2006 Shakopee City Council Page -2- JooslLehman offered Resolution No. 6374, a Resolution Authorizing the City to Submit a Federal Recreational Trails Grant Program Application for the Quarry Park Project, and moved its adoption. (Motion carried under the Consent Agenda.) Joos/Lehman offered Resolution No. 6375, a Resolution Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Quarry Park Project, and moved its adoption. (Motion carried under the Consent Agenda.) JooslLehman offered Resolution No. 6369, a Resolution Amending the Personnel Handbook for Employees of the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda.) 100sILehman moved to authorize the appropriate City officials to enter into an agreement with WSB for CSAH 16 Transportation Review at a cost not to exceed $11,900.00. (Motion carried under the Consent Agenda,) JooslLehman offered Resolution No. 6379, a Resolution Supporting the Constitutional Amendment for Motor Vehicle Sales Tax Dedication to Transportation, and moved its adoption. (Motion carried under the Consent Agenda.) Mayor Schmitt asked if there were any interested parties in the audience who wished to speak on a matter not included on the agenda. There being none, the meeting moved forward. Lehman/Menden moved to open the public hearing to discuss the proposed street reconstruction and Tahpah Park redevelopment Project No. 2006-2, at 7:05 p,m. Motion carried 5-0. Jeff Weyandt, Assistant City Engineer, addressed council. He reminded Council that they had ordered the feasibility report for the project and accepted the report at their January 17,2006 meeting. The proposed project included the reconstruction of the following streets: 4th Avenue from Scott Street to Cass Street, 5th Avenue from Scott Street to Webster Street, 6th Avenue from Scott Street to Webster Street, Webster'Street from 5th Avenue to 6th Avenue, Cass Street from 4th Avenue to 6th Avenue, Clay Street from 4th Avenue to 6th Avenue, Pierce Street from 4th Avenue to 6th Avenue. Mr. Weyandt stated that staff had conducted an informational meeting for property owners affected by the project and approximately 50 residents attended. He noted that residents adjacent to Webster Street had concerns about the costs and traffic impacts of constructing Webster Street to a full size City street and that a number of residents requested that the sidewalk be removed from their properties. The majority of residents attending seemed to favor the narrowing of the street to create more green space and lower costs. Official Proceedings of the February 21,2006 ShakopeeCity Council Page -3- Andrea Weber, Park and Recreation Landscape Design, approached to discuss the Tahpah Park project. She stated that there are parking and stormwater issues. She added that grading corrections need to be made to reduce erosion that occurs in several places on the site. She stated that the parking lot is over 20 years old and is cracking; it has exceeded its life span. Ms. Weber stated that the playground equipment was removed two years ago due to age and non-compliance with current safety standards. She added that staff is currently looking into options that would include the additional parking spaces and the playground addition. She stated that the current estimate is $934,400 and is proposed to be bonded. Staff responded to questions from Council members. Mr. Loney stated that the City has had a policy for many years to assess 100% of the sewer line. SPUC looked at following the same line of thought and having water lines assessed as well. The additional SPUC assessment will be around $1400. SPUC also asked Council to consider a flat rate of$750 for water service and $750 for a sewer service. Mr. Loney requested that Council listen to public testimony and give staff direction on amending the feasibility study for the March'6themeeting regarding service assessments. Cncl. Joos suggested the City leave the policy the way it is and get a group together to work with Shakopee Public Utilities to come up with a policy for next year. He noted that there is not time to study issues as fully as it should be in time to go out for bids. Cncl. Joos indicated that the City should work through it the way the policy is written at this time and have a new policy set for next year. Cncl. Lehman stated that he didn't think all issues could be resolved by March 6the and is not in favor of considering the request from Shakopee Public Utilities at this time. Mayor Schmitt invited questions from interested parties present. Bob Cole, 935 West 6th Avenue, supports a lot of comments made, however, he didn't feel a $6500 assessment would improve his property. He stated that the gravel road (Webster Street) should've been eliminated years ago. He added that ifit were a private road, he would be happy to pay for it but doesn't feel he should pay the entire amount for something that would benefit the entire neighborhood. Robin McCullough, 935 West 5th Avenue, stated that Webster Street has been a burden to the neighborhood and should've been paved years ago. She would like to see it narrowed to one-way with a cul-de-sac or hammer head, or vacated. Official Proceedings of the February 21, 2006 Shakopee City Council Page -4- Patty Bjork, 726 West 7th Avenue, stated that shewas concerned about the additional assessment for $1400 for water service lines; it is a lot of money for people living on a fixed income. Bonnie Rose Mintz indicated that she is representing senior citizens who live in the area. She is concerned not only with the cost but also the vulnerability of seniors while the project is under construction. Todd Laumann, 715 - 4th Avenue West, stated that the cost seems high. His assessment would be $7700 and paying that much wouldn't increase the value of his house that much. He stated he would be paying a tax rate similar to a $300,000 house. Darren Giese, 408 Cass Street, is opposed to price of project. He stated his assessment before water is $10,716.11. He added that about three years ago, he came before council to have the frontage reduced and his lot is no longer a comer lot. Connie Schwichtenburg, 427 Cass Street, was concerned about the length of the project being under construction. She stated that she isn't able to access the garage without driving on Cass Street. Gary Lilienthal, 514 West 4th Avenue, stated that he is concerned about on-street parking if the project goes through. He asked, that if the streets are narrowed, if the fire marshall could come in a few months later and the residents could lose their on-street parking~ Mr. Weyandt answered that 95% of streets are 37' wide and if the streets are narrowed, the same parking will be available; the fire department needs 20' to respond. Jim Palmershiem, 704 West 6th A venue, asked if the whole sidewalk was going to be repaved? Mr. Weyandt answered that all of the 6th Avenue sidewalk from Scott to Webster is paid by the City because 6th Avenue is a collector street. John Ward - 4086th Avenue West, asked how the trees will be affected. Mr. Weyandt answered that staff will try to bend the sidewalk around them to save any that may be in the path. Anita Lillienthal, 514 West 4th Avenue, stated that all in attendance are sharing a common bond tonight in that they don't want to be assessed for water, sewer and street improvements. She stated that the assessments will be a great hardship for her family to pay. Her employer has been downsizing and no city payment plan will eradicate that. She stated that the City is asking for more than money and urged Council not to go forward with any improvements on 4th, 5th and 6th A venues on the west side of Shakopee. Official Proceedings of the February 21, 2006 Shakopee City Council Page -5- Cncl. Lehman stated that he is not in favor of water service assessment at this time. He would like staff to work on alternatives for Webster Street and to cover the issues of the senior population. Lehman/Clay moved to continue to public hearing to March 6th at 7:00 p.m. and to amend the feasibility study to include Tahpah Park. Motion carried 5-0. Lehman/Menden moved for a 5 minute recess at 8:25p.m. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 8:39 p.m. Motion carried 5-0. Joos/Clay moved to open the public hearing to discuss the vacation of an easement in the Countryside Development at 8:39 p.m. Motion carried 5-0 R. Michael Leek addressed Council. He stated that Tollefson Development had made application for the vacation of an easement located within the Countryside Development. He stated that due to the development of the Countryside project, the utility line had been abandoned, the overhead lines have been removed and there is no longer the need for the easement. Mr. Leek stated that SPUC approved ofthe vacation request and the Planning Commission recommended approval of the vacation 4-0. Mayor Schmitt asked if there was anybody in attendance who wished to speak to this issue. There was no response. Lehman/Menden moved to close the public hearing at 8:40 p.m. Motion carried 5-0. Clay/Joos offered Resolution No. 6370, a Resolution of the City of Shakopee Vacating Easement within Countryside, and moved its adoption. Motion carried 5-0. Mr. Leek stated that previous direction by Council was to prepare a resolution of approval of the preliminary plat of South bridge Fields. The developer decided to bifurcate the preliminary and final plat. This is a commercial area consisting of six lots. Mr. Leek highlighted some of the items included in the resolution. Condition n.L. reads that "the easternmost access to Crossings Boulevard shall be constricted and signed as a right-in only." Mr. Leek added that Council needs to take action this evening or instruct applicant to file in writing for an extension. Mr. Leek stated that park dedication was another item that was changed to include new language as stated in condition I.M. Mr. Leek outlined the three alternatives of the City's traffic consultant, Chuck Rickart, for the two intersections at Crossings Boulevard. Cncl. Joos asked if Mr. Soltau is obligated to make improvements to Crossings Boulevard in perpetuity. Mr. Leek answered that Mr. Soltau is obligated to make the improvements required as a part the plat. Official Proceedings of the February 21,2006 Shakopee City Council Page -6- LehmanlMenden moved to receive and file the letter on the table from'Lisa Masica, dated February 8, 2006. Motion carried 5-0. Cncl. J oos stated that Council would be dealing with this development one lot ata time so the same issues will keep coming up. He suggested that Council should find a way not to do this one lot at a time. Mayor Schmitt stated that the developer should make a decision as to what he wants to do with the parcel instead of re-doing the intersection every time a new commercial building goes in that will generate increased traffic. He stated that the parcel should be designed to the maximum possible capacity of uses allowed. Cncl. Clay stated that this is a narrow, small plat and to put buildings on the lots at all shows a limited amount of parking. This will, by design, limit the amount of traffic coming in/out of the sub-division regardless of the type of business. Mayor Schmitt asked if the applicant, Mr. Soltau, would like to address Council. Mr. Soltau stated that he was confused by the staff report and was anticipating this being a consent item. He also stated that he was surprised to see the last item relative to future improvements; he feels that it's a new, unnecessary, issue at this time. He requested that this item be deleted but acknowledged that those are the types of conditions that can be put onto additional use when they came forward. Mr. Soltau stated that he accepts there are limitations of what is being designed but noted that the street doesn't service them alone. Crossings Boulevard is designed as a collector street servicing other neighborhoods that will be developed in the near future. He stated that if Council is willing to take out the last item he'd be amenable to go ahead. He added that he is willing to work whichever way the body chooses at this time. Menden/Lelunan offered Resolution No. 6355, a Resolution Approving the Preliminary Plat for Southbridge Fields, and moved its adoption with changes to n.L. The configuration of the access points to Crossings Boulevard shall be determined at the time of final plat approval, and n.M. The applicant/property owner shall be responsible for all future improvements to Crossings Boulevard infrastructure caused by their development. Motion carried 5-0. Cncl. Clay attended a meeting with the County Transit Planning team. There was a presentation from Met Council to discuss transit issues. Mr. Leek added that the staff of the transit planning team was directed to put together a presentation in detail about what they are doing to show cities and county board. Cnc1. Menden attended a school board meeting and a downtown partnership meeting. Official Proceedings of the February 21,2006 Shakopee City Council Page -7- Cncl. Lehman attended the lO-year celebration of the Community Center. Menden/Joos moved to recess at 9:31 p.m. for the Economic Development Authority meeting. Motion carried 5-0. Mayor Schmitt re-convened the meeting at 9:35 p.m. Judith S. Cox, City Clerk, stated that at their February 7th meeting, Council made nominations to the boards and commissions following the publication of openings and receipt of applications pursuant to Council Policy. 'On February 15th and 16th, the interview panel, consisting of Cnc1s. Menden and Clay and a representative from the boards and commissions interviewed a total of eleven (11) applicants. After reviewing qualifications, the panel made the following recommendations: Police Civil Service Commission: Stan VonBokern (incumbent) Planning Commission/BOAA: Tami Kurtzweil, Andrew Seidensticker Telecommunications Commission: Mark Hillgas (incumbent), Benjamin Kimball SPUC: Brian McGowan (incumbent) Economic Development Advisory Committee: Rajeev Rai, AndreaOdenwald, Mark Ewert (appointments to be made by the EDA) Board of Review: Eldon Reinke (incumbent), Brian Call (incumbent), Shane Mahowald Historic Preservation: Don McNeil (incumbent) Building Code BOAA & Housing Advisory and Appeal Board: Robert Smishek Ms. Cox clarified that SPUC members' terms end March 31 st. Joos/Menden offered Resolution No. 6364,A Resolution Appointing Individuals to Various Board and Commissions, and moved its adoption. Motion carried 5-0. Mayor Schmitt directed Mr. McNeill to draft a letter to the applicants who weren't chosen to thank them for their interest. R Michael Leek approached Council to discussion a text amendment regarding monument signage. He indicated that staff had prepared a text amendment as directed by Council for consideration that would allow a second monument sign per street frontage so long as the area of signage permitted would not exceed the total area currently permitted on the site. The Planning Commission reviewed the proposed text amendment at their February 9th meeting and voted 4-0 to recommend denial. Lehman/Clay offered Ordinance 747, Fourth Series, An Ordinance ofthe City of Shakopee Amending Chapter 11.70, Subdivision 9, Commercial Sign Regulations, and moved its adoption. Motion failed 3-2. Schmitt, Clay, Joos dissented. Official Proceedings of the February 21,2006 Shakopee City Council Page -8- Bruce Loney provided an updated on the trunk sanitary sewer extension along CSAH 83 from Church Addition to Valley View Road, Project No. 2006-6. Mr. Loney also requested that Council change the public hearing date from March 7, 2006 to March 6, 2006 due to precinct caucuses. Mr. Loney stated that since the February ih Council meeting, staffhad discussions with Stan Ellison, Land and Natural Resources Manager of the Shakopee Mdewakanton Sioux Community (SMSC) for a possible temporary easement on the east side of CSAH 83, The SMSC has indicated verbally that they would grant the temporary easement of 5.3 acres at a cost of $100,000.00. This easement cost is less than the projected easement acquisition cost on the west side of CSAH 83. Mr. Loney stated that for the west side alternative, the easement acquisition cost is estimated to be $217,875.00. The contribution from Pulte Homes is an additional $90,000 to eliminate the need for a lift station for the River Valley Estates Second Addition. 10os/Lehman offered Resolution No. 6377, a Resolution Receiving a Report and Calling a Public Hearing for the CSAH 83 Trunk Sanitary Sewer Extension from the Church Addition to Valley View Road, Project No. 2006-6, and moved its adoption. Motion carried 5-0. Mr. Loney approached the podium with a recommendation to Council to approve a bid received from S.M. Hentges for the Sanitary Sewer Extension, Project No. 2006-4 with a 5% contingency. JooslMenden offered Resolution No. 6367, a Resolution Awarding the Contract for Trunk Sanitary Sewer Extension from the Prior Lake Interceptor to Riverside Bluffs East Plat Line, Project No. 2006-4, and moved its adoption; approved a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on the project; and authorized the appropriate City officials to execute an extension agreement with WSB & Associates, Iue.to provide surveying and construction engineering assistance, as needed for the project. Motion carried 5-0. Mr. Loney recommended Council approve a bid for the Dominion Hills Outlet Control Structure to Jay Bros Inc with a 5% contingency. Lehman/Joos offered Resolution No. 6368, a Resolution Accepting Bids for the Dominion Hills Outlet Control Structure, Project No. 2005-3, and moved its adoption; approved a 5% contingency amount on the project for use by the City Engineer in authorizing change orders .or quantity adjustments on the project; and authorized the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide for the surveying and construction engineering assistance, as needed for the projeGt. M()tion c~y4 S,.O. Official Proceedings of the February 21,2006 Shakopee City Council Page -9- Mr. McNeill suggested to Council establishing a $300/month vehicle allowance for the Community Development Director and the Parks Rec and Facilities Director and establish an allowance for the Assistant City Engineer of $150 per month and an additional allowance of$100 (for a total of$300) for the Public Works Director; Mr. McNeill stated that these amounts are comparable to what other cities are doing. Cncl. Joosstated that these allowances are part ofthe total compensation packages. Cncl. Clay suggested giving the department heads 44 cents a mile for the first year and comparing the costs. JooslMenden moved to approve vehicle allowance for the positions as follows: Public Works Director ($300/month), Community Development Director ($300/month), Parks, Recreation and Facilities Director ($300/month), Assistant City Engineering ($150/month) and recommended retroactive allowances to January 1, 2006. Motion carried 5-0. Mayor Schmitt asked for actual miles for 2004,2005 and one year forward, GreggVoxland, Finance Director, addressed the Council on a Food/Refreshment Policy. Mr. V oxland explained that the State Auditor had taken a narrow view of what is an appropriate use of public funds. It appears that allowable expenditures include: meals out of town, emergency situations, special events, program activity, recognition events, working meals. Currently, the City's policy includes the previous items as well as expenditures for boards/commissions/volunteers and departmental meetings. It is Mr. Voxland's,opinion that the ,City should adopt a policy stating the situations for which they will pay for food and beverages for City employees and representatives. Cncl. Clay asked how much is the city spending per year. Mr. V oxland estimated less than $10,000.00 including out of state conferences, the employee picnic and council work sessions. Mr. McNeill added that the major issue for the State Auditor could be council work' sessions. He added that the cost could be $60 per work session. Clay/Lehman offered Resolution No. 6366, a Resolution Setting a Public Purpose Food and Refreshment Policy, and moved its adoption. Motion carried 5-0. Mark Themig, approached Council to discuss the Natural Resources Design Standards Manual. Jean Coleman of CR Planning has provided a proposal for a cost not to exceed $15,000.00. Mr. Themig indicated that the Natural Resources budget includes $10,000.00 in professional services to complete a Wetland Management Plan. The manual b~ing propos~cl will include the same infonnationand provide the same Official Proceedings of the February 21,2006 Shakopee City Council Page ~10~ preservation policies. Staff recommended that the $10,000.00 be utilized for work to be completed on the Natural Resources Design Standards Manual. The additional $5,000.00 would be funded by the money budgeted to complete the Natural Resources Inventory update. Another project discussed by Mr. Themig was the Community Center Chiller and Compressor Replacement. Mr. Themig stated that in June 2005 the chiller unit had a mechanical failure which resulted in three compressor failures leaving only the fourth compressor operational and leaving its long-term status questionable. Mr. Themig stated that the compressors are designed so that two are on a circuit when one fails, it would contaminate the second. He stated that total replacement would be $76,700 with a bid alternate for replacing only the chiller units would be $35,100. Mr. Themig stated that the cost is not included in the 2006 operating budget but would be willing to use the funds allocated for the recreation superintendent position. Menden/Joos moved to authorize an agreement with CR Planning to assist in development a Natural Resource Design Standards Manual in an amount not to exceed $15,000.00. Motion carried 5-0 Menden/Joos offered Resolution No. 6376, a Resolution Accepting Bids for the Shakopee Community Center Packaged Chiller Replacement, Project No. PR2006-2 and moved its adoption. Motion carried 5-0. Mark McNeill approached Council to discuss unfunded mandates. Mr. McNeill stated that the State Auditor has asked for a list of unfunded mandates. At a recent Scott County Association of Leadership and Efficiency (SCALE) meeting it was the consensus of those present, rather than to provide individual lists, that SCALE would act as a communicator ofa centralized listing of unfunded mandates. Mr. McNeill asked that Council adopt a list of prioritized unfunded mandates which would be relayed by SCALE to the State Auditor. Mr. McNeill stated that the League of Minnesota Cities had also provided a list to member cities. Mr. McNeill indicated that staffhad drafted a proposed list of the City's priorities. These were: public safety, building codes, data practices, planning, transportation, general government/record keeping, taxes and revenue constraints. Menden/Clay moved to adopt the prioritized list of unfunded mandates put together by staff for which we would like to see either funding or abolition and direct these be forwarded to SCALE. Motion carried 5-0. (CC DocumentNo. 403) Joos/Menden moved to recess the meeting for an executive session to discuss labor negotiations at 10:52 p.m. Motion carried 5-0. Official Proceedings of the February 21,2006 Shakopee City Council Page -11- Mayor Schmitt re-convened the regular meeting at 11: 10 p.m. No action was taken during the executive session. Lehman/Joos moved to adjourn the meeting to Tuesday, February 28,2006 at 6:30 p.m. the meeting was adjourned at 11:10 p.m, Motion carried 5-0. ~~~. 0/ ity Clerk Andrea Bortness Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE,M~ESOTA FEBRUARY 28,2006 Mayor John J. Schmitt called the workshop meeting to order at 6:41 p.m. with Council members Steve Clay, Terry Joos, Steve Menden and Matt Lehman present. Also present were Mark McNeill, City Administrator; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; and Mark Themig, Director of Parks & Recreation. Jackson Township representatives Chris Brinkhaus, Supervisor; Don Hedland, Supervisor and Rose Menke Township Clerk, were also present. The first item of business was the joint meeting with Jackson Township with regard to annexation, land use and development staging. R. Michael Leek stated that it would be an opportune time to establish a sub-committee to negotiate an orderly annexation agreement. He noted that the Planning staff continues to receive calls about properties throughout the Township. Mr. Leek stated that because the Orderly Annexation Agreement (OAA) is silent on the phasing of annexation the City is not actively pursuing Townships lands and there is no timeframe for staff to communicate to property owners. Mr. Leek added that the City has included the Township in its Metropolitan Urban Service Area (MUSA) staging plan but the map doesn't provide a specific timeframe. In addition, Mr. Leek stated that the Met Council had informed the City that an auxiliary interceptor may be required to service some of the areas within the Township as well as some southern portions of the City. Cncl. Joos asked when Jackson Township would like to become part of the City of Shakopee. Don Hedlund, Township Supervisor, stated that the Township Board hadn't had any discussions on the topic. He added that he didn't think there were any rules/guidelines as yet. Chris Brinkhaus, Township Supervisor, noted that if a large section would be annexed now, it would be in two unconnected pieces. Cnc!. Joos stated that it would be easier for Council to decide where roads would be fIrst and it would be a good idea to work as a group in a phasing plan. Mr. Hedlund stated that the Township would have to consider a lot of people in the Township who wouldn't want to be part of the City. He added that the Township Board hasn't stood in the way of people wanting to annex their properties. Mayor Schmitt stated that the decision would ultimately be dependent upon the growth of the City. Official Proceedings of the February 28, 2006 Shakopee City Council Page ~2~ encl. Joos agreed with Mayor Schmitt's comment but stated there is demand for the Jackson Township area; it's where people want to go. The demand to the east isn't as big. Mayor Schmitt stated that the City is providing diversity. He added that the City is not a four-sided community; the City is dealing with pressure only on two sides. Cnc1. Lehman stated that Council should have as much input from the township as possible. He stated that he is concerned that there will be an increased tax base to pay for infrastructure. Cncl. Joos stated that the challenge forthe township would be providing services to their citizens and the majority of the population is between CR79 and Marystown Road. The CommerciaVIndustrial is their largest tax base. Mr. Hedlund asked what the City's plans are for the septic systems. Mr. Leek answered that what staff knows at this point is that Met Council has granted sewer capacity to the City of Shakopee and Carver County. There is not a lot of capacity there. He noted that staff has been trying for two years to get the City's comp plan update through Met Council. He added that the sector representative had directed that it be divided into two pieces and,. every time the City annexes properties, staffwill be required to submit another comp plan amendment which is an additional set of steps. Mayor Schmitt stated that it will take two years to prepare a plan and another year for it to be approved by Met Council. Cncl. Menden stated that if the City wants to positions themselves to be able to justify additional sewer capacity, staff would need to put a game plan/commitment together to present to the Met Council. That would require staff and Council to get a general understanding when parts of Jackson Township would become part ofthe city. Mr. Hedlund stated that as discussions continue, properties in the western area that will be more difficult to deal with because of the ground conditions and the mobile home parks will need to be addressed. Mayor Schmitt stated that he has had discussions with people who want the two trailer parks removed. There have been discussions with City on numerous occasions about serving that area with sewer. Mr. Brinkhaus asked if the mobile home parks could be removed. Mayor Schmitt answered that they can but it's a challenge and an expensive problem. He added that the City may not be able to remove but instead will have to figure out how to upgrade them. Official Proceedings of the February 28, 2006 Shakopee City Council Page -3~ Cncl. Lehman added that the river crossing study committee had determined that not only are the mobile home parks in the way, there are many different things in the way. He added that a piece of property may have to be moved whether citizens like it or not. He suggested that staff wait and see what comes out of that study. Mayor Schmitt stated that they'll be forced into making decisions in advance because of the rate of development. Mr. Leek proposed that the next step would be to allow time for each body to think about what they want to discuss and set up regularly scheduled meetings; possibly once a month but for sure quarterly. He added that the meetings could also include the County and some of the discussion could be centered around what current County zoning is. Mr. Hedlund stated that the Township Board would have this discussion at their next meeting. Mr. Leek asked that Mr. Hedlund let City staff know how they would like to participate and staff will set meeting. Mark Themig approached Council to discuss Natural Resources Corridor Information. Mr. Themig presented work done by the Environmental Advisory Committee (EAC) in establishing Natural Resource Corridors in Northern Scott County to the Jackson Township Board. Mr. Themig stated that the 2004 Comp Plan set goals and policies that attempted to protect environmentally sensitive areas such as natural drainage systems, . habitat, wetlands, woodlands and steep slopes. Mr. Themig added that the Cityof Shakopee doesn't have a lot of high quality natural resources left and there is a need to preserve these as development occurs. Mr. Themig added that there is value in protecting the natural resources of the City. He stated that lots are more valuable if there are trees or bluffs as opposed to vacant farmland. Cncl. Menden stated that as Council liaison to EAC, he had watched them walk through the process and how the EAC had talked specifically about how to share their information with Jackson and Louisville Township. He stated that, while there are natural resources in this community, there are not as many as people think. Mr. Hedlund stated there is a concern where areas are being designated not being developable and urged City staff to be careful about that and how rigid the criteria should be. Joos/Lehman moved torecess for a 5 minute break at 8:00 p.m. Motion carried 5-0. ,'_n____ __ n_. .. ___ .. Official Proceedings of the February 28,2006 Shakopee City Council Page -4~ Mayor Schmitt re-convened at the meeting at 8:08 p.m. Mr. Themig then presented Council with construction plans and processes for Huber Park. He noted that Mark Forbes, the architect from Bonestroo, Rosene, Anderlik, was in attendance as well as Ed Wagner from the Design Committee. Mr. Themig stated that the Design Committee had been very active and had met every four weeks throughout the process. Mr. Themig indicated that the updated site plan is essentially the same design as previously presented and the overall site plans shows primary improvements. Mr. Themig stated that there is a need for a few more parking spaces than originally anticipated and that the business owners would like to retain parking that backs up to their buildings. After business hours, their parking spaces would be available for park use. During the Design Committee meetings, a color scheme for performance area was discussed. The Committee chose a color that wouldn't distract from the performance area itself. Mr. Themig presented Council with schematics of benches, acoustical panels, picnic tables, picnic shelter, stage lighting and light fixtures to be used throughout the park. Mr. Themig stated that the DNR would pay 25% of the construction costs for the boat landing. In addition, there is a section of land owned by the US Fish & Wildlife where an additional easement for a roadway would be required. Mr. Themig stated that the total cost would $2,684,405 to do everything associated with the park; which would mean a funding shortfall of $842,723. He presented deduct options that could be eliminated and noted that these items could be bid out separately. The deduct options would bring the shortfall down to $162,314. After receiving bids, Council could then decide which items they want to have included. He also identified potential sponsorship items. Mr. Themig indicated that he is seeking Council direction on design, allowing Bluff A venue as a temporary access, archery range roadway design, cost estimates, approval for plans & specifications and authorize bidding. Mr. Wagner asked how long the temporary access would be needed for Bluff Avenue. Mr. Wagner stated that Bluff Avenue residents don't want high traffic by a handicapped building and in a highly residential area. He added that he didn't think three-four weeks would be a huge issue. Official Proceedings of the February 28, 2006 Shakopee City Council Page ~5- Cnc1. Lehman stated that if Fillmore is closed temporarily, he is opposed to kids running down it. Regarding the archery range roadway and lighting, he would like to consider a gate for at night; if over budget, he would prefer to deduct as many alternates as possible. Mr. Themig stated that the bid climate appeared very good right now. Cncl. Joos stated that if Fillmore Street can't stay open, he would like to close the playground for that time period. For the archery range roadway, he liked the idea of there being a gate at night. He added that this is the time to build the park. Ifit's put off today, we'll pay a lot more in the future. Cncl. Joos stated that he didn't want to start the project and then leave it incomplete. He would like to review funding charts to get the money to complete the entire project. Cncl. Clay stated that he assumed that all the figures had been reviewed with Gregg V oxland. He added that he agreed with Cnc1. Joos, the project should be fully funded. He noted that the City has had long history of having past due projects and that the park is a great design. Mayor Schmitt stated that he will vote to finish the park project. He added that the park will have valuation impacts to properties along Bluff Street. Cncl. Menden approved of the design and that he is open to the idea of temporary access on Bluff A venue but, as a safety consideration, possibly close the playground; He approved the archery range roadway design and appreciated the alternate bids. Joos/Clay offered Resolution No. 6372, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Fillmore Street Extension and Alley Improvement Project and Huber Park Redevelopment Project, Project No. PRZ005- 3, and moved its adoption. Motion carried 5-0. MendenlJ oos moved to authorize Bonestroo, Rosene & Anderlik to move forward with the archery range parking and roadway design in an amount not to exceed $8,997.00 contingent upon an easement authorization being obtained from US Fish and Wildlife. Motion carried 5-0. Mark McNeill, City Administrator, approached Council to discuss two fear goals and action steps. At a workshop facilitated by Don Salverda on January 24t , attended by Council members and Department Heads, the eleven strategies identified in an 18-month long visioning process were prioritized along with others which were identified by workshop participants. Prioritization was determined by votes and the top prioritized two-year goals identified and discussed were as follows: 1. Provide high quality services Official Proceedings of the February 28, 2006 Shakopee City Council Page -6- 2. Ensure the City's financial (fiscal) health 3. Foster community connections 4. Make the downtown and riverfront inviting 5. Clarify the implementation plan for the visioning initiative project 6. Make the community a welcoming place to live and work 7. Deal with tribal related land issues 8. Prioritize projects and utilize the current staff and resources 9. Protect the environment Mr. McNeill stated that the workshop participants were divided into three teams and each team worked on three goals and identified action steps to be taken. Subsequently, staff met to determine which parties were to be responsible for the action steps and target dates for implementation. Mr. McNeill stated that staff would like to review with Council to be sure that they are comfortable with staff determinations. Discussion followed. Mr. McNeill requested that, prior to Monday's meeting, Council give some thought to the goals identified and give direction on the drafted two~year goals and action steps prepared by staff. Joos/Lehman moved to adjourn the meeting to Monday, March 6, 2006. Motion carried 5-0. The meeting was adjourned at 10:09 p.m. ~:' Crt- City Clerk Andrea Bortness Recording Secretary