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Home My WebLink About13.F.1. 2006-2007 Goals and Action Plan CITY OF SHAKO PEE /3. pI, Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: 2006-2007 Goals and Action Plan DATE: March 3, 2006 INTRODUCTION: The Council is asked to adopt ten goals as its priorities for 2006 and 2007. BACKGROUND: At its workshop of February 28th, the Council heard a presentation on the goals and action steps which were identified during a previous work session held January 25th. At that time, nine goals were prioritized; as a result of the February 28th meeting, a tenth one was added (which had received sufficient votes, but for which there had not been sufficient time to discuss at the January meeting). Based on discussion by the Council at the February 28th meeting, staff has modified the previous goals and action plans, and has added Goal # 10 "Strengthen the Small Town Feel". As shown, there are four Action Steps under that: . Work with ISD 720 to develop new, cooperative, community-wide communications (newsletters, web links, or shared sites, etc.) . Develop a plan for street design, street furniture, sidewalks, and neighborhood signage that visually connects areas of the City . Research and implement improved customer service techniques for City employees . Correlate this point with the Community Connections steps in Goal #3 If approved, City efforts will be focused to achieve these ten goals over the next two years. RECOMMENDATION: I recommend that the Council adopt the two year Goals and Action Steps as presented. ACTION REQUIRED: If the Council concurs, it should, by motion, adopt the ~~ction Steps as presented. ( Mark McNeill City Administrator \+ January, 2006 City of Shakopee Two Year Goals and Action Plans . Action Steps Parties Responsible Target Dates/Completed Additional Notes 1) Quantify Project Staffing Requirements All First quarter 2007 Need to be tied to NO.5 - Survey. (Complete following survey) 2) Define Level of Service (standards) All After survey results - second half 2006/2007 3) Training & Hiring Quality All On-going 4) Implement Use of Technology/Productivity All On-going 5) Determine the Publics Expectations of Service McNeill, Wilson, Themig Six months needed A community-wide survey was Identified in 2004, but not completed. Funding needed - outside organization (Decision Resources, etc.) recommended. Action Steps Parties Responsible 1) Maintain Fund Balances Voxland, Council Do as part of budget cycle 2) Moderate Debt Levels Voxland, Council Do as part of budget cycle 3) Stable Tax Rate Voxland, Council Do as part of budget cycle 4) Service Charges for Planning & Costs All After Springsted report complete PRAB would like to study recreation service fees and cost recovery S:\Administration\City of Shako pee Two Year Goals and Action Plans.doc Action. Steps Parties Responsible Target Dates 1) Identify Neighborhoods (Line of Communication) Planning Staff (with Department End of 2006 Part of Comprehensive Plan process. Tie to Police beats, neighborhood Heads) watch, etc. 2) Hold Neighborhood Meetings Administrator, Council Continue National Night Out Most City departments needed - may need to bea lesser priority, 2006/2007 considering other work load. 3) Provide more avenues for residents to get information Communications Coordinator Coordinator starts after May 1 s The City needs to be more proactive to get information out. (i.e. Newsletter, more use of cable, webstreaming, stuffers in SPUC, Dick's Sanitation) 4) Support Community Initiatives (i.e. Arts Org/Events, To be discussed To be determined This will need additional City resources. Need to determine how to 150th, ~hakopee Showcase, Special Events) . recognize Sesquicentennial in 2007. 5) Know what our diverse population is; (work to build All On-going Continue reaching out (as in visioning process) bridges) Action Steps Parties Responsible Target Dates Additional Notes 1) Huber Park - Phase 1; Phase 2 Parks/Rec Phase 2 bid award February 28, 2006 - Substantial completion end of 2006 2) Riverbank Stabilization Engineering/Parks Contingent on funding - 2007 Have contacted Congressman Kline's office on possible Federal likely assistance - request for 2006 funding cycle 3) Downtown Interest Groups Coordination - Downtown Wilson End of 2006 Identify ways for different downtown groups to work together. Council partnership, seniors, Arts group, HPAC, etc. needs to define City's role. 4) Community Entryways Leek Construction in Huber Park 2006 Including monument signs/railroad overpass cleanup. - Others 2007 5) Expand Community Events (i.e. Derby Days, Christmas See Goal 3, action step 4 above. Project, Local Fundraisers, Christmas in May) S :\Administration \City of Shakopee Two Year Goals and Action Plans. doc 1) Keep the Vision in Front of the Public Communications Coordinator On-going progress checks website, monthly updates to Council 2) Use Goals & Strategies in Decision Making Process All On-going Reference goals and strategies in Council memos; cite Mission Statement on Council agenda documents 3) Public Process Review (periodic review) Communications Coordinator, Annual Should be part of community-wide survey Administrator 4) Maintain the Steering Committee Council appointed Steering Review visioning process by end Committee of 2007 5) Tie each relationship to visioning goals and strategy All On-going Target Dates 1) Increase City's presence in welcoming package Communications Coordinator End of 2006 Need to determine distribution method 2) Welcome Monument - Update population signs Leek Depending on 2006 funding Tie to goal 4, step 4, but on a community wide basis. 3) Welcome Letter from Mayor to new residents and Communications Coordinator/Mayor Fall of 2006 Need for positive first contact with new residents and businesses. Getting businesses (to include Councilor contact numbers) addresses will be the challenge. 4) Develop staff awareness/sensitivity/skills to deal HR Staff On-going w/diversity & community attitudes about it. 5) Continue to implement accessibility plan. Parks/Rec Department On-going Priority to corrections in 2006; also training for staff. 6) Increase Transit - Map Resources (i.e. restaurants; Communications Transit maps Fall of 2006/2007 share with companies) CoordinatorlTransitlEDA S:\Administration\City of Shakopee Two Year Goals and Action Plans. doc Action Steps Parties Responsible Target Dates. Additional Notes 1) Continue to Oppose Non-Incremental Fee To Trust Council On-going 2) Continue to Seek Cooperation on Joint Issues Staff On-going PLSLWD agreement needs title involvement; working on easement availability for CR 83 sewer 3). Expand Partnerships w/Scott Co. & Others Council On-going 4) Facilitate Development of Non-Tribal Lands Around Council Needs discussion SMSC Lands. (CR 83 sewer) 5) Continue to find support for/reasons for SMSC to be at Council On-going the table. 1) Just say "No" (reject incomplete applications, support Council/staff/boards and On-going This Goal is closely related to Goal #1 - provide High Quality Services. board and commission recommendations) commissions 2) Schedule Projects and Prioritize Council/staff Adoption of CIP Tie to public survey (goal 1 , step 5) and quantifying staffing requirements. 3) Complete Projects Before Starting New Ones Council/staff Utilize CIP prioritization Need to define when a project is "complete". 4) Dedicate resources to key services first, development Staff Need to discuss - conflicts with other goals, such as goal 7, step 4, or review is not a "key" service. school siting. S:\Administration\City of Shakopee Two Year Goals and Action Plans. doc Action Steps Parties Responsible Target Dates Additional Notes 1) Encourage/Educate Public to Expand Recycling Dick's Sanitation/Communications 2006 - Recycling for parks and City-wide recycling problem for single family seems to be going well. Need Coordinator public facilities to work with other vendors for multiple housing complexes, and commercial. 2) Update Stormwater Plan & Enforce Regulations Engineering May 2006 3) Dev & Implement Natural Resource Design Standards Natural Resources Coordinator September 2006 Council approved NR design handbook preparation at 2/21 meeting 4) Review Dev. Standards to Preserve Fragile Resources Natural Resources Beginning 2007 Coordinator/Planning 5) Educate/Encourage the Public about our Natural EAC and Natural Resources On-going Meeting with Jackson Township to discuss on 2/28 Resources & Its Preservation Coordinator Action Steps Parties Responsible Target Dates Additional Notes 1) Work with ISD 720 to develop new,. cooperative, Communications Coordinator Web links - June 2006 community-wide communications (newsletters, web links, or Newsletters - March 2007 shared sites, etc) 2) Develop a plan for street design, street furniture, Engineering, Community Funding must be provided in 2007 sidewalks, and neighborhood signage that visually connects Development, Econ Development budget areas of the City 3) Research and implement improved customer service Administration Depending on costs, budget for techniques for City employees 2007 4) Correlate this goal with the Community Connections steps in Goal #3 S:\Administration\City of Shako pee Two Year Goals and Action Plans.doc