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HomeMy WebLinkAbout7.B. Public Hearing for Trunk Sanitary Sewer Extension along CSAH 83 from Church Addition to Valley View Road Project No. 2006-6-Res. No. 6382 '7. f!J. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Public Hearing for Trunk Sanitary Sewer Extension along CSAH 83 from Church Addition to Valley View Road, Project No. 2006-6 DATE: March 6, 2006 INTRODUCTION: Attached is Resolution No. 6382, a resolution which orders the preparation of plans and specifications for the Trunk Sanitary Sewer Extension from Church Addition to Valley View Road, Project No. 2006-6. BACKGROUND: At the February 7, 2006 meeting, Council accepted a feasibility report for extending sanitary sewer along CSAH 83 to eliminate a lift station in River Valley Estates. On February 21, 2006, City council considered an option to install this. sewer extension on the east side of CSAH 83 by obtaining a temporary easement from the Shakopee Mdewakanton Sioux Community (SMSC). City Council was in agreement in proceeding with a public hearing scheduled for March 6, 2006 for this project by adopting Resolution No. 6377. Another issue for this project to proceed is to obtain a MPCA extension permit without an EA W required. If an EA W is required, the timelines are such that completion of the sewer extension may not meet the Pulte Homes timeline. Pulte Homes has committed $90,000 to this project if a lift station is eliminated. Pulte's schedule has building permits being issued in August and occupancy permits in October. Stan Ellison of the SMSC has verbally told staff that a temporary easement for 5.3 acres would be granted by the SMSC at a cost of $50,000 for a one year term. The MPCA has contacted John Powell of WSB & Associates, Inc. and it has been determined that an EA W is required at this time. The MPCA would be responsible for issuing the EA W and the Responsible Government Unit (RGU) in making the decision whether or not an EIS is necessary. Due to the unknown timing of the MPCA and the uncertain future decision of the EA W, staff believes that the sewer could not be extended in time to receive Pulte's contribution of $90,000 to eliminate the lift station previously approved for River Valley Estates. In review of the sewer extension options, the east side is definitely less expensive for right of way costs and may be slightly cheaper to construct than the west side option. Staffhas not started any right of way acquisition on the west side due to the possibility of obtaining an easement from the SMSC. The east side option is the better option from a cost standpoint and a timing standpoint if the easement is given by the SMSC and an extension permit is granted by the MPCA. In regards to the lateral sewer benefit for this trunk extension, staff is proposing to develop a lateral sewer connection charge by the unit so that developing properties north of River Valley Estates would pay a charge at the time of development. Staff will work with the city attorney to prepare the ordinance necessary for this charge to be enacted and would be done at a later date. The reason for this method being selected is that the properties west of CSAH 83 do not have to develop in order to pay an assessment and the SMSC property will more than likely not connect to the sewer and have no benefit. If the SMSC does connect to this sewer line, then they would pay the connection charges. As mentioned earlier in the memo, due to an EAW being required by the MPCA, staff recommends that this project not move forward at this time as the timelines cannot be accomplished in time to receive the $90,000 contribution fromPulte Homes. John Powell of WSB & Associates, Inc. will be at the meeting to discuss the project and provide a timeline on completing the EA W and project completion if Council is still interested in this project. ALTERNATIVES: 1. Adopt Resolution No. 6382, a resolution ordering the improvement and the preparation of plans and specifications for the CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to Valley View Road, Project No. 2006-6. 2. Approve a motion not ordering the project and directing staff not to proceed with the project. 3. Table Resolution No. 6382, to allow time for staff to prepare additional information and/or revise the feasibility report as directed by City Council. 4. Approve a motion for WSB & Associates, Inc. to prepare plans and specifications for the CSAH 83 sewer extension as per the previous approved extension agreement. 5. Do not approve a motion for WSB and Associates, Inc. to proceed with design at this time. 6. Authorize an extension agreement with WSB & Associates, Inc. for preparation of information for an EA W with this project. 7. Do not authorize an extension agreement for EA W information. 8. Table for additional information. RELATIONSHIP TO VISIONING: This item relates to Goal D - Vibrant, resilient and stable. RECOMMENDATION: Staff recommends Alternative No.2 which would deny the project from moving forward for reasons as stated in the memo. The timelines in completing an EA W and for completing the project to meet the developer's timeline will be presented to Council. If the Council desires to proc'eed with this project, the Alternatives 1, 4, and 6 would be required. ACTION REQUESTED: 1. Approve a motion not ordering the project and directing staff not to proceed with the proj ect. ~fiL '~CeI~ Y. Public W s DIrector BUjla ENGR/2006PROJECT/SEWEREXTENSIONCSAH83fWORDIMEM06382 RESOLUTION NO. 6382 A Resolution Ordering An Improvement And Preparation Of Plans And Specifications For The CSAH 83 Trunk Sanitary Sewer Extension, From The Church AdditionTo Valley View Road Project No. 2006-6 WHEREAS, Resolution No. 6377 adopted on February 21,2006, fixed a date for COlmcil hearing on the proposed improvement of the CSAH 83 Trunk Sanitary Sewer Extension, from the Church Addition to Valley View Road, and all appurtenant work; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 6th day of March, 2006, at which all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is necessary, cost effective and feasible and is ordered as hereinafter described: CSAH 83 Trunk Sanitary Sewer Extension, from Church Addition to Valley View Road, and all appurtenant work. 2. Bruce Lon~y, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 2006-6 Public Improvement Program. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041 and Minnesota Statutes 444.075, no later than three years from the date of adoption of this resolution. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2006. Mayor of the City of Shakopee ATTEST: City Clerk 7, f3 Shakopee11devvakanton OFFICERS Stanley R, Crooks Sioux Community Chairman \ Glynn A. Crooks '1 Vice Chairman 2330 SIOUX TRAIL NW - PRIOR LAKE, MINNESOTA 55372 Keith 8, Anderson ;f, TRIBAL OFFICE: 952-445-8900 - FAX: 952-445-8906 Secretary !Treasurer March 3,2006 City of Shakopee Attn: Bruce Loney 129 Holmes Street South Shakopee,~ 55379 Subject: Temporary Easement along County Road 83 Dear Mr. Loney: On February 16, 2006 the Shakopee Mdewakanton Sioux Community (SMSC) Business Council approved atemporary construction easement request by the City of Shakopee for the purposes of installing a sanitary sewer main, The proposed easement is approximately 80 feet in width and encompasses 5,3 acres in area, This letter is written confirmation of the action of the SMSC Business Council. It is the understanding that the appropriate easement documents will.be drafted at a later date if the project proceeds, This easement request is valid for one year from the date of the letter, and if you have any further questions, please do not hesitate to contact me at (952) 496-6145, Sincerely, ~~~ William M, Rudnicki, P,E. Tribal Administrator cc: SMSC Business Council -7 6 SCHEDULE (revised 3/3/06) City Council Orders Feasibility Study, Survey, Wetland Delineation and Appraisal, Geotechnical...................................... January 17, 2006 City Council Accepts Feasibility Report, Orders Public Hearing, Authorizes Condemnation Proceedings......................................... February 7,2006 Public Hearing ......................................................................................... March 6, 2006 Data Collection and EAW Development............................................March 3-10, 2006 Submit EA W to the MPCA.................................................................... March 10, 2006 MPCA Submits EA W to EQB Monitor................................................. March 20,2006 Publication in EQB Monitor .................................................................. March 27,2006 Receive Plans and Specifications/Authorize Ad for Bids.......................... April 4, 2006 EA W Comment Period ........................................................... March 27-ApriI26, 2006 Open Bids............ .................... .................................... ... .......... ...... ............. May 9, 2006 MPCA Responds to Comments and Detemlines Need for an EIS ........... May 17, 2006 A ward Contract .... ......................................................... ................. ............. June 6, 2006 Decision Noticed in EQB Monitor ........................................................... June 19,2006 Begin Construction .............................................................. ..................... June 19, 2006 Substantial Completion (System Operational)................................ September 15,2006 Final Completion/Restoration......................................................... September 30,2006 Note: Items and dates in blue pertain to Environmental Assessment Worksheet (EAW) preparation and processing.