The URL can be used to link to this page

Home My WebLink About5.F.2. Approval of Minutes: January 24, 2006, February 02, 2006 and February 21, 2006 (Special Session) OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 24,2006 Mayor John J. Schmitt called the meeting to order at 6:30 p.m. in the training room at the Police Department with Council members Steve Clay, Terry Joos, Matt Lehman, and Steve Menden present. Staffpresent: Mark McNeill, City Administrator; Kris Wilson, Assistant to the City Administrator; Judith S. Cox; City Clerk; R. Michael Leek, Community Development Director; Gregg Voxland, Finance Director; Mark Themig,Park, Recreation, and Facilities Director; Jeff Tate, Sergeant; and Rick Coleman, Assistant Fire Chief. Don Salverda, Donald Salverda & Associates, facilitated a workshop on implementing the results of the city's visioning initiative. Utilizing the goals established during the 2004 workshop along with the new goals :from the recently completed visioning initiative, the Council and staff discussed goals and strategies for 2006-2007. The City Administrator will put these goals and strategies together in a format for Council consideration and adoption at a future city council meeting. Mr. Themig suggested also presenting the goals to city employees when the results of the visioning initiative are presented. Lehman/loos moved to adjourn the meeting to Thursday, February 2, 2006, at 6:30 p.m. Motion carried 5-0. The meeting adjourned at 10:25 p.m. ~.J~~'0c · u '111 S. Cox ity Clerk Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 2, 2006 Mayor John J. Schmitt called the meeting to order at 6:35 p.m. with Council members Steve Clay, Matt Lehman, Terry Joos, and Steve Menden present. Also present: Mark McNeill, City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg V oxland, Finance Director; Clifford M. Greene, Greene Espel, Attorneys & Counselors; Robin ,......., ". ..,..............__~Qlpert;:.....Gre.ene~Esp-e.l;;.:.Att.Qmey...s:;&:.:..CQJ.Ul8-elors:;::and::-lessieJIart;~.Springsted:1nc~~~_.~~..~.~.::.~_..:::._......:.:::..._...._:......_....... Joos/Clay moved to recess for an executive session to discuss the BATC (Builders Association of the Twin Cities) litigation status. Mayor Schmitt re-convened the meeting at 8:10 p.m. and stated that no action was taken during the executive session. Joos/Menden moved to adjourn. The meeting was adjourned at 8:10 p.m. ~~J. Of J d' h S. Cox City Clerk Recording Secretary OFFICIAL PROCEEDINGS OF THE CITY COUNCIL SPECIAL SESSION SHAKOPEE,NITNNESOTA FEBRUARY 21,2006 Acting Mayor Terry Jooscalled the meeting to order at 5:47 p.m. in the meeting room. at the Shakopee Public Utilities facility with Council members Steve Clay, Matt Lehman, Steve Menden and Mayor John J. Schmitt present. Also present: Mark McNeill, City Administrator; Bruce Loney, Public Works Director/City Engineer; Jeff Weyandt, Assistant City Engineer and Judith S. Cox, City Clerk. Present from Shakopee Public Utilities: Commissioners John Engler, Chair; Joan Lynch; Bill Mars; Bryan McGowan; and Mark Miller; and, Lou VanHout, Utilities Manager; Joe Adams, Planning and Engineering Director; Kent Archerd, Finance/ Administrative Director; and Marvin Athmann, Electric Superintendent. The items identified for the agenda were: assessing for water service lines, under grounding of electric lines for Huber Park development, arid wireless service. Chair Engler stated that in January the Commission asked the city council to. assess for new water services from the shut-off to the water main. In the past the cost has been absorbed by the Utilities. The homeowner owns the service line and they should pay for the replacement; and, this would be the same as the City practice to assess sewer services. Chair Engler stated that the Commission was asked a year ago to look at its policy for replacing water mains when the City does a reconstruction project. We are now looking at replacing water mains that are 80-90 years old and will do so with street reconstructions. Commissioner McGowan stated that the Commission would like to have the same policy as the City for paying for water services and that the water service is the home owner's responsibility. Councilor Lehman identified two problems that he saw: 1) reducing the city assessment for sewer service and creating an assessment for water service means that the City is subsidizing the city costs and writing a check to SPUC, and 2) assessment benefit to the homeowner. Discussion followed regarding the request of SPUC to the City to assess for water services when the City does a street and utility reconstruction project. Mayor Schmitt noted that there are three things that came out of the discussion that need resolution: 1) SPUC ought to have a reserve to pay for the water service replacements from the rate payers, 2) a cost benefit issue comes in to play when assessing and that is yet to be determined, and 3) the way this is being handled now, in conjunction with the proposed 2006 reconstruction project, is that it is being presented to the public at the last minute.' He also questioned who would absorb the costs if the assessments were appealed and the City loses the appeaL Official Proceedings of the February 21,2006 . Shakopee City Council Page -2- Chair Engler stated that he believed that SPUC should share proportionately, but that it would need to be discussed among the Commissioners. Councilor loos suggested phasing in assessing the water service costs over three to four years versus all at one time. ......-. .......... .....~ Chair Engler summarized thiiHheColliiiifssiori-tliougnHEiifcosfsliarmg -oi1tlie..sewersenrfce.------..--.--.--- assessment and the water senrice assessment would address some of the issues regarding assessments. The Council knows where the Commission stands. Commissioner Mars stated that it is not the intent of the Commission to jeopardize any current City projects by making this request to the City Council at this time. Although it hasn't been discussed by the Commission, Chair Engler stated he didn't think that anyone wanted to interfere with the 2006 street reconstruction project. The Commission has been working on a way to help pay for water main reconstruction and senrices all last year. Commissioner Miller reiterated that the City asked SPUC to partner with the City to replace the water main when the City does a street reconstruction project. SPUC wanted to do like the City policy to help pay for water main senrice lines. Chair Engler acknowledged that the Council needed to leave for their regular meeting soon and addressed the Levee Drive parking lot. He stated that SPUC is proceeding with the under grounding and engineering and that they will send the bill to the City. A determination will be made later as to who is responsible for the cost. Chair Engler stated that wireless senrice is a big topic and that SPUC stopped working on it last fall, but does want to pursue it. They do not know what the City is doing. Mr. McNeill explained that the City is doing a survey of residents and businesses and is working with KathleenLepp in the SPUC office. Mayor Schmitt noted that there needs to be discussion on wireless and on jurisdiction. Councilor loos suggested a committee consisting of two SPUC members and two Council members. Clay/loos moved to adjourn. Motion carried 5-0. The meeting adjourned at 6:44 p.m. ~h.o/ J~th s. Cox City Clerk Recording Secretary