HomeMy WebLinkAbout4.E. Acceptance of Resignation of Council Member Pamela Schurman-Res.No. 7335 4.E•
Sl- HAKOP'E E
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
DATE: 07/29/2013
SUBJECT: Acceptance of Resignation of Council Member Pamela Schurman -Res. No. 7335 (F)
Introduction
ACTION SOUGHT:
To adopt a resolution accepting the resignation of Pamela Schurman from the Shakopee City Council, effective
August 31, 2013.
BACKGROUND:
Pamela Schurman has provided the City with a letter of resignation from her position on the Shakopee City
Council. Her intended last day on the Council is August 31st. Ms. Schurman's term on the Council would
otherwise expire on the first Monday in January, 2014.
The Council is, therefore, tasked with appointing an interim replacement to fill the balance of Councilor
Schurman's term. This appointment cannot be made until after the vacancy exists.
According to the City Attorney, because her resignation is effective at a future date, the Council should adopt a
resolution accepting it. Because there is less than two years remaining on the term, no special election is needed to
fill the balance of the term.
Council may begin to discuss the appointment process at any time, now that her resignation has been announced.
However, the appointment itself cannot take place until the position is vacant, which would mean on or after
September lt.
The Council may choose to discuss the interim appointment process at the July 29th meeting, or just accept the
resignation, and make a decision on how to fill the vacancy at a future meeting. There are no set criteria for
replacement, other than it will be up to the four members who remain — Councilor Schurman may not participate in
the decision.
Possible alternatives include:
• Post notice of the vacancy, and seek interested parties. If this is the choice, an "application" might be used
to gather information. I have attached a sample that the City of Plymouth recently used in a similar situation.
• Don't formally seek candidates, but instead appoint an individual who is mutually agreeable to the majority
of the Council.
• Appoint a previous Council candidate, or individuals who have previously served in an elected capacity for
the City.
• Select from current advisory board or commissioners. If this is used, note that the appointed individual
would have to resign their volunteer position, so as not to create a conflict of interest.
If a majority of the four members of the Council cannot agree on whom to appoint any votes result in a tie, by State
law, the Mayor breaks the tie and makes the appointment.
RECOMMENDATION:
I recommend that the Council adopt the following resolution, accepting, with regret, the resignation of Pamela
Schurman from her role as a member of the Shakopee City Council, effective 11:59 p.m. August 31, 2013.
If the Council chooses to set forth criteria for the replacement, it should so indicate. Otherwise, this can be
revisited at a future City Council meeting; however, the process should be determined so that the appointment can
be made as soon after August 31st as possible.
RELATIONSHIP TO VISIONING:
This supports Goal F, "Housekeeping ".
ACTION REQUIRED:
The Council should, by motion, adopt the following resolution:
A resolution accepting the resignation of
Pamela J. Schurman from the Shakopee City Council
Attachments: Pamela Schurman Letter of Resignation
Res. No. 7335
Mr. Mark McNeil
City Administrator
City of Shakopee
Holmes St.
Shakopee, MN 55379
July 16, 2013
Dear Mr. McNeil,
It is with regret that I am writing to inform you of my decision to resign as Council Member with the
City of Shakopee. My last day on the council will be August 31, 2013.
Our family's pending arrival of twins in November is taking priority over fulfilling the final four months
of my term on the Council. I feel it is best for me to make room for someone with the energy to
devote to the job in that timeframe.
I appreciate the trust the voting public instilled in me when I was elected in November 2009. I have
been honored to serve the citizens of Shakopee in this capacity and I wish nothing but success for the
future of the city.
Sincerely,
Pamela J. Schurman
Cc: Mr. Brad Tabke, Mayor
RESOLUTION NO. 7335
A RESOLUTION ACCEPTING THE RESIGNATION OF PAMELA J. SCHURMAN
FROM THE SHAKOPEE CITY COUNCIL
WHEREAS, in 2009 Pamela J. Schurman, was elected by Shakopee voters to a four -
year term on the Shakopee, Minnesota City Council; and,
WHEREAS, Pamela J. Schurman has served in that capacity since January 1, 2010;
and,
WHEREAS, Pamela J. Schurman has submitted a letter of resignation from her position
on the Shakopee City Council, with her last day on the Council to be August 31, 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL FOR
THE CITY OF SHAKOPEE, MINNESOTA, that it hereby accepts, with regret, the resignation of
Pamela J. Schurman as member of the Shakopee City Council, effective 11:59 p.m. August 31,
2013.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this Twenty -Ninth day of July, 2013.
Mayor of the City of Shakopee
ATTEST:
City Clerk