HomeMy WebLinkAbout12.D.5. Consider Awarding a Contract for the Dominion Hills OUtlet Control Structure Project No. 2005-3-Res. No. 6368
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CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Consider A warding a Contract for the
Dominion Hills Outlet Control Structure, Project No. 2005-3
DATE: February 21,2006
INTRODUCTION:
Attached is Resolution No. 6368, which accepts the bids and awards a contract for the
Dominion Hills Outlet Control Structure, Project No. 2005-3.
BACKGROUND:
On January 17, 2006, City Council adopted Resolution No. 6352, which approved the
plans and specifications and authorized staff to advertise for bids for the Dominion Hills
Outlet Control Structure, Project No. 2005-3.
On February 21, 2006, a bid opening was held on the Dominion Hills Outlet Control
Structure Project, in which there were eight bids opened for this improvement project.
The bids are summarized in the attached resolution. From the bid opening, the apparent
low bidder is Jay Bros., Inc. with a bid of $44,861.00. The engineer's estimate for this
project is $70,000.00.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity/adjustments that may occur on
the project. Also, an extension agreement with WSB & Associates, Inc. is necessary to
provide for the surveying and construction engineering assistance, as needed for this
project.
ALTERNATIVES:
1. Accept the low bid of $44,861.00 and adopt Resolution No. 6368.
2. Accept the low bid of $44,861.00 and adopt a revised Resolution No. 6368.
3. Reject the low bidder and award to another bidder.
4. Reject all bids and rebid.
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5. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
6. Authorize the appropriate City officials to execute an extension agreement with
WSB & Associates, Inc. to provide for the surveying and construction
engineering assistance, as needed for this project.
7. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.'s 1,5 and 6 in order for this project to commence.
ACTION REQUESTED:
l. Offer Resolution No. 6368, A Resolution Accepting Bids on the Dominion Hills
Control Structure, Project No. 2005-3 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
3. Authorize the appropriate City officials to execute an extension agreement with
WSB & Associates, Inc. to provide surveying and construction engineering
assistance, as needed for this project.
Bruce Loney
Public Works Director
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ENGR/2005PROJECTIDOMINIONIDLLSIWORDIMEM6368
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RESOLUTION NO. 6368
A Resolution Accepting Bids For
For The Dominion Hills Outlet Control Structure
Project No. 2005-3
WHEREAS, pursuant to an advertisement for bids for the Dominion Hills Outlet Control
Structure, Project No. 2005-3, bids were received, opened on February 21, 2006, and tabulated
according to law, and the following bids were received complying with the advertisement:
Bidder Bid
Jay Bros., mc. $ 44,861.00
G.F. Jedlicki, mc. $ 48,260.00
Kevin Casey Contracting Services $ 57,280.00
AB Environmental $ 61,500.00
Hulegaard Construction $ 67,000.00
S.M. Hentges & Sons, mc. $ 68,298.29
Borresen Construction, mc. $ 98,450.00
Sheryl's Construction, mc. $155,797.00
WHEREAS, it appears that Jay Bros., mc., P.O. Box 700, Forest Lake, MN 55025 is the
lowest responsible bidder for the Dominion Hills Outlet Control Structure, Project No. 2005-3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Jay Bros., mc. in the name of the City of Shakopee for the Dominion Hills Outlet
Control Structure Project according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Clerk.
, Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 2006.
Mayor of the City of Shakopee
ATTEST:
City Clerk
ENGRl200SPROJECTIDOMlNlONHILLSJWORDIRES6368