HomeMy WebLinkAbout5.G. Proposed Phased Retirement Benefit-Res. No. 6369
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City of Shakopee
Memorandum
C~~.'SENT
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TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Kris Wilson, Assistant to the City Administrator
SUBJECT: Proposed Phased Retirement Benefit
DATE: February 16,2006
Introduction
The Council is asked to consider adopting RESOLUTION NO. 6369, AMENDING THE
PERSONNEL HANDBOOK FOR EMPLOYEES OF THE CITY OF SHAKOPEE, to
add a phased retirement policy.
Background
At the February 3 Council meeting, staff presented a proposed policy on phased
retirement that would allow qualifying employees to reduce their work hours, while still
retaining their benefits. The purpose of this policy is to retain certain long-term
employees long enough to assist in the training of a new employee in their specialized
skills and knowledge. Council directed staff to adjust the proposed policy so that the
minimum eligibility requirements were 5 years of service and age 55 and return with the
appropriate resolution to add the policy to the City's Personnel Handbook. The requested
resolution is attached.
Relationship to Vision: The purpose of this policy is to provide stability in city services
(Goal D), by making the transition from a long-time staffmember to a new or promoted
staff member as smooth as possible. It also contributes to a financially strong city (Goal
E), by reducing the likelihood that we would have to hire an outside consultant to
perform essential functions while we conduct a search, interviews and training for a new
employee.
Requested Action: Ifthe Council concurs, it is asked to offer RESOLUTION NO. 6369,
AMENDING THE PERSONNEL HANDBOOK FOR EMPLOYEES OF THE CITY OF
SHAKOPEE, and move its adoption.
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.RESOLUTION NO. 6369
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE
.. PERSONNEL HANDBOOK FOR EMPLOYEES OF THE CITY OF SHAKOPEE.
WHEREAS, on May2, 1995, the CityColJ,ncil adopted Resolution No. 4213, adopting a new
Personnel Handbook for the Employees of the City; and .
WHEREAS, it is the City's goal to provide fair and equitable policies to all employees; and
WHEREAS, as trends and benefits continually change, it is necessary to update and modify
policies in order to continue attracting and retaining top-quality staff; and
WHEREAS, it is therefore necessary to amend the Personnel Handbook.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF .
SHAJ(OPEE, MINNESOTA, AS FOLLOWS:
The Personnel Handbook for Employees of the City of Shakopee is hereby amended to include
the following:
IV - D.Phased Retirement
Individuals who have been employed by the City of Shakopee for 5 years or more and
who are age 55 or older may be offered a phased retirement benefit, upon the
recommendation ofthe City Administrator and approval ofthe City Council. The
purpose of phased retirement is to allow long-term employees to work reduced hours
while maintaining their benefits and assisting in the training of a new employee in their
specialized skills and knowledge. In order to be eligible, the employee must hold a
specialized position that will require significant training of a new or promoted employee.
Employees offered and accepting a phased retirement benefit shall work at least an
average of 20 hours per week, but shall receive full insurance benefits, at the level they
enjoyed prior to phased retirement, as well as pro-rated vacation, holiday and sick leave
for a period not to exceed 6 months.
And re-number subsequent sections of Chapter IV: Benefits.
Passed in session of the City Council of the City of Shako pee,
Minnesota, held this 21 st day of February, 2006.
Mayor of the City of Shakopee
Attest:
City Clerk