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Home My WebLink About12.B.2. Parks and Recreation Advisory Board and Environmental Advisory Committee Structure /2.8, :L.. CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: February 7, 2006 Subject: Parks and Recreation Advisory Board and Environmental Advisory Committee Structure INTRODUCTION This agenda item is to request discussion on the structure of the Parks and Recreation Advisory Board and the Environmental Advisory Committee. DISCUSSION The City created the Parks and Recreation Advisory Board by ordinance in 1990, with a charge of having advisory powers related to parks and recreation services (attached). City Council created the Environmental Advisory Committee in 2001 by resolution, with a charge of advising.the City in the use and management of its natural resources (attached). Since the creation of the Environmental Advisory Committee, there have periodic discussions about the separation and overlap of the two boards. For example, each board reviews the same development proposals at different times, and, at times, requests information on how the other board is handling review of a certain aspect of a development. Since both boards have staff support from the same department, relaying information is relatively easy. There are also some aspects that are entirely unique for each board. For example, the Parks and Recreation Advisory Board advises on recreation services such as the Community Center and athletics, while the Environmental Advisory Committee advises on topics like AUAR area designation and noise. The following are a few examples of recent topics that have been discussed at each board, and whether or not there has been overlap in discussion: Topic Environmental Advisory Parks and Recreation Committee Advisory Board Development Reviews Occasionally the EAC Occasional the PRAB requests PRAB's thoughts requests EAC's thoughts on and desire related parks, wetlands and other natural woodlands, and other resources. Some natural resources discussions on conservation easements. ,) Natural Resource Corridor Discussed how park Discussed how Natural Plan and Design Standards dedication could be a Resource Corridors can be mechanism for integrated into park areas implementation Noise Discussed whether park No discussion involving land could help buffer noise environmental issues from homes (Countryside) EMF/High Voltage Analysis of EMF included No discussion involving Transmission Lines park and open space areas environmental issues and proximity to High Voltage Transmission lines (Southbridge and Countryside) Park Design Park design and plans have PRAB has requested that been presented to EAC for EAC review some review (Quarry, Huber proposals (Quarry, Huber Park) Park) AUAR Area Designation No overlap No discussion . Athletic Associations No discussion No overlap Community Center Future No discussion No overlap Shakopee Gravel CUP No overlap No discussion Park Plan Update (2006 Would likely have some Would likely have some project) overlap as it relates to overlap as it relates to Natural Resource Natural Resource Corridors. Corridors. In addition to discussions about overlap, there have also been periodic questions about whether it would be more efficient and effective if the two boards were combined. The cities of Eden Prairie and Savage both have a combined Parks, Recreation, and Natural Resource Commission that advises City Council on all three topics (attached). Merging the two boards in this way would result in a single board with expanded advisory charges. On January 10, Ryan Hughes and I met jointly with both Kathy Gerlach, Chair of the Environmental Advisory Committee, and Arvid Sornberger, Chair of the Park and Recreation Advisory Board, to discuss the structure of the two boards. During this meeting, we had considerable discussion about the charge for each board, the overlap that at times seems to occur related to certain topics, and unique topics that each board handles. We came to the conclusion that there is indeed overlap for some topics, and yet no overlap for other topics. However, the question remained as to whether or not there is enough overlap to conclude that we are duplicating efforts, and whether or not each board's work load is such that combining the two boards would not be in the best interest of the city. If City Council was interested in exploring whether a merged Parks and Recreation Advisory Board and Environmental Advisory Committee would serve the city as well as the current separate boards do (but more efficiently), we came up with an idea: Ask each board to meet in a joint meeting as a test pilot for a two to three month period. At these meetings, there would be agenda items that each board would vote on, and items that only one board or the other would vote on depending on its content. This would give each board the opportunity to assess whether or not merging the two would create better efficiency, and not be a detriment to the City. Feedback from this exercise would be provided to City Council for future consideration. I do want to note that we have not discussed this concept with either board yet. In talking with the Chairs, there was consensus that we wanted to get input from City Council before any discussion. If you were interested in the idea of the test pilot, we would look at trying to coordinate the joint meetings for the months of March, April, and May (if needed). VISIONING RELATIONSHIOP Although only for consideration by City Council, this action appears to potentially meet the following aspects of the City's vision: Goal: Active and healthy community High quality of life Strategies: Protect the environment Increase use of Park and Recreation Provide high quality services REQUESTED ACTION If City Council concurs, move to ask the Parks and Recreation Advisory Board and Environmental Advisory Committee to meet jointly for the months of March, April, and May (if needed) to assess whether or not merging the two boards would result in greater efficiency and effectiveness for the City, and not be a detriment to either board's charge. 92.57 SEC. 2.57. PARK AND RECREATION ADVISORY BOARD. Subd. 1. Establishment and Duties. A Shakopee Park and Recreation Advisory Board is hereby I established. The Park and Recreation Advisory Board shall have advisory powers and shall be subordinate to the Council. The duties of this Board shall consist of making recommendations to the Council on establishing policies and programs relating to park, recreation and leisure services. This includes, but is not limited to, the following: A. The Board shall make recommendations to the Council regarding park development including the maintenance and upgrade of facilities and equipment, the naming of parks, and the location of new parks and what facilities they shall include. B. The Board shall make recommendations to the Council conceming park land acquisition procedures and park dedication requirements. C. The Board shall be responsible for submitting an annual and five (5) year capital improvement program, outlining recommended improvements to existing and proposed park lands prior to July 1 of each year. D. The Board shall make recommendations and submit to the Council an annual operating budget and schedule for recreational program fees. Subd. 2. Composition of Commission. The Park and Recreation Advisory Board shall consist of seven (7) members appointed by the Council having staggered terms of three (3) years each. Appointment shall be made by resolution naming the Board members and setting the term of office. Vacancies occurring thereafter shall be filled for the unexpired term of the vacant office and shall be by resolution adopted by a majority vote of the Council. The composition of the Board may include citizens from the community representing the following interests in the community: A. School. B. Community Organization(s}. C. General Public. D. Senior Citizens. E. Neighboring Townships. (Ord. No. 290, June 5.1990; Ord. 305, February 6,1991; Ord. 311, June 14, 1991; Ord 323, December 12. 1991; Ord. 340. October 8, 1992) SECTIONS 2.58 .2.69. Reserved.. (The next page is 100.) 88 Chapter 2, City Code, Shakopee, MN 4 RESOLUTION NO. 5495 A RESOLUTION ESTABLISIDNG AN EVIRONMENTAL ADVISORY COMMITTEE FOR THE CITY OF SHAKOPEE WHEREAS, it is the desire of the City Council to create an Environmental AdvisOlY Committee for the purpose of advising the City in the use and management of its natural resources, and WHEREAS, the preservation and restoration of the environment is an important concern of its residents, and WHEREAS, the Environmental Advisory Committee shall perform its duties and responsibilities at the same peer level as other City Board and Commissions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY Olf SHAKOPEE, MINNESOTA, THAT: 1. An Environmental Advisory Committee is hereby established, composed of five (5) members, to be appointed by the City Council, and to include representatives from the community. 2. Terms on the Committee shall be three (3) years in duration to be calculated from March 1,2001. Terms of the initial appointments shall be staggered so as to provide orderly transition for future appointees. 3. The following persons are hereby appointed to the Environmental Adviosry Committee for terms of the office as follows: a. Charlie Kubler for a one-year term expiring February 28,2002. b. Russell Kennedy and Jeff Rienhard for a two-year term expiring February 28,2003. c. Steve Menden and Mary Pennington-Hoyt for a three-year term expiring February 28,2004. ., And, the foregoing shall hold their office until their successors are appointed and qualified as provided by law. 4. Members of the Committee shall serve without compensation and not directly or personally benefit from any recommendations of the Committee. Members shall annually select a Chairperson, Vice Chair and Secretary, at the first meeting in March. A majority shall constitute a quorum for the transaction of business. \Vhere not otherwise stated, the business of the Committee shall be governed by Roberts Rules of Order Newly Revised. 5. The Committee shall have the following Charges: a. Review land use and development proposals. b. Develop and recommend policies, ordinances and procedures for the management of natural resources, wildlife habitat imd conservation development. c. Provide direction for the creation of greenways and protection of cultural and ecological assets within the community. d. Provide community-wide environmental education programs. e. Preserve and enhance water conveyances, water quality, wetlands, woodlands, grasslands, soils and wildlife habitat. f. Preserve and establish a healthy urban forest. Adopted in session of the City Council of the City 6fShakopee, Minnesota, held this _ day of ,2001. Mayor of the City of Shakopee ATTEST: City Clerk Parks, Recreation, and Natural F '')urces Commission Page 1 of2 - Home ICity "Departments New to ' Community FAQs Helpful Site Gov' ,& Services the City? ' , Profile links Inde I ll~~~ CITY GOVERNMENT ,~'"<itf;~JiR''''' " Ad e.., . "f:, "/:' , ...: .~{~:-,:{~;O'UJ'G,G{;:,.Olnnf ,~:S; :@l,j ..:~{:m1t...,.::.: What's Inside ~ City Council & Commissions The Parks, Recreation, and Natural Resources Commission consists of seven r () alternates. Alternates participate in the discussion of issues like regular membel t'l .... City Council V,l when a regular member is absent. Terms are for three years. ;;. ..... Planning Commission c. ~ Q ..... Econ. Dev. Commission 0 Known as the PRNRC, the Commission works with staff to provide input and m ta ..... Communications Commission 0 regarding recreational programming and the acquisition and development of par ~ .. Parks Commission meets the fourth Monday of month at 7 p.m. in 'the' City Council Chambers. Ager ;:j, Q City Calendar from City HaH, 6000 McColl Drive, the Friday before the meeting. V,l. ~ Traffic Safety Committee -.I' ~, ~ Parks, Recreation, and Natural Resources Commissioners 2 Press Releases ~. 1;:, Legal Notices . Greg Boatman Terms: 2/1/03 - 1/31/06 t: ",. Minutes & Agendas ~ () City Buildings Paul Barton Terms: 2/1/03 - 1/31/06 j:;: "t City Directory 2/1/00 - 1/31/03 w. Ill:: 2/1197 -1/31/00 hi ,Permits & Licenses ~ ri- Steven R. Davis Terms: 2/1/04 -1131/07 ~ ~ 2/7/01 -1/31/04 2/1/98 -1/31/01 2/1/96 -1/31/98 Jean Fideler Terms: 2/1/05 - 1/31/08 2/1/02 - 1/31/05 2/1/99 -1/31/02 Ruth Lundquist (Vice Chair) Terms: 2/1/05 -1/31/08 2/1/02.., 1/31/05 Paul Meehl (Chair) Terms: 2/1/03 -1/31/06. 2/1/00 - 1/31/03 Michael P. Metz Terms: 2/1/04 - 1/31/07 2/7/01 -1/31/04 2/1/99 - 1131/01 3/18/96 -1/31/99 {3/96 2nd Alternate; 7/96 1 http:/ /www.ci,&('lv('lg~.mn.us/parILrec _natural Jes.html 1/12/2006 Parks, Recreation, and NaturE esources Commission Page 2 of2 Alternate; 11/96 Reg. Mem Kathy Peterson (2nd Alternate) Terms: - 2/01/05 -1/31/08 2/01/04 - 1/31/05 'Patrick Stieg (1st Alternate) Terms: 2/01/04 - 1/31/07 3/17/03 - 1/31/04 .... Back to Top 'Parks Staff Ann Mahnke, Assistant Public Works Director 952.224.3401 Chris Dill, Recreation Supervisor 952-224-3421 Ramona Hennen, Secretary 952.224.3420 Jon Allen, Natural Resource 952.882.2678 Specialist/Forester Home II City Government II Deoartments & Services II Community Profile II EAQ New to the City? II Helpful Links . The City of Savage I 6000 McColl Drive I Savage, MN 55378-2464 Phone: 952.882.2660 I Email the City of Savage ~ http:/ /WWW .ci.s~y?tg~,mn. uS/park_fee _ natural.....res.html 1/12/2006 Parks, Recreation & Natural Res .ces Commission - City Of Eden Prain Page 1 of3 Home > City Government > Boards & Commissions > Parks, Recreation & Natural Resources Commission ,.- Arts & Cultur~ Commission rill~"f.~i Parks, Recreation & Natural Resources c.'''{~'' /,;:,} Search Board of Appeal & Equalization Commission !Enter search Heritage Preservation [ Sea Commission Parks, Recreation and Natural Resources Human Rights & Diversity Commission A to Z L1stl Commission Newl Conservation Commission The Parks, Recreation Newl Flying Cloud Airport and Natural Resources Commission advises the To transl Commisson City on matters of clil Parks, Recreation & Natural development and use of parks and recreation Resources Commission facilities, leisure services, Planning Commission recreation programming, preservation of natural resources and _. promotion of environmental awareness. Meetings are held on the first DI Students on Commissions Monday of every month at 7 p.m. in the Council Chamber. FILES Parks, Recreation and Natural Resources Commission roster: fI 2006 City Commission Application . Rob Barrett (Chair) fI 2006 Supplimental Questionaires . Tom Bierman . John Brill ~! Commission Charter Statements . Tom Crain fI Students on Commission . Jeffrey Gerst (Vice-Chair) . Randy Jacobus Application . Ian Mackay . Michael Moriarity . Geri Napuck f1l!!1~1iI Commission meetings are open to the public. Please contact the Commission Staff Liaison and request, In advance, to be considered to be placed on the meeting agenda and/or to speak before the Commission. The City Staff Liaison to the Parks, Recreation and Natural Resources Commission is Bob Lambert. Bob Lambert Parks and Recreation Department Director 952.949.8440 rlambert@edenprairie.org . . u. . - ?- ~ . - .... 1/12/2006 -