HomeMy WebLinkAbout15.F.10. Flexible Spending Account-Res. No. 6341
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City of Shakopee ~n'I~[:"~!T
Memorandum 15U h! ~ tl\J --
TO: Mayor and Council
Mark McNeill, City Administrator ------------.----------------.
FROM: Gregg Voxland, Finance Director
RE: Flexible Spending Account Resolution No. 6341
DATE: December 5, 2005
Introduction & Background
Attached is Resolution Number 6341 which authorizes
official signature on a new Flexible Spending Account ( FSA)
checking account.
A new checking account has been set up for processing
transactions in employees FSA's. The current Flexible
Spending Account administrator processes checks out of it's
own checking account. With the change to Medica, checks
are processed out of a city checking account.
The money in the account is employees' money and therefore
not the City's. Payments out of the account are
prepared/processed by Medica and are not a claim against
the city. Accordingly, Council does not need to approve
disbursement and the Mayor and Clerk do not need to sign ; ,-
the checks/warrants. For those employees who receive a
check for their FSA reimbursement, the check will prepared
and signature applied by Medica on a Medica check form but
with the City's name, account number and the Finance --
Director's facsimile signature.
To make sure everything is appropriate, the City Attorney
suggested a separate resolution authorizing the Finance
Director to be the signatory on this account.
Action
Offer Resolution Number 6341, A Resolution Authorizing The
Finance Director To Sign Employee Flexible Spending Account
Reimbursement Checks, and move its adoption.
Gregg Voxland
Finance Director
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RESOLUTION NO. 6341
A RESOLUTION Authorizing The Finance Director To Sign
Employee Flexible Spending Account Reimbursement Checks
WHEREAS, the City has established a Flexible Spending
Account plan, and
WHEREAS, the money in the plan is the employees money and
not the City's, and
WHEREAS, a separate checking account has been set up to
process the money in the employee's accounts,
NOW THEREFORE BE IT RESOLVED BY . THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the
Finance Director is hereby authorized to be the signatory
on checks issued against the Flexible Spending Account
checking account for employees reimbursement.
Adopted in.' session. of the. City Council of the
City of Shakopee, Minnesota, held this twentieth day of
December, 2005.
.~. .
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Mayor of the City of
.shakopee
ATTEST:
City Clerk