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HomeMy WebLinkAbout5.A.4. Purchase of Ice Resurfacer-Res. No. 6574 s. 8.1 CITY OF SHAKOPEE ft~ "'lJm! MEMORANDUM . 0'" ..'1 i li ';< ....~V To: Mayor and City Council Mark McNeill, City Administrator From: Joshua Barrick, Ice Arena Operations Mark Themig, Parks, Recreation, and Facilities Director Meeting Date: February 6, 2007 Subject: Purchase of Ice Resurfacer, Resolution No. 6574 INTRODUCTION This agenda item requests City Council authorization to adopt Resolution No. 6574, A Resolution Accepting Bids for an Ice Resurfacer. BACKGROUND AND DISCUSSION At the January 2nd 2007 City Council meeting,. Council approved the plans and specifications and authorized bidding for the purchase of a new IceResurfacer. On January 11 th, 2007 advertisements went out and staff sent out plans and specifications to four companies: Becker Arena Products, Frank J. Zamboni Co., LSK Services, and Resurfice Corporation. On January 30th 2007 bidding closed and the city received four bids with prices ranging from $77,404.10 to $87,010.50. After reviewing all bids, the low bidder appeared to be Frank J. Zamboni Co. in the amount of $77,404.10. However, Zamboni did not appear to meet the specifications. Mark Themig and I conducted a conference call with the City Attorney to review the bid from Zamboni. Zamboni notes in their bid documentsthat they had seven deviations from our plans and specifications including transmission type, blade length, water tank size and material, warranty length, tire & wheel materials, and auto towel lift function. From our conversation with Mr. Thomson we came to the conclusion that three of the deviations were substantial and created a non-responsive bid: 1. Transmission: The specifications required a fully automatic transmission. The transmission Zamboni provides is hydrostatic which requires the operator to shift from low to high gears. 2. Blade Length: The specifications required an 84" blade length. Zamboni provides a 77" blade length. 3. Ice Making Water Tank: The specifications required a 210 gallon wash water tank. Zamboni provides a 192 gallon tank. Therefore, we are recommending awarding the bid to Becker Arena Products in the amount of $85,200.00 for a New 2007 Ice Resurfacer. BUDGET IMPACT The current resurfacer was donated to the City by the Shakopee Hockey Association in 1995. The life cycle for a resurfacer was estimated at 10 years in the City's equipment fund, and funding has been provided for the purchase since 2005. However, the purchase has been deferred as the unit has been operating satisfactorily. However, given the critical nature of the resurfacer in the operation of the arena, the unit should be replaced. The Council has also agreed to move the current resurfacer to Lions Park to provide a resurfacer for that rinks (under an agreement with the Shakopee Hockey Association), and serve as a back up for the Arena. $75,000 has been budgeted in the Equipment Fund for the purchase. However, since the purchase was been deferred for two years, the budgeted amount should have been increased from $75,000 to $85,000 this year to reflect the rising cost of the unit. If Council wants to move ahead with purchasing the resurfacer as recommended, you will also need to authorize the additional funding from the Equipment Fund. Mr. Voxland has indicated that the additional $10,000 is available in the Equipment Fund. VISIONING RELATIONSHIP A. Active and Healthy Community B. High Quality of Life REQUESTED ACTION If Council concurs, it should, by motion, adopt Resolution No. 6574, A Resolution Accepting Bids for an Ice Resurfacer, and authorize an additional $10,000 from the Equipment Fund for this purchase. RESOLUTION NO. 6574 A Resolution Accepting Bids For An Ice Resurfacer WHEREAS, pursuant to an advertisement for bids for a new Ice Resurfacer, bids were received, opened on January 30, 2007, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Cost Frank J. Zamboni & Co., Inc. $ 77,404.10 Becker Arena Products $ 85,200.00 LSK Services $ 87,010.50 Resurfice Corporation $ 86,850.50 AND WHEREAS, the bid by Frank J. Zamboni & Co. Inc. did not meet the specifications and is declared non-responsive; and WHEREAS, it therefore appears that Becker Arena Products, 3270 County Road 42 West., Burnsville, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA That appropriate City officials are hereby authorized and directed to enter into a contract with Becker Arena Products in the name of the City of Shakopee for the purchase of an Ice Resurfacer according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of ,2007. John J. Schmitt Mayor ATTEST: -~ Judith Cox City Clerk FRANK J. ZAMBONI 8. CO.. INC. 15714 Colorado Avenue Paramount. CA 90723-0770 Phone (562)633-0751 Fax (562) 633-9365 January 26, 2007 Mr. Joshua Barrick Ice Arena Operations Shakopee Ice Arena clo Shako pee Parks & Recreation 1255 Fuller Street So. Shakopee, MN 55379 Dear Mr. Barrick: In response to your Bid Request and Specifications for a new ice resurtacer per Item A of the Specifications these items do not match exactly, but are equivalent or exceed them. B. Warranty - Copy is enclosed for your review C. Service - R&R Specialties is our service and parts distributor for your area. Their contact information is as follows: R&R Specialties 484 Cty. Rd. VV Somerset, WI 54025 Phone: 715-247-5090/800-729-7465 Fax: 715-247-5741 You can also purchase parts form us directly if you so choose. 5. Transmission . Our machines are equipped with a hydrostatic transmission, no manual gear switching is required. A hydrostat is superior to an automotive automatic transmission in that is allows for full power to the hydraulics no matter the speed of the vehicle. Most, if not all, heavy equipment manufacturers understand the value of a hydrostatic transmission and equip their machines with one. Tractors, front end loaders and plows are just some of the types of equipment that use a hydrostatic transmission like that of ours. 6. Blade Length - Our blades are 77" in length. Despite some manufacturers' claims, there is no pass savings in the resurtacing process unless the blade exceeds 86" in length. I n addition to an 86" blade you would need to maintain approximately a 6" overlap in order to reduce the resurtacing process by 1 full lap. With longer blades, they also cost more to be sharpened than does our 77" blade. 7. Wash Water - Our machines when purchased with Wash Water comes with a polyethylene water tank. With plastic you never have to worry about any corrosion issues nor weld failures. ZAmBOnl. Mr. Joshua Barrick Shakopee Ice Arena Shakopee, MN Page 2 8. Ice Making Water - Our tank is plastic here as well with the same r~sponse in comparison to steel. . 9. Auto Towel Lift - We offer as standard equipment a secondary towel storage area which is comparable. 16. Tire & Wheels - We offer chrome steel wheels on the 4 on the machine as well as the spare provided. We feel strongly that our Zamboni@ 540 will meet or exceed your resurfacing requirements in spite of these minor differences from your specifications. We also believe that after close review you will find as have other former Olympia customers in recent purchase decisions such as Eden Prairie MN, Chaska MN, Blaine MN, Park Rapids MN, and Duluth MN that the Zamboni 540 is the best value for your ice resurfacing needs. If you have any questions or need further clarification in regards to our bid, please let us know. Sincerely I "fl. DP:pd sec/Shakopee~N.ffr , , ZAnlaOnl@ SPECIFICATIONS I InFORmATion I ZAMBONI@ MODEL 540 ICE RESURFACER 1.00 GENERAL It is the intent of these specifications to describe a self-propelled ice rink resurfacing machine. Unit shall be a new and unused, latest model so designed that the following can be achieved with a one-man operation: Plane the ice Pick up and store snow Wash and squeegee ice surface Distribute water for freezing sheet of ice Dump snow from storage tank 2.00 DETAILED DESCRIPTION The unit shall conform to the following minimum requirements: 2.01 CHASSIS Chassis shall consist of four (4) wheel drive and front wheel steering. Control of steering is to be done by an automatic-type steering wheel. 2.02 ENGINE Power plant shall consist of four (4) cylinder fuel powered engine, with a minimum rating of 50 HP and no more than 75 HPin order to minimize exhaust pollutants in an enclosed structure. Engine compartment must have easy access for repairs wIllIe snow tank is down. Throttle control shall be through a electronic governor capable of "hands-free" operation, with independent loading sensing adjustments. 2.03 TRANSMISSION Machine shall be equipped with a hydrostatic transmission (as distinguished from an automotive style manual or automatic transmission). Transmission shall provide a speed range of approximately 0 - 10 m.p.h. with vehicle top speed not to exceed 10 m.p.h. Hydrostatic transmission shall enable operator to use full hydraulic power at any vehicle speed and shall be equipped with a bypass valve to allow towing if engine is inoperative. Transmission and vehicle speed control, shall be through a foot operated device that will cause the machine to come to a full and complete stop if operator falls off or releases the controls. 2.04 AXLES Axle loading shall be fully approved by the original equipment manufacturer for the application and minimum capabilities. of axles shall be: Front 4,300 lbs. Rear 6,400 lbs. 2.05 HYDRAULIC SYSTEMS Machine shall include a double hydraulic pump with two distinct hydraulic systems; one to power the vertical conveyor, the other to power the horizontal conveyor. Pumps will be direct driven by engine and not through belts, thereby ensuring maximum power transfer and reduced maintenance. 2.06 SHAVING AND CONDITIONING UNIT Machine shall be equipped with a 77 inch shaving blade. Blade holding apparatus shall secure the blade so that the ends are tapered upward approximately 1/16 inch to insure a feather edge effect under normal shaving conditions. Shaving apparatus shall include a spring loaded down pressure system that provides constant downward force on the shaving blade. The blade height and angle adjustment shall be made from outside of the shaving unit and accomplished in a single easy procedure. 2.07 SNOW CONVEYOR Snow shall be collected and carried from the surface of the ice by means of a conveyor system which throws the snow into the snow dump tank by a high capacity slinger of approximately 16 inches in diameter. All conveyor augers shall have a minimum diameter of 10 inches and shall be double flighted. FRANK J. ZAMBONI & CO., INC. 15714 Colorado Avenue, Paramount, CA 90723 Phone (562) 633-0751 Fax (562) 633-9365 www.zambonLcom i , I I f t !