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Home My WebLink About5.A.3. Huber Park Grand Opening/Shakopee Sesquicentennial s: A. 3. CITY OF SHAKOPEE MEMORANDUM Cf~ ~J ~ ~Ii\\a~ ."' '~.,.,,., , " '\ Ii' " U' ~\, \~ ,:,." f' r f ,.,.~!.' ~ ~f~ To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Parks, Recreation, and Facil ities Director Meeting Date: February 6, 2006 Subject: Huber Park Grand Opening/S hakopee Sesquicentennial INTRODUCTION This agenda item is intended to provide City Council with an overview of the preliminary planning associated with the grand opening of Huber Park and the Shakopee Sesquicentennial. BACKGROUND AND DISCUSSION Construction on Huber P ark is progressing at or ahead of schedule. Substantial completion and occupancy permit is scheduled for June 15, and final completion of all punch list items is scheduled for June 29. In looking ahead toward this summer, we have started preparing a schedule of activities for the park (performers typically book in early winter), with the grand opening of the park likely to be the most significant event. Performance Series Brad Eller, Recreation Supervisor, has been assigned the responsibility for scheduling the performance series. As part of this work, he has met with com munities that have similar facilities (Eden Prairie, Bloomington, St. Louis Park) to learn what activities they schedule, and what are the most successful. Our preliminary plan identifies performances on Tuesday and Thursday evenings and alternating Wednesday and Sunday evenings thr oughout the sum mer. Performances would include a variety of children's music, community bands, genre-specific (bluegrass, country, classical, etc.). There may also be an opportunity to collaborate with local theater groups for summer outdoor theater, although we don't have anything planned yet. Our 2007 operating budget contains funding for the performance series. We have also been contacted by individuals and businesses asking aboutthe possibility of renting the performance area for events, weddings, etc. We currently schedule a number of special events and weddings in other parks, and we anticipate that this will become more popular as the construction nears completion. The performance series schedule identifies possible rental times on Fridays, Saturdays, and Sundays. We will be working ona rental package that wi II help offset costs, and will be bringing this back to Council after review by the Parks and Recreation Advisory Board later this spring. Huber Park Grand Opening We have preliminarily identified the weekend of June 29-July 1 for the Grand Opening and dedication of the p ark. During our discussions with the contractors, they all feel comfortable that all construction will be completed well ahead of this weekend. However, the one wildcard is turf establishment. The ability to have good turf established will depend on when they are able to seed. During our construction meeting last week, we discussed options to facilitate turfgrowth, including the substantial erosion control blanket allowance that is provided in the contract. At this time, it appears that we will be able to seed and have turf established for the June 29 weekend, although we are st ill working closely with the contract to confirm their timelines. If it turns out that the contractor has significant concerns, we will need to look at other opti ons. The grand opening weekend would be comprised of a dedication, a variety of entertainment, and fireworks to conclude Saturday's events. Huber Park Grand Opening/Shakopee Sesquicentennial Mr. Eller and I have been meeting with the Sesquicentennia I Committee to learn more about their plans and how those pIa ns might relate to the grand opening of Huber Park. As part of their work, the Sesquicentennial Committee decided that tying in their events with the grand opening of Huber Park would be a good fit, as it is returning Huber Park, a significant historical focal point, back into a usable community amenity. The Sesquicentennial Committee had several activities already in mind that would fit in well with the Huber Park grand opening, including a river paddle boat, reenactments, historical tours, etc. Combing these activities with a weekend-long performance series would create a truly unique weekend (see attached) . With this in mind, I asked that the Sesquicentennial Com mittee designate one or two individuals to serve on a "Planning and Logistics" sub-committee to help coordinate the two events (see attached). This sub-committee will be responsible for all the weekend logistics. Finally, a strength in combining the two eventswill be fundraising. Bill Mars, has agreed to take on the role of fundraising for the weekend. His goal is to raise $20,000-$30,000 in private and corporate donations that would be used to offset costs for both the Huber Park grand opening and the Sesquicentennial. RELATIONSHIP TO VISION A. Active and Healthy Co mmunity B. High Quality of Life C. Great Place for Kids to Grow Up REQUESTED ACTION This is intended to be an informational item. If you are comfortable with a combined Huber Park Grand Opening/Sesquicentennial, no specific action is requested at this time. I would hope that Council will participate in the dedication, as well as other activities throughout the weekend. Once the date is confirmed, we will provide you with confirmation and more information. - Huber Parl{ Performance Series COM~i1.!NlT'iI'Rlf)t SlNCElijS1 Sun Mon Tue Wed Thu Fri Sat 3 5 6 7 Variety 7pm Available for nmiail Availoble for rental! 8 9 10 11 12 13 14 Shako Kids Series Big/Community Band Variety 7pm 7pm 7pm The Teddy Bear Band South of the River Community Band Available for renioll A,'oiloble for rental! Available for rental! 15 16 17 18 19 20 21 Variety Shako Kids Series Variety 6:30 pm 7pm 7pm Rich and The Resistors Trida and The Toonies Available for O,Ill, rento! Avaibble for renbl! Available for renkJlI 22 23 24 25 26 27 28 Shako Kids Series Big/Community Band Variety 7pm 7pm 7pm Will Hale and The Growth Spurt !wailobie for relltal! Band AV(1ibble for nmid! A voUoble for ren/oll 29 30 31 Variety Shako Kids Series 6:30 pm 7pm Avoiioble for o,m. renlo! - - - Huber Parl{PeriormanceSeries SHAKOPEE C()M~IlJNrnPl\luE Sll<<;trl651 Sun Mon Tue Wed Thu frj Sat 1 2 3 4 August 2-5 Derby Days 5 6 7 8 9 10 11 Shako Kids Series Big/Community Band Variety 7pm 7pm 7pm Kid Power with Rachoe! Available for rental! Avoilable for rentall 12 13 14 15 16 17 18 Variety Shako Kids Series Variety 6:30 pm 7pm 7pm J. Shawn Sweeney Musk That Tickles Availabl" fot <1.IlL rental Avaikible for renrol! Availoble for nomiol! 19 20 21 22 23 24 25 Koirl up at/to Rain mob up dote Rain make up date 7pm 7pm 7prn Availob!e for reo led! Availobie for rental! A valloble for r"-,{Jloli 26 27 28 Avoilab!e for rentdl - Shako pee 150th Sesquicentennial and Huber Park Grand Opening June 29-July 1 Proposed Timeline Fridav~ June 29- 'Teen Ni2ht' (6-9:30 pm) -6:00-8:00 pm Teen Bands -8:00-9:30 pm DJ Saturdav~ June 30 -9:30 am Happy B-Day Parade lineup -10:00 am- 6:00 pm Trolley Tours (running hourly) -10:00 am Parade Begins -10:30 am Parade Concludes @ Huber Park -10:30-11:30 am Children's Entertainment Splatter Sisters -11:30-12:00 pm Park Dedication and 150th Recognition -12:00-12:15 pm Mounted Re-Enactors Stagecoach Entry -12:00-4:00 pm Picnic (12-2vm), Games and Entertainment (12-4vm) Period oriented games, strolling perfiJrmers- stilts, balloons, face painting, characters -12:15-1:15 pm Strolling Musicians-Ragtime/Dixie -1:15-1:30 pm Mounted Re-Enactors Skit -1:30-2:30 pm MN.Valley Community Band -3:00-4:00 pm Mounted Re-Enactors Stagecoach Robbery Main Show -Evening- time TBA Riverboat Cruise -4:30-6:00 pm Westwind Community Band -6:00-8:00 pm Activity To Be Determined -8:00-10:00 pm 'Popular' Entertainment -10:00 pm/Dark Fireworks Sunday, Julv 1 -10:00 am Community Non-Denominational Service -1:00-2:00 pm Hispanic/Latino Music/Entertainment -3:00-4:00 pm Reggae (or similar) Entertainment -5:00-6:00 pm Bluegrass Entertainment City of Shakopee Huber Park Grand Opening/Shakopee Sesquicentennial June 29 - July 1, 2007 Planning Committees . . Accessibility (ADA) . . Communication . Public Safety . Restrooms/lnfrastructure Activitv Snecific Planners Activitv Responsibilitv I Name I Representina Commemorative Items I Lois Void I Resident Sesquicentennial Picnic I Lauri Glenn I Shakopee Downtown Partnership Food and Drink Service , t River Paddle Boat j Mike Beard I Resident Historic Locomotive I Mike Beard I Resident Walking Tours and Historical Trolley ! Pat Ploumen ! Resident Ride ! ! Communications and Marketing I Beth ! Residents I Wockenfuss t I Corky Mars 1 Sound and Liaht System I TBD I Shakopee Parks and Recreation Historic Games I Sherry Dvorak I Shakopee Parks and Recreation Happy Birthdav Shakopee Parade j Summer Staff I Performers and Entertainment I Brad Eller I Shakopee P arks and Recreation Fireworks ! Mark Themig I Shakopee Parks and Recreation Volunteers ! TBD , Sianaae I Don McNeill I Resident First Aid ITBD ~ SesQuicentennial Kiosk/Time Caosule I Don McNeill I Resident