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Home My WebLink About4.B. 2006 Telecommunications Budget Jf~ City of Shakopee Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: John Peterson, Telecommunications Coordinator SUBJECT: 2006 Telecommunications Budget DATE: November 21, 2005 Introduction: Attached for your review is the proposed 2006 Telecommunications Fund budget, as recommended by the Telecommunications Advisory Commission. In addition to continued operation of the city's public and government access channels, and ongoing oversight ofthe city's cable franchise and I-Net, the proposed budget for 2006 includes funding for several major projects and purchases. The proposed budget totals $397,260, which will be funded entirely by franchise fees, Public, Educational and Government (PEG) fees, and the Telecom fund balance. Background: Following are the major components of the recommended 2006 telecommunications budget: Digital Playback for Public & Government Access Channels ($45,000): The system that is currently used to playback recordings of government meetings and public access programs is a concoction ofVHS and DVD players with limited inputs. This limits playback ability to six programs per day on either the public access or government access channels, unless we were to have someone monitoring the studio full-time and manually loading tapes and DVDs. Digital playback will dramatically decrease the amount oftime staff spends programming for the channels, because it can be completed once a week, instead of once a day, and it will not require regular loading oftapes or DVDs. Digital playback systems can also be accessed remotely through online software, allowing city staff to troubleshoot playback if needed from remote locations. Upgrading public and government access playback at the same time will allow for cost savings in equipment and labor. Our current system is failing on an increasingly regular basis and staff is concerned that the operation and function of the Public Access Channel may be in jeopardy. Additionally, most digital playback solutions offer live web streaming as well as archived streaming, which is a feature the Telecommunications Commission has been looking to add to the city's web site. Live streaming would allow individuals that don't have access to Shakopee's Government Access channel (households with satellite rather than cable, city staff that don't live in Shakopee, companies that do 1 business with the city but aren't located here, etc.) to watch live City Council and advisory board meetings via the city website while the meeting is happening. Individuals would click on a link on the city's website and receive a one-way transmission, with both picture and audio, that they could watch but don't have to download to their own computer. Archived streaming would allow them to watch a meeting the following day or later in the week. New Portable Studio ($45,000): The cameras and equipment that make up the current portable studio are over 10 years old, difficult to operate and incompatible with newer digital technologies. Even though it is "portable," the current system is very heavy and bulky and does not allow the average person to produce a program easily or set up for a production by themselves. Purchasing a new system that is easier to use, should encourage more public use. A new portable studio will also be used in the studio, thereby allowing city staff to produce professional monthly magazine style shows for the Government Access Channel with the same equipment. Cable Studio Improvements ($13,000): One ofthe goals ofthe Telecommunications Commission is to make more residents aware of the offerings of the public access studio and to encourage them to take advantage ofthe equipment that is available. To help accomplish this, some basic improvements to the public access studio are needed in order to provide an organized and professional setting for our staff and users. Items to be purchased include: new chairs, backdrops, window shadeslblinds, table(s), and background flags for the studio area; new studio lighting fixtures and improvements to the current lighting control system; and new desks, chairs and filing!storage systems for the staff work area. The plan also includes making the existing sound room more functional and instituting an equipment checkout and inventory tracking method with serial numbers for all equipment. Improve Council Chamber Audio ($4,000): The current audio system in the Council Chambers is over 7 years old, very limiting and becoming troublesome. Upgrades to the microphones at the dais and podium and the purchase of new microphones that will better capture the audio for round table meetings, will make it easier for our viewers to hear and .understand the meetings that air on Government Access. The budget also includes money to replace the stand alone audio deck that the City Clerk uses to record meetings for the minutes. Editing Suites ($32,000): The cable access studio currently has two edit suites for public access users, one of which is failing. Replacing this edit suite will allow access users to edit a final production of higher quality. On the government access side, the edit suite used by city staff is also outdated and in need of replacement. Replacing both edit suites in 2006, with similar systems, will allow staffto learn the new system once and better assist and answer questions from our public access users. Government Access Graphics Generator ($9,000): A character or graphic generator is used to enhance the quality of our government access programming (mostly government meetings) by displaying the name and title of the speaker, the date of the meeting, etc. along the bottom of the screen. This helps the viewer at home follow broadcast meetings much more easily. A new graphic generator will allow us to scroll text containing 2 currently discussed agenda items and other important information. With the purchase of a new character generator for government access, the current government access character generator will be moved to the public access studio to replace the failing system currently used there. Telecommunications: In addition to the continued operation and enhancement of Shakopee's public and government access channels, the Telecommunications Commission would like to continue to support research and development of new technologies with the potential to make city staff more productive and enable the City to offer superior customer service. To this end, the proposed budget for 2006 includes funding for online registration software for the Parks and Rec Department and for a "weblink" that will allow documents currently being scanned as part ofthe City Clerk's digital imaging project to be made available to the public via the website. The proposed budget also includes $50,000 for continued study ofWi-Fi. In September of this year, the Council approved moving forward with steps one and two as outlined in the attached memo (1. Perform update of existing infrastructure & 2. Identify current service demand and broadband options in Scott County area not including the residential and business phone survey) at a cost of$22,500. The proposed $50,000 for 2006 would allow the city to continue with the additional steps outlined in the memo, or move forward with further studies/implementation based on the results of the initial study. 2005 Underspend At $397, 260, the proposed 2006 budget would utilize $139,260 ofthe current Telecom fund balance, leaving $76,543 remaining. However, due to the staff transition that took place in 2005 and several other circumstances, the Telecommunications Commission expects a significant portion of the 2005 budget to remain unspent at the end of the year, thereby replenishing the fund balance. Once the city's 2005 audit has been completed, the Telecommunications Commission expects to bring a recommendation to the Council to designate portions of this fund balance as savings for the audio/visual equipment that will be needed when the time comes to build a new city hall and for an equipment replacement fund for the public access studio. Action Required: If the Council is comfortable with the recommended budget as presented, or with minor changes, it should offer a motion to adopt the 2006 Telecommunication Fund budget, as presented or with amendments. If the Council wishes to have more time to consider the recommendations or needs significant additional information from staff, it can defer action and adopt the Telecom budget on December 20 when it acts on the rest of the city's 2006 operating budget. 3 CITY OF SHAKO PEE 2006 TELECOMMUNICATION FUND BUDGET DIVISION: ADMINISTRATION - TELECOMMUNICATIONS MISSION STATEMENT: The mission of Telecommunications division is to provide direction to the City Council and to study issues and recommend solutions relating to the provision of telecommunication services for the City, residents, and businesses of Shakopee. ACTIVITY: Telecommunications activities include: conducting and recommending ordinance changes to the city council, renewal and franchising, recommending a budget to the City Council, provide direction to the City Council on new telecommunication developments, INET oversight and development, and PEG channel and studio operation and direction. GOALS: 1) To move to the next generation of technology - digital; 2) To encourage professional productions from Public Access users; 3) To ensure compliance with FCC and State laws/regulations; 4) To increase public awareness of the Public Access channel and studio; 5) To improve Council Chamber audio quality; 6) To utilize the I-Net to interconnect city, county and school facilities; 7) To increase public awareness of current/critical City issues/topics; 8) To increase/enhance on camera presence of City Council/Boards/Commissions and City staff; 9) To develop better methods to track programming and equipment; 10) To research new developing technologies that will improve staff productivity and efficiency, which will result in superior customer service; and 11) To utilize new technologies to enhance City services. OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Telecommunications Coordinator, Share of Assistant to the City Administrator, Share of IT Personnel, PT Cable Technician(s), Benefits and taxes Supplies: Research and Development $20,000, Website $5,000, Uninterruptible power supply (UPS) for Digital Playback $3,000, 2 Handheld Cameras for Public Access Users $2,800, Upgrade Microphones and Audio in City Hall Chamber $4,000,Replace City Clerk Audio Record Deck $1,000, Office Supplies $1,000 Professional Services: Legal counsel $5,000, WiFi $50,000, Consultant fees $15,500, I-net maintenance $5,000 Communications: Printing and Publishing $1,500, Advertising $3,000 Rent: Community Center $12,000, City Hall and Administrative Support $5,400 Dues, Training, Traveling: $1,400 MACTA & NAOTA membership, $500 MACTA Twin Cities Conference for Telecommunications Coordinator, $1,500 for travel for 1 individual to NATOA Annual Conference Equipment/Capital Projects: Digital Playback $45,000, Edit Suite $32,000, Portable Studio $45,000, Character Generator $9,000, Studio Improvements $13,000, Weblink $12,000, Park and Rec Online Registration $16,600 CITY OF SHAKOPEE TELECOMMUNICATIONS FUND 2006 BUDGET TELECOMMUNICATIONS FUND BUDGET SUMMARY 2003 2004 2005 2006 Actual Actual Proposed Proposed Revenue Taxes $ - $ - $ - $ - Licenses and Permits 191,223 255,350 185,000 250,000 Intergovernmental Charges for Service 967 Interest 14,823 8,118 5,000 8,000 Miscellaneous 16,593 454 Total Revenue 223,606 263,922 190,000 258,000 Expenditures Personal Services 58,850 67,084 98,820 83,760 Supplies & Services 97,183 90,246 172,410 140,900 Capital Equipment 122,511 61,706 105,000 172,600 Total Expenditures 278,544 219,036 376,230 397,260 Excess (Deficiency) Of Revenues over Expenditures (54,938) 44,886 (186,230) {139,260} Fund Balance December 31 $ 357,146 $ 402,033 $ 215,803 $ 76,543 Telecommunications 2006 Budget 2150 2151 Object # Description Benefits Management Total 6002 Wages FT - Reg. - 55,130 55,130 6005 Wages OT - Reg. 6015 Wages PTlTemp 10,500 10,500 6122 PERA - 3,940 3,940 6124 FICA - 5,020 5,020 6135 Health 5,920 5,920 6139 PEHP 300 300 6140 Life/LTD 270 270 6145 Dental 480 480 6170 Workers Comp 200 200 6180 Compensated Absences 2,000 2,000 6190 Retirement Benefit - Total Personnel 9,170 74,590 83,760 6202 Operating Supplies 36,800 36,800 6215 Materials - 6240 Equipment Maintenance 1,500 1,500 6300 Professional Services - 6310 Attorney 5,000 5,000 6327 Other Prof Services 70,500 70,500 6332 Postage 100 100 6334 Telephone 100 100 6336 Printing/Publishing 1,500 1,500 6338 Advertising 3,000 3,000 6352 Liability Insurance 1,600 1,600 6400 Rentals - 6420 Equipment Rent - 6430 Building Rent (IS FUND) 17,400 17,400 6435 Other Rent 6472 Conf / School/Training 1,200 1,200 6475 Travel/Subsistence 800 800 6480 Dues 1 ,400 1 ,400 6490 Subscriptions/Publications Total Supplies & Services - 140,900 140,900 6740 Capital Expenditures 172,600 172,600 Total $ 9,170 $ 388,090 $ 397,260 R5509BUD LOGIS001 CITY OF SHAKOPEE 11/18/200514: 11: 10 Fiscal Period: 10 / 05 Budget Report Page- 1 Level Of Rollup 7 2002 2003 2004 10/31/2005 2005 2006 2006 2006 Actual Actual Actual YTD Final Requested Approved Final _.___________~bjecLCode~~~5'rjptj<>.n____.___ Amount Amount Amount Actual Budget _ Budget ___ ~_~_~..\le~________!'l_~dget ~__ -------- ---_. 02150 TELECOMMUNICATION 4000 REVENUES AND EXPENDITURES 4001 REVENUES 4005 TAXES 4200 LICENSES AND PERMITS 4201 LICENSES 4202 CABLE FRANCHISE 202,406- 191,223- 255,350- 145,478- 185,000- 250,000- 250,000- 250,000- 4201 LICENSES 202,406- 191,223- 255,350.. 145,478- 185,000- 250,000- 250,000- 250,000- 4200 LICENSES AND PERMITS 202,406- 191,223- 255,350- 145.478- 185,000- 250,000- 250,000- 250,000- 4500 CHARGES FOR SERVICE 4510 ADMINISTRATIVE CHARGES 4513 SALE OF DOCUMENTS 967_ 452- 223- --~-- ._._~-_. 4510 ADMINISTRATIVE CHARGES 967- 452- 223- ~~'-_..--,-------"---- 4500 CHARGES FOR SERVICE 967- 452- 223- 4830 MISCELLANEOUS 4832 INVESTMENT INCOME 4833 INTEREST 14,975- 14,823- 8,118- 2,257 5,000- 8,000- 8,000- 8,000- ... ._-~._,'~ . -.--.---'-..------.'----..- ----_._-_.~.- .-_..._.,-,-- 4832 INVESTMENT INCOME 14,975- 14,823- 8,118- 2,257 5,000- 8.000- 8,000- 8,000- 4845 CONTRIBUTIONS 367,669- 4850 MISCELLANEOUS 3,229- 16,593- 2- 4830 MISCELLANEOUS 385,874- 31,416- 8,120- 2,257 5,000.. 8,000- 8,000- 8.000- 4001 REVENUES 588,280- 223,606- 263,922- 143,444- 190,000- 258,000- 258,000- 258,000- 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 19,892 42,254 47,839 30,316 55,740 55,130 55,130 55,130 6005 OVERTIME-FT 106 233 6015 WAGES - PART TIMElTEMP 4,815 4,679 4,862 7,856 25,000 10,500 10,500 10,500 --- -. ---_._--~ ----_.,,------..--,-.-._._._- 6002 WAGES 24,813 47,165 52,701 38,172 80,740 65,630 65,630 65,630 6100 BENEFITS 6122 PERA 1,359 2,608 2,914 1,930 4,470 3,940 3,940 3,940 6124 FICA 1,898 3,608 4,028 2,903 6,180 5,020 5,020 5,020 6135 HEALTH 1,650 4,121 4,981 2,863 4,210 5,920 5,920 5,920 6139 POST EMPLOYMENT HEALTH PLAN 158 349 371 223 300 300 300 300 6140 L1FE/LTD 82 212 241 141 300 270 270 270 6145 DENTAL 132 391 415 225 420 480 480 480 6160 UNEMPLOYMENT 7,833 6170 WORKERS COMPENSATION 150 107 116 200 200 200 200 R5509BUD LOGISOOl CITY OF SHAKOPEE 111181200514: 11:10 Fiscal Period: 10 I 05 Budget Report Page- 2 Level Of Rollup 7 2002 2003 2004 1013112005 2005 2006 2006 2006 Actual Actual Actual YTD Final Requested Approved Final ..___~bje~t~o_~_~~~escriptior1_ __________ Amount Amount Amount Actual Budget ._ Budget _ __....Bud~__ ____~dJet__ ------- ----~------ --_.._----~._--- - - ---~.~-_.- 6180 COMPENSATED ABSENCES 683 246 1,325 2,000 2,000 2,000 2,000 6100 BENEFITS 5,962 11,684 14,383 16,234 18,080 18,130 18,130 18,130 6001 WAGES & BENEFITS 30,776 58,849 67.084 54,406 98,820 83,760 83,760 83,760 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 10,126 26,609 4,298 84,100 36,800 36,800 36,800 6210 OFFICE SUPPLIES 4,231 2,191 11,050 2,997 6215 MATERIALS 1,000 6240 EQUIPMENT MAINTENANCE 1,500 1,500 1,500 1,500 --,------ --- ------- -~----- - -.-.-.----------.-- _.-~_..._--~------_.. --. 6201 SUPPLIES & SERVICES 4,231 12,317 37,659 7,295 86,600 38,300 38,300 38,300 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 13,769 8.671 7,647 2,379 1,500 5,000 5,000 5,000 6312 ENGINEERING CONSULTANTS 115 6314 COMPUTER SERVICES 3,220 384 6316 EQUIPMENT MAINTENANCE 832 305 99 6327 OTHER PROF SERVICES 15.646 71,319 25,510 78,846 62,000 70,500 - 70,500 70,500 -~-----'-- -- ----.--- - 6300 PROFESSIONAL SERVICES 30,362 80.295 36,476 81,610 63,500 75,500 75,500 75,500 6330 COMMUNICATIONS 6332 POSTAGE 30 100 100 100 100 6334 TELEPHONE 85 185 190 100 100 100 100 6336 PRINTINGIPUBLlSHING 217 128 131 156 500 1.500 1,500 1,500 6338 ADVERTISING 60 853 2,000 3,000 3,000 3,000 -_.._----~ ~--,---_._--- 6330 COMMUNICATIONS 362 343 321 1,009 2,700 4,700 4,700 4,700 6350 INSURANCE 6352 LIABILITY 241 2,024 1,556 1,966 1,560 1,600 1,600 1,600 6350 INSURANCE 241 2,024 1,556 1,966 1.560 1,600 1,600 1,600 6400 RENTALS 6430 BUILDING RENT (IS FUND) 12,000 17,400 17,400 17,400 6435 OTHER RENT 12,000 ---~~-- --.-.--.--------.-.,- --.-- .__._--~_.-._-"~ 6400 RENTALS 12,000 12,000 17,400 17,400 17,400 6470 OUESrrRAININGrrRAVEL 6472 CONFERENCEISCHOOUTRAINING 1,640 605 295 710 1,000 1,200 1,200 1,200 6475 TRAVELfSUBSISTENCE 2,297 235 227 130 3,000 800 800 800 R5509BUD LOGIS001 CITY OF SHAKOPEE 111181200814: 11 :10 Fiscal Period: 10 / 05 Budget Report Page- 3 Level Of Rollup 7 2002 2003 2004 10/31/2005 2005 2006 2006 2006 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual ____Budget __________~ud9':t_____ _____!3~d51~~______~u~~_~__ ___"_'__'_"_n__ ~--"-'-'--"-~--'--',~~ 6480 DUES ____________ ________1,36~ ____~ _~~~ 2,050 1,400 1,400 1,400 -- -- -'--- ------- 6470 DUESITRAININGITRAVEL 3,937 2,205 2,232 2,575 6,050 3,400 3,400 3,400 - 6200 SUPPLIES AND SERVICES 39,132 97,183 90,246 94,455 172,410 140,900 140,900 140,900 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 122,511 61,706 105,000 172,600 172,600 172,600 6760 IMPROVEMENTS 106,289 -- -----~--- -~---_._- 6700 CAPITAL OUTLAY 106,289 122,511 61,706 105,000 172,600 172,600 172,600 6800 DEBT SERVICE - 6000 EXPENDITURES 176,196 278,543 219,036 148,861 376,230 397,260 397,260 397,260 8050 TOTAL TRANSFERS OUT -----~-~-- -------~-- 4000 REVENUES AND EXPENDITURES 412,084- 54,938 44,887- 5,417 186,230 139,260 139,260 139,260 .----.--- ---- .-.. '--'--_.~--"'-- .... --- .---- .~_,__,,___..__ _.___u .__ ..._ .__,_._.._.__. __~__,.."'___'.._ --'---'--"-'. 02150 TELECOMMUNICATION 412,084- 54,938 44,887- 5,417 186,230 139,260 139,260 139,260 2006 BUDGET Est. 2006 Pay 2006 With COL Inc Title/Description Step 3.0% FICA PERA Telecom Coordinator E $ 45,128 $ 3,452 $ 2,708 Cable Tech - PT $ 10,500 $ 803 $ 630 Charge in Administration N/A $ 5,000 $ 383 $ 300 Charge in IT N/A 5,000 383 $ 300 Total Telecommunications $ 65,628 $ 5,021 $ 3,938 City of Shakopee Memorandum TO: Mayor, City Council Mark McNeill, City Administrator FROM: John Peterson, Telecommunications Coordinator SUBJECT: Wireless Options - Study Costs DATE: September 13, 2005 Introduction: The Telecommunications Commission is recommending that the city conduct a study to determine the current availability of wireless, broadband services in Shakopee and the level of demand/interest of residents and local businesses. Background: Several cities in Minnesota and others around the country have begun providing wireless, broadband service to their residents and local businesses and the topic has been discussed locally, as well. After reviewing technical and business models and the general issues of supply and demand of the broadband market at its previous meetings, the Telecommunications Commission asked Tracy Schaefer of Bradley & Guzzetta, LLC to research options and prepare a cost estimate to study broadband options and evaluate potential "next steps" for Shakopee. At the September meeting of the Telecommunications Commission, several options were outlined as to which steps/directions could be taken. After reviewing the entire proposal, the Telecommunications Commission recommends moving ahead with the first two steps: 1. Perform an updated analysis of existing telecommunications infrastructure/services in the Scott County area (Technical). ($7,500) 2. Identify current service demand and broadband options available to residents and businesses in the Scott County area, including take rates for service and market demand (Public Demand/Opinion & Broadband Options). ($15,000) The entire proposal submitted by Bradley & Guzzetta is attached for your information. Budget Impact: The study would cost $22,500, which would come from the $24,000 included in the 2005 Telecom budget under Equipment for "Wi-Fi" and other new technology projects. 1 Recommendation: Staff recommends that Council approve the recommendation of the Telecommunications Commission to spend funds contained in the 2005 budget to conduct a study of wireless/broadband options. Action Required: If the Council concurs, it should, by motion, authorize a feasibility study of wireless broadband services to Shakopee, to be performed by Bradley and Guzetta, at a cost not to exceed $22,500. John Peterson Telecommunications Coordinator 2 - l---.-.-----~-..---~-------:.......---~-.....-..-.-, '" \ .. '7A, j , , ! i i i City of Shakopee ! i Memorandum , I . . ".-.- ~_., _....~. ~-,,~ '--'~'-'--'--'-"'---'---'-'----'--"-'---"'" .. . TO: Telecommunications Commission Mayor, City Council Mark McNeill, City Administrator FROM: Tracy Schaefer, Bradley & Guzzetta, LLC SUBJECT: .Wireless Options -:- Study Costs MEETING DATE: August 3, 2005 Introduction .' The Telecommunications Commission should discuss how it would like to precede with . "City involvement~' to study, offer or initiate more community broadband (wireless or wired) options. . Background After reviewing techriicaland business models and the general issues of supply and demand of the broadband market, at its previous meetings, the Telecommunications Commission requested cost information to study broadband options to help evaluate its "next broadband/wireless step." " .. The following five "stepsn cari be performed individually or in combination. Some. communities have performed all steps or some hav~ only performed a few. The Telecommunications Commission/City Council should identify the number of areas its .' . wishes to study and explore. Costs include reviewing the general Scott County area, because broadband systems are not normally contained within City limits. 1) Perform an updated analysis of existing telecommunications infrastructure/services in theScotf County area (Technical). . 'Review City (ROW, City Code) Documents; . Review Public Utility Commission (PUC) Records and Pole Attachment Agreements; . Review Other Telecommunications Agreements; . Conduct Broadband Physical Audit; . . Conduct Telecommunications Non-Scientific Provider Survey; . Review Tariff Records; and . . Review Private Broadband Providers'. Marketing Materials; 2) Identify current service demand aud broadband options available to residents and businesses in the Scott County: area, including take rates for service and market . demand (public Demand/Opinion & Broadband Options). . . Hold City Official Discussiqn Group; 1 ....". : . Conduct Written Scientific . Community Wide ResidentiallBusiness Survey (telephone optional);. . Review Public Utility Commission (pUC) Reports, Review FCC and Market Reports; . Request & Review Time Warner (Comcast) Records; and . .. Request & Review Other Telecommunications Provider Records. 3) Analyze and forecast future trends for enhanced telecommunications services to meet potential future demand for enhanced telecommunications services in the Scott County area (FutureTrends). . Utilize Results from the Residential and Business Surveys; and . . Report on Local, State and National Trends. 4) Evaluate models to improve telecommunications technology and infrastructure in the community, conduct cost benefit analysis of the models, and identitY and evaluate funding options (Best Broadband Model, Cost to Implement & Funding Mechanisms). . PUbliclPrivate; . Public Utility; .. Public/Non.Profit; .. . Regional Joint Powers Authority (JP A); and . Conduct Cost Benefit Analysis and Identify Model Furiding Options. 5) Recommend a model for implementation and assist in the identification and. development of a priority work plan that helps the community leverage available resources and make investments in needed infrastructure improvements (Implementation). . Evaluate Models for Best Fit; . CitizenIBusinesslInstitutional. Support ("Community"); . Political Willingness; . Evaluate Fees to Develop Infrastructure; .. Evaluate all Services That Can Enable or Facilitate the Applications; .. . . Identify Community Assets; . Identify Potential Partners that are Available/Capable; . Evaluate Impact on City Resources, Financial Feasibility; . . Legal Impacts; .. Legislative/Regulatory BarrierslEnablement;and . Long. Tenn Liability/SurVivabilityNiability. 2 T , ITEMIZED COST ESTIMATE COST a. Perfonn update of existing infrastructure $7,500 b. . Identify current service demand and broadband options $13,500 - $15,000 in Scott County area .. ResidentiallBusiness Telephone Survey (optional) $181720 - $20,000 c. Analyze and forecast future trends $6,000 d. Evaluate telecommunications models, conduct cost-benefit, identifY and evaluate funding options $12,000 - $15,000 e. Recommend model for implementation $5,000 Total . $44,000 - $55,000 $5~OOO~ekphonesurvey) If the Commission is interested in learning more about only the public's opinion on broadband services, the following services could be performed: 1. Public Forum* (with both specially $5,000 - $6,000 invited attendees and the general community) / 2. Economic Development-Oriented Focus Groups* $5,000 - $6,000 (business leaders, non-profits, educational leaders, institutional agency directors, etc.) 3. ResidentialJBusiness Survey * . Written $8,000 - $13,600 (plus cost of printing and mailing - $1,000 - $3,000) . Telephone (residential & business) '; $l8,nO - $20,000 . Internet.-:- not recommended, since many of the potential customers may not have access to the Internet. *Price includesa written report of the findings/summary. Telephone survey prices can vary more than written since a consultant is needed to. draft survey questions and interpret the results and a different company is used to conduct the survey. Although. more expensive, telephone surveys tend to have the best response rate. Action Requested Direct Bradley ~ Guzzetta, LLC and the appropriate City staff to follow-up on any additional City broadband information/services for the Telecommunications Commission. 3