HomeMy WebLinkAbout15.C.1. Consider Awarding a Contract for the Dean Lake Outlet Control Structure, Project No. 2005-7-Res. No. 6328
CITY OF SHAKOPEE 15, c. J .,
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Consider A warding a Contract for the
Dean Lake Outlet Control Structure, Project No. 2005-7
DATE: November 15, 2005
INTRODUCTION:
Attached is Resolution No. 6328, which accepts the bids and awards a contract for the
Dean Lake Outlet Control Structure, Project No. 2005-7.
BACKGROUND:
On October 4, 2005, City Council adopted Resolution No. 6309, which approved the
plans and specifications and authorized staff to advertise for bids for the Dean Lake
Outlet Control Structure, Project No. 2005-7. The project includes construction of a
permanent control structure for the outlet of Dean Lake
On November 8, 2005, a bid opening was held on the Dean Lake Outlet Control Structure
Project, in which there were six bids opened for this improvement project. The bids are
summarized in the attached resolution. From the bid opening, the apparent low bidder is
Sheryl's Construction, Inc. with a Base Bid - $88,630.00 plus Alternate A - $50,000.00
totaling $138,630.00 or Jay Bros., Inc. with a Base Bid - $68,640.00 plus Alternate B -
$40,766.00 totaling $109,406.00. The Engineer's estimate for this project is $190,000.00
for Alternate A and $135,000.00 for Alternate B.
The 2005 CIP contained a construction cost estimate of approximately $160,000,00 and a
project cost estimate of approximately $205,000.00.
In review of the bids and the alternates, the Prior Lake - Spring Lake Watershed District
(PLSLWD) would prefer the concrete structure (Alternate A), This project would be
considered part of the Prior Lake Channel upgrade and eligible to be paid by the
PLSLWD, Cities of Prior Lake and Shakopee and the Shakopee Mdewakanton Sioux
Community (SMSC) once an agreement is signed.
Currently, the draft JP A would have this structure paid as follows:
Cityof Shakopee 37.3%
PLSLWD 36.9%
City of Prior Lake 14.0%
SMSC 11.9%
If a total project cost of $182,000.00 is utilized, which will be construction cost for
Alternate A, 5% contingency and 25% indirect costs, then Shakopee's share would be
$67,886.00. The amount budgeted in the CIF was $170,000.00.
Attached also is a recommendation from Todd Hubmer, of WSB & Associates, Inc., on
the bids and low bidder.
Staff's recommendation would be for Alternate A to be awarded, as the structure. will be
a focal point for pedestrians and residents in the area.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project. Also, an extension agreement with WSB & Associates, Inc. is necessary to
provide for the surveying and construction engineering assistance, as needed for this
proj ect.
ALTERNATIVES:
1. Accept the low bid of Sheryl's Construction, Inc. and adopt Resolution No. 6328.
2. Accept the low bid of Jay Bros., Inc. and adopt a revised Resolution No. 6328.
3. Reject the low bidder and award to another bidder.
4. Reject all bids and rebid.
5, Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
6. Authorize the appropriate City officials to execute an extension agreement with
WSB & Associates, Inc. to provide for the surveying and construction
engineering assistance, as needed for this project.
7. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No.'s 1,5 and 6 in order for this project to commence.
If Council wants to proceed with the project using Alternate B, then Alternative No.2
should be selected.
ACTION REQUESTED:
1. Offer Resolution No. 6328, A Resolution Accepting Bids on the Dean Lake
Outlet Control Structure, Project No. 2005-7 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
3. Authorize the appropriate City officials to execute an extension agreement with
WSB & Associates, Inc. to provide surveying and construction engineering
assistance, as needed for this Project~~
Public Works irector
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ENGR/2004PROJECT/DEANLAKECONTROLSTRUCTURE/WORDIMEM6328
RESOLUTION NO. 6328
A Resolution Accepting Bids For
For The Dean Lake Outlet Control Structure
Project No. 2005-7
WHEREAS, pursuant to an advertisement for bids for the Dean Lake Outlet Control
Structure, Project No. 2005-7, bids were received, opened on November 8, 2005, and tabulated
according to law, and the following bids were received complying with the advertisement:
Bidder Base Bid Alternate A Alternate B
Sheryl's Const., Inc. $ 88,630.00 $50,000.00 $40,600.00
Jay Bros., Inc. $ 68,640.00 $87,443.00 $40,766.00
Veit Co., Inc. $ 82,250.00 $94,909.00 $33,466.60
Sunram Const., Inc. $117,958.00 $83,000.00 $49,592.50
Carl Bolander & Sons $121,051.00 $99,000.00 $49,345.00
Park Const., mc. $138,034.00 $98,000.00 $41,693.70
WHEREAS, it appears that Sheryl's Construction, Inc., 19821 Parvey Line Rd" Finlayson,
MN 55735 is the lowest responsible bidder for the Dean Lake Outlet Control Structure if Alternate
A is the preferred alternate for this project, plus the base bid; or
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Sheryl's Construction, mc. in the name of the City of Shakopee for the Dean Lake
Outlet Control Structure Project according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of ,2005.
Mayor of the City of Shako pee
ATTEST:
City Clerk
November 9, 2005
Bruce Loney, P.E.
City of Shakopee
129 Holmes Street South
Shakopee,~ 55379
Re: Bid Opening for Dean Lake Outlet Control Structure
City of Shakopee Project No. 2005-7
WSB Project No. 1281-88
Dear Mr. Loney:
On Tuesday, November 8th bids were opened for the Dean Lake Outlet Control Structure (City Project No.
2005-7). The City received a total of six bids for completion of this of this work.
The Dean Lake Outlet Control Structure project was bid as two alternates: Alternate A - concrete outlet
control structure; and Alternate B -steel sheetpile outlet control structure. Attached, please find
photographs of typical concrete and steel sheetpile outlet control structures.
The apparent low bidders for the project are:
Alternate A - Concrete outlet control structure - Sheryl's Construction, Finlayson,~, with a
bid of$138,630.00.
Alternate B - Steel sheetpile outlet structure - Jay Brother's Construction, Forest Lake~, with
abid of$109,406.00.
Based on previous conversations with the Prior Lake Spring Lake Watershed District and the City of
Shakopee's Environmental Advisory Committee, there was a preference that the City give consideration to
construction ofthe concrete outlet control structure, which will provide for a more appealing aesthetic
improvement. Appearance ofthe structure was a concern due to the outlet structure being located adjacent
to a future trail.
Should the City Council desire to construct Alternate A (the concrete outlet control structure), we would
recommend award of the bid to Sheryl's Construction in the amount of $138,630.00. However, should the
City Council desire to construct Alternate B (the steel sheetpile weir), we would recommend awarding the
contract to Jay Brothers Construction in the amount of$109,406.00.
If you have any questions regarding the bids or the project, please call me at 763-287-7182.
Sincerely,
Todd E. Humber, P.E.
Project Manager
Attachments
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K:\OI281-88\AdminIDocsILTRemai/.. bloney-lJ0905,doc
A
WSB
& Associates, Inc.
November 10,2005
Mr. Bruce Loney, P.E.
City of Shakopee
129 Holmes Street South
Shakopee,~ 55379
Re: Extension Agreement to Provide Survey and Construction Services Related to the
Dean Lake Outlet Control Structure Project
City of Shakopee Project No. 2005-7
WSB Project No. 1281-88
Dear Mr. Loney:
According to our agreement for professional services with the City of Shakopee in Section
I-C-2 (Major Projects), this extension agreement is written to provide professional services for
the above referenced project.
WSB proposes to provide construction staking and contract administration as necessary to
complete the installation of the Dean Lake Outlet Control Structure. The tasks are anticipated to
include the following:
I. Construction Staking
WSB survey crews will provide location and elevation staking for the berm and the outlet control
structure as necessary to complete the project.
Anticipated cost to complete this task: $1,500- $1,800.
II. Construction Management
WSB proposes to provide shop drawing review, and as needed construction observation and
provide pay voucher and payment recommendations and track change orders on the project.
Anticipated cost to complete this task: $2,400 - $3,400.
ID. Record Plans
WSB will provide a record survey and plans for the Dean Lake Outlet Control Structure.
Anticipated cost to complete this task: $800 - $1,200.
K:\01281-88!Adminl[)ocsILTR - bloney- 11 lOOS.doc
Mr. Bruce Loney, P.E.
November 10, 2005
Page 2
WSB proposes to complete the construction phase of the Dean Lake Outlet Control Structure for
an estimated cost of $4,700 - $6,400. The City of Shako pee agrees to reimburse WSB &
Associates, Inc. for the services in accordance with Section V of the Agreement of Professional
Services.
Ifthis agreement meets with your approval, please sign below and return one copy to our office.
Sincerely,
WSB & Associates, Inc.
/~E :7P---
Todd E. Humber, P.E.
Project Manager
cc: Peter R. Willenbring, WSB & Associates, Inc.
Bret A. Weiss, WSB & Associates, Inc.
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City Administrator Date
City Clerk Date
Mayor Date
K: !OJ28J.88'AdminlDocsILTR. bloney - I I IOOS.doc
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Page 1 of 1
Judy Cox
<<~..... m" "'''''''''''''"'',''',, "" """"""""'"'"
From: Tracy J. Schaefer [schaefer@bradleyguzzetta.com]
Sent: Thursday, November 10, 200510:50 AM
To: Judy Cox; Lori Hensen
Cc: Mark McNeill; Stephen J. Guzzetta
Subject: 394 Transfer City Council Agenda Documents
Importance: High
Judy/Lori,
Attached are the documents for the 394 Comcast/Time Warner item on the City Council agenda. To save on time
and money, only City Council, public packet, Mark, TW and Comcast packets need to have all of the
attachments. For the department heads and other packets, the November 10,2005 cover memo is sufficient.
Also, Judy, please include ALL of these documents in the 394 transfer file. The majority of the documents have
changes, so it is important to include them all.
Document Order
1. November 10, 2005 Cover Memo from B&G
2. Nov. 2, 2005 Memo from Tracy
3. Oct. 17/18 Memo from Steve & Tracy
4. Oct. 3/4 Memo from Tracy
'- 5. Resolution No. 6303 - REDLlNE VERSION
I 6. Resolution NO. 6303 - CLEAN VERSION
7. Sept. 28, 2005 Report on the Transfer (about 30 pages)
.3 8. Attachment 1 -Resolution No. 6303 (it has been updated with the Nov. 15 date)
1 9. Attachment 2 - Resolution No. 6303 -Denial (it has been updated with the Nov. 15 date)
10. Attachment 3 - Comcast Resolution
11. Attachment N - list of all documents from the Sept. 28, 2005 Report.
I will be in the office today, so please let me know if you have any questions/comments.
Also, I am also emailing the same information to staff at Comcast and Time Warner.
Thanks,
Tracy J. Schaefer
Bradley & Guzzetta, LLC
950 Piper Jaffray Plaza
444 Cedar Street
St. Paul, MN 55101
651-379-0900 x. 4
651-379-0999 - fax
schaefer@bradleyguzzetta.com
www.bradleyguzzetta.com '
11/10/2005