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HomeMy WebLinkAbout15.D.2. Order Feasibility Report for 2006 Reconstruction Project and Tahpah Park Redevelopment-Res. No. 6320 IS. O.~. CITY OF SHAKOPEE Memorandum CONSENT TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer Mark Themig, Parks, Recreation and Facilities Director SUBJECT: Ordering Feasibility Report for 2006 Street Reconstruction Project and Tahpah Park Redevelopment DATE: November 1, 2005 INTRODUCTION: Attached is Resolution No. 6320, which orders the feasibility report to be prepared for the following streets: . 4th A venue, from Scott Street to Cass Street . 5th Avenue, from Scott Street to Webster Street . 6th A venue, from Scott Street to Webster Street . Webster Street, from 5th A venue to 6th Avenue . Cass Street, from 4th A venue to 6th Avenue . Clay Street, from 4th Avenue to 6th Avenue . Pierce Street, from 4th Avenue to 6th Avenue The Resolution also orders the formal feasibility report for Tahpah Park redevelopment. In addition, City Council is asked to authorize a contract extension with Bonesttoo Rosene Anderlik and Associates to conduct the Tahpah Park feasibility study component. BACKGROUND: 2006 Street Reconstruction (Jeff Weyandt) Staffhas completed the review of the proposed 2006-2010 Capital Improvement Program which includes street preservation projects on the streets listed above. The above streets have deteriorated and are candidates for reconstruction. Attached is a map showing the proposed study area for the 2006 Street Reconstruction Project. In the feasibility report, staff will investigate street reconstruction along with utility replacement. In order to reconstruct these streets during the summer months of the 2006 construction season, the feasibility report should be authorized at this time. Tahpah Park Redevelopment Feasibility Study (Mark Themig) Earlier this fall, City Council authorized the schematic design process and feasibility study for Tahpah Park redevelopment. This included conceptual design and cost estimates for the parking lot replacement, storm water systems, and playground. replacement, which is proposed to be attached to another public improvement project and bonded. Since that time, I have been working with Finance Director Gregg V oxland and Public Works Director Bruce Loney to clarify the legal requirements for attaching the designated Tahpah Park work to another public improvement project. According to bond council and Mr. V oxland, any work that has potential to be attached to another public improvement project and bonded must be included in the feasibility study for the overall project. In other words, we can not conduct two separate feasibility studies. and then combine the proposed work for one bond. I also met with Bruce Loney and Jeff Weyandt to discuss what 2006 projects have the bonding capacity to attach the designated Tahpah Park work. The 2006 street reconstruction project should have the capacity to bond most of the proposed work, although this would be clarified as part of the feasibility study. Therefore, I am recommending that the parking lot replacement, stormwater systems, and playground replacement be added to the 2006 Street Reconstruction feasibility study. When City Council approved the schematic design process for Tahpah, there was some discussion about whether or not the designated work should in fact be bonded, or funded in some other manner. Even with including the Tahpah Park work in the 2006 Street Reconstruction feasibility study, City Council is not obligated to bond for this work. That decision could be made at a later time. Contract Extension for Bonestroo Rosene Anderlik and Associates for Tahpah Park Feasibility Study (Mark Themig) Due to the scope of the parking lot and storm water design, I met with Mr. Weyandt and Mr. Loney to discuss whether or not the Engineering staff would be able to do this design work, which would then be combined into the overall park redevelopment plans that Ms. Weber prepares. Due to Engineerings' other commitments (planned 2006 public improvement projects, current development that is underway, developments already approved for 2006 but not yet underway, and the potential for another significant development to be added to meet the needs for a future school site), we have come to the conclusion that it is not possible for the existing staffing levels to support park parking lot design, storm water design, and construction administration work through the foreseeable future. Therefore, I requested a proposal from Bonestroo to complete the designated Tahpah Park component of the feasibility study. Bonestroo's proposal is estimated at $8,500, with a cost to not exceed $10,500, and meets the timeline for the feasibility study. These costs would be paid from the funds allocated in the CIP for "Engineering/Admin". As we move closer to 2006 and have a better understanding of upcoming work loads, we will continue to evaluate the need for professional services to do the detailed design. AL TERNA TIVES: I. Adopt Resolution No. 6320. 2. Modify and Adopt Resolution No. 6320 with modifications(s). 3. Deny Resolution No. 6320. 4. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. I, so that the proposed street reconstruction project and Tahpah Park redevelopment feasibility study can be initiated for possible construction. In addition, we recommend that City Council authorize a contract extension with Bonestroo Rosene and Anderlik for Tahpah Park feasibility study. ACTION REQUESTED: 1. Offer Resolution No. 6320, A Resolution Ordering a Feasibility Report for the 2006 Street Reconstruction Project and Tahpah Park Redevelopment and move its adoption. 2. Move to authorize Bonestroo Rosene Anderlik and Associates to prepare the Tahpah Park Feasibility Study component ata cost not to exceed $10,500. Jeff Weyandt Mark Themig Assistant City Engineer Parks, Recreation, and Facilities Director JWllpmp ENGRl2006PROJECT/2006RECONSTRUCTIONIWORDlMEM6320 RESOLUTION NO. 6320 A Resolution Ordering The Preparation Of A Report On An Improvement To The 2006 Street Reconstruction Project and Tahpah Park Redevelopment WHEREAS, it is proposed to improve 4th Avenue, from Scott Street to Cass Street; 5th A venue, from Scott Street to Webster Street; 6th A venue, from Scott Street to Webster Street; Webster Street, from 5th Avenue to 6th Avenue; Cass Street, from 4th Avenue to 6th Avenue; Clay Street, from 4th Avenue to 6th Avenue; and Pierce Street, from 4th Avenue to 6th Avenue by reconstruction of sanitary sewer, watermain, storm sewer, concrete curb & gutter, aggregate, bituminous paving and all appurtenant work and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429; and, WHEREAS, it is proposed to improve and expand Tahpah Park parking lot by installing storm sewer and storm water ponding, concrete curb and gutter, aggregate, bituminous paving and all appurtenant work, and install new playground equipment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE. CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shako pee, Minnesota, held this day of ,2005. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2006PROlECTI2006RECONIWORDIRES6320 ~ Bonestroo 2335 West Highway 36 · S1. Paul, MN 55113 -=- Rosene 1\11 Anderlik & Office: 651-636-4600. Fax: 651-636-1311 Associates www.bonestroo.com Engineers & Architects October 27,2005 Mr. Mark Themig Parks, Recreation, Natural Resources and Facilities Director City of Shakopee 1255 Fuller Street Shakopee, MN 55379 Re: Estimate of Cost to Provide Engineering Services Feasibility Study for Tahpah Park - Parking Lot and Storm Water Improvements Bonestroo Project No. 77-05110-0 Dear Mark: According to our Agreement for Professional Services within the City of Shakopee and Section I -C-2 (Major Projects), this extension agreement is written to provide you with an estimate of cost for engineering services for the above-referenced project. We are proposing to complete the work as detailed in the attached scope of services, Exhibit A. As discussed at recent meeting, the City of Shakopee is planning to do various improvements at Tahpah Park. The improvements that need to be addressed in the Feasibility Study include: . Reconstruction of the existing parking lot with . Reconstruction of all or portions of the existing entrance road from Adams Street . Construction of additional parking space and turnaround . Construction of various storm water improvements for the park consisting of curb and gutter for parking lot and entrance road, storm sewer piping and structures, and storm water ponding. . Review of lighting options for the parking lot will be done. . Comments on how the existing sanitary sewer system is operating and any performance feedback. City Staffwill be reviewing other improvements to the Park. The existing parking lot is in poor condition and shows various pavement distress conditions including alligator cracking and block cracking. Portions of the parking lot were constructed approximately 20 years ago and other portions 35 years ago. People currently pull of the entrance road and park in non- designated areas. Storm water runoff currently uses various routes to get to the Upper Valley Drainage Way. Parts of the routes experience erosion and require continual maintenance by the City. Other portions drain to existing storm sewer piping in the site. The intent of the study would be to evaluate using existing storm sewer piping wherever possible. The storm water pond would discharge into the existing Upper Valley Drainage Way. The City has taken borings in a few locations of the existing parking lot to confirm the existing section. It is anticipated that these borings will suffice for the design purposes, although costs for potential soil corrections will be incorporated into the estimates. The attached Work Plan describes the approach and tasks proposed to be completed by Bonestroo, Rosene, Anderlik and Associates, Inc. (Bonestroo). . S1. Paul, S1. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Tahpah Park Parking Lot and Storm Water Improvements Page 2 Our File No. 77-05110-0 We propose to conduct the work on an hourly basis with an estimated fee of $8, 500 and a fee not-to - exceed $10,500. We will review our progress regularly and will not exceed this amount without your prior approval. We can begin work after authorization in order to provide conceptual drawings for a November 17,2005 Design Committee Meeting and the feasibility report for Council review at the December 6, 2005 Council Meeting. If you have any questions regarding this submittal, please feel free to call me at (651) 604- 4829. The City of Shakopee agrees to reimburse Bonestroo for these services in accordance with Section 4 of the agreement for professional services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Dan D. Boyum Dan D. Boyum Attachment City Administrator City Clerk Mayor Date Exhibit A Feasibility Study for Tahpah Park - Parking Lot and Storm Water Improvements Shakopee Project No. Bonestroo Project No. 77-05109-0 WORK PLAN . Project Management - This task includes planning and coordination of all work tasks, establishment and monitoring of budgets, and correspondence with the City of Shakopee on a regular basis. The project manager will provide technical direction on all aspects of the project and review all work products. The project manager will serve a primary role in the many design considerations. . Data Collection - Available data will be collected from the Park and Recreation Project Manager for our use in preparation of the feasibility report. Bonestroo will review any additional information request with the Parks and Recreation Department as well as City Engineering and Public Works Departments. . Field Survey - No field survey is included in this work plan. From discussions with City Staff, information from past surveys as well as any contour information and drainage areas from the City's Surface Water Management Report will be provided for the Storm Water Analysis. . . Feasibility Report - The feasibility report phases included in the project fee are as follows: Description of the Project The existing parking lot is in poor condition and shows various pavement distress conditions including alligator cracking and block cracking. Portions of the parking lot were constructed approximately 20 years ago and other portions 35 years ago. People currently pull of the entrance road and park in non-designated areas. Storm water runoff currently uses various routes to get to the Upper Valley Drainage Way. Parts of the routes experience erosion and require continual maintenance by the City. Other portions drain to existing storm sewer piping in the site. The intent of the study would be to evaluate using existing storm sewer piping wherever possible. The storm water pond would discharge into the existing Upper Valley Drainage Way. The City has taken borings in a few locations of the existing parking lot to confirm the existing section. It is anticipated that these borings will suffice for the design purposes, although costs for potential soil corrections will be incorporated into the estimates. Reconstruction of existing parking lot and entrance road Bonestroo will calculate the costs for reconstruction of these two areas and prepare concept drawings of the reconstructed parking lot and entrance road for these existing facilities. The drawings will reflect existing limits shown on aerials provided by City Staff. Construction of additional parking space and turnaround Bonestroo will calculate the costs for construction of these two areas and prepare. concept drawings of the new parking lot and turnaround for these existing facilities. The drawings will reflect information provided by City Staffbased on the overall Tahpah Park work. Parking: Lot Lighting Bonestroo will provide information on proposed parking lot lighting in the feasibility report and costs. Storm Water Improvements Bonestroo will calculate the costs for construction of a storm water pond and pond outlet to serve the areas of Tahpah Park as well as the parking lot storm sewer and the sizing based on existing drainage areas and existing and new impervious surfaces. The City will supply information from existing surveys and drainage areas as well as contour information from the City's Surface Water Management Plan. Sanitary Sewer City Staff has requested Bonestroo comment on the existing sanitary sewer system serving Tahpah Park and any comments on how to enhance the performance of the existing system. Bonestroo will review the issue with the City Sewer Utility Department and provide comments in the report. Feasibility Review Meetings Bonestroo will schedule review meetings with the City of Shakopee Staff. Our fee is based upon tWo (2) review meetings. Permits and Easements Bonestroo will comment on any permits or easements needed for construction of the parking lot and storm water improvements. Cost Estimates and Financing Bonestroo will prepare cost estimates and recommendations on financing of these improvements. Schedule Bonestroo will provide a schedule for design and construction of the project. The report will be provided for the December 6, 2005 Council Meeting. Concept Drawings Bonestroo will provide concept drawings for the November 17, 2005 Design Committee Meeting.