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HomeMy WebLinkAbout4.D.1. Approval of Revised Job Description and Authorization to Advertise for Planner Consent Business 4. D. 1. SHAKOPE E TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: 07/16/2013 SUBJECT: Approval of Revised Job Description and Authorization to Advertise for Planner 1 (E) Action Sought The Council is asked to approve an updated position description for the position of Planner I in the Community Development Department and authorize staff to advertise for applicants and begin the selection process. Background With the resignation of Planner Julie Klima in late May, the Community Development Department currently has a vacancy. The position description for an entry level Planner has been reviewed and updated as needed. No changes to the minimum qualifications or pay grade are proposed. Relationship to Vision This item relates to Goal E: Deliver effective and efficient public services with a staff of well- trained, caring and professional employees. Requested Action The Council is asked to approve the attached position description for Planner I and authorize staff to advertise for applicants and begin the selection process. Attachments: Planner I Job Description City of Shakopee POSITION DESCRIPTION TITLE: Planner I DEPARTMENT: Community Development REPORTS TO: Community Development Director STATUS: Full -Time, Non - Exempt PAY GRADE: 6 APPROVED: SUMMARY Entry- level, professional position requiring an understanding of basic planning and zoning concepts, principles, and techniques including comprehensive planning, land subdivision and development and zoning administration. Includes significant customer service work with the general public as well as administrative tasks related to the tracking and processing of planning projects. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides zoning and land use information, and explains its application to specific circumstances, to members of the public and other City employees in person, over the phone and via email or written letter. Coordinates, tracks and carries out a variety of administrative tasks related to developer's agreements, departmental escrow accounts and securities. Coordinates with staff from various City departments to ensure all necessary documentation and follow through are completed in a timely manner. Reviews applications for building permits for compliance with the City's zoning regulations. Reviews applications for variances, conditional use permits (CUPs), land use and zoning proposals to determine conformance with the City's Comprehensive Plan and City ordinances. Prepares and presents reports to the City's Board of Adjustment Appeals/Planning Commission related to such applications. Conducts field surveys and on -site inspections as necessary to determine compliance with variances, CUP conditions and the City's sign ordinance. Assists with operation of the City's opt -out transit system by generating, filing and tracking various reports and information. Prepares statistical tabulations, computations, charts, graphs and maps to illustrate plans and studies in areas such as population, housing, neighborhood planning, transportation and land use. Prepares and maintains land use, zoning, and other planning- related maps using ARC View or other similar GIS application. Assists the Shakopee Police Department in the disposition of zoning violation cases. Performs other related duties as apparent or assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelors degree in Planning or related field, plus one to two years of experience in a similar or related position. Municipal experience is desirable. LANGUAGE SKILLS Ability to read, analyze and interpret professional journals, governmental regulations and legal documents. Ability to write reports, memos and business correspondence. Ability to effectively present information and respond to questions from colleagues, elected and appointed officials and the general public. MATHEMATICAL SKILLS Ability to apply mathematical concepts such as exponents, statistical inference, fractions, percentages, fundamentals of plane and solid geometry. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to use and interpret a variety of land use related aerials, maps and site plans; geographic information systems (GIS) data; and a variety of land use and demographic data. COMPUTER SKILLS: Ability to use the Microsoft Office suite of programs, as well as web -based applications for email, timesheets and meeting packets. Knowledge of and ability to use current GIS applications to generate maps and modify existing files and databases. CERTIFICATES, LICENSES, REGISTRATIONS Must have a valid driver's license. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works outside in seasonal weather conditions. The noise level in the work environment is usually moderate.