HomeMy WebLinkAbout15.B.1. Secure Our Schools Initiative Grant and Reimbursement Agreement
IS'. 13. )*
CONSEr~r
City of Shakopee
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Jeff Tate, Sergeant~
Date: October 18, 2005
Subject: Secure Our Schools Initiative Grant and Reimbursement Agreement
INTRODUCTION
The Shakopee Police Department is seeking council approval to accept the Secure Our
Schools Initiative Grant that was applied for in June 2005, and enter into a reimbursement
agreement with the Independent School District 720.
BACKGROUND
The Shakopee Police Department and the Shakopee School District work together in a
number of ways to promote safety for the young people of the community. There is ajoint
sponsorship of school resource officers, emergency procedure manuals, and training
programs for staff, to name a few. One area that our schools are lacking is the area of
video surveillance of school buildings and grounds. This limitation was the focus of this
grant request in June 2005.
The Secure Our Schools Initiative Grant provides matching funds up to $25,000 for video
surveillance equipment and installation in the new high school. This video capability
would provide viewing of trouble spots, a video record of activity in strategic portions of
the building and parking areas, and also act as a deterrent. This equipment would be a
significant benefit in providing for the safety of the students of the district.
InJune 2005, city staffwas authorized toapply for the Secure Our Schools Initiative
Grant from the Department of Justice. The Shakopee Police Department has been
awarded the grant in the amount of $25,000.
BUDGET IMPACT
The grant requires matching funds. The federal share of the grant will be $25,000 and the
City would have to pay the initial cost of $25,064.00. The City Attorney has prepared a
written agreement between the Police Department and the Shakopee School District. The
agreement calls for the City to be reimbursed the $25,064.00 from the school district. The
overall budget will not be affected after the school district reimburses the City.
ALTERNATIVES
1. Allow staffto accept the Secure Our Schools Initiative Grant and enter into a
reimbursement agreement with ISD 720.
2. Do not accept the grant
3. Table for further discussion from staff
RECOMMENDATION
Staff recommends alternative one.
ACTION REQUESTED
If Council concurs, they should by motion allow appropriate city officials to accept the
Secure Our Schools Grant award and enter into a reimbursement agreement with ISD
720.
REIMBURSEMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of ,2005 by and
between the City of Shakopee, a municipal corporation under the laws of the State of Minnesota,
("City") and Independent School District Number 720, a political subdivision of the State of
Minnesota ("School District").
RECITALS
A. The Shakopee Police Department has been awarded a Secure Our Schools
Initiative Grant from the U.S. Department of Justice. The Grant provides the City
with $25,000 to purchase and install video surveillance equipment for the School
District. The Grant requires that an additional $25,064 in matching funds be
provided.
B. The City is willing to provide the $25,064 in matching funds provided that the
School District enters into an agreement by which the School District agrees to
reimburse the $25,064 to the City. The City and the School District desire to
enter into this agreement to set forth the terms and conditions under which the
School District will reimburse the City.
NOW, THEREFORE, THE CITY AND THE SCHOOL DISTRICT AGREE AS FOLLOWS:
1. The City will execute the necessary documents and take all other actions needed
to finalize receipt of the. Grant funds, including but not limited to payment of the $25,064 in
matching funds.
2. The School District will reimburse the City $25,064 for the matching funds that
have been advanced by the City. The reimbursement amount will be paid by the School District
within 10 days after a written request by the City.
City of Shakopee Independent School District Number 720
By By
Its Mayor Its Superintendent
By By
Its City Administrator Its School Board Chair
By
Its City Clerk