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Home My WebLink About15.C.1. Operation NightCap Grant /s:c. ). City of Shakopee Cn~.~~'r~~T Memorandum U r~~ ~I(l,\ if" &'~~; . "'r:.'tl~,,'~ ~ To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Angela Trutnau, Police Officer Date: September 21, 2005 Subject: Operation NighCap Grant INTRODUCTION The Police Department is seeking approval to participate with the Minnesota State Patrol in a Operation NightCap Grant. BACKGROUND The Operation NightCap project is a state funded program administered by the Minnesota State Patrol dedicated to addressing issues of traffic safety through highly publicized overtime enforcement projects. Researchhas shown the top two safety priorities are the reduction of impaired driving and the increase of safety belt and child safety seat use. The research has shown enforcement efforts do not have a lasting effect on drivers' behavior if the majority of the public is not aware of them. Combining increased enforcement activity with public awareness efforts has been found to result in long-lasting improvement on driver behavior. The Operation NightCap events will occur on evenings of July 1, July 16, August 5, and August 20 2005. The events are worked in conjunction with the Minnesota. State Patrol. All law enforcement agencies within Scott and Carver Counties are invited to participate in the saturation events. Shakopee is invited to have one officer participate each night for an eight hour enforcement shift. The key objectives of the project are to reduce impaired driving, speeding and traffic accidents while increasing seat belt usage in our community. Some key secondary objectives include reducing alcohol usage by minors and a reduction in traffic related complaints. The project should have a significant impact on the keyand secondary objectives, which will mean asafe community for our citizens and visitors. BUDGET IMP ACT The overall grant does NOT affect the city's overall budget. It does not require matching on officer's overtime. ACTION REQUESTED If Council concurs, they should, by motion authorize the appropriate City staff to enter into the grant agreement with the Minnesota State Patrol for the project entitled Operation NightCap during the period from July 1,2005 to September 30,2005 for the amount awarded by the Minnesota State Patrol. Officer Angela Trutnau Shakopee Police Department Operation NightCAP Invoice A enc Name: Shako ee Police De artment Agency Address: 476 Gorman Street Shakopee, MN 55379 SA TURA TION TOTAL OVERTIME TOTAL INVOICE FEDERAL FUNDS DATE(S): HOURS WORKED: AMOUNT: ALLOCATED: 07/01 $ $400.00 07/16 $ $400.00 . 08/05 $ $400.00 08/20 $ $400.00 I TOTALS: I 1$ I $1600.00 I This block for State Use Only . Vendor Number: 036835001-00 SFY: 06 Order Number: 5000-~ Il [ Agency: P07 Fund: 300 Org: 5153 Appr: 535 Report Cat: METR APPROVAL SIGNATURES County or City Authorized Rep. Date District Authorized Rep, Date . Federal Projects Director Date REMIT TO: Kammy Huneke Federal Projects Coordinator Minnesota State Patrol 444 Cedar Street - Suite 130 SL Paul MN 55101 Fax: 651/296-5937 , STATE OF MINNESOTA ANNUAL PLAN GRANT CONTRACT This Annual Plan Grant Contract is between the State of Minnesota, acting through its Commissioner of Public Safety. State Patrol Division. 444 Cedar Street Suite 130. St. Paul. MN 55101-5130 ("State") and City of Shakopee, Police Department, 476 Gorman Street, Shakopee, MN 55379 ("Grantee"). Under Minn. Stat. ~ 299A.Ol, Subd 2 (4), the State is empowered to enter into this Annual Plan Grant Contract. By written acceptance below, the Grantee agrees to perform the work within the terms and conditions in this Annual Plan Grant Contract, including Attachment A, which is attached and incorporated into this Annual Plan Grant Contract. The Grantee must sign its approval in the designated signature block and return the original signed Annual Plan Grant Contract and its attachments to the State's address shown above, prior to the commencement of services, Contract Begin Date: 7/1/05 Contract End Date: 8/21/05 The services to be provided under this Annual Plan Grant Contract are the NightCAP Grant Program, Attachment B, which is attached and incorporated into this Annual Plan Grant Contract. The Grantee will be reimbursed an amount not to exceed $1600.00 for the above services performed under this Annual Plan Grant Contract. The Grantee must submit one itemized invoice upon completion of the above services to the State's Authorized Representative, The State's Authorized Representative is Lt. Mark Peterson, 444 Cedar Street Suite 130, St. Paul, MN 55l 0 1.5130, or his/her successor, and has the responsibility to monitor the Grantee's performance and authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies thatfunds have been encumbered as required by Minn. Stat. S9 16A.15 and 16C.05. By: ~ (with delegated authority) Signed: Title: Date: Date: , Grant ContractNo. ~~7! 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: FY2006 MSP (08/05) Page 1 ATTACHMENT A 1. Conditions of Payment All services provided by the Grantee under this Annual Plan Grant Contract must be performed to the State's satisfaction, as determined in the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory, or performed in violation of federal, state or local law. 2. Cancellation This Annual Plan Grant Contract may be canceled by the State at any time, with or without cause, upon thirty days' written notice to the Grantee, Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 3. Amendments Any amendment to this Annual Plan Grant Contract must be in writing and will not be effective until executed and approved by the same parties who executed and approved the original Annual Plan Grant Contract, or their successors in office. 4. Assignment The Grantee may neither assign nor transfer any rights or obligations under this Annual Plan Grant Contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Annual Plan Grant Contract, or their successors in office. 5. Liability The Grantee must indemnify, save and hold the State, its agents, and employees harmless from any claims or causes of action, including attorneys' fees incurred by the State, arising from the performance of this Annual Plan Grant Contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this Annual Plan Grant Contract. 6. State Audit Under Minn. Stat. ~ 16C,05, subd. 5, the Grantee's books, records, documents, and accounting procedures and practices relevant to this Annual Plan Grant Contract are subject to examination by the State and/or the State Auditor or the Legislative Auditor, as appropriate, for a minimum of six years from the end of this Annual Plan Grant Contract. 7. Federal funds (Where applicable, if blank this'section does not apply) Payments under this Annual Plan Grant Contract will be made from federal funds obtained by the State through Title _23_ CFDA number _20.600 _ of the _State and Community Highway Safety _ Act of _1966_. The Grantee is responsible for compliance with all federal requirements imposed on these funds and accepts full fmancial responsibility for any requirements imposed by the Grantee's failure to comply with federal requirements. 8. Federal Audit The Grantee will comply with the Single Audit Amendments of 1996 and Office of Management and Budget Circular A-133. Federal Audit Requirements is incorporated by reference. 9. Government Data Practices Act The Grantee and the State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this Annual Plan Grant Contract, and as it applies to all data, created, collected, received, stored, used, maintained, or disseminated by the Grantee under this Annual Plan Grant Contract. The civil remedies ofMinn, Stat. ~ 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. In the event the Grantee receives a request to release the data referred to in this clause, the Grantee must immediately notify the State. 10. Publicity Any publicity regarding the subject matter of this Annual Plan Grant Contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Annual Plan Grant Contract. 11. Worker's Compensation The Grantee certifies that it is in compliance with Minn. Stat. ~ 176.181, subd, 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility, 12, Data Disclosure Under Minn. Stat. ~ 270.66, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 13. Jurisdiction and Venue Minnesota law, without regard to its choice-of-Iaw provisions, governs this Annual Plan Grant Contract. Venue for all legal proceedings out of this Annual Plan Grant Contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. FY2006 MSP (08/05) Page 2 Attachment B NightCAP Grant Program Grantee's Duties 1 Coordinate alcohol saturations with the State's district authorized representative for saturation events to be held on July 1 & 16 and August 5 & 20, 2005, providing up to thirty-two hours of enforcement. 2 All law enforcement officers participating in this program must be Peace Officers Standards and Training Board (POST) licensed as provided by Minnesota law. 3 All law enforcement officers participating in this program must be Standardized Field Sobriety Testing (SFST) trained. Grantee must provide proof of training for each officer not currently qualified before such officer( s) will be allowed to participate in the program. 4 All law enforcement officers participating in this program should aggressively enforce traffic laws With an emphasis on impaired driving. 5 Grantee will provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster". Reimbursement wilI be made only for hours that officers work on a day off or on a shift extension. 6 Grantee will review Officer Activity Reports and Activity Logs (samples attached) to verify work efficiency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and Grantee wilI work with the State's district authorized representative to replace such officers with qualified officers. 7 Grantee wilI complete and submit all required paperwork following each saturation event including, but not limited to, Officer Activity Reports and Invoices to the State's district authorized representative within seven (7) working days following each saturation event. 8 Grantee will participate in public information and media efforts with the State's district authorized representative as a part of each saturation event. 9 Grantee shall provide for all operating costs including, but not limited to, maintenance and repairs of squad cars used in performance of this grant agreement and shall provide all necessary insurance for them, 10 Grantee's law enforcement officers, providing services under this grant agreement, are employees' of the Grantee and not employees of the State or Federal government. 11 State's district authorized representative is Lt. Doug Thooft at (651)405-6196. FY2006 MSP (08/05) Page 3 ROSTER =Shakopee Police Department Attachment C Name Badge Hourly Rat at Rate Fringe Rate Jason Arras 34 27.827 41.741 12.85 Erron Balfanz 36 28.173 43.095 12,85 Brad Bisek 43 25,817 38.726 12.85 John Buetow 42 26.962 40.443 12.85 Chris Chadderdon 53 23,289 34.934 12,85 Chris Christy 51 19.962 29.943 12.85 Brian Clark 17 27.74 41.61 12,85 Matt Conway 31 29.269 43.904 12.85 Tom Crocker 21 27.74 41.61 12.85 Bill Dane 52 19.962 29.943 12.85 Phil Englin 46 23,577 35.366 12.85 Kevin.Gulden 25 27.571 41.357 12.85 Cody Horner 34 28.173 43.095 12.85 Clay Johnson 33 28.173 43.095 12.85 . Jon Kegley 40 25.933 38.9 12.85 Lynn Lipinski 28 27.417 41.126 12.85 Nichole Marquardt 49 21.971 32,957 12.85 Molly Moonen 29 29.615 44.423 12.85 Mitch Mullenbach 47 21.971 32,957 12.85 . Derek Nordtvedt 50 20.308 30.462 12.85 Lisa Quick 30 27.417 41.126 12.85 Fred Radde 39 25.933 38.9 12.85 Bridget Rettke 38 28.173 43.095 12.85 Corey Schneck 44 22.26 33,39 12.85 Vince Stahl 54 19.962 29.943 12.85 Angela Trutnau 37 28.173 43.095 12.85 Greg Tucci 17 27,74 41,61 12.85 Scott Weiers 48 20.308 30.462 12.85 Jeff Wyckoff 45 24.212 36.318 12.85 Sean Zauhar 41 26.51 39.765 12.85 Chris Dellwo 26 33.592 50,388 12.85 John Flynn 15 33.159 49,739 12.85 Bob Forberg 22 33,159 49.739 12.85 Craig Robson 23 33.938 50.907 12.85 Jeff Tate 32 33.592 50.388 12.85 County Assigned: OFFICER ACTIVITY REPORT Total Number of Vehicles Stopped Total Number of Citations Issued Total Number of People Arrested DWI Vehicle Forfeiture DARlDAS/DAC Dru s o en Bottle Seed Seat Belts Child Restraints E ui ment Miscellaneous I I Total Designated Driver Contacts I