HomeMy WebLinkAbout15.D.1. Animal Control Contract
15. O. J.
CITY OF SHAKOPEE
Police Department CONSENT
Memorandum
TO: Honorable Mayor and City Council
FROM: Mark McNeill, City A~
Erron Balfanz, Sergeant
SUBJECT: Animal Control Contract
DATE: September 7,2005
INTRODUCTION:
Council is asked to consider allowing appropriate city officials to enter into the Animal
Control Contract between the City of Shakopee and 4P A WS.
BACKGROUND:
4P A WS recently notified the Police Department of a raise in prices. The raise in price
came after a sale ofthe company to a new ownership group. 4P A WS has notified the city
that as of October 1, 2005, the monthly charge will be raised to $2900. The rate prior to
October 1, 2005 was $1800.
Staffhas researched other alternatives, and recommends accepting the proposed raise in
rates. A copy ofthe memo discussing animal control options that was sent to Chief
Hughes and the Chiefs of all cities in Scott County is included with this memo. There are
other alternatives that will be looked at in the future including a new dog kenneling
service that will open in 2006 in Shakopee. However, at this point in time, this appears to
be the best option for the city.
Staffwill continue to research this service. If a viable alternative arises, staff will bring a
recommendation back to the Council for consideration. At this time, it appears that the
new rate is consistent with what other cities are paying for animal control.
A copy of the new contract is included with this memo. The old language is stricken and
the new language is underlined.
BUDGET IMPACT:
The rate increase from $1800 per month to $2900 per month would raise the animal
control costs to $34,800 per year. Our current budget for .Animal Control is $21,600 per
year. The new cost for Animal Control has been forwarded to Finance Director Gregg
V oxland for inclusion for the 2006 budget.
ALTERNATIVES~
1. Approve the agreement.
2. Do not approve the agreement.
3. Table and provide direction to staff.
RECOMMENDATION:
Alternative #1. Staff recommends approval ofthe agreement.
ACTION REQUESTED:
If the Council concurs, they should, by motion, authorize the appropriate city officials to
enter into the 4P A WS Animal Control Contract.
Attachments:
Contract
Memo
Fax from 4P A WS notifying city of the rate increase
AGREEMENT FOR ANIMAL CONTROL SERVICES
THIS AGREEMENT is made on the ~st day of March, 2005, 1st day of October. 2005
between the City of Shakopee, Minnesota (hereinafter "City"), whose business address is 129,
S, Holmes Street, and Curt Finch, dba 4 PAWS ANIMAL CONTROL (hereinafter "Animal
Control Officer") whose business address is 520 Harold Drive, Burnsville, MN 55337.
PRELIMINARY STATEMENT
The City has adopted a policy regarding the selection and hiring of consultants to . provide a
variety of services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this
agreement is to set forth the terms and conditions under which Curt Finch, dba 4 PAWS
ANIMAL CONTROL SERVICE will provide animal control services and act as Animal Control
Officer to the City as outlined in this Agreement, hereinafter referred to as the "Work."
RECITALS
WHEREAS, the City requires the services of an Animal Control Officer for public safety
reasons; and,
WHEREAS, the City's previous Animal Control Officer will terminate such services to the
City on March 31,2005; and,
WHEREAS, on March 1, 2005, the City issued a letter requesting quotations for animal
control services to three vendors, which letter is incorporated herein as Exhibit A; and,
WHEREAS, two firms submitted proposals and were interviewed including: Dana
Christian, dba Burnsville Animal Control, and Curt Finch, dba 4 PAWS ANIMAL CONTROL; and,
WHEREAS, Shakopee, Prior Lake, Belle Plaine, Jordan, New Prague and Scott County
representatives have reviewed proposals and interviewed Curt Finch and recommended that his
proposal which proposal is dated March 4, 2005, and incorporated herein as Exhibit B, be
selected to serve as Animal Control Officer;
NOW, THEREFORE, based on the mutual promises and consideration provided for
herein, the sufficiency of which is not disputed, the parties agree as follows:
1. Recitals. The Recitals set forth above are incorporated by reference as if fully set
forth herein.
2. Proiect ManaQer and StaffinQ. Curt Finch shall serve as the Animal Control
Officer.
3. Scope of Work. The Scope of the Work is setout in two documents, the City's
letter dated March 1, 2005, (Exhibit A) and Proposal dated March 4, 2005, (Exhibit
B.) Exhibits A and B are incorporated by reference herein as if fully set forth.
Read together Exhibits A and B, and this Agreement collectively constitute the
"Contract Documents" and define the Work the Animal Control Officer will perform
MDT-261099vl 1
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on behalf of the City. If there is a conflict between any of the provisions in the
Contract Documents, the discrepancy shall be resolved by utilizing the provision
most favorable to the City.
4. Time for Performance of Services. The Animal Control Officer shall perform the
services described in the Contract Documents within the timeframe specified
therein unless otherwise agreed upon in writing.
5. Standard of Care. All Work performed pursuant to this Agreement shall be in
accordance with the standard of care in Scott County, Minnesota for services of
the like kind.
6. Term. The term of this Agreement is defined in the Contract Documents.
7. Compensation for Services. City agrees to pay the Animal Control Officer
$21,600 $34.800 for the period April 1, 2005, to March 31, 2006, and $21,600
$34.800 for the period April 1 ,2006 to March 31,2007. Such amounts will be paid
monthly no later than the 15th of each month for the preceding month.
In addition to the above payments, not to exceed fees set forth above, the Animal
Control Officer may seek reimbursement for reasonable out-of-pocket expenses
directly associated with work expressly requested by the City.
Compensation to the Animal Control Officer is also subject to the following:
A. Any changes in the scope of the Work, as described and defined in the
Contract Documents, which may result in a change in the compensation
due the Animal Control Officer shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not
pay additional compensation for services that do not have prior written
authorization.
B. Special Consultants may be utilized by the Animal Control Officer when
required by the complex or specialized nature of the Work and when
authorized in writing by the City.
C. City agrees to pay Animal Control Officer for extra services by the Animal
Control Officer or Special Consultants when authorized in writing by the
City.
8. The City agrees to provide the Animal Control Officer with the complete
information concerning the Scope of the Work and to perform the following
services:
A. Access to the Area. Depending on the nature of the Work, Animal Control
Officer may from time to time require access to public and private lands or
property. As may be necessary the City shall obtain access to and make all
provisions for the Animal Control Officer to enter upon public and private
MDT-261099vl 2
SH155-23
lands or property as required for the Animal Control Officer to perform such
services necessary to complete the Work.
B. Consideration of the Animal Control Officer's Work. The City shall give
thorough consideration to all reports and other documents presented by the
Animal Control Officer, and shall inform the Animal Control Officer of all
decisions required of City within a reasonable time so as not to delay the
work of the Animal Control Officer.
C. Standards. The City is relying on the Animal Control Officer to provide and
advise the City with information on any standards or criteria, including but
not limited to, any and all animal control services.
D. City's Representative. The Police Chief, or his designee" shall
communicate with the Animal Control Officer with respect to the work to be
performed under this Agreement. The Police Chief or his designee, shall
have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the
services provided or materials, equipment, elements and systems pertinent
to the work covered by this Agreement.
9. Method of Payment. The Animal Control Officer shall submit to the City, on a
monthly. basis, itemized bills for animal control services as described in Exhibits A
and B of this Agreement. Bills submitted shall be paid in the same manner as
other claims made to the City.
A. Proqress Payment. For work reimbursed on an hourly basis, the Animal
Control Officer shall indicate for each employee, his or her name, job title,
the number of hours worked, rate of pay for each employee, a computation
of amounts due for each employee, and the total amount due for each
project task. Animal Control Officer shall verify all statements submitted for
payment in compliance with Minnesota Statutes Sections 471.38 and
471.391. For reimbursable expenses, if permitted in Exhibit A, the Animal
Control Officer shall provide such documentation as reasonably required by
the City.
B. Abandoned or Suspended Work. If any work performed by the Animal
Control Officer is abandoned or suspended in whole or in part by the City,
the Animal Control Officer shall be paid for any services performed on
account of it prior to receipt of written notice from the City of such
abandonment or suspension, all as shown on Exhibit A attached hereto and
incorporated herein by reference.
10. Audit Disclosure. The Animal Control Officer shall allow the City or its duly
authorized agents reasonable access to such of the Animal Control Officer's books
and records as are pertinent to all services provided under this Agreement. Any
reports, information, data, etc. given to, or prepared or assembled by, the Animal
Control Officer under this Agreement which the City requests to be kept
confidential shall not be made available to any individual or organization without
MDT-261099vl 3
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the City's prior written approval. All finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs, and reports prepared by
the Animal Control Officer shall become the property of the City upon termination
of this Agreement, but Animal Control Officer may retain copies of such
documents as records of the services provided.
11. Termination. This Agreement may be terminated by either party by sevcm (7)
thirty (30) days written notice delivered to the other party at the address written
above. Upon termination under this provision if there is no fault of the Animal
Control Officer, the Animal Control Officer shall be paid for services rendered and
reimbursable expenses until the effective date of termination. If however, the City
terminates the Agreement because, in the City's opinion, the Animal Control
Officer has failed to perform in accordance with this Agreement, no further
payment shall be made to the Animal Control Officer.
12. Subcontractor. The Animal Control Officer shall not enter into subcontracts for
services provided under this Agreement except as noted in the Scope of Work,
without the express written consent of the City. The Animal Control Officer shall
pay any subcontractor involved in the performance of this Agreement within the ten
(10) days of the Animal Control Officer's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Animal Control Officer
fails within that time to pay the subcontractor any undisputed amount for which the
Animal Control Officer has received payment by the City, the Animal Control
Officer shall pay interest to the subcontractor on the unpaid amount at the rate of
1.5 percent per month or any part of a month. The minimum monthly interest
penalty payment for an unpaid balance of $100 or more is $10. For an unpaid
balance of less than $100, the Animal Control Officer shall pay the actual interest
penalty due to the subcontractor. A subcontractor who prevails in a civil action to
collect interest penalties from the Animal Control Officer shall be awarded its costs
and disbursements, including attorney's fees, incurred in bringing the action.
13. Independent Consultant. At all times and for all purposes herein, the Animal
Control Officer is an independent contractor and not an employee of the City. No
statement herein shall be construed so as to find the Animal Control Officer an
employee of the City.
14. Non-Discrimination. During the performance of this Agreement, the Animal
Control Officer shall not discriminate against any employee or applicants for
employment because of race, color, creed, religion, national origin, sex, marital
status, status with regard to public assistance, disability, or age. The Animal
Control Officer shall post in places available to employees and applicants for
employment, notices setting forth the provision of this non-discrimination clause
and stating that all qualified applicants will receive consideration for employment.
The Animal Control Officer shall incorporate the foregoing requirements of this
paragraph in all of its subcontracts for program work, and will require all of its
subcontractors for such work to incorporate such requirements in all subcontracts
for program work.
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15. Assi~mment. Neither party shall assign this Agreement, nor any interest arising
herein, without the written consent of the other party.
16. Services Not Provided For. No claim for services furnished by the Animal
Control Officer not specifically provided for herein shall be honored by the City.
17. Compliance with Laws and ReQulations. In providing services hereunder, the
Animal Control Officer shall abide by all statutes, ordinances, rules and regulations
pertaining to the provisions of services to be provided. The Animal Control Officer
and City, together with their respective agents and employees, agree to abide by
the provisions of the Minnesota Data Practices Act, Minnesota Statutes Section
13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. Any
violation of statutes, ordinances, rules and regulations pertaining to the services to
be provided shall constitute a material breach of this Agreement and entitle the
City to immediately terminate this Agreement.
18. Waiver. Any waiver by either party of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this
Agreement.
19. Indemnification. Animal Control Officer agrees to defend, indemnify and hold the
City, its officers, and employees harmless from any liability, claims, damages,
costs, judgments, or expenses, including reasonable attorney's fees, resulting
directly or indirectly from a negligent act or omission (including without limitation
errors or omissions) of the Animal Control Officer, its agents, employees, or
subcontractors in the performance of the services provided by this Agreement and
against all losses by reason of the failure of said Animal Control Officer fully to
perform, in any respect, all obligations under this Agreement.
20. Insurance.
A. General Liabilitv. During the term of this Agreement, Animal Control Officer
shall maintain a general liability insurance policy with limits of at least
$600,000 for each person, and each occurrence, for both personal injury
and property damage. This policy shall name the City as an additional
insured for the services provided under this Agreement and shall provide
that the Animal Control Officer's coverage shall be the primary coverage in
the event of a loss. The policy shall also insure the indemnification
obligation contained in Paragraph No. 19. A certificate of insurance on the
City's approved form which verifies the existence of this insurance coverage
must be provided to the City before work under this Agreement is begun.
B. Worker's Compensation. The Animal Control Officer shall secure and
maintain such insurance as will protect Animal Control Officer from claims
under the Worker's Compensation Acts and from claims for bodily injury,
death, or property damage which may arise from the performance of Animal
Control Officer's services under this Agreement.
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C. Personal Liability Insurance. The Animal Control Officer agrees to provide
to the City a certificate evidencing that they have in effect, with an insurance
company in good standing and authorized to do business in Minnesota, a
professional liability insurance policy. Said policy shall insure payment of
damage for legal liability arising out of the performance of animal control
services for the City, in the insured's capacity as the Animal Control Officer,
if such legal liability is caused by an error, omission, or negligent act of the
insured or any person or organization for whom the insured is legally liable.
Said policy shall provide an aggregate limit of $1 ,000,000.
21. Entire AQreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof as well as any previous agreements presently
in effect between the parties relating to the subject matter hereof. Any alterations,
amendments, deletions, or waivers of the provisions of this Agreement shall be
valid only when expressed in writing and duly signed by the parties, unless
otherwise provided herein.
22. GoverninQ Law. This Agreement shall be controlled by the laws of the State of
Minnesota.
23. Severability. The provisions of this Agreement are severable. If any portion
hereof is, for any reason, held by a court of competent jurisdiction to be contrary to
law, such decision shall not affect the remaining provisions of this Agreement.
Executed as of the day and year first written above.
CITY OF SHAKOPEE
Mayor
City Clerk
City Administrator
4 PAWS ANIMAL CONTROL
By Its President Curt Finch
MDT-261099vl 6
SH155-23
CITY OF
SHAKOPEE MEMO
POLICE DEPARTMENT
DATE: August 12, 2005
TO: Chief Hughes, Chief 0 'Rourke, Chief Malz, Chief V osejpka, Chief Rost, Sheriff
Menden
FROM: Sgt. Balfanz
SUBJECT: Animal Control Options
I have been asked to research the options for Animal Control options for the cities in
Scott County. The following is a list of the options that I have researched.
Option 1: FOUR PAWS
4 Paws in an all inclusive animal control option. They respond to animal calls,
provide patrol coverage, provide 24 hr coverage, house animals, provide adoption
services to animals that are not claimed and pick up animals.
Cost: currently $1800/month, 1800 X 12 =$21,600 / year. I expect a significant
increase in these rates by October 1,2005.
Shakopee has had a total of 138 calls for the months of April, May, June and
July. During those four months, Shakopee was charged $7200.00
$7200/ 138 = $52.17 / call
During this time, 4 PAWS has impounded 49 dogs, (14 went unclaimed) and 30
cats, (24 went unclaimed).
Option 2: CONTRACT W / ANOTHER PD THAT CURRENTL Y HAS ANIMAL
CONTROL PROVIDED BY THE CITY.
I have contacted Bloomington and Eden Prairie concerning their animal control
service. While not directly asking them if they would provide a service for us, I
did inquire as to their staffing levels. Bloomington currently has two animal
control officers for the entire city, plus they are responsible for a city kennel.
They also kennel animals for Eden Prairie and Richfield. I was told by them that
they are currently understaffed for their own city. Eden Prairie has two full time
Animal Control Officers. They stated that they had never been contacted and
asked to provide animal services for another city.
Option 3: PROVIDE OWN ANIMAL CONTROL
The PD could provide animal control for the city on it's own in several different
format. Several areas would have to be addressed, with the up front cost being
significant. Initially, the department would have to designate a person already
employed by the PD to provide animal control. That designated person would
have to attend animal control training. Currently, there is no state certification
required for employment as an animal control officer in Minnesota. I have
identified a certification level traiping provided by the National Animal Control
Association (NACA). The training provides a Level One certification upon
completion of a week long course. This course is not offered in Minnesota the
rest of 2005 or in 2006. The closest location is Kansas City, Missouri. The cost
of the course is currently $475.00. Also, the Minnesota Animal Control
Association (MACA) offers a two day course to "complement" the NACA
course, titled, "State Statutes and Public Health School." Once the animal
control officer completes the NACA level one and the MACA course, MACA
will certify them as a certified animal control officer.
Staffing:
I spoke wi Bloomington and Eden Prairie Animal Control. They both have two
full time employees plus part time employees. Eden Prairie Animal Control
works from 0600-2100 hours. They are on call, but during the hours between
2100 and 0600 the patrol officers handle the vast majority of animal calls. Also,
Eden Prairie supplements their Animal Control efforts with reserves on Thursday,
Friday, and Saturday nights. Bloomington also has on call Animal Control when
there is no coverage. I would recommend using two 30 hour I week CSO's.
Entry level CSO' s currently earn $14.116 I hour plus benefits. The city of
Shakopee is currently budgeted 4 CSO' s in the 2006 budget. If the Shakopee PD
were to provide animal control for the city, I would recommend adding a 5th CSO
in 2007.
Equipment:
Equipment can range.from using a current city vehicle to a new vehicle equipped
with kennels, designated solely for animal control. I believe the Police
Department will be able to outfit the Ford F350 truck to be able to handle animal
control. It will require a few alterations to the current set up. I have contacted
MACA and requested what animal control officers need for equipment. I have
yet to receive a response.
Kenneling Animals:
There are not many options that are cost effective when it comes to this aspect of
Animal control. I have contacted several veterinarians in town and have found
that not many veterinarian offices offer kenneling services. I also contacted
Paws, Claws and Hooves fpr an estimat~. When I contacted veterinarians in the
2
city, I was referred to several animal boarding businesses that provide a level of
service over what an impound kennel needs.
The only veterinarian that I could find in the yellow pages that currently provides
a kenneling service in Shakopee is Shakopee Vet Clinic, located on Marystown
Road. The prices. are based on the weight of the animal being cared for. I was
told that they can house more than 25 animals at any given time. Animals are
also required to be up to date on their vaccinations. If they are not, the vet will
update them for the owner. They are currently not set up to handle animal
control.
The prices are as follows:
0-101bs $ 13/day
11-401bs $15/day
41-100lbs $18/day
100+ $21/ day
The vaccinations are:
Bordatello $16.00 Distemper $29.00 Rabies $17.50
Paws, Claws and Hooves (PCH) currently provides a kenneling service for
several cities in Hennepin and Carver County. The business is set up for cities to
do their own animal control and contract with PCH for kenneling services. They
do not provide any animal control services for cities at this time. They have an
after hour drop area for the cities that they have contracts with. PCH will also
collect fines and licensing fees for the cities it serves. They are located in
Chanhassen at the intersections of212 and 101, across the river from Shakopee.
They currently charge the contracted cities. a flat rate of $100 / month plus fees
for unclaimed animals. Those fees are as follows:
$27.00/day, two day minimum for unclaimed animals. PCH advises that
they are required by state law to keep any unclaimed animal for 5 business
day. The cost of housing the animal for 5 business days is.absorbed by the
city contracted with peR. The five business day state law does not
include the first day that the animal is kenneled, weekends or holidays.
PCH advises that they usually charge cities for unclaimed animals an
average of 8-10 days. PCH also charges $95.00 for inoculations, $35.00
for a bath, and a $40 adoption fee. PCH makes every attempt to have the
animals adopted that are not claimed. I was told that they have only ever
had to put one animal down since they began the business. If an
unclaimed animal was kenneled and adopted by PCH, the average cost
would be:
$27/day X 8 days =$216
$216 + $95 for Inoculations = $311
$311 + $35 for bath = $346
3
$346 +$40 for adoption = $386
Based on the numbers of dogs that went unclaimed with 4 PAWS (14), the
city would have paid $5404.00 in unclaimed dogs in 4 months.
When you take the monthly fee and add it to the unclaimed dog fee, the
total for the months of April, May, June and July would be: $5804. This
number is only for unclaimed dogs. 4P A WS took in 24 unclaimed cats in
4 months. This number does not include the hourly wages of what a CSO
would be paid.
To estimate the wages spent on calls, I estimated 1 hour as the time spent
on each call and multiplied the starting wage of a CSO by the number of
calls 4PA WS responded to for the four month period.
$14.116 X 138 = $1948.00
When the unclaimed dog total is added to this wage estimate, the total is:
$5804 + $1948 = $7752. $7752 /4= $1938 / month
This number does not include benefits, equipment costs, fuel, the cost of
kenneling cats, or the cost of inoculating, bathing, and adopting a cat.
The city is not responsible for any charges of animals that are claimed.
Option 4: POST FOR ANIMAL CONTROL SERVICES.
At this time, we could take bids from other providers for animal control.
This would be a long process. When we looked for animal control in
March, we were only able to locate 2 providers. At that time, 4 PAWS
was the clear choice based on the competition. I do not believe at this
time it is necessary to post for bids.
CONCLUSION:
When the rates of 4 PAWS and providing the service ourselves are compared, there is
currently no reason to switch to providing the services with in the PD. However, these
numbers are based on the summer months which typically are the busiest for Animal
Control. The estimated cost of $1938/ month did not include gas, benefits, equipment,
the cost of kenneling cats, and many other items that come with animal control. Based
on the current rates of $1800 / month from 4 PAWS, I recommend staying with their
service at this time. As stated earlier, lwas told by Curt Finch from 4 PAWS that our
rates will be raised sometime around October, 2005. There was a memo circulated
throughout Scott County agencies that Curt Finch stated was supposed to have been an
interoffice memo at the time. Those rates showed Shakopee paying $2900 / month.
Depending on the price increas~, ~his study will h~ye to be reviewed at that date to
4
compare the costs again. Based on the estimated costs of providing our own service
though, that raise would have to be significantly higher than we are paying now to
validate providing our own service.
5
.. ",'" 'i
,r"'~OURPRW5 FRX NO. :9527076967 Rug. 26 2005 09:21RM Pl
, 4 PAWS/Scott ,County Animal Control
12848 Chestnut Blvd. Shak~pee, MN. 55379
952-894-9065 FAX 952-707-6967
8/2/05
To: Police Department- Prior Lake, Shakopee, and Scott County
Attn: Sgt. Balfanz- Shakopee PD
From: Mike Baroun
4 PAWS/Scott County Animal Control
Thank you for your patience during our reorganization here at 4 PAWS. Our group,
working here in Scott County, is now 4 PAWS/Scott County Animal COntrol and it is
OUr hope that we can continue to do business with your Cities and the County, for
many years to come. ,
Recently, we inadvertently included information pertaining to tate increases in your
areas in a memo distributed to Jordan, Belle Plaine, and New Prague. Those dtles
were requesting Information on the costs of resuming service and needed the infor-
mation quickly so we passed on a memo which had the information they wanted but
it also contained a preliminary draft of rate increases for your areas as well. The rate
increase request for your areas was notfinalized and should not have been dis-
tributed at that time. . We do apologize that this rate increase information. found its
way to your areas via that memo. We should have remembered that your group
-. . . .
shares pertinent information county-wide.
UJifortunately, it is true that we do need to request a rate increase in hopes of mak-
ing our business profitable as soon as possible~ We are including that request
for a rate Increase at this time in order to clear up some of the confusion
atused by the prevlous.memo and to give your areas time to consider
these changes or to seek other alternatives fOr animal control services,
shouid we be unable to provide these services in the future.
Clearly, 4 PAWS made some miscalculations when determining the current bid. That
bid was based on the assumption that at least 25 to 30 pets would be returned to
their owners every month in each area (Prior Lake, Shakopee, and Scott County) and
therefore the fixed monthly fee could be set very low. After 5 months it Is clear that
returns to owners are more likely to average about 8 to 12 per month in each area.
As a result, the income from returns to owner falls well short of prOjections and the
monthly fee does not cover the shortcomings. 4 PAWS based their estimates on the
limited data they had from the areas involved and then used return. to owner @tes
which are unobtainable In any area except for the City of their origin. 4 PAWS should
have known better but they were mistakenly over-optimistic.
;;.. ~ ?f ~
FRI]'1. ,:-F9URPRWS FRX NO. :9527076967 Rug. 26 2005 09:22RM P2
4 PAWS should have used the data'from a City like Savage.when projecting how many
animals would be picked up and how many would probably be claimed by their own-
ers. Savage has always been a profitable and successful program for 4 PAWS- but be-
cause the oontract in Savage was based on a per call response fee and a monthly feel
and had collected fees being paid to the City and then being repaid to 4 PAWS-the
.....oc->: Savage-.<;:(;mtract seemed just too different from the proposal being made in Scott
County. Howeverl the only really significant figure when comparing contracts is the
annual cost to the City and the amount collected from Owners and paid to4 PAWS.
Based on the figures (reprinted below) provided by the Oty of Savage last month to
their City council (when they considered and approved of the recent bid submitted by
4 PAWS for continued service) and making adjustments for populationr types of ani-
mals, and geography.. we were able to come up with some useable numbers for re~
bidding the Scott County area as a fixed fee program.
Average Monthly Fee Average Monthly AverageMonthly fee
for past 2 years Impound fees col- less Impound fees
lected collected
)
.
savage $3/122 $587 $3r122
-$587
, $2r535
To continue at our current level of service in Shakopee, Prior Lake, and Scott
County we are asking you to consider changing our monthly fees to the fol-
lowing:
Shakopee: $2,900.QO per month
Prior Lake: $2,600.00 per month
Scott County: $2(800.00 per month
These rates are well below the suggested rate guidelines established by the Animal
Humane Society. We believe these rates are much more realistic for the services pro-
vided considering the Increasing price of gas, labor costs, insurance requirements,
hn::lt'nlnl'l ::Inri rlicnnc::l1 rAnllil"ll:lrn4:llnf-~ ::1nrl f1agf- .......~il'lfo.ilo...~...,.13 T... C'k...L.................. n..;...... I _1,_
---,...... '::1 ...., ''''' """,.....yv........... & "'"'..,~.. -.. I_I ....,,. "'-'II I'W' . .......,'\o?0io... I' ........ 11.,""-111..1' ......-w. .I... ~II~~V""~C, rl.Vl LOI\..t;,
and Scott County we are hoping you would consider approving a rate change effectIve
October 1st, 2005. For your convenience, we would be willing to guarantee a 90-120
day notice of termination under these new rates, although we would not anticipate the
need to terminate this service, We are committed to the anImal control business and
we hope you will stick with us.
Please note that Curt Finch will continue on as our representative and con-
tact person and that he is authorized ,~o negotiate on our behalf and ap..
prove of terms andc()l1(fitions for 4 PAWS/Scott County Animal Control. At
. presenffhere will. not be any changes In payment procedures due the terms
and conditions of the buyout.
Thank You;
Mike Baroun
4 PAWS/ Scott County Animal Control