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Home My WebLink About15.B.1. Extension Agreement for Mitigating Wetlands IS: 18. / CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Authorize an Extension Agreement for Mitigating Wetlands Associated with Future CSAH 21, Pike Lake Road and Future Fire Station DATE: September 6, 2005 INTRODUCTION: Attached is a proposal from WSB & Associates, Inc. for mitigating wetland impacts associated with CSAH 21, Pike Lake Road and the future Fire Station in the area of ~ Southbridge Parkway and CSAH 21. Staff is bringing this proposal to Council as the City is responsible for mitigating wetlands associated the new Pike Lake Road connection and future Fire Station, and is working with Scott County staff for mitigating wetlands for future CSAH 21. BACKGROUND: The City previously entered into an agreement with Tollefson Development, Inc. for the selling of property known as the Shutrop parcel for future development, and also for the construction of Pike Lake Road, from CSAH 16 to Southbridge Parkway. In this agreement, the City is responsible for wetland mitigation of wetland impacts with the Pike Lake Road construction. The City also has considered constructing a satellite Fire Station at the intersection of Pike Lake Road and CSAH 21. These wetland impacts would also be included in the wetland mitigation proposal. Staffhas met with Scott County staff on mitigating wetlands in this area for the proposed CSAH 21 and has also met with the Technical Evaluation Panel (TEP) for wetland mitigation in the City of Shakopee. The concept that staff has proposed with the TEP is for the City and County to combine their wetland impact and mitigate those impacts in an area in Scott County and preferably in the Prior Lake - Spring Lake Watershed District. The basic idea is to have a large wetland mitigation complex in an area that can be restored to a wetland in the area south of Prior Lake and Shakopee. The cost savings to the City and County for purchase of land in these areas to restore is significantly lower than land in the Cities of Prior Lake or Shakopee. Attached is a map showing the proposed CSAH 21 alignment, as well as Pike Lake Road and the future Fire Station and the wetland area that would be impacted. Staff has contacted the Scott County Engineer, Mitch Rasmussen, and attached is an e-mail from the County concurring with the proposed work and fee. The County will agree to participate in the cost proportionate to the acreage mitigated for each agency. In reviewing the wetland impacts of these three projects, the County would have approximately eight acres of impact, while the City would have 2.5 acres. This pro- ration would be that the County would pay 76% of the proposed wetland impact proposal from WSB & Associates and the City would pay 24%. The total cost of this proposal is estimated to be $15,923.00, with the City paying $3,822.00 and Scott County paying the remaining balance of $12,101.00. The cost of this work is proposed to come out of the Capital hnprovement Fund, as it is associated with construction of future roadways in Shakopee. Staff is requesting to proceed with this wetland impact approach, even though the preliminary plat for Shutrop North has not come to Council but to proceed in order to review potential mitigation areas, during the growing season of 2005. If a site can be selected and acquisition can be obtained for constructing a wetland replacement area, construction plans would then be prepared for wetland mitigation. Staff believes this is a good cooperative effort between the City and the County in order to mitigate wetland impacts in a cost effective method. ALTERNATIVES: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. at a cost not-to-exceed $15,923.00 for the wetland impact for CSAH 21, Pike Lake Road and the future Fire Station, with the City's payment of this proposal to be paid out of the Capital hnprovement Fund with reimbursement from Scott County for their share. 2. Do not approve the extension agreement at this time, but wait until the Shutrop North plat has been approved. 3. Table for additional information. RECOMMENDATION: Staff would recommend Alternative No.1, to proceed with the wetland mitigation for the wetland impacts associated with CSAH 21, Pike Lake Road and the future Fire Station site in order to have the wetlands mitigated in 2006. ACTION REQUESTED: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. at a cost not-to-exceed $15,923.00 for the wetland impact for CSAH 21, Pike Lake Road and the future Fire Station, with the City's payment ofthis proposal to be paid out of the Capital Improvement Fund with reimbursement from Scott County for their share. ~~ Bruce Loney Public Works Director BUpmp ENGRlEMPLOYEEFOWERlPPENNINGTON/COUNCIUCSAH2IPlKELAKERD . w.. & Associates, Inc. Memorandum To: Bruce Loney, City of Shakopee From: Todd Hubmer, P.E. Andrea Moffatt Date: July 18, 2005 Re: Wetland Impact Regulatory Approach for CSAH 21, Pike Lake Road, and Fire Station As requested, we have reviewed the proposed wetland impacts associated with the CSAH 21, Pike Lake Road, and Fire Station projects. The CSAH 21 project is located between CSAH 18 and CSAH 16. The Pike Lake Road project is located between CSAH 16 and Southbridge Parkway. The Fire Station project is located at the intersection of new CSAH 21 and new Pike Lake Road. The following wetland impacts are anticipated by these projects: . CSAH 21: 7.5-8.0 acres . Pike Lake Road: 2.3 acres . Fire Station: 0.1-0.2 acres Based on this review, we have developed the following approach to address the regulatory issues associated with wetlands and environmental concerns associated with these projects. Task 1: Collect Background Information Cost Estimate: $510 This task includes obtaining background information about the area. This would include reviewing the concept plans for the projects, reviewing the National Wetland Inventory, DNR Public Waters Map, Natural Heritage Database, soils survey, SHPO data, information from the MPCA, and the EIS that is being completed for the project. It is our understanding that the wetlands have previously been delineated. This information will also be reviewed. This information will be used to guide the regulatory review process. This task does not include any additional wetland delineation. C:\1)ocuments and SeltingslBLoney!Local Seltings!Temporary Internet FilesIOLK4D3\MEMO-071805~bl.doc July 18, 2005 Page 2 of2 . Task 2: Hold Agency Stakeholder Meetings Cost Estimate: $1,773 This task will include three meetings with the agency stakeholders. These agencies include the DNR, US Corps of Engineers, the County, the Board of Water and Soil Resources, Soil and Water Conservation District, Prior Lake-Spring Lake Watershed District, and Lower Minnesota River Watershed Management Organization. A kick off meeting will beheld to review the delineation and discuss the concept plans. Additional meetings will be held to update the agencies, receive feedback, and obtain buy-in. This is anticipated to make the permitting process go more smoothly. Task 3: Identify Possible Wetland Mitiga~ion Areas Cost Estimate: $1,200 Potential wetland mitigation areas will be identified. This will include identifying areas within the corridor, within City or County land, and potential wetland banks by working with the Soil and Water Conservation District. These options will be evaluated for their feasibility and a recommendation developed on the most effective and feasible mitigation site. This information will be reviewed with the agency stakeholders. Task 4: Complete Preliminary Design of Mitigation Area Cost Estimate: $10,200 This task will involve developing preliminary design of the mitigation areas. It is anticipated that survey will be obtained by WSB for the chosen mitigation area. Forty hours of survey time has been included in this estimate. Preliminary plans will be drafted for review with City Staff and agencies. The mitigation will be designed in conformance with the Wetland Conservation Act and US Corps of Engineers requirements. The level of detail ofthe preliminary design will be to the level necessary to obtain permits for the work. Task 5: Develop and Submit Wetland Impact Permit Applications Cost Estimate: $2,240 This task included developing a wetland replacement plan and application for the Pike Lake Trail, Fire Station, and Dean's Lake Outlet (if needed). The application will also include enough mitigation for the CSAH 21 project; however, it is our understanding that the County will be obtaining a permit for the CSAH 21 project separately. This permit application will be reviewed at an agency meeting. The cost estimate for this work is $15,923. This scope does not include the development of construction plans. A scope and cost estimate to complete the construction plans and wetland monitoring can be provided once the mitigation site and size is determined. It is recommended that if the City wishes to complete this work, authorization be provided by the end of the July. This will allow WSB to complete Task 4 by the. end of October, thereby reviewing the wetland mitigation plans with the agencies during the growing season. It is anticipated that a permit application could be submitted by early November 2005. If you have any questions, please feel free to call one of us at (763)541-4800. C:\Docurnents and Settings\BLoney\Local Settings\Ternporary Internet Files\OLK4D3\MEMO-071805-bLdoc Page 1 of2 Bruce Loney From: Rasmussen, Mitch [mrasmussen@co.scott.mn.us] Sent: Thursday, August 11, 2005 11 :39 AM To: Bruce Loney Subject: RE: Wetland Mitigation Scope Bruce We have reviewed WSB's proposal and concur with the proposed work and proposed fee. The County will agree to participate in the cost proportionate to the acreage mitigated for each agency. Mitch From: Bruce Loney [mailto:BLoney@ci.shakopee.mn.us] Sent: Tuesday, August 09,20059:50 AM To: Rasmussen, Mitch Subject: FW: Wetland Mitigation Scope fyi and please review as I would like to go to council this August 16th. -----Original Message----- From: Andrea Moffatt [mailto:AMoffatt@wsbeng.com] Sent: Monday, July 18, 2005 10:06 AM To: Bruce Loney Cc: Todd Hubmer Subject: Wetland Mitigation Scope Bruce- , We have updated the scope with a cost estimate. Also, regarding the timeline, it is recommended that if you want to proceed, authorization is obtained by the end of July. This will allow us to identify and review the mitigation site with the review agencies during the growing season. Let us know if you have questions. Andi Moffatt Environmental Scientist WSB & Associates ~- 701 Xenia Avenue - Suite 300 Mpls, MN 55416 Phone: (763)287-7196 Fax: (763)541-1700 Mobile: (612)360-1301 -----Original Message----- From: Bruce Loney [mailto:BLoney@ci.shakopee.mn.us] Sent: Friday, July 15, 20054:03 PM To: Andrea Moffatt Cc: Todd Hubmer Subject: RE: Draft Scope for Wetland Impacts For now, I think we need to have a better definition of the project areas such as Pike Lake Road from CSAH 16 to paved Southbridge Parkway. Also a schedule of tasks and approximate cost to perform 8/11/2005 . Page 2 of2 / those tasks. We should give this to county staff for their comments. I believe Mitch Rasmussen will be reviewing the CSAH 21 EIS for Greg IIlka and should receive the email file. -----Original Message----- From: Andrea Moffatt [mailto:AMoffatt@wsbeng.com] Sent: Friday, July 15, 2005 2:04 PM To: Bruce Loney Cc: Todd Hubmer Subject: Draft Scope for Wetland Impacts Bruce- Let me know if this is what you were looking for. We can add in costs next week if this looks good. Thanks. Andi Moffatt Environmental Scientist WSB & Associates 701 Xenia Avenue - Suite 300 Mpls, MN 55416 Phone: (763)287-7196 Fax: (763)541-1700 Mobile: (612)360-1301 8/11/2005 ~ WSB & Associates, Inc. Infrastructure I Engineering I Planning . Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 . August 11, 2005 Mr. Bruce Loney . City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Extension Agreement to develop Wetland Mitigation Permits and Preliminary Design for the Pike Lake Road, CSAH 21, and Fire Station projects Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee, this extension agreement is written to provide services for the above-referenced project. Weare proposing to complete this work on a cost-reimbursable basis as necessary in accordance with the proposal dated July 18, 2005, with a maximum not-to-exceed cost of$15,923. The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section IV of the Agreement for Professional Services. . If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. yhc;N?tM~ Al"1drea Moffatt. . Associate City Administrator City Clerk Mayor Date Minneapolis I St. Cloud F: WPWIN CLIENT Sh"k<'peeOS 1105e" a~r IIf.J"c: Equal Opportunity Employer . .,~ .WSB & Associates, Inc. Infrastructure . Engineering . Planning . Construction 701 Xenia. Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 . Fax: 763-541-1700 . August 11,2005 . ",".'" ..... ..... Mr. Bruce Loney City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Extension Agreement to develop Wetland Mitigation Permits and Preliminary Design for the Pike Lake Road, CSAH 21, and Fire Station projects . Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee, this extension agreement is written to provide services for the above-referenced project. We.are proposing to complete this work on a cost-reimbursable basis as necessary in accordance with the proposal dated July 18, 2005, with a maximum not-to-exceed cost of$15,923. The City of Shakopee agrees to reimburse WSB -& Associates for these services in accordance with Section N of the Agreement for Professional Services. .. . , If this agreement meets with your approval, pl(;:ase sigll below and return one copy to our office. . . Sincerely, WSB & Associates, Inc. fltc;lv4M~ .....' .... Andrea Moffatt. . Associate CIty AdmInistrator City Clerk Mayor Date Minneapolis J St. Cloud F:\\'PWU"; 1.1.li.:i'jT Sil~I~'\'pl:C' 0;\ Ila:'c.;1 <II:;' hr.d,,~: Equal Opportunity Employer