HomeMy WebLinkAbout4.G. Budget Improvement Options
~. ( 'f. G)
, I
Budget Improvement Opt1ons 2006 _n'_o'".,__,__
Admin
Shared HR consulting 43,000
Up date pay plan 15,000
---
Home Town Messenger 14,800
--
City Hall Security system 30,000
Communications Coordinator .5FT 58,000
Copier replacement (included) 15,000
Vehicle Allowances 10,200 171,000
Plan./Enginee GIS position . ..--
74,300 74,300
-----
Inspections Inspection plan reviewer -
65,000
Building Inspector --
62,750
Grading Inspector 50,000 177,750
Police
4 Police officers 232,800
Police handgun transition 6,300 239,100
Public Works I
Engineering furnishings for move 20,000
Engineering Black line machine 8,500
Truck & car wash supplies 11,500
Overhead door replacement 8,000
Play ground woodchips - ADA 15,000
Recreation I
-
ADA modifications I 58,000
Aquatic park hours extended 1 hour 8,960
Park/easement boundry marking 13,175
Community center on line registration 16,600
Recreation Superintendant position 77,970
Teen Center part time coordinator 16,640
Diseased tree inspector - par~ time 7,790
Electronic time keeping 6,000
Construction Manager - Temporary 75,000 280,135
Faciltites
City Hall carpet --.---
113,820
Community Center lighting upgrade 20,000
Community Center water problems - 135,000
Facility maint. Software (shar:.~~/park) 15,000
Additional custodian 41,720
Add, facilities maintenance position 44,490
Youth building carpet ._..~---_._.-
9,500 379,530
.. '._._...'.~---'._'
'..~_. 1,321,815
~- . -."-.--
LEVY05-06.XLS LEVY05-06 1:12 PM 8/30/2005
, ~
~
City of Shakopee
2006 Budget Improvement Package
Project/Improvement! Position Request:
Add shared Human Resources Professional
Prepared by:
Mark McNeill
Improvement Description:
Add a half-time human resources professional, to be shared with Scott County or other
jurisdiction.
Description of Need:
The City has grown to the size where additional help must be made regarding the provision of
employee relation services. Currently with the help of the Payroll/Benefits Coordinator, each
department is responsible for writing jOb descriptions and interviewing prospective candidates.
Researching human resources issues and labor negotiations are done though Administration
and payroll/benefits. A rule of thumb in the HR world is that a full time professional is warranted
when an organization has between 100 and 125 full time employees. Shakopee currently has
115 FTEs, plus 48 part-time firefighters, and hundreds of seasonal and part-time employees.
Costs:
Anticipating an annual salary of $70,000, (which would get a seasoned professional, but not at
the department head level), with benefits, the City should budget $43,QOO.
Anticipated Revenue:
The savings on this would be the elimination of paying the County separately for the recruitment
work that it currently does for the City. We should anticipate savings $1,000 per full time
position filled.
Impact o!, City Service levels by Funding the Improvement:
This will make the City departments more efficient in terms of recruitment and employment
issues. Potentially, there is a reduced chance of mistakes being made on employment
practices questions, and a reduction on their reliance on consultants for answers.
From the public's standpoint, being able to have job applicants respond to City. Hall rather than
to Scott County, or the Scott County website, will result in less confusion and be a higher
. service level.
,
S
City of Shakopee
2006 Budget Improvement Package
Project/Improvement! Position Request:
Update the City's Pay Plan
Prepared by:
Mark McNeill, City Administrator
Improvement Description:
The current pay plan was adopted in October, 2001. The typical life expectancy for a pay plan
is five to seven years.
Description of Need:
Shakopee's pay plan for non-contract employees is compared to ten other benchmark cities.
Assuming that Shakopee has had cost of living adjustments comparable to those other cities,
the pay pian should be competitive. However, it appears that Shakopee's plan has.fallen
behind, and consideration should be given to an adjustment.
Costs:
Proposed for 2006 ,is a study to determine how Shakopee's plan compares. Any adjustment for
shortfalls would be budgeted for 2007.
Utilizing the'same consultant as 2001, anticipate the updates study to be done for $15,000.
Anticipated Revenue:
None
Impact on City Service levels by Funding the Improvement:
So as to retain and attract good employees, the City needs to have a competitive pay plan.
That is based in large part upon how the City compares with other municipal employers;
~
If
City of Shakopee
2006 Budget Improvement Package
Project/Improvement/ Position Request:
Reinstate separate publication/delivery of the HomeTown Messenger
Prepared by:
Mark McNeill, City Administrator
Improvement Description:
Until Fall, 2002, the HomeTown Messenger was a quarterly publication which provided
information to residents, and was delivered with the Shakopee Mint. Because of budgetary
constraints, since 2003 the newsletter has been incorporated into the three-times per year
Parks and Rec/Community Ed Bulletin.
Description of Need:
The delivery with the Hometown Messenger with the combined bulletin has greatly reduced the
visibility of the publication. A separate delivery would help to make the community aware of
issues and opportunities for participation or service.
Costs:
In 2002, the production and delivery of the HomeTown Messenger was $12,400, With the
.growth of the community, we should allow for $17,000.
That can be offset by the $2,200 currently provided for the publication with the
Recreation/Community Ed Bulletin, meaning a net additional cost of $14,800.
Anticipated Revenue:
None
Impact on City Service levels by Funding the Improvement:
One of the strategies (which meet three of the five goals of the proposed Visioning process) is
to "foster community connections". The separate production and delivery of the HomeTown
Messenger would help to improve communications and connect the community. It would also
provide opportunities to meet several of the strategies and goals of the Visioning process.
(
~
City of Shakopee
2006 Budget Improvement Package
Project/Improvement! Position Request:
City Hall security access system
Prepared by:
Mark McNeill, City Administrator
Improvement Description:
This would provide for "card reader" I.D. badges for City employees, or a scrambled keypad, for
controlling access to different locations within the City Hall building, and to the building.
Description of Need:
Security and workplace violence is becoming more of a concern. The existing City Hall is very
open, and anyone can enter areas which are otherwise designated as non-public. Basic .
external access would allow for cards or a keypad system, rather than having keys to be issued
to users and employees for outdoor entrances. Having "cardtrol" or keypad security system for
access to the finance area on second floor, the engineering/planning/building area, and
potentially administration would also be highly desirable. Unfortunately, due to the layout of the
building (such as the need for public restrooms), restricting access to the basement area would
be difficult. However, the basement area used by IT could be secured as it is a single room.
Costs:
To start, figure 4 extemal and 6 internal doors. The range per door runs from $1100 to $5000
per door. Using $3f00 per door, the budget should provide for $30,000. Enhanced featUres
with "cardtrol" woul allow for tracking who entered what areas, at what times, etc.
Anticipated Revenue:
None
.
Impact .on City Service levels by Funding the Improvement:
The advantage, of this is a greater degree of security for employees in City Hall, and a reduced
opportunity for theft. Due to the layout of the building, no one system could protect all
employees or users. The downside. is the perception of a lack of openness of services from City
Hall.
, ~
~
City of Shakopee
2006 Budget Improvement Package
Project/Improvement/ Position Request:
.5 Communications Coordinator add position
Prepared by:
Mark McNeill, City Administrator
Improvement Description:
Would provide for a half time position to facilitate City communications with Shakopee residents
and businesses. The position would manage and edit the City's website, write and produce
quarterly newsletters (see HomeTown Messenger decision package); prepare news releases,
and assist departments with preparation of bulletins and other written communiques. The
position would also script government affairs programming for cable television,
Description of Need:
Currently, public information is provided by individuals within individual departments, or through
administration, There is no consistency, and the press of other business causes one of our
most important responsibilities - communicating issues to the public - to take a second priority.
Establishing at least a part-time position would allow the City to begin to address shortfall.
Costs:
Based on similar full and part-time positions with neighboring cities, $40,000 should be allocated
for personnel services, and an addition $18,000 for materials/postage (this is in addition to the
HomeTown Messenger decision package).
Anticipated Revenue:
None
Impact on City Service levels by Funding the Improvement:
Other City employees currently with communications responsibilities will be freed of those tasks,
allowing them to concentrate on other job responsibilities (for example, the Assistant to the City
Administrator has been devoting significant time to website, which is not in her current job
description). Businesses and residents in the community will have a better understanding of
programs and services.
,
7
City of Shakopee
.2006 Budget Improvement Package
Project/Improvement/ Position Request:
Replace photocopying machine in City Hall.
Prepared by:
Mark McNeill, City Administrator
Improvement Description:
Replace the City's copier that is used by most of the departments; including the copying of the
Planning Commission and BOAA packets.
Description of Need:
The copier is more than 4 years old, and needs to be replaced and upgraded for network
scanning technology.
Costs:
The copier can be replaced for approximately $15,000.
Anticipated Revenue:
None
Impact on City Service levels by Funding the Improvement:
This will provide a dependable and upgraded copier for use by City departments and the
copying of Planning Commission and BOAA packets. The replacement of a similar machine in
the Administration area of City Hall was purchased in 2005. Both machines are needed.
,
~
City of Shakopee
2006 Budget Improvement Package
Project/Improvement/ Position Request:
Vehicle allowances for certain employees
Prepared by:
Mark McNeill
Improvement Description:
To provide vehicle allowances for four City employees who have need for vehicles in excess of
the normal use of the City pool vehicles.
Description of Need:
Currently, Bruce Loney receives a vehicle allowance of $200 per month. Community
Development Director Michael Leek; Parks, Recreation, and Facilities Director Mark Themig;
Assistant City Engineer Jeff Weyandt receive no allowance. However, all four have significant
use and should be considered for an increase or implementation. My recommendation is that
as department heads, the Public Works Director, the PRF Director and Community
Development Director receive $300 per month (as they have significant numbers of trips outside
of Shako pee ) and the Assistant City Engineer $150 per month (whose trips are primarily within
Shakopee).
Costs:
The costs would be:
Public Works Director $1,200 (annual addition)
Community Development Director $3,600 annual
PRF Director $3,600 annual
Assistant City Engineer $1 ,800 annual
Total $10,200
Anticipated Revenue:
None
Impact on City Service levels by Funding the Improvement:
It would free up the pool car, but importantly, provide a more fair compensation for the users for
the four employees. The alternative is to have reimbursement at the IRS rate per mile, but the
practicality of keeping track of each use is difficult. I would also note that in comparison to other
vehicle allowances as available in the Stanton Survey (primarily for administrator/managers),
$300 per month is low.
, '
1
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5,000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement/ Position Request: GIS Specialist
Prepared by: R. Michael Leek, Community Development Director
Improvement Description: The improvement is the addition of a new position, which would
have as its core responsibilities 1) the development of the City's GIS database, 2) coordination
with the City's Public Works Department of data (both start-up and ongoing), and 3)
coordination with other City departments in making use of the GIS database and mapping to
meet their program needs
Description of Need: There are a number of factors coming together to create the need
for this position, including:
. The need and desire to do a better job of managing, maintaining, and replacing public
infrastructure (e.g. streets, alleys, sanitary and storm sewer, water lines, street lighting,
etc,) in a cost effective manner;
. With the pace of development and its encroachment into areas of the City that have
significant natural resources (woodland areas, bluffs, wetlands), a comprehensive GIS
database is necessary to help the City better protect, manage, and enhance these
resources.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
. $50,000 Salary
. $18,800 Benefits
. $20,000 Vehicle (perhaps small4x4 pickup for access to less accessible areas,
not an annual expenditure)
. $ 2,500 PCIW orkstation
. $ 1.000 GIS Trainina
$92,300 TOTAL
1
,
10-
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
There may be some future opportunity to recover some revenues from the sale of data to
constituents like developers. However, with the long lead time to develop the database (up to
three years), it is difficult to estimate as this time.
Impact on City Service levels by Funding the Improvement:
Especially as it relates to the Asset Management effort envisioned by the Public Works
Department, the position will facilitate 1) the creation of more timely and complete reports
related to the City's infrastructure, and thus 2) better informed decisions on an annual basis
regarding infrastructure projects that need to be funded and completed.
2
10
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5,000 or more, or
that adds staff positions beyond thoseoositions/activities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement/ Position Request: Inspections Plan Reviewer
Prepared by: R. Michael Leek, Community Development Director
Improvement Description: The improvement is the addition of a new position, which would
have as its core responsibility the review building permit plans, and the coordination of reviews
by other City departments. Someone capable of providing inspection services as needed would
also fill the position.
Description of Need: Since 1998, the City has experienced high levels of both
residential and commercial building activity. Since the majority of permits for new construCtion
are also reviewed by planning, engineering, and in some cases, parks, staff, tracking the status
of permit reviews has been a continual challenge. This position would be responsible for
building division review of building permits, and tracking of review by other City staff, which
should ensure that target review timelines are met in all cases where complete applications
have been received,
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
. $45,000 Salary
. $18,000 Benefits
. $ 1 ,500 PCIW orkstation
. $ 500 Professional Development
$65,000 TOTAL
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
The costs associated by this position are anticipated to be covered by building permit and or
plan review fees.
Impact on City Service levels by Funding the Improvement:
It is expected that this position would have a positive impact on City service levels, in that it
would centralize responsibility for building division plan review, and also for tracking the status
of permits under review by other City staff.
1
)1
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5,000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budget. the
following information should be provided:
Project/Improvement/ Position Request: One Additional Building Inspector Position
Prepar~d by: R. Michael Leek, Community Development Director
Improvement Description: In order to improve response time on building permit submissions,
and also better address concerns related to site grading and erosion control, it is proposed to
add an additional Building Inspector position. Beyond simply adding the new position, I will be
proposing a review and possible amendment of the Building Inspector job descriptions to
include grading and erosion control activities,
Description of Need: The level of development and building activity over the last several
years has resulted in a number of instances where grading and erosion control issues have had
to be dealt with after the issuance of Certificates of Occupancy (CO). In those case, the amount
of additional engineering, inspections, and planning time these issues take after issuance of the
CO's is greater than would be necessary if dealt with in advance. With the additional position, it
is believed that these additional responsibilities could be taken on by Building Inspectors (with
additional training), as they would have additional time to allocate to individual inspection visits
throughout each day.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
. Wages - $45,000
. Benefits - $15,000
. Vehicle - $20;000
. Training - $ 500
. Dues - $ 250
TOTAL $80,750
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
The position is not expected to generate additional revenues, however, expected building permit
revenues are expected to be more than sufficient to fund the additional position,
C:\Documents and Settings\GVoxland\Local Settings\Temporary Internet Files\OLK5\Budget 1
Improvement Package Bldg Inspector.doc
/1.
Impact on City Service levels by Funding the Improvement:
It is expected that the number of drainage and grading issues to be addressed after issuance of
CO's would be reduced, and thus service to both the developer and ultimately homeowners
would be improved.
C:\Documerlts and.Settings\GVoxland\Local Settings\Temporary Internet Files\OLK5\Budget 2
Improvement Package Bldg Inspector. doc
J-s
City of Shakopee
2006 Budget Improvement Package
Project/Improvement! Position Request:
Grading Inspector (Building Inspection Division)
Prepared by:
Mark McNeill, City Administrator
Improvement Description:
Shakopee has continued to grow, more issues have arisen regarding placement of obstructions
into easementlright-of-way areas. There is also a significant problem with inspection of grading
for a certificate of occupancy, However, after the final inspection has been made, homeowners
also make modifications which impact drainage for their neighbors.
The addition of a Grading Inspector in the building department will assist the City as it deals with
grading issues.
Description of Need:
Costs:
For budgeting purposes, we anticipate this would be equivalent to an Engineering Tech II
position (grade 4). Salary range would be $35,000- $44,300.
Therefore, with benefits, the cost should be $50,000.
Anticipated Revenue:
None.
Impact on City Service levels by Funding the Improvement:
The major attraction of funding this position will be a reduced amount of "after the fact"
corrections, and disagreements between builders, residents, and the City in resolving
grading/drainage issues.
J'f
City of Shakopee
Budget Improvement Package
Prepared by: S gt. Craig Robson
Department: Police
Date: July 12,2005
Instructions --- for each employee position or promotion that has not been
filled, or otherwise specifically authorized by Council (not just budgeted),
the following information should be provided:
Position Title: Police officers (four) .
Description of need: The police department is currently operating with 36
sworn officers. We have a 2005-budgeted staff of 42 sworn officers. We are
presently in a hiring process with intentions of filling the six unfilled police
officer positions for 2005. A recent staffing needs assessment (see attached)
supports a staff level of 31 patrol officers. That number added to t1'1e
positions of Chief, eight sergeants, two investigators, one DARE officer, two
school resource officers and one crime prevention/multi-housing officer
equals a total staff of 46 sworn officers. If we were successful in hiring the
four additional police officers in 2006, we would have a total staff of 46
sworn officers. With a rapidly expanding city population, the police
department needs to keep pace with size O'f the city to' maintain an acceptable
level of service to the members of the community.
All costs to fill the position (include salary, benefits, training,
equipment, and any other costs needed to fully supply the position for
FY06):
A. Step 1 salary: $42,775.00 X 4 $171,100.00
B. Benefits: 14,120.00 56,480.00
C. Initial uniform/equipment purchase: 1.300.00 5.200.00
Subtotal: $58,195.00 $232,780.00
Total: $232,780.00
/ If a..
An additional $720.00 would also be needed per officer should the proposed officer elect
to participate in the pay- for-performance plan over the longevity plan and if the officer
had a Bachelor's or Master's degree in a job related field.
Impact on City Service Levels by Funding the Position:
The Shakopee Police Department continues to be a leader in Scott County
for the amount of work product produced and population growth. Demands
on the police department continue to increase. The 2005 budget projected an
officer to resident ratio of 1.43 officers. Population growth surpassed
expectations resulting in a ratio of 1.35 officers per 1,000 residents. The
requested additional staffing maintains the same level of officers per
residents as was budgeted in 1005, and should allow the department to
continue similar service levels in the past. The population of the City will
not slow in the near future. In order to work toward meeting City of
Shakopee goals, we need to continue to hire qualified candidates as they
become available. The additional officers will also allow the police
department to work to accomplish City of Shakopee goals #3 - "Continue to
provide quality services with available resources" and goal #11 - "Ensure a
safe and secure community".
If we discontinue with our efforts to "maintain a reasonable core of officers
based on the City's growing population", and do not hire qualified people to
fill these police officer positions when the opportunity presents itself, we
will be faced with the undesirable p.osition of trying to hire numerous quality
officers in a short period of time. We know from recent experiences that
that is unlikely.
<
)S
City of Shakopee
Budget Improvement Package
Prepared by: Sgt. Craig Robson
Department: Police
Date: July 20, 2005
Instructions ---for each employee position or promotion that has not been
filled, or otherwise specifically authorized by Council (not just budgeted),
thefollowing information should be provided:
Description of need: In 1991 the police department implemented a transition to
Smith and Wesson .45 caliber automatic handguns. At this time the new firearm was
replacing six shot revolvers. The new technology allowed officers to carry a firearm witij.
greater stopping power, a critical component of officer safety. Fifteen years later the
department is requesting the ability to transition from the Smith and Wesson model 4506
to a.40 caliber Glock model 22 or 23. The Glock delivers the Smith and Wesson's large
frame, 45 caliber stopping power in a smaller and more ergonomical design.
Recently Smith and Wesson redesigned their line of firearms and they no longer catalog
our currently issued weapon. This has resulted in a limited supply of the firearm and its
parts. Our currently issued weapon is also a more expensive firearm, about twice the
price of the proposed Glock.
Along with technological advances, department demographics have prompted the need
for change. The Glock firearms have been found to be more ergonomical with the
current pool of officers, as it fits better to the individual officer hand, resulting in greater
accuracy. This issue became more prominent within the department as the number of
female officers increased. The Glock firearms also feature a greater ammunition
capacity, almost two times that of the Smith and Wesson. Despite its greater ammunition
capacity the Glock is a lighter and smaller firearm, which will result in less stress on the
officer's back during duty. .
All costs to fdl the position (include salary, benefits, training,
equipment, and any other costs needed to fully supply the position for
FY06):
19 handguns @ $429.00 = $8151.00
17 holsters @ III = $1880.00
17 magazine pouches @ $22.00 = $374.00
IS: "-
Subtotal: $10,405.00
Estimated Value of trade in weapons = $4500.00
$10,405.00 - $4,500.00 = $5,905.00
$5,905.00 + 6% sales tax = $354.00
Total: $6,259.00
Impact on City Service Levels by Funding the Position: With greater
ammunition capacity, greater shooter accuracy and less physical stress on the officer, the
transition to the Glock firearm will decrease liability and increase officer safety
/1
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5, 000 or more, or
that adds staff positions bevond those positions/activities contained in the FY 05 Budqet. the
following information should be provided:
Project/Improvement/ Position Request:
Capital expenditure
Prepared by:
Public Works, Engineering Department
Improvement Description:
$20,000 for cost of moving Engineering to the existing Public Works office area, $8,500 for a
blackline machine to make copies of drawings.
Description of Need:
Due to space needs and need to unite Engineering employees in one area, the Engineering
Division would be moved to the existing Public Works building offices area.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
$20,000 is needed for furniture, office items for moving the Engineering Division. A new
blackline machine for copies of plans and as-builts is required with this move.
$8,500 is needed for the blackline machine as the existing blueline machine needs an exhaust
system and is limited in making copies.
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service levels by Funding the Improvement:
The moving of Engineering will provide better services to Public Works and will free up space
for other departments such as Building and IT.
J~
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5,000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budoet. the
following information should be provided:
Project/Improvement/ Position Request:
Truck and car wash supplies
Prepared by:
Public Works, Shop
Improvement Description:
Provide supplies for the truck and car washes in the new building.
Description of Need:
These supplies are needed to operate both washes.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
$11,500.00 to supply both washes ($7,000 for the truck wash and $4,500 for the car wash)
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue from city use of wash. Cost of truck/car washes from other agencies, such as Scott
County, will be reimbursed through agreements.
Impact on City Service levels by Funding the Improvement:
Departments will be able to wash City vehicles in-house instead of purchasing tokens to go to
private car washes.
II
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5,000 or more, or
that adds staff positions bevond those positions/activities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement! Position Request:
Building maintenance for the existing Public Works Buidling.
Prepared by:
Public Works, Shop
Improvement Description:
This maintenance includes the replacement of overhead doors.
I
Description of Need:
The doors are in need of replacement. Staff will be replacing the doors. instead of hiring an
outside company which will save a considerable amount of money,
Costs:
All costs to support the improvement (inc/ude salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
An additional $8,000.00 is needed for materials, making the total budget for building
maintenance $10,000.00,
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue,
Impact on City Service levels by Funding the Improvement:
The replacement of the doors provides for safety, security, and efficiency in the existing
building.
)0
dO
City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5,000 or more, or
that adds staff positions bevond those tJositionslactivities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement! Position Request:
ADA upgrades of woodchips to Meadows, Scenic Heights, and Emerald Lane Parks,
Prepared by:
Public Works, Parks Department.
Improvement Description:
Replace the rock that is currently in these playgrounds with woodchips per ADA.
Description of Need:
Woodchips provide a more stable base than rocks for wheelchair access to playgrounds.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
$15,000.00 for woodchips
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service Levels by Funding the Improvement:
This upgrade increases city service levels because it provides better access to playgrounds for
those with disabilities.
,
, '
~I
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
ADA Modifications and Accessibility Initiatives
Prepared by:
Brad Eller, Recreation Supervisor
Improvement Description:
Improvement of City facilities, services and programs through accessibility enhancements
identified in the City's Accessibility Transition Plan/Evaluation,
Training, equipment, services, resources and staffing associated with the City of Shakopee's
Accessibility Transition Plan, The items will help the City become ADA compliant and will
provide tools to accommodate the requests of those with special needs.
Description of Need:
All City facilities, programs and services were reviewed by a consulting firm and the results were
presented to the City in the form of a transition plan/self evaluation. The results showed that the
City had many improvements to make in order to become ADA compliant in a variety of areas. It
was evident that the City must begin being proactive in ADA compliance issues, staff training,
and must prepare itself to accommodate requests from those with special needs.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Accessibility Item Description Cost
Accessibilityll nclusion Education for FT, PT staff, City Council, Park $3,000
Traininq Board, Conferences (NIRI or NRPA)
Communication Services To accommodate requests for Braille, Lg. Print $1,000
documents, interpreter fees ($25-$40/hour)
Adaptive Recreational Items such as special swings, basketball hoops, $5,000
Equipment water wheel chairs, various proaram equipment
Adaptivell ncl usion Resources on inclusion, adapting programs, staff $300
Publications and training, etc, on how to accommodate special
Subscriptions needs
One-to-One Assistants To accommodate one on one staff support $2,000
requests for programs. Anticipating 4-5 requests
in 2006
Certified Therapeutic ~ - 3h. time position with the City to act as a $13,750-
Recreation Specialist consultant on accessibility/inclusion issues. $27,500
Accommodates special requests and does (based on
assessments on individuals with special needs. $55,000 annual
Creates pilot proarams and case worker. salary)
ADA Consulting Review ADA compliance for new park 50 hrs. per yr
facilities/plans @$100/hr.
(perhaps JQP, Inc., the firm that completed $5,000 total
Shakopee's Transition Plan)
Updatina of our Transition Plan Data Base
d/c{'
Electric Platform Lift To provide access to the teen center stage. $3800
Required in public assembly area. Ramp was not
feasible in this facilit .
Priority 2 Accessibility City-wide priority 2 accessibility corrections for all $10,925
Corrections ci buildin s, ro rams, and services.
Total $45,775-
$58,525
Anticipated Revenue:
"Additional revenue in the first year of the proposed program may be realized as more citizens
with disabilities, who may be first time participants, register for programs. This is unlikely to
exceed $1,000."
There could be a small amount of increased program registrations from individuals with
disabilities. The revenue probably wouldn't exceed $1,000 in the first year.
Impact on City Se.rvice lev:els by Funding the Improvement:
All items are important in helping the City to become ADA compliant in its facilities, programs or
service areas- a goal that City Council identified as having a high level of importance in 2005,
Some items need to be budgeted, but may not have an actual cost associated with them unless
a special request is reoeived. It is, however, the respons'ibility of the City to accommodate such
requests if received.
Consulting with experts in the field will help meet or exceed ADA compliance and heighten
service levels. Facility/Park plan review and programs have high levels of importance, as they
receive the greatest use from the public.
;)~
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Extended Hours of Aquatic Park 1 hr
Prepared by:
Travis Karlen
Improvement .Description:
Opening the Aquatic Park one hour earlier or staying open one hour later during the week days,
Description of Need:
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
7752 - 6015: 14 staff @ $10/hr X64 days = $8,960
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
Revenue is unknown, however if we were to be open later parents who work may be more
inclined to use the Aquatic Park.
Impact on City Service levels by Funding the Improvement:
We would be provioing a service to families who work later in the day to use the Aquatic Park in
the evening hours.
'dtf
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement:
City Park, Open Space, and Conservation Easement Boundary Location and Easement Marking
. .
Initiative
Prepared by:
Ryan Hughes, Natural Resource Specialist
Improvement Description:
Park and Open Space Boundary Marker Intern to locate property corner pins. This will be the
first phase of implementing a management plan for the City's Park and Open Space.
Description of Need:
Encroachment on city-owned park, open space, and conservation easement areas is occurring
throughout the city. In order to help inform and educate homeowners of property restrictions, we
need to locate property boundaries to determine encroachments. This will identify areas that
require additional survey to remove illegally placed structures within City property. Additionally,
these boundaries are anticipated to be marked with signage and residents will be provided
educational information regarding City Park and Open Space.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
7758 - 6015: $10.04/hour X 40 hours/week X 16 weeks = $6,425.60
7758- 6222: Vehicle/Fuel = $250
7758 - 6202: Supplies (Carsonite posts and decals) = $1,500
7758 - 6327: Professional Surveying for Protests = $5,000
Total: $13,175
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. . Please identify additional
revenue by item:
None,
Impact on City Service Levels by Funding the Improvement:
Many residents have contacted the City and are concerned with the encroachments into City
Park and Open Space. Additionally, residents have concerns with the management of City Park
and Open Space. Determining the boundary location and marking the boundary with signage
will begin to address these concerns. Also, When feasible, the residents will be provided
educational information regarding City Park and Opem Space and the management of these
areas.
.
~5"
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Online program registration and facility booking.
Prepared by:
Mark Themig
Improvement Description:
This project would implement the module of our recreation software package that would allow
online registration and facility viewing/booking.
Description of Need:
Online registration for recreation programs is becoming a standard for most agencies and is a
frequent request from our customers.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Recreation Fund or Telecommunications Fund:
$16,600 initial licensing fee,
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
Unknown. Possibly a revenue increase due to increased registrations,
Impact on City Service levels by Funding the Improvement:
This improvement will allow residents and customers the convenience of registering for
programs at home or work instead of faxing, dropping off, or mailing registrations.
In addition, it will allow online viewing of available meeting rooms, fields, and other facilities, as
well as the potential to reserve those facilities online.
~"
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Recreation Superintendent Position
Prepared by:
Mark Themig
Improvement Description:
Creation of a Recreation Superintendent to supervisor recreation programs, aquatics, ice arena,
community center, park services, and teen center divisions, Position would also coordinate
administrative responsibilities such as preparation of the operating budget, department
marketing, special and city-wide events, new program development, department personnel and
training, and special projects like online registration implementation,
Description of Need:
Our current department structure has eight direct reports to the department head. In addition to
managing major projects like Huber Park redevelopment, land acquisition, etc., the department
head is also responsible for administrative projects and initiatives, providing leadership to the
eight direct reports, all full-time and part-time personnel issues, providing direct staff support to
the Parks and Recreation Advisory Board, and attending the majority of city and community
meetings.
The proposed Recreation Superintendent position would create an assistant position to the
department head that would directly oversee the primary recreation divisions and staffing, (six
divisions, four full-time recreation supervisors, and approximately 100 part-time staff), and
administrative responsibilities such as preparation of the operating budget, department
marketing, special and city-wide events, new program development, department personnel and
training, and special projects like online registration implementation,
Government building maintenance, park development and CIP, natural resources, and liaison to
park maintenance division would continue to be direct responsibility for the department head.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Recreation Fund:
Full-time wages estimated at Grade 9 = $62,962
Start-Up office and supplies = $10,000
Miscellaneous operating supplies = $5,000
Total: $77,962
~'CL
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
It is anticipated that this position would also have responsibilities for developing new programs
and initiatives, some of which would generate revenue. Potential for $5,000-$10,000 in new
revenue during first year, with additional revenue in the future.
Impact on City Service levels by Funding the Improvement:
This position would enhance our services to the public by providing a greater level of support for
staff, coordinating new initiatives like online registration. and allowing the department head to
focus more time on major city projects.
Existing Department Structure
Ice Arena Comrnunity Center Park Services Natural Resources
Operations Operations
Proposed Restructuring
Department Head
Recreation Superintendent Park Development Natural Resources Government Building Operations
Recreation Programs
Aquatics
Ice Arena Operations
Community Center
()n,:t.r~tinn~
Park Services . ~-i', :""
Teen Center
.9-..J)
---....)
.
~8
,
Shakopee Parks and Recreation
Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Teen Center part-time coordinator,
Prepared by:
Brad Eller, Recreation Supervisor
Improvement Description:
Increased staffing for the Enigma Teen Center through the addition of a part-time teen center
coordinator position.
Description of Need:
Currently, full time recreation supervisor staff is implementing 'buy-in' and youth
involvement/ownership at the City's Enigma Teen Center. Creating such an asset in the
community requires continuous involvement and time dedication from staff, which is.difficult to
accomplish given the current workload, # of projects and areas of involvement for current
recreation supervisors,
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Permanent Part Time Teen Center Coordinator
32 hrs/wk x 52 weeks x $13.56~ $15.95 (avg, $14.76)/hr. pay rate = $24,560.64
Part Time Tempor:ary Staffino Reduction (under Coordinator Staffino Plan)
14.5 hrs/wk x 52 weeks x $10.508/hr = $7,923
Total Staffing Cost with new Part-Time Position: $16,637
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
0-$2,000 in possible revenue increases gained from private rentals.
Impact 011 City Service levels by Funding the Improvement:
The City of Shako pee is home to one of the top teen centers in the Twin Cities Metro Area and
is an envied asset of other communities. This can be gauged by attendance, regularity of
events, amount of teen involvement, and the physical venue. Shakopeewill be regarded as a
leader in teen programming and youth development with the continua~ce of proper staffing,
')1
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement:
Diseased tree program part-time tree inspector.
Prepared by:
Ryan Hughes, Natural Resource Specialist
Improvement Description:
Part time tree Inspector to implement diseased tree inspections and aid in the administrative
procedures to remove diseased trees as required by city ordinance and state statute.
Description of Need:
The part time Tree Inspector will aid the Natural Resource Specialist in enforcing the Shade
Tree Disease Control and Prevention Ordinance. Dutch Elm Disease and Oak Wilt Disease
continue to spread throughout the City. Management of the City's woodlands is required by the
City ordinance and State Statutes to prevent the spread of these tree diseases.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
7758-6015: $11Ihour X 40 hours/week X 16 weeks = $7,040
7758-6222: Vehicle Fuel = $250
7758-6202: Supplies = $500
Total: $7,790
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
The city received an $8,000 reimbursable grant from the MN DNR ReLeaf Grant pro.gram. Grant
reimbursements can be claimed in 2006, which would fund this position. Additional grant
funding may also be available in 2006.
Impact on City Service Levels by Funding the Improvement:
The part time Tree Inspector will aid the Natural Resource Specialist in managing theCity"s
woodlands. Many healthy oak stands exist within the City and many of these stands have been
managed in the. past to remove diseased trees. This management is required to preserve the
large oak trees and a part time Tree . Inspector can complete the necessary inspections to
monitor and document the spread of the disease.
,
30
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Electronic Time Keeping Systems
Prepared by:
Mark Themig
Improvement Description:
This project would convert the city from paper time sheets and timecards to a fully automated
electronic time keeping system. The project would involve the LOGIS Time and Attendance
internet-based time keeping system for full-time employees, and a timeclock system at remote
locations for part-time employees.
Description of Need:
Automated time keeping would streamline the payroll process, increase efficiency, and help
reduce errors.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Administration:
, Time and Attendance: $3,000 initial licensing fee; $3,000 annual maintenance fee
Time Clock System: Researching
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify addftional
revenue by item:
None anticipated.
Impact on City Service levels by Funding the Improvement:
Increased efficiency and accountability in the payroll process.
.
I Priority: High I
30, I
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the
following information should be provided:
Project/Improvement:
Park Project Construction Manager - Temporary Appointment or Contract
Prepared by:
Mark Themig
Improvement Description:
Temporary appointment (approximately 12 month) or contract for construction
administration of 2006 park projects.
Description of Need:
This temporary appointment of a new staff, reassignment of an existing staff, or
contracting out the service would provide the technical expertise for construction
administration of the 2006 park projects:
. Huber Park Redevelopment (would not eliminate needs for some construction
administration services from Bonestroo due to complexity of project)
. Boat Landing Relocation
. Archery Range Redevelopment
. Completion of Church Addition Park
. Tahpah Park Improvements
. 1 th Avenue Sports Complex Building Construction and Final Site Improvements
. Countryside Development Parks (3 Parks)
. South bridge Savanna Oaks Park Development
. Dean Lake Trail System Construction (North Segment)
. Valley Creek Crossing Park Development
. Glacier Estates Neighborhood Park Development
Given the number of projects, it is not feasible for the project managers (Andrea Weber or
Mark Themig) to oversee the construction and respond to contractors for all of the
projects, The position or service being proposed in this improvement would provide a
technical field person that could be the on-site inspector for the city, allowing the project
managers to oversee the general progress of the projects and attend to their other daily
duties. The CIP does not plan for this many projects after 2006, so there would be no
need for the service beyond 2006.
The request comes from a recommendation from the Parks and Recreation Advisory
Board.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and
any other costs). Please identify costs by item:
.
30. l.
Park Reserve Fund:
$50,000-$75,000
Approximately $170,000 is included as part of the 2006 Capital Improvement Program for
design and construction administration services (excluding additional services for Huber
Park). $75,000 of the $170,000 is planned for the in-house park design, plan
development process, and bid process,
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
None anticipated.
Impact on City Service levels by Funding the Improvement:
This improvement would help ensure that the projects planned for 2006 are supervised
appropriately and completed to specification. It would also ensure that existing staff are
able to handle other work duties.
.
.
Zl
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement:
Replacement of all carpet at the City Hall facility,
Prepared by:
Duane Toenyan, Facilities Maintenance Lead
Improvement Description:
Replacement of deteriorated carpet at the City Hall facility,
Description of Need:
The carpet at City Hall was installed approximately 15 years ago-the same time City Hall moved
to its' present location, With high employee and public traffic, the carpet has deteriorated to the
point of replacement. The carpet seam joints in doorways have detached and become a safety
concern for persons wearing footwear with heels. Unsuccessful attempts have been made to
repair these areas. The carpet color has also faded to the point where cleaning maintenance is
no longer effective.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
0181 - 6315: $113,812,56-includes carpet tile, installation, and debris removal
(Price quote good through May, 2006.)
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement, Please identify additional
revenue by item:
None.
Impact on City Service levels by Funding the Improvement:
Lower impact on service levels but will help provide a better looking and safer environment for
City employees and the public. Will be easier to maintain and clean. This improvement will also
add to the value and preservation of the facility.
(
.
s:l
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Community Center lighting enhancements.
Prepared by:
Joshua Barrick, Arena Operations / Community Center Maintenance.
Improvement Description:
To upgrade the lighting levels in the gymnasium and fitness room/aerobics room with brighter
and more energy efficient T-5Iighting.
Description of Need:
Currently the gymnasium and fitness areas of the community center are poorly lit buy the
current lighting system. The poor lighting produces a dark unpleasant feeling in the effected
areas. The current system is 10yrs old and the type of lighting is a 400Watt metal halide
technology and although the current system is in working operation there is a need to improve
the efficiency of the lighting and the overall lighting levels. The chart below indicates the lighting
levels we currently have, the recommended lighting levels and the proposed lighting levels.
Lighting levels are measured in foot candles (FC) and recommend lighting levels came form
Illuminating Engineering Society of North America (IESNA).
Area Current Recommended Proposed
T..5 reDlacement
Gymnasium 20 FC 50 FC 52FC
30 fixtures . 30 fixtures
Aerobics / Fitness 16.5 FC 30 FC 34 FC
8 fixtures 9 fixtures
T -5 lamps are a very intense lighting source, which makes them a good choice for high-bay
direct lighting systems. The new T -5 technology is estimated at 50% more efficient than the
system we currently have. The T-5 fixtures hold eight amps and use Y2 the kilowatts.
Budget Divisio.n and Costs:
7754-"6315: To replace the thirty-eight 400watt metal halide fixtures with thirty-nine T-5 eight
lamp fixtures is $20,000. This inCludes all installation costs.
Anticipated Revenue: .
There would be an energy savings of an estimated amount of $3,000-5,000 per year, which
would result in a 4-6 year pay back. Rebates may be available from Public Utilities as well,
although we have not been able to get a response from Utilities on what rebates could be
available.
Impact on City Service levels by Funding the Improvement:
The City would benefit form the energy savings and the increased lighting levels in both the
Gym and Fitness Room/Aerobics Room. The improvements would also help the overall
appearance of the Community Center.
.
33
Shakopee Parks and Reoreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
Community Center's water infiltration and drainage repairs.
Prepared by:
Joshua Barrick, Arena Operations and Community Center Maintenance,
Improvement Description:
The repair of the north locker room wall and to install proper drainage systems around the
Community Center,
Description of Need:
The community center has experienced a history of moisture related operational issues due to
the design and detailing of the northerly wall sections of the facility. Contributing to the problem
" is the lack of an established system to drain the subsoil under the lower level floors. Some
damage has occurred to the masonry walls and the wood flooring in the gymnasium, There has
also been standing water in the locker rooms during heavy rain periods. The ice arena has had
water infiltration around the refrigeration pipes and the pipes were relocated in 2004 above
ground to bypass groundwater issues.
The proposed repairs to the community center include:
1.) Installation of drain tile system along exterior of the building to intercept the ground water
moisture.
2,) To repair the northerly masonry walls,
3.) The installation of new waterproofing and foundation insulation along the north wall.
The necessary repairs were recommended by Bonestroo, Rosene, Anderlik Associates as part
of the Community Center expansion feasibility study. The estimates were updated and reviewed
by Bonestroo as part of the 2006 budget preparation.
Budget Division and Costs:
Building Fund
Based on Bonestroos' initial study that was part of the expansion feasibility study and further
analysis, the cost of making the necessary repairs to the community center are estimated as
follows:
Project Costs: $120,000
Professional Services (additional research, design, construction documents): $ 15;000
Anticipated Revenue:
N/A
Impact on City Service levels by Funding the Improvement:
Further damage to the facility will be avoided by eliminating the water infiltration.
.
lr
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Project/Improvement:
Facility Maintenance Software
Prepared by: I
Mark Themig and Duane Toenyan
Improvement Description:
This project would implement computerized tracking of facility maintenance. The program hosts
a database for all facility components, allows users to set preventative and replacement
maintenance periods, and automatically issues work orders for required maintenance. In
addition, it will project future maintenance and replacement costs for budgeting purposes.
The project is proposed to be shared with Public Works, where Public Works would use the
software to track park facility maintenance.
Description of Need:
We have been working on improving facility maintenance scheduling. This project will automate
that process.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Government Buildings (Shared with Public Works):
$7,500 (Total costs estimated at $15,000).
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
None anticipated.
Impact on City Service leveJs by Funding the Improvement:
This project would automate our facility maintenance process and help ensure proper
preventative maintenance is being conducted. It will also assist in projecting future costs.
.
.
3~
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Projectllmprovement:
Custodian position
Prepared by:
Duane Toenyan, Facilities Maintenance Lead
Improvement Description:
Adding one additional custodian to the cleaning services staff. This will bring the number up to
four custodians,
Description of Need:
The new Public Works facility will require approximately four hours per day cleaning service.
Also, the existing Public Works facility will requirel an additional two hours per day cleaning
service if it will be converted into more office space and house more employees.
The Police Department has requested another day of cleaning in their current schedule
(Sunday) in order to accommodate their seven day/week operation, and we have identified
needs for additional hours at City Hall since additional employees and office area has been
created in the basement level over the past year. This FTE will help accommodate additional
cleaning for these two facilities by allowing us to adjust schedules.
Another Custodian will also be of service for scheduled carpet cleaning and hard floor
maintenance projects, and useful as a back-up when leaves are taken by the cleaning staff.
Building Current Schedule Proposed New Additional Hours
Schedule
City Hall M-F, 4 hours/day M-F, 6 hours/day 10
Library M-F, 4 hours/day Same, M-F, 4
hours/day
Old Public Works M-F, 2 hours/day M-F, 4 hours/day 10
Building with
Relocation of
Engineering
Police Department M-F, 4 hours/day M-F, 5 hours/day 9
Su, 4 hours/day
Community Center M-Su, 6 hours/day Same, M-Su, 6 -
hours/day
Youth Building M-Sa, 2 hours/day M-Su, 2 hours/day 2
Fire Station 50 M, 2 hours Same, M, 2 hours -
Fire Station 51 W, 3 hours W,4 hours 1
New Public Works n/a M-F, 3 hours/day 15
Building
Total Hours 129 176 47
,
gS'~
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Annual salary:
(Assuming pay grade 1-step C including 3% COLA) $30,912,69
Benefits:
(35% of salary) $10,819.44
TOTAL: $41,732.13
Anticipated Revenue: None
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
Impact on City Service levels by Funding the Improvement:
, An additional Custodian position will ensure a clean, safe, and healthy environment for City
employees as well as the public. Growth of the City (additional building space) along with
proper facility upkeep, confirms the need for the position.
.
3'
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5,000 or more, the following
information should be provided:
Project/Improvement:
. Facilities Maintenance Worker position for Government Buildings Operations
Prepared by:
Duane Toenyan, Facilities Maintenance Lead
Improvement Description:
With additional City facility space and employees, maintaining the present level of service will
require another maintenance position.
Description of Need:
Presently, the Facilities Maintenance Lead person handles all facility tasks from small deliveries
and catering to management of contractors, budget, and employees. With growth in: the
number of City employees, square footage, mechanical equipment, and cleaning operations, it
will not be possible or practical for the Facility Maintenance Lead to continue performing all
"hands-on" duties.
In addition, we feel that additional time needs to be committed to planning for the long-term
maintenance offacilities, including developing, implementing, and maintaining a pro-active
preventative maintenance program. This additional position will allow the Facility Maintenance
Lead the time to better coordinate maintenance and operation of city buildings.
Budget Division and Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs), Please identify costs by item:
Annual Salary:
(Assuming pay grade 2-step C-including 3% COLA) $32,949.28
Benefits:
(35% of salary) $11,532.25
Total: $44,481.53
Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please
identify additional revenue by item:
None.
Impact on City Service levels by Funding the Improvement:
An additional Facility Maintenance Worker will ensure City owned facilities are safe and
maintained properly. Preventive maintenance of mechanical equipment can be better adhered
to reducing premature failure expense, Wiser use of the Facilities Maintenance Lead's time will
contribute towards a more efficient and cost effective operation.
, ,
37
Shakopee Parks and Recreation
2006 Budget Improvement Package
Instructions - for any improvement that results in an increase of $5, 000 or more, the following
information should be provided:
Projectll mprovement:
Youth Building Carpet Replacement
Prepared by:
Mark Themig
Improvement Description:
Replace Youth Building carpet.
Description of Need:
The Youth Building carpet is permanently stained and needs replacing. This building has the
highest regularly scheduled use of any of our buildings, typically seven days/week. It also has
the highest use by children. As a result, even with regularly scheduled cleaning, it has become
stained.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
Youth Building Budget, Park Maintenance Division:
$9,500
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
None.
Impact on City Service levels by Funding the Improvement:
Facility will be presentable for users,