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Home My WebLink About2.H. City Clerk Budget ~.\-\-. CITY OF SHAKO PEE 2006 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public by telephone or in person. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Actual Budgeted Requested 2004 2005 2006 Total City Clerk Expenditures $266,620 $375,330 $307,020 City Population 28,913 30,999 34,085 Cost per Capita $ 9.22 $ 12. 11 $ 9.01 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk, Receptionists (2) at ~ time. Office Supplies: Voting booths @ $3,200 Computer Services: Laserfiche annual support (electronic imaging) @ $1,200 Equipment Maintenance: Laserfiche - software maintenance and upgrades (electronic imaging) @ $4,200 and postage machine @ $400 I Professional Services: Election Judges @ $8.00/hr for regular judges and @ $9.00/hr for head- judges ($18,000) . Communications: Postage @ $9,000 and printing and publishing @ $12,000 Capital Expenditures: ~ R5509BUD LOGIS005 CITY OF SHAKOPEE 8/11/2005 10:37: 18 Fiscal Period: 6 / 05 Budget Report Page - 1 Level Of Rollup 7 2002 2003 2004 6/30/2005 2005 2006 2006 2006 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 119,299 122,792 126,862 65,121 147,920 155,740 155,740 155,740 6005 OVERTIME-FT 10 16 46 6015 WAGES - PART TIMEITEMP 27,937 24,001 29,307 15,607 33,840 30,570 30,570 30,570 6002 WAGES 147,246 146,808 156,215 80,728 181,760 186,310 186,310 186,310 6100 BENEFITS 6122 PERA 7,350 8,244 8,638 4,505 10,050 11,180 11,180 11,180 6124 FICA 9,770 11,020 11,420 5,716 13,910 14,250 14,250 14,250 6135 HEALTH 16,428 13,833 18,370 10,755 23,590 31,200 31,200 31,200 6139 POST EMPLOYMENT HEALTH PLAN 842 762 785 425 900 1,050 1,050 1,050 6140 L1FE/L TO 600 590 609 356 790 860 860 860 6145 DENTAL 830 852 847 482 1,260 1,680 1,680 1,680 6170 WORKERS COMPENSATION 397 541 545 701 570 600 600 600 W 6180 COMPENSATED ABSENCES 7,737 2,041 4,259 7,500 7,500 7,500 7,500 6100 BENEFITS 43,954 37,882 45,473 22,939 58,570 68,320 68,320 68,320 6001 WAGES & BENEFITS 191,200 184,690 201,688 103,667 240,330 254,630 254,630 254,630 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 25,754 2,329 11,113 31 3,200 3,200 3,200 6210 OFFICE SUPPLIES 1,353 ,1,943 5,051 8,989 5,600 1,500 1,500 1,500 6201 SUPPLIES & SERVICES 27,107 4,273 16,164 9,020 5,600 4,700 4,700 4,700 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 1,051 6314 COMPUTER SERVICES 500 1,200 1,200 1,200 6316 EQUIPMENT MAINTENANCE 174 165 1,993 350 4,600 4,600 4,600 6318 FILING FEES 843 671 40 400 400 400 400 6327 OTHER PROF SERVICES 279 5,026 21,554 9,228 3,600 18,000 18,000 18,000 6300 PROFESSIONAL SERVICES 1,122 5,871 21,759 12,271 4,850 24,200 24,200 24,200 6330 COMMUNICATIONS 6332 POSTAGE 10,131 9,609 11,419 3,089 9,000 9,000 9,000 9,000 6334 TELEPHONE 236 231 235 133 300 300 300 300 6336 PRINTING/PUBLISHING 21,185 27,865 14,404 6,292 13,350 12,200 12,200 12,200 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/11/2005 10:37:18 Fiscal Period: 6 1 05 Budget Report Page - 2 Level Of Rollup 7 2002 2003 2004 6/30/2005 2005 2006 2006 2006 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 6330 COMMUNICATIONS 31,552 37,704 26,058 9,514 22,650 21,500 21,500 21,500 6350 INSURANCE 6352 LIABILITY 1,587 2,007 2,218 363 2,250 2,350 2,350 2,350 6350 INSURANCE 1,587 2,007 2,218 363 2,250 2,350 2,350 2,350 6400 RENTALS 6420 EQUIPMENT RENT 748 800 800 800 800 6435 OTHER RENT 923 808 230 115 250 250 250 250 6400 RENTALS 923 808 978 115 1,050 1,050 1,050 1,050 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLlTRAINING 798 157 382 419 1,100 1,100 1,100 1,100 6475 TRAVEUSUBSISTENCE 163 92 68 223 250 250 250 250 6480 DUES 110 175 300 20 250 250 250 250 ._-,-~-- -~_.__._----- -~-_._~ ~-~-- ---- ~-- ~- 6470 DUESITRAININGITRAVEL 1,071 423 750 662 1,600 1,600 1,600 1,600 ~ 6498 EXPENSE CHARGED BACK 3,000- 3,000- 3,000- 3,000': 3,000- 3,000- 3,000- 6200 SUPPLIES AND SERVICES 60,362 48,086 64,927 31,945 35,000 52,400 52,400 52,400 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 100,000 6700 CAPITAL OUTLAY 100,000 6800 DEBT SERVICE 6000 EXPENDITURES 251,562 232,776 266,616 135,612 375,330 307,030 307,030 307,030 13 CITY CLERK 251,562 232,776 266,616 135,612 375,330 307,030 307,030 307,030 01000 GENERAL FUND 251,562 232,776 266,616 135,612 375,330 307,030 307,030 307,030 Clerk 2006 Budget 0130 0131 0132 0133 Object # Description Benefits Management Elections Development Total 6002 Wages FT - Reg. 140,160 7,790 7,790 155,740 6005 Wages OT - Reg. - 6015 Wages PT - Temp 30,570 30,570 6122 PERA 10,240 470 470 11 ,180 6124 FICA 13,050 600 600 14,250 6126 ICMA - 6135 Health 31 ,200 31,200 6139 PEHP 1,050 1,050 6140 Life/L TD 860 860 6145 Dental 1,680 1,680 6170 Workers Camp 600 600 6180 Compensated Absences 7,500 7,500 6190 Retirement Benefit - Total Personnel 42,890 194,020 8,860 8,860 254,630 6202 Operating Supplies 3200 3,200 6210 Office Supplies 1,500 - 1,500 6215 Materials - 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney - 6312 Engineering Consultants - 6314 Computer Services 1,200 1,200 6315 Building Maintenance - 6316 Equipment Maintenance 4,600 4,600 6318 Filing Fees 200 200 400 6322 Pavement Preservation - 6327 Other Prof Services 18,000 18,000 6332 Postage 9,000 9,000 6334 Telephone 300 300 6336 Printing/Publishing 12,000 200 12,200 6352 Liability Insurance 2,350 2,350 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS - 6420 Equipment Rent 800 800 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) - 6435 Other Rent 250 250 6472 Conf / School/Training 1,100 1,100 6475 Travel/Subsistence 250 250 6480 Dues 250 250 6490 Subscriptions/Publications - - Total Supplies & Services - 33,550 21,450 400 55,400 6740 Capital Expenditures - - 6498 Expenses Charged Back (3,000) (3,000) Total $ 42,890 $ 224,570 $ 30,310 $ 9,260 $ 307,030 ~ 2006 BUDGET Est. 2006 Pay 2006 With COL Inc Title/Description Step 3.0% FICA PERA City Clerk A $ 66,867 $ 5,115 $ 4,012 Deputy City Clerk A 50,291 3,847 $ 3,017 Records Clerk B 38,586 2,952 $ 2,315 Total Full Time 155,743 11,914 9,344 Receptionist 56% B 16,465 1,260 $ 988 Charge In - Recreation N/A 14,100 1,079 $ 846 Total Part Time 30,565 2,339 1,834 Total City Clerk $ 186,308 $ 14,253 $ 11 ,178 C