The URL can be used to link to this page

Home My WebLink About2.F. Administration Budget ), r CITY OF SHAKO PEE 2006 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day-to- day operation of the Ci ty government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Provide for compilation of bi-weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Average cost to prepare bi-weekly City Council packet (20 copies, not including research time) . Actual Actual Budgeted Requested 2003 2004 2005 Labor Cost $ 207.00 $213.20 281. 64 Average Printing Cost $ 83.25 85.75 90.00 Average Cost to Produce Meeting Agenda Packet $ 290.25 $ 299.00 371.64 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator, Assistant to the City Administrator (1/2) , Executive Secretary, Payroll/Benefits Coordinator Supplies & Services: Office Supplies ($1,500) Professional Service: LMC Labor Relations $6,000; (0123) Personnel Consultant for position Valuations $4,000 (0123) ; Fees for Flex Benefits Administration $3,500 (0123); Sentence to Service $4,000 (0121) . LOGIS: Fees paid to LOGIS for processing payroll checks and personnel records $21,000 (0123) , Online payroll processing annual maintenance cost ($3000) I Training: ICMA National Conference $1500; State Managers Conference $500, State Managers Conference (for Assistant) $500; general department head training $2,000; Safety Training for City Employees $3,500; Miscellaneous Training $600; Effective Management Group Participation $900 Dues: ICMA $950; ICMA for Assistant $350; MN Managers Association $75; Rotary $125; MAUMA $100; TUG (Personnel organization) ($350) (0123) Travel/Subsistence: Mileage; $300 (0123); Meal reimbursement $325 (0121) Subscriptions/Publications: Miscellaneous and personnel $400 (0121); $200 (0123) Capital Expenditures: Copier Replacement; $15,000 ~ R5509BUD LOGIS005 CITY OF SHAKO PEE 8/10/2005 15:24:52 Fiscal Period: 6 / 05 Budget Report Page - 3 Level Of Rollup 7 2002 2003 2004 6/30/2005 2005 2006 2006 2006 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 290,574 311,850 361,462 106,778 201,190 237,880 237,880 237,880 6005 OVERTIME-FT 227 6015 WAGES - PART TIMEITEMP 4,136 646 40,000 --------- --~- 6002 WAGES 294,710 312,077 362,108 106,778 241,190 237,880 237,880 237,880 6100 BENEFITS 6122 PERA 10,717 13,814 17,639 5,800 11,120 14,270 14,270 14,270 6124 FICA 21,562 22,769 25,944 7,913 15,390 18,200 18,200 18,200 6126 ICMA 4,822 3,057 6135 HEALTH 23,924 22,605 24,435 9,158 15,830 22,340 22,340 22,340 6139 POST EMPLOYMENT HEALTH PLAN 1,445 1,454 1,565 524 900 1,050 1,050 1,050 6140 L1FE/L TO 1,319 1,373 1 ,430 522 920 1,120 1,120 1,120 6145 DENTAL 1,451 1,634 1,649 580 1,260 1,680 1,680 1,680 6160 UNEMPLOYMENT 4,437 5,916 ~ 6170 WORKERS COMPENSATION 1,691 2,102 1,677 1,130 900 1,000 1,000 1,000 6180 COMPENSATED ABSENCES 12,279 2,174- 32,190- 6,000 6,000 6,000 6,000 6100 BENEFITS 79,211 66,632 46,586 31,542 52,320 65,660 65,660 65,660 6001 WAGES & BENEFITS 373,921 378,709 408,693 138,320 293,510 303,540 303,540 303,540 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 292 7,750 6210 OFFICE SUPPLIES 2,444 1,593 16,856 231 4,900 4,000 4,000 4,000 6222 MOTOR FUELS & LUBRICANTS 156 123 251 88 200 200 200 200 6240 EQUIPMENT MAINTENANCE 190 126 180 300 300 300 6201 SUPPLIES & SERVICES 2,790 2,134 25,037 318 5,100 4,500 4,500 4,500 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,430 6,868 15,000 15,000 15,000 6312 ENGINEERING CONSULTANTS 298 6315 BUILDING MAl NT. 457 6316 EQUIPMENT MAINTENANCE 298 91 600 400 400 400 6327 OTHER PROF SERVICES 87,819 50,187 39,182 11,786 82,650 17,500 17,500 17,500 6300 PROFESSIONAL SERVICES 88,116 50,485 43,160 18,653 83,250 32,900 32,900 32,900 6330 COMMUNICATIONS R5509BUD LOGIS005 CITY OF SHAKOPEE 8/10/200515:24:52 Fiscal Period: 6 / 05 Budget Report Page - 4 Level Of Rollup 7 2002 2003 2004 6/30/2005 2005 2006 2006 2006 Actual Actual Actual YTO Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6332 POSTAGE 100 908 1,100 1,100 1,100 6334 TELEPHONE 3,707 3,674 3,172 764 4,000 4,000 4,000 6336 PRINTING/PUBLISHING 6,574 3,529 5,181 1,606 4,800 4,800 4,800 4,800 6338 ADVERTISING 50 144 3,544 500 500 500 -.--..--.------- -~--- ~---~ 6330 COMMUNICATIONS 10,331 7,447 12,805 2,370 4,800 10,400 10,400 1 0,400 6350 INSURANCE 6352 LIABILITY 1,343 3,506 3,452 3,460 2,800 2,800 2,800 6356 AUTO 254 248 329 290 290 290 290 - 6350 INSURANCE 1,597 3,754 3,781 3,750 3,090 3,090 3,090 6360 UTILITY SERVICE 6367 REFUSE 20,444 750 14,819 20,000 6360 UTILITY SERVICE 20,444 750 14,819 20,000 6400 RENTALS 6410 LOGIS 17,489 19,093 19,851 8,357 25,570 21,000 21,000 21,000 ~ 6420 EQUIPMENT RENT 25 461 6425 EQUIPMENT RENT (IS FUND) 996 312 620 620 620 620 6400 RENTALS 17,514 19,093 21,308 8,669 26,190 21,620 21,620 21,620 6470 DUESITRAININGITRAVEL 6472 CONFERENCElSCHOOLlTRAINING 3,134 1,826 3,078 1,293 7,700 9,500 9,500 9,500 6475 TRAVEUSUBSISTENCE 3,068 1,810 2,695 831 4,250 630 630 630 6480 DUES 1,547 1,332 898 1,013 1,750 1,950 1,950 1,950 6490 SUBSCRIPTIONS/PUBLICATIONS 474 429 243 12 700 500 500 500 6470 DUESITRAININGITRAVEL 8,222 5,397 6,914 3,149 14,400 12,580 12,580 12,580 --._.---~- -----~-- ------ 6200 SUPPLIES AND SERVICES 149,015 89,060 127,824 33,159 157,490 85,090 85,090 85,090 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 17,031 15,107 15,000 15,000 15,000 15,000 6700 CAPITAL OUTLAY 17,031 15,107 15,000 15,000 15,000 15,000 6800 DEBT SERVICE R5509BUD LOGIS005 CITY OF SHAKO PEE 8/10/200515:24:52 Fiscal Period: 6 / 05 Budget Report Page - 5 Level Of Rollup 7 2002 2003 2004 6/30/2005 2005 2006 2006 2006 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6000 EXPENDITURES 539,968 467,768 536,518 186,586 466,000 403,630 403,630 403,630 12 CITY ADMINISTRATOR 539,968 467,768 536,518 186,586 466,000 403,630 403,630 403,630 Cf\ Admin 2006 Budget 0120 0121 0123 0129 Object # Description Benefits Administration Payroll/Benefits Development Total 6002 Wages FT - Reg. 159,120 60,820 17,940 237,880 6005 Wages OT - Reg. - 6015 Wages PT - Temp - 6122 PERA 9,540 3,650 1,080 14,270 6124 FICA 12,180 4,650 1,370 18,200 6126 ICMA - 6135 Health 22,340 22,340 6139 PEHP 1,050 1,050 6140 Life 1,120 1,120 6145 Dental 1,680 1,680 6170 Workers Camp 1,000 1,000 6180 Compensated Absences 6,000 6,000 6190 Retirement Benefit - Total Personnel 33,190 180,840 69,120 303,540 6210 Office Supplies 2,000 2,000 4,000 6222 Motor Fuels & Lubricants 200 200 6230 . Building Maintenance - 6240 Equipment Maintenance 300 300 6310 Attorney 15,000 15,000 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance 200 200 400 6327 Other Prof Services 10,000 7,500 17,500 6332 Postage 1,100 1,100 6334 Telephone 4,000 4,000 6336 Printing/Publishing 4,300 500 4,800 6338 Advertising 500 500 6352 Liability Insurance 2,800 2,800 6356 Auto Insurance 290 290 6360 Utility Service - 6365 Gas - 6367 Refuse - 6400 Rentals - 6410 LOGIS 21,000 21,000 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 620 620 6430 Building Rent (IS FUND) - 6435 Other Rental - 6472 Conf / School/Training 8,900 600 9,500 6475 Travel/Subsistence 300 330 630 6480 Dues 1,600 350 1,950 6490 Subscriptions/Publications 300 200 500 Total Supplies & Services - 52,410 32,680 - 85,090 6740 Capital Expenditures 15,000 15,000 Expenses Charged Back - - Total $ 33,190 $ 248,250 $ 101,800 $ 403,630 (, 2006 BUDGET Est. 2006 Pay 2006 With COL Inc Title/Description Step 3.0% FICA PERAlICMA City Administrator A $ 107,861 $ 8,251 $ 6,472 Assistant to Admin D 52,605 4,024 $ 3,156 Exec Secretary A 50,291 3,847 $ 3,017 Payroll/Benefits Coord. A 60,818 4,653 $ 3,649 Car Allowance 3,600 275 $ 216 Charge Out EDA N/A (32,300) (2,471) $ (1,938) Charge Out Telecom N/A (5,000) (383) $ (300) Total Administration $ 237,875 $ 18,196 $ 14,272 7