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Home My WebLink About4.A.4. Budget Discussion-Park Maintenance . v. If, j, If CITY OF SHAKO PEE 2005 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost-effective manner in order to maintain the public investment of infrastructure in parks and public grounds. ACTIVITY: Maintain athletic fields, rinks 1 trails, sidewalks, parking lots, playgrounds, park buildingjrestroomsjshelters, public grounds, downtown streetscape, trees trimming/planting. GOALS: 1. Provide quality in maintaining athletic fields in a cost-effective manner. 2. Mow and trim parks and public grounds cost effectively. PERFORMANCE MEASUREMENT: (* Does not include equipment rental rate.) 1. Cost to maintain athletic fields per capita. Budgeted Requested 2004 2005 2006 Wages and materials $89,627 $124,680 $109,710 Population 28,913 30,999 34,085 Cost per capita $3.10 $4.02 $3.22 2. Mowing and trimming per acre. 2004 2005 2006 Wages and supplies $46,756 $43,820 $47,300 Acres of land mowed and trimmed 387.6 387.6 392.2 Cost of mowing and trimming per acre $120.63 $113.05 $120.60 OBJECT DESCRIPTION: Description of lines items: \ Wages & Benefits: Salaries: Public Works Director (10%) , Publi c Works Supervisor (40%) 1 Park Supervisor, 6 Maintenance Operators, Clerical (30%) . Salaries - Temp: Temporary employees - (8 summer, 1 winter) . Operating Supplies (6202) : Flower planting ($4,000) ; Hockey rink repairs ($500) ; Irrigation system ($5,000); Athletic Field Supplies ($9,000) ; Garbage cans ($1,000) ; Uniforms and floor mats ($6,240) ; Playground equipment/wood chips ($7,500) ; picnic tables ($3,000); Fence supplies ($3,000); Safety equipment ($1,500); ADA upgrades of wood chips to Meadow, Scenic Heights, & Emerald Lane Parks ($15,000) ; Computer software ($7,500) ; Tiller I . ." ($3,500) ; Weed Sprayer ($4,500) ; Vandalism ($~,500); Miscellaneous ($3,000) . Materials (6215) : Trees ($3,000); Sod/seed ($2,000) ; Ballfield aggregate ($4,000); Fertilizer ($7,000) , Weed killer ($6,500); Concrete/pavers ($5,000); Landscape mulch ($2,000); Miscellaneous ($1,000) . Motor Fuels & Lubricants (6222) : Motor fuels ($19,000) . Building Maintenance (6230) : Paint ($500) ; Window/door replacement ($2,500) ; Huber Park restroom improvements ($2,000); Youth building ($1,500); Miscellaneous ($4,000) . Equipment Maintenance (6240) : Vehicle maintenance ($18,000) . Professional Services Building Maintenance (6315) : Youth building ($4,000) . Pavement Preservation (6322) : Trail maintenance for Memorial Park and Upper Valley trails ($20,000) . Other Professional Services (6327) : Includes satellites for ball fields ($4,000) ; Athletic Field Light/Scoreboard Repairs ($2,000); Tree trimming and disposal ($1,000) i Contract cleaning of Community Youth Building, Memorial, Lion's and Tahpah Park buildings ($18,000); OSHA Safety Consultant Services ($3,000); Irrigation system maintenance ($5,000); Tennis Court repairs ($3,000); Vandalism ($2,500) ; and Miscellaneous ($2,500) . Utility Service (6360) : Gas, electric, telephone for park buildings, rinks, athletic fields and youth building ($52,500); Utilities for public works buildings ($52,200) . Equipment Rent - IS Fund (6425) : Equipment rent ($86,660) Building Rent - IS Fund (6430) : Youth Building ($12,140) ; Public Works buildings 29% ($39,800) . Special Assessments (6620) : Assessments ($96,000) . Capital Expenditures: Snow Blower ($6,500) . ~ , . 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" Park 2006 Budget 0620 0621 0622 0623 0624 0625 0626 0627 0628 Manage- Athletic Park Eq Object # Description Benefits ment Park Maint Mow / Trim Fields Maint Rinks Snow Building 6002 Wages FT - Reg. 156,420 20,000 14,160 39,640 10,000 5,660 5,660 21,240 6005 Wages OT - Reg. 1,000 1,000 1,000 1,000 2,000 6015 Wages PT - Temp 8,230 3,090 18,540 6,180 1,550 6122 PERA 9,790 1,450 2,020 2,810 600 400 550 1,270 6124 FICA 12,680 1,840 2,580 3,580 770 510 710 1,630 6126 ICMA 6135 Health 50,000 6139 PEHP 2,100 6140 Life 1,710 6145 Dental 3,360 6170 Workers Camp 8,500 6180 Compensated Absences 8,000 6190 Retirement Benefit 3,000 Total Personnel 76,670 187,120 27,380 38,300 53,210 11,370 7,570 10,470 24,140 6202 Operating Supplies 15,240 4,000 4,000 19,500 500 6215 Materials 1,000 5,000 15,000 1,000 6222 Motor Fuels & Lubricants 19,000 6230 Building Maintenance 9,000 6240 Equipment Maintenance 18,000 6310 Attorney 6312 Engineering Consultants 6314 Computer Services 6315 Building Maintenance 6316 Equipment Maintenance 5,000 6322 Pavement Preservation 6327 Other Prof Services 3,000 2,500 13,000 18,000 6332 Postage 6334 Telephone 1,800 6336 Printing/Publishing 100 6352 Liability Insurance 5,600 6354 Property Insurance 27,000 6356 Auto Insurance 4,000 6360 Utility Service 5,000 2,500 41,000 6365 Gas 6367 Refuse 6400 Rentals 6410 LOGIS 6420 Equipment Rent 6425 Equipment Rent (IS FUND) 86,660 6430 Building Rent (IS FUND) 6435 Other Rent 4,000 6472 Conf / School/ Training 4,500 6475 Travel/Subsistence 6480 Dues 250 6490 Subscriptions/Publications 250 6620 Special Assessments 77,500 Total Supplies & Services - 244,900 7.500 9,000 56,500 23,000 3,000 69,000 6740 Capital Expenditures - - 6,500 6498 Expenses Charged Back - Total $ 76,670 $ 432,020 $ 34,880 $ 47,300 $ 109,710 $ 34,370 $ 10,570 $ 16,970 $ 93,140 7 ~ 0629 0630 0631 0632 0633 0635 0636 0637 0640 Youth Bldg & Playground Tree! Scape Building Custodian Trail Maint School Fields Grounds Maint Vandalism Downtown Total 14,160 10,520 8,490 12,000 42,000 2,000 4,000 365,950 6,000 18,540 5,150 61,280 1,960 630 - 510 720 2,520 120 550 25,900 2,500 810 - 650 920 3,210 150 700 33,240 50,000 2,100 1,710 3,360 8,500 8,000 3,000 37,160 11,960 - - 9,650 13,640 47,730 2,270 1 0,400 569,040 3,500 1,500 25,500 1,500 4,000 79,240 4,000 2,000 2,500 30,500 19,000 2,650 11,650 18,000 - - - 4,250 4,250 5,000 20,000 20,000 1,000 1,000 2,500 41,000 - 180 1,980 100 5,600 27,000 4,000 4,000 52,200 104,700 - - - - - 86,660 12,140 39,800 51,940 4,000 4,500 250 250 77,500 5,000 26,720 92,000 20,000 - 4,500 25,500 4,000 6,500 597,120 6,500 - - $ 42,160 $ 38,680 $ 92,000 $ 20,000 $ 9,650 $ 18,140 $ 73,230 $ 6,270 $ 16,900 1,172,660 g . City of Shakopee 2006 Budget Improvement Package Instructions - for any budget addition request that results in an increase of $5, 000 or more, or that adds staff positions beyond those positions/activities contained in the FY 05 Budaet. the following information should be provided: Project/Improvement/ Position Request: Computer software program Prepared by: Public Works, Parks Department Improvement Description: A computer software program to be shared by the Parks and Park and Recreation Departments. Description of Need: This program is needed because it allows for better asset management by both departments. It allows us to more efficiently maintain park shelters, trails, etc. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: $7,500 for the software program for each department, total cost to the City: $15,000. Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: No revenue. Impact on City Service Levels by Funding the Improvement: This improvement will increase the city service level because it will allow for more efficiency and increased asset management. 6J v City of Shakopee 2006 Budget Improvement Package Instructions - for any budget addition request that results in an increase of $5, 000 or more, or that adds staff positions bevond those positions/activities contained in the FY 05 Budaet. the following information should be provided: Project/Improvement/ Position Request: Increase in motor fuels and lubricants Prepared by: Public Works, Parks Department Improvement Description: Additional funds for the purchase of motor fuels. Description of Need: More funds are needed because of the increase in fuel prices. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: An additional $10,500.00, making the total motor fuels budget $19,000.00. Anticipated Revenue: Anticipated additional revenue as a result of the improvement. Please identify additional revenue by item: No revenue. Impact on City Service Levels by Funding the Improvement: These funds are needed to keep our vehicles in-service and maintain the current city service level. /0 ~ . City of Shakopee 2006 Budget Improvement Package Instructions - for any budget addition request that results in an increase of $5, 000 or more, or that adds staff positions beyond those positions/activities contained in the FY 05 Budaet. the following information should be provided: Project/Improvement/ Position Request: ADA upgrades of woodchips to Meadows, Scenic Heights, and Emerald Lane Parks. Prepared by: Public Works, Parks Department Improvement Description: Replace the rock that is currently in these playgrounds with woodchips per ADA. Description of Need: Woodchips provide a more stable base than rocks for wheelchair access to playgrounds. Costs: All costs to support the improvement (include salary, benefits, training, equipment, and any other costs). Please identify costs by item: $15,000.00 for woodchips Anticipated Revenue: Anticipated additional revenue asa result of the improvement. Please identify additional revenue by item: No revenue. Impact on City Service levels by Funding the Improvement: This upgrade increases city service levels because it provides better access to playgrounds for those with disabilities. , 1/ - Overview . The Public Works Department includes the Street Division, Parks Division, Shop Budget 2006 Division, Sanitary Sewer and Storm Drainage Enterprise Funds. Public Works Department . The Department employs 3 supervisors, 15 maintenance workers, 2 mechanics, 1 apprentice, 1 clerical along with several seasonal. Construction of new building Street Division . This is the progress on the new building as . The requested budget I." of for 2006 is 1,400,011O $1,427,760. ,..., . This is a 15% increase from 2005. . Utilities and building rent for both the new and existing buildings - account for the 0 majority of the Fuud Final Projected 2002 2004 2006 increase. Street Division Street Division · There are 148 center line miles in the City . The street sign supplies budget will of Shakopee. increase $7,500 which covers the cost of . No full-time staff will be added in 2006. new signs as well as replacing existing . One winter temporary employee will be faded signs. added for a total of 3 winter temporary . Ice control materials will increase $5,000 employees. due to an increase in lane miles. . The clerical position salary will be divided . Due to increased fuel costs, motor fuels out between the divisions, and street will pay 30% of the salary. and lubricants will increase $4,000. 1 . . Street Division Street Division . $10,000 is budgeted for building . The utilities for both the new and existing maintenance supplies which includes the buildings will now be spilt out between divisions replacement of overhead doors in the and is expected to be $52,200 for this division. existing building. . The building rent for both the new and existing . Diseased tree maintenance/removal will buildings will also ge divided between divisions increase $2,000 to $15,000. and will be $39,800 for the street division. . $20,000 is budgeted for Clean Up Day . The special assessment for Gorman Street is which will be reimbursed by the County $12,320. and gate fees. Park Division Park Division . The requested budget . There are an estimated 390 maintained for 2006 is acres of parkland in the City of Shakopee. $1,169,850. . No staff will be added to the division. . This is a 15% increase from 2005. · The clerical position salary will be divided . Utilities and building out between the divisions, and park will rent for both the new pay 30% of the salary. and existing buildings · Irrigation system repairs cost will increase . account for the 0 $3,000 to $5,000 due to the full utilization majority of the FiDoI Finlll Projected increase. 2002 2004 2006 of the soccer fields. Park Division Park Division . Athletic field supplies will also increase $3,000 to . A tiller will be purchased for the price of $9,000 due to the full utilization of the soccer $3,500 for athletic field turf management. fields. . ADA wood chip upgrades to Meadows, Scenic . An additional weed sprayer will be Heights, and Emerald Lane Parks will cost purchased for the price of $4,500. $15,000. . Due to the increased cost of fuel, motor . Computer software for increased efficiency and fuels and lubricants will increase $10,500. asset management will be shared between parks and Park & Rec. will cost $7,500 for each . Huber Park restroom improvements will dept. cost $2,000. 2 . . . Park Division Park Division . Professional services for irrigation system . The utilities for both the new and existing maintenance will be decreased by $4,000. Most buildings will now be spilt out between divisions of the maintenance will be done by our staff. and is expected to be $52,200 for this division. . $3,000 is budgeted for tennis court repairs. . The building rent for both the new and existing . In an attempt to monitor vandalism costs, $4,000 buildings will also be divided between divisions has been budgeted for vandalism which includes and will be $39,800 for the park division. the costs for in-house repairs and professional . $6,500 is budgeted for the replacement of the repair. existing snow blower attachment. Shop Division Shop Division . The requested budget . The shop division maintains 225 for 2006 is $352,120. vehicles/equipment. . Th is is a decrease of . No staff will be added in 2006. 10%. . The clerical position salary will be divided out . The dividing of the between the divisions, and shop will pay 40% of utilities between the salary. divisions accounts for . Truck and car wash supplies are a new addition the majority of the to the budget and will cost $11,500. Outside decrease. Final Projected agencies will reimburse for their washes. 2004 2006 Shop Division Summary . Due to the increased number of cranelhoists in . The Street Division is requesting a budget the new building, the professional services of $1 ,427,760 for 2006. This is a 15% equipment maintenance costs will increase from increase from 2005. $500 to $2,000. . The Park Division is requesting a budget . The utilities for both the new and existing of $1,169,850 for 2006. This is a 15% buildings will now be spilt out between divisions increase from 2005. and is expected to be $43,200 for this division . The Shop Division is requesting a budget which is a decrease of $39,300. of $352,120 for 2006. This is a 10% decrease from 2005. 3 . . Summary . Most of the increases/decrease in the division budgets is due to distribution of the utilities and building rent between divisions. . The distribution between the three divisions is an attempt to more accurately account for costs. . No full-time staff will be added in 2006, however additional staff is anticipated for 2007. 4