HomeMy WebLinkAbout4.A.3. Budget Discussion-Shop
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CITY OF SHAKO PEE
2005 GENERAL FUND BUDGET
DIVISION: SHOP
MISSION STATEMENT:
To provide services in a professional, cost-effective manner in order to
maintain the public investment of infrastructure and equipment in streets,
parks and public grounds.
ACTIVITY:
Maintain vehicles/equipment in streets, park, administration, police,
fire, S.P.U.C. , fabrication of new and existing equipment, prepare vehicle
evaluation reports for all departments. Mechanic repairs (parts) for
equipment is billed to the respective departments. Operating car and
truck wash for government vehicles.
GOAL:
To provide quality maintenance to all departments in a cost-effective
manner.
MEASUREMENT OF GOALS:
l. Average cost per vehicle/equipment maintained
Budgeted Requested
2004 2005 2006
Overall shop budget $291,826 $390,880 $352,120
Number of vehicles/equipment 205 226 237
Avg cost per vehicles/equipment $1,424 $1,730 $1,486
OBJECT DESCRIPTION: Description of lines items:
Wages & Benefits:
Salaries:
Public Works Director (5%) , Public Works Supervisor (20%) , 3 Mechanics, 1
summer seasonal and 1 temporary employee from School Employment Program,
and Clerical (40%) .
Operating Supplies (6202) :
Various shop supplies ($9,000); Uniforms ($3,540) ; Truck wash supplies
($7,000); Car wash supplies ($4,500); Upgrade of scanner ($1,500) .
Tools (6203) :
Small tools ($2,000).
Office Supplies (6210) :
Fax machine and miscellaneous office supplies ($1,000) .
Professional Equipment Maintenance (6316) :
Crane/Hoist inspections ($2,000); Gas Boy fuel system repairs and
miscellaneous ($1,500) .
Other Professional Services (6327) :
Fleet computer services ($700); Miscellaneous ($1,000) .
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utility Service (6360) :
Utilities - includes electric, water, sanitary sewer, storm drainage, and
Gas for new building ($43,200) .
Building Rental (6430) :
Building rental for new building 24% ($33,470) .
Conferences/Schooling/Training (6472):
Various training including schooling for the apprentice ($2,500) .
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2006 BUDGET
Est. 2006 Pay
2006 With COL Inc
Title/Description Step 3.0% FICA PERA
Mechanic 8 $ 49,761 $ 3,807 $ 2,986
Mechanic 8 49,761 3,807 $ 2,986
Mechanic Apprentice 3 34,542 2,642 $ 2,073
Charge in Street N/A 3,000 230 $ 180
Charge In Office Worker N/A 15,500 1,186 $ 930
Total Shop $ 152,564 $ 11,672 $ 9,155
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Shop 2006 Budget
0440 0441 0442 0443 0444 0445
Object # Description Benefits Management PW Bldg/Yard Maint Street Maint Park Maint Police
6002 Wages FT - Reg. 56,340 12,000 46,380 15,870 13,430
6005 Wages OT - Reg. 1,250 1,250
6015 Wages PT - Temp 6,720 2,580 2,580 2,060
6122 PERA 3,780 720 3,010 1,180 930
6124 FICA 4,830 920 3,840 1,510 1,190
6126 ICMA
6135 Health 24,420
6139 PEHP 900
6140 Life/L TO 610
6145 Dental 1 ,440
6170 Workers Comp 5,000
6180 Compensated Absences 4,000
6190 Retirement Benefit 2,000
Total Personnel 38,370 71,670 13,640 57,060 22,390 17,610
6202 Operating Supplies 25,540
6203 Tools 2,000
6210 Office Supplies 1,000
6215 Materials
6222 Motor Fuels & Lubricants
6230 Building Maintenance
6240 Equipment Maintenance 1,500
6250 Merchandise 2,000
6310 Attorney
6312 Engineering Consultants
6314 Computer Services
6315 Building Maintenance
6316 Equipment Maintenance 3,500
6322 Pavement Preservation
6327 Other Prof Services 1,700
6332 Postage
6334 Telephone 1,000
6336 Printing/Publishing
6352 Liability Insurance 2,160
6354 Property Insurance 6,000
6360 Utility Service
6365 Gas
6367 Refuse
6400 Rentals
6410 LOGIS
6420 Equipment Rent
6425 Equipment Rent (IS FUND)
6430 Building Rent (IS FUND)
6435 Other Rent
6472 Conf / School/ Training 2,500
6475 Travel/Subsistence
6480 Dues 350
6490 Subscriptions/Pu blications 200
6620 Special Assessments
Total Supplies & Services - 49,450 - - - -
6740 Capital Expenditures -
6498 Expenses Charged Back -
Total $ 38,370 $ 121,120 $ 13,640 $ 57,060 $ 22,390 $ 17,610
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0446 0447 0448 0449
Maint Others Maint Spuc Maint Fire Custodian Total
4,880 1,220 2,440 - 152,560
2,500
2,060 16,000
290 70 270 - 10,250
370 90 340 - 13,090
-
24,420
900
610
1 ,440
5,000
4,000
2,000
5,540 1,380 5,110 - 232,770
-
25,540
2,000
1,000
-
-
-
1,500
2,000
-
-
-
-
3,500
-
1,700
-
1,000
-
2,160
6,000
43,200 43,200
- -
-
-
-
-
-
33,470 33,470
-
2,500
-
350
200
-
- - - 76,670 126,120
-
-
-
-
-
$ 5,540 $ 1,380 $ 5,110 $ 76,670 $ 358,890
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City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5, 000 or more, or
that adds staff positions beyond those IJositionslactivities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement/ Position Request:
Truck and car wash supplies
Prepared by:
Public Works, Shop
Improvement Description:
Provide supplies for the truck and car washes in the new building.
Description of Need:
These supplies are needed to operate both washes.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
$11,500.00 to supply.both washes ($7,000 for the truck wash and $4,500 for the car wash)
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service Levels by Funding the Improvement:
Departments will be able to wash City vehicles in-house instead of purchasing tokens to go to
private car washes.
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City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5, 000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement/ Position Request:
Building maintenance for the existing Public Works Buidling.
, Prepared by:
Public Works, Shop
Improvement Description:
This maintenance includes the replacement of overhead doors.
Description of Need:
The doors are in need of replacement. Staff will be replacing the doors instead of hiring an
outside company which will save a considerable amount of money.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
An additional $8,000.00 is needed for materials, making the total budget for building
maintenance $10,000.00.
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service Levels by Funding the Improvement:
The replacement of the doors provides for safety, security, and efficiency in the existing
building.
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Overview
. The Public Works Department includes the
Street Division, Parks Division, Shop
Budget 2006 Division, Sanitary Sewer and Storm
Drainage Enterprise Funds.
Public Works Department . The Department employs 3 supervisors,
15 maintenance workers, 2 mechanics, 1
apprentice, 1 clerical along with several
seasonal.
Construction of new building Street Division
. This is the progress on the new building as . The requested budget I."
of for 2006 is 1,400,011O
$1,427,760. ,...,
. This is a 15%
increase from 2005.
. Utilities and building
rent for both the new
and existing buildings -
account for the 0
majority of the Fuud Final Projected
2002 2004 2006
increase.
Street Division Street Division
· There are 148 center line miles in the City . The street sign supplies budget will
of Shakopee. increase $7,500 which covers the cost of
. No full-time staff will be added in 2006. new signs as well as replacing existing
. One winter temporary employee will be faded signs.
added for a total of 3 winter temporary . Ice control materials will increase $5,000
employees. due to an increase in lane miles.
. The clerical position salary will be divided . Due to increased fuel costs, motor fuels
out between the divisions, and street will
pay 30% of the salary. and lubricants will increase $4,000.
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Street Division Street Division
. $10,000 is budgeted for building . The utilities for both the new and existing
maintenance supplies which includes the buildings will now be spilt out between divisions
replacement of overhead doors in the and is expected to be $52,200 for this division.
existing building. . The building rent for both the new and existing
. Diseased tree maintenance/removal will buildings will also ge divided between divisions
increase $2,000 to $15,000. and will be $39,800 for the street division.
. $20,000 is budgeted for Clean Up Day . The special assessment for Gorman Street is
which will be reimbursed by the County $12,320.
and gate fees.
Park Division Park Division
. The requested budget . There are an estimated 390 maintained
for 2006 is acres of parkland in the City of Shakopee.
$1,169,850. . No staff will be added to the division.
. This is a 15%
increase from 2005. · The clerical position salary will be divided
. Utilities and building out between the divisions, and park will
rent for both the new pay 30% of the salary.
and existing buildings · Irrigation system repairs cost will increase .
account for the 0 $3,000 to $5,000 due to the full utilization
majority of the FiDoI Finlll Projected
increase. 2002 2004 2006 of the soccer fields.
Park Division Park Division
. Athletic field supplies will also increase $3,000 to . A tiller will be purchased for the price of
$9,000 due to the full utilization of the soccer $3,500 for athletic field turf management.
fields.
. ADA wood chip upgrades to Meadows, Scenic . An additional weed sprayer will be
Heights, and Emerald Lane Parks will cost purchased for the price of $4,500.
$15,000. . Due to the increased cost of fuel, motor
. Computer software for increased efficiency and fuels and lubricants will increase $10,500.
asset management will be shared between
parks and Park & Rec. will cost $7,500 for each . Huber Park restroom improvements will
dept. cost $2,000.
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Park Division Park Division
. Professional services for irrigation system . The utilities for both the new and existing
maintenance will be decreased by $4,000. Most buildings will now be spilt out between divisions
of the maintenance will be done by our staff. and is expected to be $52,200 for this division.
. $3,000 is budgeted for tennis court repairs. . The building rent for both the new and existing
. In an attempt to monitor vandalism costs, $4,000 buildings will also be divided between divisions
has been budgeted for vandalism which includes and will be $39,800 for the park division.
the costs for in-house repairs and professional . $6,500 is budgeted for the replacement of the
repair. existing snow blower attachment.
Shop Division Shop Division
. The requested budget . The shop division maintains 225
for 2006 is $352,120. vehicles/equipment.
. Th is is a decrease of . No staff will be added in 2006.
10%. . The clerical position salary will be divided out
. The dividing of the between the divisions, and shop will pay 40% of
utilities between the salary.
divisions accounts for . Truck and car wash supplies are a new addition
the majority of the to the budget and will cost $11,500. Outside
decrease. Final Projected agencies will reimburse for their washes.
2004 2006
Shop Division Summary
. Due to the increased number of cranelhoists in . The Street Division is requesting a budget
the new building, the professional services of $1 ,427,760 for 2006. This is a 15%
equipment maintenance costs will increase from increase from 2005.
$500 to $2,000. . The Park Division is requesting a budget
. The utilities for both the new and existing of $1,169,850 for 2006. This is a 15%
buildings will now be spilt out between divisions increase from 2005.
and is expected to be $43,200 for this division . The Shop Division is requesting a budget
which is a decrease of $39,300. of $352,120 for 2006. This is a 10%
decrease from 2005.
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.
.
Summary
. Most of the increases/decrease in the division
budgets is due to distribution of the utilities and
building rent between divisions.
. The distribution between the three divisions is
an attempt to more accurately account for costs.
. No full-time staff will be added in 2006, however
additional staff is anticipated for 2007.
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