HomeMy WebLinkAbout4.A.2. Budget Discussion-Street
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CITY OF SHAKO PEE
2005 GENERAL FUND BUDGET
DIVISION: STREET
MISSION STATEMENT:
To provide public services in a professional, cost-effective manner
in order to maintain the public investment of infrastructure in streets,
alleys and public parking lots.
ACTIVITY:
Maintain bituminous and gravel roadways/alleys, traffic signs/striping,
snowplowing/ice control, street sign fabrication/installation, boulevard
tree trimming/removal, and disease tree prevention.
GOALS:
1. Provide snowplowing and ice control in a timely and cost effective
manner.
2. Provide street/alley maintenance in a cost-effective manner.
MEASUREMENT OF GOALS:
(* Does not include equipment rental rate.)
1. Average cost of snowplowing/ice control operations per capita.
Budgeted Requested
2004 2005 2006
Wages and materials $95,008 $142,440 $152,250
Population 28,913 30,999 34,085
Cost per capita $3.29 $4.59 $4.47
2. Average cost of street and alley maintenance per capita.
2004 2005 2006
Wages and materials $ 202,031 $248,570 $256,110
Population 28,913 30,999 34,085
Cost per capita $6.99 $8.02 $7.51
OBJECT DESCRIPTION: Description of lines items:
Wages & Benefits:
Salaries:
Director (15%), Public Works Supervisor (40%), 1 Street Supervisor, 9
Maintenance Operators, Clerical (30%).
Salaries - Temp:
Temporary seasonal employees - (4 -summer with one seasonal employee
funded by sanitary/storm enterprise funds, 3-winter).
I
-,
.
Operating Supplies (6202) :.
Striping ($3,000); Signs ($17,500) ; uniforms and floor mats ($9,140);
Safety equipment ($1,500); Various supplies ($8,500) .
Office Supplies (6210) :
Computer hardware and software ($3,000) ; General office supplies
($1,000) .
Materials (6215) :
Ice control materials ($58,000) ; Gravel ($4,000); Bituminous mix
($6,000); Trees ($3,000); Concrete ($2,000) .
Building Maintenance (6230):
Maintenance including the replacement of overhead doors ($10,000) .
Equipment Maintenance (6240) :
Vehicle maintenance ($40,000) .
Professional Services Building Maintenance (6315) :
Miscellaneous ($7,000) .
Pavement Preservation (6322) :
Crack Sealing ($20,000); Seal Coating ($60,000) .
Other Professional Services (6327) :
Includes dust coating ($4,000); paint striping of streets ($11,000) ;
paint striping of crosswalks on County Roads ($5,000) ; OSHA safety
consultant services ($3,500) i Drug testing ($2,000); Traffic signal
maintenance ($3,000) ; Management Consultant ($2,000); Tree
trimming/removal/disposal/stump grinding ($15,000) ; ICON (vendor) support
for sign/pavement programs ($3,000); Clean-up Day ($20,000) ;
Miscellaneous services ($3,000).
Communications (6334) :
Telephone:
Office phones and cellular phones for Public Works Supervisor, Street
superVisor and Maintenance Operators.
Utility Service (6360) :
Utilities - includes street lights and traffic control
Signals $95,000 (Includes SPUC cost of $70,000),
Replacement of street lights in Downtown area $5,000.
Utilities for public works buildings ($52,200) .
Equipment Rent - IS Fund (6425) :
Equipment Rental ($195,770) .
Building Rent - IS Fund (6430) :
Building rent for new and old buildings 29% ($39,800) .
Dues/Training/Travel (6470) :
Conference/Training ($5,000) i Travel/subsistence ($250) i Dues ($1,000);
Subscriptions/Publications. ...($300)..
Special Assessments (6620) : Gorman Street ($12, 320)
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2006 BUDGET
Est. 2006 Pay
2006 With COL Inc
Title/Description Step 3.0% FICA PERA
PW Supervisor A $ 66,867 $ 5,115 $ 4,012
Street Lead B 57,123 4,370 $ 3,427
Maintenance Worker 8 46,643 3,568 $ 2,799
Maintenance Worker 8 46,643 3,568 $ 2,799
Maintenance Worker 5 40,584 3,105 $ 2,435
Maintenance Worker 6 42,904 3,282 $ 2,574
Maintenance Worker 7 44,321 3,391 $ 2,659
Maintenance Worker 8 46,256 3,539 $ 2,775
Maintenance Worker 7 43,935 3,361 $ 2,636
Maintenance Worker 4 39,037 2,986 $ 2,342
Maintenance Worker 3 37,748 2,888 $ 2,265
Office Service Worker B 38,586 2,952 $ 2,315
Charge out Storm N/A (90,000) (6,885) $ (5,400)
Charge out Sewer N/A (45,000) (3,443) $ . (2,700)
Charge out Park Mait:lt N/A (25,000) (1,913) $ (1,500)
Charge out Shop N/A (3,000) (230) $ (180)
Charge out Office Serv N/A (27,100) (2,073) $ (1,626)
Charge in Park Maint N/A 10,000 765 $ 600
Charge In - Gov Bldg N/A 14,290 1,093 $ 857
Charge in Engineering N/A 9,000 689 $ 540
Total Street $ 393,837 $ 30,128 $ 23,629
t.
.
.
Street 2006 Budget
0420 0421 0422 0423 0424 0426
Object # Description Benefits Management TreelWeed Signs Snow/Sand Equip Maint
6002 Wages FT - Reg. 160,310 24,820 37,230 57,910 5,380
6005 ,Wages OT - Reg. 1,000 500 1,000 19,500 500
6015 Wages PT - Temp 11 ,840 510 3,090 4,640'
6122 PERA 10,390 1,550 2,480 4,920 350
6124 FICA 13,250 1,980 3,160 6,280 450
6126 ICMA
6135 Health 85,280
6139 PEHP 2,700
6140 Life/L TD 2,050
6145 Dental 4,680
6170 Workers Comp 17,000
6180 Compensated Absences 11,000
6190 Retirement Benefit 3,000
Total Personnel 125,710 196,790 29,360 46,960 93,250 6,680
6202 Operating Supplies 15,140 2,000 17,500 1,000 500
6210 Office Supplies 4,000
6215 Materials 3,000 58,000
6222 Motor Fuels & Lubricants 30,000
6230 Building Maintenance
6240 Equipment Maintenance 40,000
6310 Attorney
6312 Engineering Consultants
6314 Computer Services
6315 Building Maintenance
6316 Equipment Maintenance 3,000
6322 Pavement Preservation
6327 Other Prof Services 10,500 15,000 3,000
6332 Postage
6334 Telephone 4,500
6336 Printing/Publishing 750
6352 Liability Insurance 9,000
6354 Property Insurance 11,000
6356 Auto Insurance 16,470
6360 Utility Service
6365 Gas
6367 Refuse
6400 Rentals
6410 LOG IS
6420 Equipment Rent
6425 Equipment Rent (IS FUND) 195,770
6430 Building Rent (IS FUND)
6435 Other Rent
6472 Conf / School/ Training 5,000
6475 Travel/Subsistence 250
6480 Dues 1,000
6490 Subscriptions/Publications 300
6620 Special Assessments 12,320
Total Supplies & Services - 319,000 20,000 20,500 59,000 40,500
6740 Capital Expenditures -
6498 Expenses Charged Back - (26,000)
Total $ 125,710 $ 489,790 $ 49,360 $ 67,460 $ 152,250 $ 47,180
7
.
..
0427 0428 0429 0430 0432 0433 0434
Street Maint Seal Coating Custodian Alley Maint Sidewalk Maint Striping Clean Up Day Total
86,870 7,030 14,290 393,840
2,500 1,500 2000 28,500
12,360 3,090 35,53{}
6,100 610 950 - - - 120 27,470
7,780 770 1,200 - - - 150 35,020
-
85,280
2,700
2,050
4,680
17,000
11,000
3,000
115,610 11 ,500 17,940 - - - 2,270 646,070
500 1,000 3000 40,640
4,000
9,000 1000 2000 73,000
30,000
10,000 10,000
40,000
-
-
-
5,000 5,000
3,000
20,000 60,000 80,000
7,000 16000 20000 71,500
-
4,500
750
9,000
'\ 11,000
16,470
100,000 52,200 152,200
-
-
-
-
-
195,770
39,800 39,800
4,000 4,000
5,000
250
1,000
300
12,320
140,500 60,000 108,000 1,000 2,000 19,000 20,000 809,500
-
(26,000)
$ 256,110 $ 71,500 $ 125,940 $ 1,000 $ 2,000 $ 19,000 $ 22,270 $ 1,429,570
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City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5, 000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budaet, the
following information should be provided:
Project/Improvement/ Position Request:
Equipment maintenance
Prepared by:
Public Works, Street Department
Improvement Description:
Basic equipment maintenance for all street department vehicles.
Description of Need:
As our fleet ages, the amount of maintenance needed for our vehicles increases.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
An additional $5,000 for equipment maintenance, making the total budget for equipment
maintenance $40,000.00.
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service levels by Funding the Improvement:
The requested additional equipment maintenance will allow street department vehicles to
continue operating. The vehicles need to remain in-service for us to provide the necessary
services to our residents.
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City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5, 000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement/ Position Request:
Additional new and replacement street signs.
Prepared by:
Public Works
Improvement Description:
This project includes an increase in the number of new street signs as well as an increase in the
replacement of existing street signs.
Description of Need:
As the City continues to grow, there is an increased need for new street signs. And as the City
ages, there is a need to replace older street signs.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
An additional $7,500 for sign supplies, making the total budget for new and replacement signs
$17,500.00.
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service levels by Funding the Improvement:
This improvement will result in an increase of city service levels. Street signs are an important
service that the city provides its' residents and emergency personnel. It is essential that we
continue to supply signs to the newest streets and replace those signs which have become
damaged or hard to read over the years.
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City of Shakopee
2006 Budget Improvement Package
Instructions - for any budget addition request that results in an increase of $5, 000 or more, or
that adds staff positions beyond those positions/activities contained in the FY 05 Budaet. the
following information should be provided:
Project/Improvement/ Position Request:
Additional ice control materials.
Prepared by:
Public Works, Street Department
Improvement Description:
The street department would like to purchase more ice control materials including sand, salt,
and Clear Lane.
Description of Need:
These additional materials are needed because of the increased miles of roads.
Costs:
All costs to support the improvement (include salary, benefits, training, equipment, and any
other costs). Please identify costs by item:
An additional $5,000 for materials including sand, salt, and Clear Lane, making the total ice
control materials budget: $58,000.00.
Anticipated Revenue:
Anticipated additional revenue as a result of the improvement. Please identify additional
revenue by item:
No revenue.
Impact on City Service Levels by Funding the Improvement:
These materials are needed to maintain the level of service that we currently provide.
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Overview
. The Public Works Department includes the
Street Division, Parks Division, Shop
Budget 2006 Division, Sanitary Sewer and Storm
Drainage Enterprise Funds.
Public Works Department . The Department employs 3 supervisors,
15 maintenance workers, 2 mechanics, 1
apprentice, 1 clerical along with several
seasonal.
Construction of new building Street Division
. This is the progress on the new building as . The requested budget I."
of for 2006 is 1,400,011O
$1,427,760. ,...,
. This is a 15%
increase from 2005.
. Utilities and building
rent for both the new
and existing buildings -
account for the 0
majority of the Fuud Final Projected
2002 2004 2006
increase.
Street Division Street Division
· There are 148 center line miles in the City . The street sign supplies budget will
of Shakopee. increase $7,500 which covers the cost of
. No full-time staff will be added in 2006. new signs as well as replacing existing
. One winter temporary employee will be faded signs.
added for a total of 3 winter temporary . Ice control materials will increase $5,000
employees. due to an increase in lane miles.
. The clerical position salary will be divided . Due to increased fuel costs, motor fuels
out between the divisions, and street will
pay 30% of the salary. and lubricants will increase $4,000.
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Street Division Street Division
. $10,000 is budgeted for building . The utilities for both the new and existing
maintenance supplies which includes the buildings will now be spilt out between divisions
replacement of overhead doors in the and is expected to be $52,200 for this division.
existing building. . The building rent for both the new and existing
. Diseased tree maintenance/removal will buildings will also ge divided between divisions
increase $2,000 to $15,000. and will be $39,800 for the street division.
. $20,000 is budgeted for Clean Up Day . The special assessment for Gorman Street is
which will be reimbursed by the County $12,320.
and gate fees.
Park Division Park Division
. The requested budget . There are an estimated 390 maintained
for 2006 is acres of parkland in the City of Shakopee.
$1,169,850. . No staff will be added to the division.
. This is a 15%
increase from 2005. · The clerical position salary will be divided
. Utilities and building out between the divisions, and park will
rent for both the new pay 30% of the salary.
and existing buildings · Irrigation system repairs cost will increase .
account for the 0 $3,000 to $5,000 due to the full utilization
majority of the FiDoI Finlll Projected
increase. 2002 2004 2006 of the soccer fields.
Park Division Park Division
. Athletic field supplies will also increase $3,000 to . A tiller will be purchased for the price of
$9,000 due to the full utilization of the soccer $3,500 for athletic field turf management.
fields.
. ADA wood chip upgrades to Meadows, Scenic . An additional weed sprayer will be
Heights, and Emerald Lane Parks will cost purchased for the price of $4,500.
$15,000. . Due to the increased cost of fuel, motor
. Computer software for increased efficiency and fuels and lubricants will increase $10,500.
asset management will be shared between
parks and Park & Rec. will cost $7,500 for each . Huber Park restroom improvements will
dept. cost $2,000.
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Park Division Park Division
. Professional services for irrigation system . The utilities for both the new and existing
maintenance will be decreased by $4,000. Most buildings will now be spilt out between divisions
of the maintenance will be done by our staff. and is expected to be $52,200 for this division.
. $3,000 is budgeted for tennis court repairs. . The building rent for both the new and existing
. In an attempt to monitor vandalism costs, $4,000 buildings will also be divided between divisions
has been budgeted for vandalism which includes and will be $39,800 for the park division.
the costs for in-house repairs and professional . $6,500 is budgeted for the replacement of the
repair. existing snow blower attachment.
Shop Division Shop Division
. The requested budget . The shop division maintains 225
for 2006 is $352,120. vehicles/equipment.
. Th is is a decrease of . No staff will be added in 2006.
10%. . The clerical position salary will be divided out
. The dividing of the between the divisions, and shop will pay 40% of
utilities between the salary.
divisions accounts for . Truck and car wash supplies are a new addition
the majority of the to the budget and will cost $11,500. Outside
decrease. Final Projected agencies will reimburse for their washes.
2004 2006
Shop Division Summary
. Due to the increased number of cranelhoists in . The Street Division is requesting a budget
the new building, the professional services of $1 ,427,760 for 2006. This is a 15%
equipment maintenance costs will increase from increase from 2005.
$500 to $2,000. . The Park Division is requesting a budget
. The utilities for both the new and existing of $1,169,850 for 2006. This is a 15%
buildings will now be spilt out between divisions increase from 2005.
and is expected to be $43,200 for this division . The Shop Division is requesting a budget
which is a decrease of $39,300. of $352,120 for 2006. This is a 10%
decrease from 2005.
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Summary
. Most of the increases/decrease in the division
budgets is due to distribution of the utilities and
building rent between divisions.
. The distribution between the three divisions is
an attempt to more accurately account for costs.
. No full-time staff will be added in 2006, however
additional staff is anticipated for 2007.
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