HomeMy WebLinkAbout2. Joint Meeting with Township Boards
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SHAKOPEE
August 4, 2005
Jim Theis Rose Menke
Louisville Township Board Jackson Township Board
956 West 150th Street 920 Rosewood Cir.
Shakopee, MN 55379 Shakopee, MN 55379
Dear Town Board Members,
August 9, 2005 has been set for a joint meeting with the Townships and City
Council to review Fire Department and Recreation Department issue's and
budgets.
The stand-by fee for the Fire Department is split between the city and the
townships based on taxable tax capacity. The stand-by costs are the fixed
costs for the department and exclude the variable costs of fuel and hourly
wages. Fuel and hourly wages are charged by the hour for fire calls. Taxable
tax capacity is the "assessed value" before any reduction for fiscal
disparities or tax increment. Enclosed is a copy of the fire service contract.
Also enclosed is the Fire Department budget request for 2006 in detail and the
5 year equipment list for the Fire Department. Readers are reminded that there
is a separate internal service fund that buys and "owns" the trucks and rents
the trucks to operating departments. This eliminates the large truck purchases
from the Fire Dept. budget and smoothes out the budget and township fees. This
rental arrangement is effective for trucks bought in 1994 and later in terms of
calculatirtg the township fees. The main changes in wages and benefits are the
increase in the pension and having increased to 54 firefighters. The main
changes in supplies and services are an increase in truck rental due to
inflationary increases for replacement trucks and supplies such as SCUBAjSCBA
equipment and protective gear.
Site acquisition for fire station #4 and 5 are expected to begin within the
next year. It is anticipated that the City will pay for the construction of
satellite stations from the Building Fund or a bond issue. The Fire Department
will pay rent on the buildings. Township fees will be impacted by the rent
unless the Townships and Council reach a different agreement.
The fees for recreation programs will be under annual review by staff. Any
changes will be brought to Council probably in December. If you wish more
information, please contact Mark Themig (233-9514).
City council will not adopt the budget until December.
Sincerely,
~ll
Finance D~
233-9326
COMMUNITY PRIDE SINCE 1857
J29 Holmes Street South. Shakopee, Minnesota. 55379-J35J .952-233-9300. FAX 952-233-3801 . www.ci.shakopee.mn.us
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FIRE SERVICE AGREEMENT
(]JilitiS agreement, made and entered into this Jid! day of a
~ ' ~ , 1994, by and between the City of Shakopee,
municipal corporation in Scott County, Minnesota, with offices
located at 129 S. Holmes St., Shakopee, MN 55379, hereinafter
referred to as the "City", and the Township of Louisville, a
governmental subdivision in Scott County, lying adjacent to the
City of Shakopee, with offices at 956 West 150th Street,
Shakopee, MN 55379, hereinafter referred to as the "Township" .
WHEREAS, the Township deems it advisable to have available
for the benefit of its residents, services of the Fire Department
of the City, and
WHEREAS, pursuant to law, the electors of the Township have
provided a fund for such services, and
WHEREAS, the City has authorized its Mayor, City
Administrator, and City Clerk to enter into a contract with the
Township for the purpose of furnishing such fire services.
NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE
CITY OF SHAKOPEE AND THE TOWNSHIP OF LOUISVILLE AS FOLLOWS:
1. That the Fire Department of the City will answer any and all
fire calls for any area within the Township. Unless
otherwise engaged or prevented by reasons or causes beyond
control of the City and its Fire Department, the Fire
Department will respond to such calls with suitable fire-
fighting apparatus manned by at least three members of the
Shakopee Fire Department who will render assistance in the
saving and preservation of life and property within the
Township during the life of this contract.
2. In consideration of these services, the Township will pay a
stand-by fee to the City for such services each year during
the life of this contract. The stand-by fee shall be the
Township's proportionate share of the costs of operating the
City's Fire Department for that calendar year. Such costs
will include the costs included in the City's General Fund
Budget including officer salaries and the cost of operation
and maintenance of a second fire station (but not the cost
of acquiring the land or constructing the fire station),
less any firefighter salaries to be paid for actual fire
calls, less any expenses for motor fuels and lubricants and
less the ambulance subsidy. The stand-by fee will be
determined on the basis of each participating governmental
unit's assessed valuation, including mobile homes, before
the fiscal disparities contribution and before tax increment
adjustments. The stand-by fee for each unit shall be that
unit's percentage share times the total costs as described
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above. The stand-by fee for each year will be adjusted to
reflect actual costs of operation for the prior year.
3. The Township also will pay to the City a call-out fee. Each
call is a minimum of one hour and the length of the call
increases in one hour increments. The hourly billing rate
for 1994 shall be $196.00 per hour and is designed to
recover the variable cost of fuel and hourly wages. The
hourly rate is subject to future adjustment by the City.
The Township also shall pay a $10.00 service fee for each
fire call.
4. The Township will pay the total fee in two equal
installments. The total fee for each year will be
determined in February by the City's Treasurer and notice of
the total fee will be mailed to the Township along with a
copy of the City's Fire Department Budget. The first
payment shall be due 30 days after invoice or on July 1 of
each year, whichever is later. The second payment also
shall be due 30 days after invoice, or on December 1 of each
year, whichever is later. If payment is not made by such
date, this contract shall automatically be null and void on
the following day.
5. It is mutually understood that at times weather and road
conditions can and will interfere with the rendering of fire
services, and the Fire Department also could be previously
engaged, and in which event failure to furnish the service
described herein shall not be taken to be a breach of this
agreement, nor shall the City be liable on account of such
failure to provide fire service.
6. The duty to provide service is to the public generally and
not to 'specific groups or individuals.
7 . Firefighting tactics are within sole discretion of the Fire
Chief and Firefighters.
8. The Township for itself and its inhabitants will defend,
indemnify, and hold the City harmless from any and all
claims, actions or causes of action that might or could
arise by virtue of the terms of this agreement and any
failure, omission or malfunction hereunder.
9. This contract shall continue in force and effect until
terminated by either party upon advance written notice. The
City shall give five years' notice prior to terminating this
contractj the Township shall give one year's notice prior to
terminating this contract.
10. This contract shall be reviewed on an annual basis by both
parties and may be amended in writing by mutual consent.
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Executed the date and year first above written,
The Township of Louisville The City of Shakopee ~ 1,/6j/
BY>: ~~~ BY~~
cha~rman. Mayor .
By ~i!M-.
City Adminis r r
:) diJ ~
By lUd,il ",
City (JerK
[KFIRESRV]
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CITY OF SHAKO PEE
2006 GENERAL FUND BUDGET
DIVISION: FIRE
MISSION STATEMENT:
To provide cost effective, efficient, and state of the art Fire and Rescue
protection for the citizens and businesses within the Shakopee fire
district.
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance of
station and equipment on a 24-hour basis in order to insure the safety and
protection of the City of Shakopee and Jackson and Louisville Townships.
GOALS:
1. Keep department expenditures equivalent with increase in population in
the fire protection district.
2. Provide quality community service in an effective and efficient manner.
3. To provide for the placement of a first-due engine company within a 1.5
mile radius of any built upon area of the city.
MEASUREMENT OF GOALS:
1. Departmental expenditures per capita:
Budgeted Requested
2004 2005 2006
Department Expenditures $ 855,100 $ 934,280 $1,065,480
Equipment Rental Rate 223,680 219,310 480,880
Population** 31,913 33,999 37,085
Cost Per Capita (Exclude Eqpt) $26.79 $27.48 $28.73
Cost Per Capita Eqpt Rentals 7.01 6.45 12.97
Total Cost Per Capita 33.80 33.93 41. 70
** population based on the City of Shakopee and Jackson &
Louisville Township estimates.
2. Cost per call of service:
Budgeted
2003 2004 2005
Variable Costs (Labor & Fuel) $181,300 $239,820 $248,250
Fixed Costs 794,360 838,960 905,340
Total Cost 975,660 1,078,780 1, 153,590
Number of Calls 482 478 500
Cost per call (Variable Cost) $ 376 $ 500 $ 497
Cost per call (All Costs) $2,024 $2,257 $2,307
3. Maximum travel distance of engine company:
2003 2004
Travel Distance to furthest City Dwelling 6 Miles 6 Miles
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OBJECT DESCRIPTION: Description of lines items:
Wages & Benefits:
54 Fire Fighters.
Operating Supplies:
Includes: Fire fighting gear $16,800 ($1,400 each set) , fire fighting
foam $2,500, rope rescue equipment $2,000, haz-mat equipment $15,000,
SCUBA gear $4,000, truck radios replacement $5,600, portable radio
replacement $6,400, pager replacement $5,000, 10 SCBA air packs $35,000,
rescue saw $2,500, uniform acquisition $7,000, fire fighting hose $10,000,
Cert program $2,000, public education $2,000, Preplan emergency program
$2,000. To enhance further education from homeland grants, software
equipment, air monitoring equipment $10,000, rescue tools replacement
$23,000, medical supplies update $4,000.
Equipment Maintenance:
Includes: Air pack flow testing & calibration $4,000, pump flow testing
$10,000. Upgrade of Uni t 9520, 1998 pierce $10,000, this includes repair
of water val ves, moving water lines on side pre-connects to top and
install pullout trays, AC for cab and add step ladder mount to side of
truck on ladder rack.
Professional Services:
Line item 6327: 50 OSHA mandated physical screenings $9,000.
Postage: Fire Prevention Mail $2,500
Dues/Training/Travel:
Fire fighter I & II classes until 54 fire fighters on, refresher
courses, sectional schools and conferences for fire fighters $12,000,
rental of burn trailer/tower for live fire training $3,000, first
responder refresher courses for 50 fire fighters $3,000.
Equipment:
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I Fire I
2006: Heavy Rescue ($400,000) . This unit will replace the 1986 rescue in the
fleet right now. This unit is used for (fires, auto accidents, medicals,
high and low level accidents, hazardous spills, etc. )
One Ton 4x4 with Grass Pak ($60,000) . This unit will replace the
current 1990 Ford 4x4 pick-up with grass pak. This unit is for fighting
grass fires, towing the rescue boat, and hauling hoses and equipment.
2007: Pumper ($500,000) . This unit will replace the 1992 pumper. This unit
will have a foam system. This unit is used for (fires, auto accidents,
medicals, hazardous spills) .
Chief's truck ($45,000) . Replace 1999 Dodge.
2008: Tanker Truck ($400,000) . This unit will replace the 1986 Mack. This
unit is used for rural areas that do not have a water supply.
Chiefs Truck ($45,000). Replace 2000 Ranger. This new rig will replace
the two door Ranger which was purchased in 2000. The Ranger is a small
fire rig which is not convenient for firefighters to drive at high rate
of speed for fire calls. The size of the vehicle while on emergency
calls could result in dangerous outcomes for firefighters. Would like
to replace in 2007 and let 1999 Dodge go another year due to size factor
of Dodge.
One Ton 4X4 with Grass Pak ($65,000) . This unit will replace the
current 1986 Chevrolet Pickup with grass pak. This unit is for fighting
grass fires, towing the ice angel and hauling hoses and equipment.
2009: 100' Aerial Ladder ($1,000,000) . This unit will replace the current
1994 Simon Duplex-Aerial (Mack) . This unit is used for high level
fires, high and low level extrication of victims and for all structure
fires in community.
One Ton 4X4 with Grass Pak ($65,000) . This unit will be an addition to
the fleet for Station 3 (Southbridge Station) . This unit is for
fighting grass fires, towing the six Wheeler and hauling hoses and
equipment.
2010: 2 Pumpers ($1,000,000) . These units will replace the current 1998
pierce Pumpers. These units are used for fires, auto accidents,
medicals, high and low level accidents, hazardous spills, etc. These
units will be first out in two of the three stations.
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City Shakopee
Projected Fire Service Shared Costs
8/4/2005
Print date
8/4/2005
2003 2004 2005 2006
Actual Actual ~ ~
Budget - Original
Personnel $ 394,680 $ 453,372 $ 460,560 $ 513,220
Supplies & Services 559,286 625,406 693,030 1,042,560
Capital (w/o trucks) 21,689 0 0 0
Subtotal 975,655 1,078,778 1,153,590 1,555,780
Less Fuel (9,088) (11,214) (10,500) (18,000)
Less pre 95 truck rent (135,390) (133,585) (117,114) (158,744)
Less Total Wages (158,425) (213,547) (220,500) (256,790 )
Less rental station #1 & #2 (84,090) (86,376) (88,530) (96,580)
Plus Officer Salary 19,800 21,900 21,900 21,900
Subtotal (367,193) (422,822) (414,744) (508,214)
Total yearly 608,462 655,956 738,846 1,047,566
Prior budget (under) over spent (34,228) (62.,922) (62,922)
Total to allocate 574,234 593,034 675,924 1,047,566
City standby fee $ 527,740 $ 542,422 $ 623,587 $ 966,453
Jackson standby fee 19,716 20,356 20,874 32,351
Louisville standby fee 26,779 30,257 31,463 48,762
City share of value 91.90% 91.47% 92.26% 92.26%
Jackson share of value 3.43% 3.43% 3.09% 3.09%
Louisville share of value 4.66% 5.10% 4.65% 4.65%
City Value $24,935,341 $23,694,026 $32,674,394 $32,674,394
Jackson Value 931,552 889,171 1,093,749 1,093,749
Louisville Value 1,265,274 1,321,666 1,648,560 1,648,560
27,132,167 25,904,863 35,416,703 35,416,703
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City Shakopee
Standby Fee History
2/17/2005
Jackson Louisville Shakopee
~ ~ ! ~ ! ~ !
1993 10,029 3.5% 11,862 4.1% 264,586 92.4%
1994 10,308 3.9% 11,405 4.3% 245,580 91.9%
1995 13,827 3.9% 14,945 4.2% 328,433 91.9%
1996 9,925 3.2% 13,262 4.3% 283,460 .92.4%
1997 12,853 4.0% 15,936 4.9% 296,109 91.1%
1998 12,256 4.1% 15,706 5.3% 271,178 90.7%
1999 10,580 3.8% 14,135 5.1% 250,093 91.0%
2000 13,993 3.8% 19,525 5.4% 330,709 90.8%
2001 12,976 3.8% 18,769 5.6% 305,527 90.6%
2002 25,103 3.9% 33,813 5.3% 577,094 90.7%
2003 18,752 3.6% 26,348 5.0% 477,819 91. 4%
2004 22,561 3.4% , 33,535 5.1% 601,200 91.5%
2005 20,874 3.1% 31,463 4.7% 623,587 92.3%
Valuation Valuation Valuation
1993 558,400 3.5% 658,701 4.1% 14,671,879 92.3%
1994 560,770 3.9% 620,443 4.3% 13,359,375 91. 9%
1995 622,561 3.9% 672,925 4.2% 14,787,822 91. 9%
1996 . 545,101 3.2% 728,400 4.3% 15,568,580 92.4%
1997 732,410 4.0% 908,138 4.9% 16,873,760 91.1%
1998 747,975 4.1% 958,534 5.3% 16,550,070 90.7%
1999 744,255 3.8% 994,329 5.1% 17,593,261 91. 0%
2000 851,823 3.8% 1,188,628 5.4% 20,132,479 90.8%
2001 862,918 3.8% 1,248,111 5.6% 20,317,363 90.6%
2002 777,901 3.9% 1,047,811 5.3% 17,883,155 90.7%
2003 931,552 3.4% 1,265,274 4.7% 24,935,341 91. 9%
2004 889,171 3.4% 1,321,666 5.1% 23,694,026 91.5%
2005 1,093,749 3.1% 1,648,560 4.7% 32,674,394 92.3%