HomeMy WebLinkAbout10.C. Update on 2004-2006 Goals and Action Plans
ICJ, C
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CONSENT
City of Shakopee 2004-2006 Goals and Action April 3, 2004
Plans Revision: Julv 29.2005
Action Steps Parties Responsible Target Dates/Completed Progress Check (Revised 1/21/05)
1) Identify & implement additional mechanisms to limit & CD/Ping. Staff Drafts of growth policy and project The City Council has adopted the Comprehensive Plan Update, which
constrain development so that long-range planning can take pointing guidelines to be identifies specific MUSA staging areas that the City's Planning staff is using
place. redistributed during the week of to provide guidance to the development community.
April 18th.
A vision statement for the City of Shakopee has been drafted, and "toolbox"
meetings witJ.-ge have been held throughout the summer to discuss the
tools available to implement the vision and related strategies.
,^.. public heGring is underv/GY 3t the PI3nning Commission on the draft
gro'tAh management policy and project pointing guide. The Planninq
Commission has recommended approval of the draft Growth Manaqement
Policy. and it will be presented to Council for possible adoption on Auqust
3. 2005. The overwhelming majority of testimony received to date from the
developers is that the City should not adopt a limitation on growth, but
rather that the market should dictate growth.
Action Steps Parties Responsible Target Dates Progress Check
1) Adopt '05 budget, maintaining stable tax rate. Finance Adoption Dee, 2004 Budget 3d opted 12/01; tax rate decre3sed for FY 05. FY06 Budqet
preparation underway.
2) Maintain policy of development funded infrastructure Engineering Ongoing Staff will be reviewinq fee schedule for development costs for possible
expansion (Review Plans & Specs) chanqes.
3) Maintain an affordable debt service. (Crp) Finance Ongoing The most significant challenge is funding park land acquisition, park
projects, and community center expansion.
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4) Adopt charges and fees to recover the cost of providing Dept. Heads Fee schedule adopted 12/21/04 BATC suit has challenged building permit fees. Work being done in
currenUfuture services and infrastructure. connection of that lawsuit may be helpful to the City in a larger sense in
adjusting its fees.
5) Continue effort to grow and diversify commercial & Econ. Development Ongoing, but tied to results of ED function has been incorporated in ACA position, position started 4/25.
industrial tax base. Visioning EDAC has been re-formed and is investigating policy issues.
Adopted Comp Plan shows prospective industrial area to the west of
Shakopee, and the City should facilitate orderly development to the west to
facilitate development of the industrial/commercial shown in the
Comprehensive Plan in a 5-9 year timeframe. Issues related to available
capacity in the Shakopee-Chaska Interceptor have essentially stopped the
ability to expand to the west, further into Jackson Township. Staff is, at this
point working with Met Council staff, to get the capacity limitation
addressed. A meeting on this issue was held by the Met Council
Environmental Committee on June 14, 2005.
Action Steps Parties Responsible Target Dates Progress Check
1) Prioritize services & set measurable goals. Community All Sept., 2004 Budget process helps sets priorities, but measurement of services in
needs analysis (Community Survey) may be considered. budget process is lacking.
2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 Budget of $10,000 for FY 05 survey. Question as to whether this can be
resources approximately ($10,000) Will help to establish accomplished this year, given the amount of other issues. Recommend
priorities NOT pursuing in 2005, due to press of other business.
3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) Several OSHA grants, State computer grants, Universal Hiring Grant for 3
Police Officers; County funding of trail on C.R. 79.
OSHA Grant - New squad laptop computers have been purchased and the
process of transitioning to them has begun.
Universal Hire Grant - 3 Officers have been hired.
Police Department awaits fundinq from a Homeland Security Grant.
Shakopee was awarded $50.000 under a "Buffer Zone" qrant.
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4) Invest in people: provide training, equipment, & Dept Heads/Council Ongoing Have done on Departmental basis.
leadership Police Department is conducting backgrounds on police officer candidates
from a May 200S hiring process. Nine candidates are being backgrounded.
Police Department received authorization at the July Sth meetina to make
conditional offers of employment to two police officer positions. and
received authorization on July 19th to extend a conditional offer of
employment to an additional police officer candidate.
S) Hire well-qualified candidates, & prepare them for future Dept Heads/Council Ongoing Have promoted 3 to Sergeant; Civil Service Commission is the process of
leadership. testing for police officer candidates.
Four new Sgt's have attended police management training sessions and
will continue to seek new opportunities for job related leadership training.
Parties Responsible Target Dates Progress Check
1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Updated at 12/21/04 City Council Partnerships have been developed or continue to be discussed in
DNR, County meeting connection with several park developments including Huber Park, Quarry
Lake Reuse Project, the Shutrop Property. The City is working jointly with
ISO 720 on updating the joint powers agreement for facility use, as well as
future school sites. City staff continues to work with developersthrouah the
plattina process to acquire and develop land for neiahborhood parks (e.a.
Countryside development. proposed Riverside Bluffs and Ridae Creek
plats. )
2) Identify future locations for acquisitions. PRF Director/CD Dir. Shutrop property acquisition Shutrop property has been acquired. PRF and CD Director are evaluating
completed 4/0S. doing an interim update of Parks and Open Space Plan to help identify
future locations for park acquisitions.
3) Identify funding. PRF Dir./Finance Dir. Reported at 1/18/0S City Council Funding plan adopted by City Council at February 22 workshop that
meeting. includes a variety of funding sources.
4) Amend park ordinance - cash/land scenario/dedication PRF Director City Council adopted revised Park Dedication ordinance on Feb 1, 200S.
fees up front.
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5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Mid 2005 Staff met with previous park master plan consultant in January. With the
Plan status of the Comp Plan update in question, PRF and CD Director are
evaluating doing an interim update of Parks and Open Space Plan to help
identify future locations for park acquisitions.
6) Work with developers to construct parks when land/cash PRF/PRAB Ongoing Church Addition and Valley Creek Crossing developments will have parks
scenario is appropriate. constructed with development. Council approved preliminary plat for
Countryside development in February, and developer will construct park.
Countryside development also requires developer to construct parks.
Design of these parks is underway, and scheduled to be reviewed at the
June PRAB meeting.
Action Steps Parties Responsible Target Dates Progress Check
1) Develop an update of 04 Goal Setting Process. Mayor Staff has been providing monthly updates since November, 2004
2) Continue enhancement of City WEB page, along w/e- IT Coordinator E-permits for Building Inspections have been well utilized since start-up in
commerce, interaction capabilities, and links to Shakopee 6/04. Tho IT Coordinator is continuing to add contont so that tho novo'
Valley News. wobsito can bo bota tested bef-ore launching it. Tosting of tho site was
delayod somowhat by tho Community dovolopmont Director in order to
rosolvo some newly discovered content and f-ormat issuos With the help of
the new Assistant to the City Administrator. the new website will be
launched at the AUQust 3. 2005 Council meetinQ.
A plan for providing full content by the end of 2005 will be developed during
these condo Quarter of 2005.
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3) Increase National Night Out events with participation of Police August, 2004 City Council, City Staff and members of the Police Department and Crime
Council/Dept. staff. Prevention Board mombers, had excellent participation in this year's
Notional Night Out event. There were 19 parties in 2001, compared to 32
in 2003, a significant increase.
Police Department continues to receive applications for 2005 National Night
Out Block Parties, to be held .^,ug. 2nd. Currently 20 block parties have
been confirmed. The police department expects a similar high level of
participation from the community and PD stoff, as '.vas witnessed in 2001.
National NiQht Out will be held AUQust 2. 2005.
4) Enhance current information dissemination. Asst. to CA Ongoing Some items are dependent on website; cable TV has had ads for transit
services.
5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized Neighborhood
opportunities for citizen involvement, increase Watch as part of the National Night Out events to distribute information and
communication. provide opportunities for citizen involvement in the community visioning
process. The 2005 budget included Community Emergency Response
Team (C.E.R.T.);C.E.R.T. training has started, and v.'iIIassist the P.D. as it
becomes an alternative source of service delivery. Currently C.E.R.T. team
members are being asked f-or their assistance in monthly Civil Defense
Siren tests.
DurinQ July the Police Department received assistance from community
members durinQ the Civil Defense siren tests. The majority of the City's
Civil Defense sirens were checked by Shakopee community members.
Certificates for participants will be presented at 8/3 Council meetinQ.
Action Steps Parties Responsible Target Dates Progress Check
1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Draft available 2/05 At the City's request, WSB is preparing an analysis for the construction of
Pike Lake Trail as an alternative to completion of CR 21. The draft
Transportation Plan Update was mailed to adjacent jurisdictions in July for
50-day review and comment.
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2) Complete Scott County Joint Transit Study CD/Plng/Eng Spring, 2005 Ad()ption of the final study is underway, and discussions are already
underway to implement recommendations for park and ride, additional
express service, etc.
3) Identify additional transportation funding sources Plng/Eng. Ongoing Submit proposals for possible Federal grant funding for projects such as
(State/Federal/Other Sources) pedestrian bridges over TH 169. Continue communication with MnDOT,
consultants on obtaining funding for projects such as Federal TEA-21. For
Transit, the City is participating in Metropolitan Council Park and Ride lot; in
the vicinity of CR 18/21/16. A proposal for federal funding will likely be
sought in partnership with Scott County. The City is also exploring funding
for train crossing "Quiet Zone". Support letter reauests have been sent to
various aaencies.
4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District.
5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileage to maximize needs allocation.
6) Implement expanded local bus circulators Planning Funded study now maximized for Service was implemented on June 7, 2004, and revisions made. Ridership
2005 numbers acceptable and growing. Scott County has committed to CR 79
trail. Meeting with Scott County for possible added transit funding.
Changes at end of summer increased ridership; must address decrease in
Metropolitan Council funding. Ordered 3 replacement buses.
Action Steps Parties Responsible Target Dates Progress Check
1) Confirm a unified municipal image/identity (WEB, print., Council/Adm. July, 2005 City logo into transit and Visioning process. Also, bus stop signage with
vehicles, transit. City logo.
2) Construct key entrances/corridors, ID'd by landscape, CD/Ping 2006 or later $25,000 in FY 05 budget eliminated; consider for FY 2006.
monuments, etc.
3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing No progress to date. Enaineerina is workina with Scott County on CR
highway corridor appearance (CSAH 101,69, 17,83, 169) 101and CR 69 turnback fund proiect.
4) Overlay district for DT/1st Avenue Ping July, 2007 Needs to have Comp Plan update acceptance by Metropolitan Council.
Met with M/C in January.
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5) Open up/better utilize Huber Park river vistas and PRAB/PRF Underway 1/18/05 Council 3uthorized preparation of "shalf re3dy" plans f()r Riverbank
access. stabilization, and design of Huber Park not to exceed $1.1 million in City
contributions. 2/22/05 Council allocated funding to complete construction of
Huber Park in 2005 and 2006. Riverbank stabilization \f.-ork is being
pursued through the Army Corps of Engineers.
Most Huber Park modifications in 06. PlaVQround in 10/05.
6) Develop architectural controls, and incentives that Econ Devel/Plng Report on CLG due 2/05 Historic Preservation Advisory Committee is meeting monthly. The HPAC
encourage use of design/materials for "Old Shakopee". will likely look at architectural issues, at least regarding preservation.
Action Steps Parties Responsible Target Dates Progress Check
1) Share the vision back to the entire community, and Mayor/Admin Post-Adopti()n Visions statement has been drafted, and development of strategies and
develop support for the vision. tools is continuing iRtG throuQh the summer.
2) Develop action plans as part of Visioning Process. Admin/Ping. By end of 2005 See above.
3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid 2006 The Visioning Process will reach the stage where specific changes to the
vision. Comprehensive Plan can be considered Summer, 2006.
4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid 2007 Council considered drafts at 4/12 workshop meeting; input from
quality of developments. development community to be sought.
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1) Complete Development and Implementation of PW/PRF In Process Install sewer program purchased from ICON last year. Provide training for
maintenance for infrastructure (ie. Roads, Sewer & Storm operation of Sign program. Fleet Management program is installed and
Water, City Bldgs) data entry to beqin shortlv. being done and selection and purchase should
be done in July. Parts Inventory program being investigated with Fleet
Management.
Computer programs are up and running. Building maintenance systems
inventory have been completed for all building except the park buildings.
2) Develop Maintenance Program for recreational PW /PRF Dee, 2004 Review of potential software programs is being done this winter.
infrastructure (playground, trails, park fields) Updating policies for infrastructure this Winter. Sanitary sewer will be the
first policy to be presented to Council for adoption. Sanitary sewer has
been the first policy to be adopted. Other policies include sidewalk
management and storm drainage pond maintenance.
3) Examine annual appropriations for road, recreation, and PW/PRF Ongoing - completed for 2005
building maintenance.
Action Steps Parties Responsible Target Dates Progress Check
1) Develop/Expand collaboration w/Townships, SMSC, Council/All Ongoing Mayor has made contact with SMSC, and staff continues to work with
Dist. 720 SMSC staff on engineering issues.
Staff attends weekly meetings on high school construction. Clr. Menden is
liaison to the School Board. Joint meeting with CC and School Board held
May 26th.
Jackson and Louisville Township Boards will be invited to meet with
Council Aug. gthto discuss annual budget.
SMSC has interests in jointly doing Nat. Resource Planning, and the
Transit Policy team has successfully included SMCS.
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2) Expand relationship w/MnDOT. (CR 69, Cty 21, PRF/Eng/CD/Admin Ongoing EIS for 41 crossing at standstill, EIS for CSAH 21 won't be finished until
Parcel 75, River Bridge, New TH 41) '06. Old Downtown bridge is eligible for historic registry - needs to be
CR 21 being examined by the Technical Evaluation studied. City meeting with Congressman Kline and State Legislators held
on 2/11/05 to explqre additional funding for 169/69 and TH 41 river
Committee. crossing.
3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing SPUC part of weekly development review team. Suggost joint meeting with
communication Joint MeetinQ with City Council and SPUC held Julv 19th. .
4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing Mayor, Clr. Helkamp, and City Administrator have been SCALE
powers, and other jurisdictions. participants. PW, and HazMat mutual aid, tri city tactical team mutual aid
agreement in 2004. Exploring Joint Public Safety Training Facility.
The City's CD Director chairs the county Transit Planning Team (TPT),
Transit Marketing Committee, and represents staff (along with Councilor
Helkamp) at the Transit Review Board.
SCALE group continues to explore a joint training facility. Mutual Aid
agreements have been adopted with bordering cities.
5) Expand communication relations w/Chaska, Eden Admin/Parks/CD Ongoing Have had transit communication with EP and Chaska.
Prairie, Chaska (River, Trails, Transit, etc.) The City is an active participant in the Suburban Transit Association (STA),
which actively works with the legislature and Met Council on transit and
transportation funding issues.
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1) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention efforts,
existing . avenues of communication (I.e. Neighborhood utilizing current communications (newspaper, etc.), to educate community
Watch), to educate community members in fire and crime members in Fire and Crime Prevention activities. In addition, the 2005 Fire
prevention activities. and Police Department budgets include additional opportunities for the
Community Emergency Response Teams (C.E.R.T.), for disaster planning
and recovery which began in April, 2005. Fire Inspector doing inspections
in community schools. Police Dept. hosted tenant training for at-risk
renters.
These programs continue to be at the center of department's Community
Policing Efforts.
2) Continue to provide the necessary training, equipment Fire/Police Ongoing Technology upgrades for laptops in Spring 2005,3 fire trucks and 5 squads
and technology for effective fire, police and EMS service. approved for purchase in January.
Upgrade process has started.
3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource Officer
such as bike patrol and school resource officers. and DAR.E. Agreements.
New agreements are being written for 2006. More students are expected
to participate in DARE under the new agreement. Police Department has
assisted in planning process for the new Shakopee High School.
Police Department has conducted numerous non-traditional enforcement
operations.
4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and Clr. Helkamp serve on SCALE joint training facility
services. steering committee. Potential location is now focused on jail annex facility
near Jordan.
5) Continue to hire skilled staff, in the appropriate numbers, Council/Admin/Fire/ Police Sept, 2004 Fire and Police Departments 2005 budgets include recommended staffing
that are required to meet fire and police service demands. levels to maintain' appropriate service levels for fire and police services.
Promotions of 3 to Sergeants; 1 police officer in January, 1 police officer in
February. Hired one Community Service Officer.
Currently the Police Department has 6 vacant Police Officer positions.
The police department currently has active hirino processes for Police
Officers (4 vacancies), Records Technician (2 vacancies) and Community
Service Officer (1 vacancy). Fire Dept. is in the process of doino
backoround checks on several candidates.
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6) Continue to work in partnership with other agencies and Fire/Pol ice/Admin Ongoing Members of the Police Department continue to work in partnership with
businesses to enhance safety at community events and agencies and businesses. Police are very active at the Community Center
entertainment sites, including the Community Center, with a visible presence, and continue to work with Valleyfair and Canterbury
Valleyfair, and Canterbury Park & Racetrack. Park Racetrack and Card club through existing partnerships.
These efforts are ongoing.
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