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Home My WebLink About15.D.3. Ordinance Amending City of Shakopee Fee Schedule to Increase Recording Fees as Required by Scott County CITY OF SHAKOPEE / s: f). 3" Memorandum ; CO~JSENT CASE LOG NO.: NA TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Ordinance Amending City of Shakopee Fee Schedule to Increase Recording Fees as Required by Scott County MEETING DATE: July 19,2005 INTRODUCTIONIDISCUSSION: On July 6,2005, the Community Development staff received notice that, effective July 1; Scott County had increased the fees for recording documents. A copy of the Recorder/Registrar of Titles, Pat Boeckman, is attached for the Council's information. As the Council can see, very little notice of the change was given, and this fact has a negative impact on a number of land use applicants. In other words, after receiving complete applications, planning staffhas had to contact a number of applicants to ask them for new or additional checks for recording fees, much to their consternation. I will be sending the County Recorder a letter asking that in the future more notice be given of such changes. The attached ordinance amends the adopted City Fee Schedule to conform to those new fees. The Council is asked to approve that ordinance. ALTERNATIVES: 1. Approve Ordinance No. 733, an ordinance amending the City's Adopted 2005 Fee Schedule to increase recording fees as presented. 2. Approve Ordinance No. 733, an ordinance amending the City's Adopted 2005 Fee Schedule to increase recording fees with revisions. 3. Do not approve Ordinance No. 733. 4. Table the matter for additional information. ACTION REQUESTED: Approve Ordinance No. 733, an ordinance amending the City's Adopted 2005 Fee Schedule to increase,recording fees as presented. 1 , , . ORDINANCE NO. 733, FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPE~'."MlNNESOTA, AMENDING FEES SET FOR RECORDING DOCUMENTS WITH THE SCOTT COUNTY RECORDER'S OFFICE - THE CITY COUNCIL OF THE CITY OF SHAKOPEE, :MINNESOTA, ORDAINS: WHEREAS, the Shakopee City Council has adopted a Fee Schedule for the fiscal year 2005; and WHEREAS, Scott County has recently increased certain fees relating to recording, and thus amendment of the City's 2005 Fee Schedule is required to conform to the new fees. NOW, THEREFORE, THE CITY COUNCIL 'OF THE CITY OF SHAKOPEE, MINNESOTA, does hereby ordain as follow; Section 1 - That the 2005 Fee Schedule, adopted by Ordinance No. 715, is hereby amended as follows: . The fee for Abstract and Torrens documents (including for example CUP resolutions) will be $46.00, or which $10.50 is transferable by Scott County to the State Treasury as a , surcharge. . The fee for plats/RLS/CIS's will be $56.00. Section 2 - Effective date. This ordinance becomes effective from and after its passage and publication. Adopted in adj. regular session of the City Council of the City of Shakopee, Minnesota held the 19th day of July, 2005. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of ,2005. , . t , , # ^Jirott 'SCOTT COUNTY GOVERNMENT CENTER LAND RECORDS DEPARTMENT 200 FOURTH A VENUE WEST SHAKOPEE, MINNESOTA 55379-1220 PAT BOECKMAN (952) 496-8142 pboeckman@co.scott.mn.us RECORDER/REGISTRAR OF TITLES Fax: (952) 496-8769 http://www.co.scottmn.us June 23, 2005 To: All interested parties From: Pat Boeckman, Scott County Recorder / Registrar of Titles Re: New recording fees and requirements; Recording Checklist Effective July 1,2005, there will be new recording fees required by State Statute. This Fee Bill was recently signed by the Governor. Recorder's fees have not been raised since 1991, which for most, was before computers. There was also a collaborative effort by the Minnesota CoUnty Recorder's Association, the MN Bar Association, Title and Real Estate Associations, etc. to have statewide standardization of recording fees. Below are some of the major changes that will be effective July 1,2005: . The fee for Abstract and Torrens documents will be $46.00, of which $10.50 will be transferred to the State Treasury as a surcharge fee . - Documents containing multiple satisfactions/releases, assignments or partial releases will be $46.00. If more than four documents are referenced on said documents, an additional fee of$10.00 per document referenced will be required. . No more counting pages . PlatstRLS/CIC's will be $56.00 . (Torrens may have additional costs depending on number of Certificates involved.) . Certified copies will be a flat fee of$10 regardless of number of pages . Duplicate copy submitted with original, shall be available with recording date for $2.00 . There is no longer a "non-standard" fee; however, documents should conform to standards per MN Statute 507.093 . A document will be rejected ifit is not legible or cannot be archived (Per MN Statute 508.82) . See the enclosed Fee Schedule for additional changes (You may contact our office for an electronic version if you wish to print in color) Documents acknowledged before July 1,2005 may be recorded at the old recording fee through September 30,2005. All other documents filed on or after July 1, 2005 must have the new recording fees. A "Recording Checklist" has also been enclosed. In order for us to be statutorily timely we need your staffs efforts and responsibility to send complete and correct recording requirements on documentation. They should use this checklist to verifY documents before sending to our office. You may make copies of this checklist, put in sheet protectors, and keep at your desks for quick reference. You may contact our office for an electronic version of this Checklist if you wish to print in color. If you have questions, please call me at the above number. Thank you in advance for your cooperation during this transition period and in the future. I , f Pat Boeckman ~ t ( # SCOTT COUNTY GOVERNMENT CENTER LAND RECORDS DEPARTMENT 200 FOURTH A VENUE WEST SHAKOPEE, MINNESOTA 55379-1220 PATBOECKMAN (952) 496-8142 pboeckm.an@co.scott.mn.us RECORDERlREGISTRAR OF TITLES Fax: (952) 496-8769 http://www.co.scott.mn.us RECORDING CHECKLIST Please check the following BEFORE SENDING in for recording: ALL DOCUMENTS: . Document dated . Document signed . Acknowledgment needs: Date Legible Notary Seal, Notary Signature, Notary Commission Expire Date Names & marital status (Single or Husband and wife) of signatures being acknowledged If Corporate acknowledgment (business name, who signs & their titles) . Legal Description (Check to see if complete) . Exhibits are attached . "Drafted by:" Include name & address . Filing fees (See website) TRANSFER DEEDS: . State Deed Tax included (purchase price times .0033 = Deed Tax) . Completed Certificate of Real Estate Value . "Send Tax Statements to:" Include name & address . Are there delinquent taxes due? . If split in tax parcel - all current taxes must be paid. . If applicable, statement regarding "Total consideration for this transfer is $500 or less" (Enclose $1.65 Deed Tax) . Completed Well Certificate and $30.00 fee OR one of the statements that apply: "The Seller certifies that the seller does not know of any wells on the described real property." OR "I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate." Recommended lII1d prepared by: Minnesota County Recorder's Association Revised: 06-23-2005 1 DOCUMENT STANDARDS Minnesota Statutes 507.093 STANDARDS FOR DOCUMENTS TO BE RECORDED OR FILED (IN PART). a) The following standards are imposed on documents to be recorded with the County Recorder or Registrar of Titles: I. The document shall consist of one or more individual sheets measuring no larger than 8.5 inches by 14 inches. 2. The form of the document shall be printed, typewritten, or computer generated in black ink and the form of the document shall not be smaller than 8-point type. 3. The document shall be on white paper of not less than 20-pound weight with no background color, images or writing and shall have a clear border of approximately one-half inch on the top, bottom and each side. 4. The first page of the document shall contain a blank space at the top measuring three inches, as measured from the top of the page. The right half is to be used by the County Recorder or Registrar of Titles for recording information and the left half is to be used by the County Auditor or Treasurer for certification. 5. The title of the document shall be prominently displayed at the top of the first page below the blank space referred to in clause (4). 6. No additional sheet shall be attached or affixed to a page that covers up any infonnation or printed part of the fonn. 7. A document presented for recording or filing must be sufficiently legible to reproduce a readable copy using the County Recorder's or Registrar of Title's current method of reproduction. Minnesota Statutes 508.82 REGISTRAR'S FEES Subdivision 2 - Variance from standards. A document should conform to the standards in section 507.093, paragraph (a), but should not be rejected unless the document is not legible or cannot be archived. This subdivision applies only to documents dated after July 31, 1997, and does not apply to Minnesota unifonn conveyancing blanks on file in the office of the commissioner of commerce provided for under. section 507.09, certified copies, or any other form provided for under Minnesota Statutes.' Effective July 1, 2005. - -:-E""'!T ~,\ i 1 \0 D '>'''''U''~I ~\ ~ t,l~_i '-4 L-..u,. --, r-------- \ \ J U N 3 0 2005 \ I j' L~ - ' (" ll1 'If'\!), L Cl"'r\/ r. \.: . !,'" " ,;' \ '; \-' (- f ", 'j )1 \1 " <,,! :...._. ~1) J ~ ~:.:..:..--- , STATE-WIDE COUNTY RECORDING FEES Effective July 1, 2005 Abstract PRIoR to 'H .0.)- ~IDgDoc= · $46.00 '{.SO $10.50 State Treasury General Fund $10.00 Recorder Technology fund 1.00 $25.50 County General Fund ) y. SO 'IMultiPle Satisfactions / Assignments $46.00 with 4 document citations or less . $10.00 additional for each document cited over fIrst 4 !well Disclosure Statement · $30.00 *Increase? Pending 2005 Legislation $27.50 State Treasury General Fund $ 2.50 County General Fund rhO $S6.00 $10.50 State Treasury General Fund $10.00 Recorder Technology Fund $35.50 County General Fund oj;<\mended: Floor Plan (SIS),Condominium (51SA), Iso cents per apartment or unit with a $S6.00 Minimum . . CIC Plat or amend (515B) '. . . Copies and Searches . .... . ...... . , . . ilNon-Certified Copy .I~s determined by the County Board .. CopylImage/Microfilm ~ a like ~ount ICertified Copies. '1$10.00per document (Flat fee) IFax Copies ..IAs determined by the County Board. ICOpy of an official plat 1$10.00 , Add certification .. $5.00 (Large plat size only) . ",. .. ..", .. - . . fOpy of: Floor Plan (515),Condominium (515A), 1$1.00 perp~ge ',CIC Plat (515B) . . · $10.00 Mmunum . . . Non-certified Copy or duplicate original . Must be submitted with recording Upon receipt mark "Duplicate" or "Copy" and show $2.00 . recording date; $2.00 County General fund Show document number assigned to original, if available Return immediately }, .l ; f ) Torrens ,.... . .", ~ ...... ..... . ".- ,- ..,..' ......,..... ~ .... $46.00 + Assurance ;Fund fees Original Certificate ofTitIe $10.50 State Treasury General Fund OR Assurance Fund pursuant to 508.74 . First CPT $10.00 Recorder Technology Fund $25~5~ County General Fund $46.00 $20.00 for each new certificate, thereafter $10.50 State Treasury General Fund . Document Transferring Certificate $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund $24.00 County General Fund $20.00 County General Fund for multiple new . . Certs. . . . . $56.00 · $20.00 for each new certificate, thereafter $10.50 State Treasury General Fund . Plat $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund $34.00 County General Fund $20.00 County General Fund for multiple new Certs, $46.00 . $20.00 for multiple certificate entries, thereafter $10.50 State Treasury General Fund Entry of Memorial Per Certificate $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund $24.00 County General Fund . $20.00 ~ounty General Fund for multipl~ <;erts. . reSidUe OR new additional Certificate 1$40.00 · County General Fund .' .' ........ ... ," [Exchange Certificate $20.00 For Each Cancelled Certificate $20.00 For Each New Certificate . 'All County General Fund $46.00 $20.00 For multiple certificate entries, thereafter $10.50 State Treasury General Fund . Amendment to Declaration $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund.. $24.00 County General Fund . $20.00 County General Fund for multiple Certs. $56.00 $10.50 State Treasury General Fund Amended Floor Plan $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund $34.00 County General Fund ICECT 1$40.00 . . . County General Fund $46.00 $20.00 $10.50 State Treasury General Fund ~:{: Amendment to CIC declaration and plat $ 1.50 State Assurance Fund ';1 $10.00 Recorder Technology Fund ,'~ $24.00 County General Fund . $20.00 County General Fund for multiple Certs. I I " ' . .. ...... . ~ ..' . ,,-. . ,". .... _. " ". -." ...... ... .. .. . .. .....~... "... .... ~ .. . ..... .......... ... .... ...... : $56.00 Condominium or crc plat or amendment $10.50 State Treasury General Fund $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund , ,.$34.00 County G~eral Fund .' . ." . $46.00 for first ten affected certificates $10.00 for each additional affected certificate $10.50 State Treasury General Fund ,Section 515B CIC affecting 2 or more units $ 1.50 State Assurance Fund ; $10.00 Recorder Technology Fund $24.00 County General Fund ,$10.00 County General Fund (for add'l) " , $46.00 $10.50 State Treasury General Fund . Certified Copy ofa plat of the SURVEY $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund ~24.00 County General Fund $56.00 $10.50 State Treasury GeneralFund , Registered Land Survey $ 1.50 State Assurance Fund $10.00 Recorder Technology Fund . $34.00 County General Fund :/certified Copy of Registered Land Survey 1$15.00 , "County General Fund (Large Size) .' ". .. .. . '1$50.00 ' Condition of Register (Certified) (See below) , County General Fund : N on':"Certified Copy of Certificate of Title IAS detennined by th~ County Board, :Iwen Imclosure Certificate $30.00 *Increase? Pending 2005 Legislation $27.50 State Treasury General Fund $ 2.50 County GeneraI Fund Tax Liens :IFederal Tax Liens ' $46.00 $10.50 State Treasury General Fund $10.00 Recorder Technology Fund $25.50 County General Fund IState Tax Lien . I No Charge $30.00 , State Tax Lien Release $10.00 Recorder Technology Fund $20.00 County General Fund Recommended and prepared by: Minnesota COWlty Recorder's Association Revised; 06-22-2005