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Home My WebLink About15.A.1. Consider Awarding a Contract for the 2005 Pheasant Run Storm Sewer Improvements, Project No. 2003-6-Res. No. 6275 CITY OF SHAKOPEE Memorandum C Mayor & City Council TO: Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Consider A warding a Contract for the 2005 Pheasant Run Storm Sewer Improvements, Project No. 2003-6 DATE: July 19, 2005 INTRODUCTION: Attached is Resolution No. 6275, which accepts bids and awards a contract for t 2005 Pheasant Run Storm Sewer Improvements. BACKGROUND: On August 17, 2004, City Council adopted Resolution No. 6101, which appro ed the plans and specifications and authorized staff to advertise for bids for the Pheas t Run Storm Sewer Improvements, Project No. 2003-6. The project consists of upsizin storm sewer in the Pheasant Run Development to increase the capacity of the system. On September 7, 2004, a bid opening was held on the Pheasant Run Sto Sewer Improvements Project, in which there were three bids opened for this impr ement project. The bids were high and Council rejected the bids. In an effort to redu costs and keep the project moving forward engineering staff requested bids for the en cut portion of the project. Plans for this work are attached to this memo. The re aining work is extremely difficult to construct due to insufficient easements and retaini walls, landscaping, fencing and sprinkler systems located within the City's e ement. Engineering staff will investigate additional options for completing this portio of the project and will bid this work at a later date. The City is allowed to solicit quotes for work under $50,000. Staff contac d four contractors working in the City. Two contractors submitted bids. The . ds are summarized in the attached resolution. The low bidder is S.M. Hentges & Sons, c. with a bid of $34,869.04. The Engineer's estimate for this project is $40,000.00. If Council awards the contract, staff is also requesting a contingency amount eq I to 5% of the contract to cover minor change orders and quantity adjustments that may ccur on the project. ALTERNATIVES: 1. Accept the low bid of S.M. Hentges & Sons, Inc. and adopt Resolution No. 275. 2. Reject the low bidder and award to another bidder. 3. Reject all bids and rebid. 4. Approve a 5% contingency amount on this project for use by the City Engi authorizing change orders or quantity adjustments on this project. 5. Authorize the appropriate City officials to execute an extension agreeme WSB & Associates, Inc. to perform construction staking services on this pr 6. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1, No.4 and No.5 in order for this pr . ct to commence. ACTION REQUESTED: 1. Offer Resolution No. 6275, A Resolution Accepting Bids on the 2005 P easant Run Storm Sewer Improvements, Project No. 2003-6 and move its adopti 2. Approve a 5% contingency amount on this project for use by the City Eng eerm authorizing change orders or quantity adjustments on this project. 3. Authorize the appropriate City officials to execute an extension agreem t with WSB & Associates, Inc. to perform construction staking services on this p ~ect. ~Wq--tt> Jeff Weyandt Assistant City Engineer BUpmp ENGR/2003PROJECTIPHEASANTRUNIWORDIMEM6275 RESOLUTION NO. 6275 A Resolution Accepting Bids For The 2005 Pheasant Run Storm Sewer Improvements Project No. 2003-6 WHEREAS, pursuant to bids that were received for the 2005 Pheasant Run St Sewer hnprovements, Project No. 2003-6, and are summarized as follows: Bidder Amount S.M. Hentges & Sons, Inc. $34,869.04 Ryan Contracting, Inc. $47,977.00 WHEREAS, it appears that S.M. Hentges & Sons, Inc., P.O. Box 69, Jordan, 55352 is the lowest responsible bidder for the 2005 Pheasant Run Storm Sewer Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE ITY OF SHAKOPEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to e ter into a contract with S. M. Hentges & Sons, Inc. in the name of the City of Shakopee for the 20 Pheasant Run Storm. Sewer Improvements Project according to the plans and specificatio therefore approved by the City Council and on file in the office of the City Clerk. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2005. Mayor of the City of Shakopee ATTEST: City Clerk . .' I 8 ~ ~ NOTES" 7;x.J I I '" 8 II . / I ~ '" (j) ROAD SHALL BE OPEN TO TRAFFIC AT THE END / RIGHT-OF-WAY ~I g OF EACH WORK DAY 1 v < <ID SAWCUT BITUMINOUS PAVEMENT /., I ~ (FULL DEPTH) 1 II/ell ... Q) SALVAGE AND REINSTALL CHAIN UKE FENCE / I' , ,OS ~ ~ (AS NECESSARY) I I ~ II ! < ~ II @ SALVAGE OR PROTECT MISC. LANDSCAPING / LOT 4 I ~ r --- ___ _ _ Q Q. x (AS NECESSARY) / REMOVE Be DISPOSE BRUSH I ~ I -- ---- ------_____=_ ~ ~ ~ ** THE CONTRACTOR SHALL REMOVE AND REINSTALL ALL DEWA OR DAM POND --"l II AS DIRECTED. (INCIDENTAL) I ven I ~ SPRINKLER SYSTEMS WITHIN THE REMOVAL LIMITS. AS NECESSARY (INCI TAL) (TYP) \ / I [2 I Q 1 I"" I ** ALL WORK SHALL BE WITHIN CITY ROW OR DRAINAGE 1 1:0 I :i" .. Be UTlUTY EASEMENTS POND 2 (FIRE 832.7 " :i" III 1ii ~ .......".fRING (832.2)- I / REMOVE Be REPLACE 20 LF. CURB Be GUmR III lil lil ** REMOVAL UMITS SHALL EXTEND 30 FT OVER THE NW1.. = 825.30 .... .... SALVAGE de I I........ REMOVE 75 S.Y. BITUMINOUS PAVEMENT i ~ ~ PROPOSED PIPE ANO 20 FT OVER THE EXISTING PIPE. HW1.. = 828.80 (24-HOUR) ........... REINSTALL , ~ I-IR LACE AS PER TYPICAL SECTION ~ ~ i'i REMOVALS OUTSIDE OF THE APPROVED REMOVAL HW1.. = 829.40 (10-DAY RUNOFF) . ....~ LANDSCAPING J ' '" I ~ ~ V g07fNECT TO EXISTING STORM CATC~ BASIN UMITS SHALL BE RESTORED AT THE CONTRACTORS ............ I :J: .....---~I /' / I CO~NECTlON SHALL BE !TER TIGHT AND APPROVED BY .1i~ 2 EXPENSE. . ~ ................ _ j ~~I>> v THt~N~~~~ , .11 h ** ALL DISTURBED LAWN AREAS SHALL BE RESTORED , ''0 _, ~ - @) A 2+00 ~- ~~'~'-"-'~_ ~-6~5: i t WITH SOD :.r... '1'1 . (1~~:-- ~ -------_ S,,"U2 .. ~ .~ ~_ \ L \\1_ 1\1 ,,7-- EX'S ------- "iiEO]2' 0 ** CONTRACTORS SHALL SALVAGE ALL EXISTING TOPSOIL ~ ~ F~ 11\\" RCP C. -:-~BMH \ F&1 24 '" I>> I ~NG 21" RCP CL 1/1 (TO REMAIN ~ ~-8 5.[.:'; ~ AND RESPREAD PRIOR TO PLACING THE SOD . ~ _____'>7 - CD ~ \J--- I -----_____ . IN PLACE) ~ - .. ~~g] ~ (INCIDENTAL) PROTECT RIP RAP <ID v I --------____ :5 O:5~Ul d :7'7 -"1 I --- >,1)" II) G ** INSTALL SILT FENCE AS DIRECTED BY THE ENGINEER (INCIDENTAL) '!., ----- -]--- , I I r ---------- ~ ~s~: ~ _- I U.oCQ..O =::::: '> FURIilSH-&"lNSTA~--' '-~EMOVE Be REPLACE 20 LF. iUu. ~ _-NEENAH R-4342 CASTING I ,tURB Be GUmR :: H~~ c::: ::.8 _--- OR EQUAL , I r I . _--" \ DRAINAGE AND ,v I ~. ~ _...... \ \ UTlUTY EASMENT I 8 i I ~6 ",.... ......- \ \ . I)> I i'. ............ \ \ LOT 5 1;= I 14. _...... \ I 0 I .~ I U1 _......... \ \ ~ b 0 L____ .~ , Z \'" \ \ . I rii 0 I- -------_ , 0 \ \ \ BLOCK 3 I () 0 --------- _ 20 oi 20 Vi \ \ \ I - HORI2.- 5> LEGEIiD \ \ \ I W x 835.00 EXISTING ELEVATION \ \ \ 5 ...... 5 a::: X (835.00) PROPOSED ELEVATION '. \ '. l \/ERT. ...... ......... ......... ......... ... ...... ......... ......... .. ..,.... ......., ......... 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