The URL can be used to link to this page

Home My WebLink About15.F.1. Derby Days Street/Parking Lot Closings 15:F.J, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council CONSEt1T FROM: Mark McNeill, City Administrator SUBJECT: Derby Days Street/Parking Lot Closings DATE: July 1, 2005 INTRODUCTION: The Council is asked to approve a request from the Derby Days Committee regarding street and parking lot closures. BACKGROUND: Derby Days will be held this year from Thursday, Aug. 4th - Sunday, August ih. Events similar to those in previous years, including the Taste of Shakopee on Thursday, beer tent and dance on Friday will be held. A Classic Car Show will require 1 st A venue to be closed from Holmes to Sommerville Streets, from 4-11 PM on Friday, August 5th. As was the case in recent years, the Sunday parade route will again be on 10th Avenue, and will be staged in the Town Square Mall parking lot. A kiddie parade will be held on 3rd Avenue from Scott to Lewis on Saturday. Derby Days Co-Chairs, Sandy Doherty and Jack McGovern have submitted information showing the requested street closures, parking lot closures, and other restrictions beginning Wednesday, August 3rd. The Derby Days Committee has advised, or will advise the major users of the parking lots ofthe times for closure. The Derby Days Committee has also required the assistance of City workers to perform various duties throughout Derby Days, as detailed in the attached memo. Mr. McGovern will be in attendance at the July 5th meeting to answer any questions. RECOMMENDATION: We recommend that the following traffic and parking related lot or street closures be approved, subject to any modifications recommended by the Police Department: Wednesday August 3 after 5:00 p.m. until Sunday August 7 at 12:00 p.m.: . Parking lot on 2nd A venue between Sommerville and Lewis Street- Northeastern Corner- to set up tent . Thursday August 4 after 1 :00 p.m. until Sunday August 7 at 12:00 p.m.: . Parking lot on 2nd between Lewis and Holmes- Southwestern Corner- to set up Family Fun Park (There will be an entrance on Holmes for the Apartments on 2nd Avenue to enter) . Alley from East of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second Avenue from Lewis to Sommerville Street . Lewis Street from 1st Avenue to 3rd Avenue Thursday August 4 from 1 :00 p.m. until 9:00 p.m.: . 1st Avenue From Holmes to Sommerville Street for the Taste Friday August 5th from 4:00 p.m. until 11 :00 p.m.: . 1 st Ave From Holmes to Sommerville Street for the Classic Car Show Saturday August 6 from 9:00 am to 11 :00 am: . 3rd Avenue from Scott Street to Lewis Street for the Kiddie Parade Saturday August 6 from 12:00 p.m. to 5:00 p.m.: . Scott Street from 2nd to 3rd Avenue for the Firefighters Open House displays and waterfights . Lewis Street from 1st Avenue to 4th Avenue for Soapbox Derby Sunday August 7 from 12:00 p.m. to 4:00 p.m.: . Hwy. 69 entrance down 10th A venue to Spencer Street for the parade Authorize sidewalk sales by downtown merchants - Thursday through Saturday Authorize the assistance of Public Works for set up of picnic tables, benches, and clean up as needed. ACTION REQUIRED: If the Council concurs, it should, by motion, approve the listed parking and traffic related \ issues relating to Derby Days, August 3rd to August 7th. \AA9-~ Mark McNeill City Administrator MM:th CC: Judy Cox Dan Hughes Public Works ~ Shak<lPee Days \~ Derby A 501C3 Tax Exempt Non-Profit Organization Dear Business Owners and downtown Residents: This years 2005 Derby Days Celebration will be held on August 4th and run through August 7th. This VOLUNTEER committee has been hard at work trying to plan and run a safe and fun community festival and hopefully a profitable weekend for the area businesses. This year will be no exception. On Thursday night for the Taste of Shako pee we predict that close to 4,000 people will be downtown sampling the local food. With the Business Expo taking off, there should be close to 100-area business showing off their wares. Wow! Areyou ready? In order to keep this event safe; we will need to implement the following closures: Wednesday August 3 after 5:00 p.rn. until Sunday August 7 at 12:00 p.rn.: + Parking lot on 2nd A venue between Sommerville and Lewis Street- Northeastern Corner- to set up tent Thursday August 4 after 1 :00 p.m. until Sunday August 7 at 12:00 p.rn.: . Parking lot on 2nd between Lewis and Holmes- Southwestern Corner- to set up Family Fun Park (we will set up an entrance on Holmes for the Apartments on 2nd Avenue to enter) . Alley from East of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second Avenue from Lewis to Sommerville Street . Lewis Street from 1 st A venue to 3rd Avenue . Thursday August 4 from 1 :00 p.m. until 9:00 p.rn.: . 1 st A venue From Holmes to Sommerville Street for the Taste Friday August 5th from 4:00 p.m. until 11 :00 p.m.: . 1st Ave From Holmes to Sommerville Street for the Classic Car Show Saturday August 6 from 9:00 am to 11 :00 am: . 3rd A venue from Scott Street to Lewis Street for the Kiddie Parade Saturday August 6 from 12:00 p.rn. to 5:00 p.m.: . Scott Street from 2nd to 3rd A venue for the Firefighters Open house displays and waterfights . Lewis Street from 1 st Avenue to 4th Avenue for Soapbox Derby Sunday August 7 from 12:00 p.rn. to 4:00 p.rn.: . Hwy. 69 entrance down 10th Avenue to Spencer Street for the parade We ask if you have deliveries on these dates, if at all possible, they be rescheduled or delivered off of First Avenue to help cut down confusion. We tentatively plan on bring these street closures to the City Council meeting July 1 st. If you have any questions or concerns, please do not hesitate to call Jack or myself before then. On behalf of the entire Derby Days Committee, we'd like to thank you for your consideration and support. Although some of these closings may cause inconvenience, we hope you will take advantage of the added pedestrian traffic. Many people attending the event this year will be new to the community. This is the community's opportunity to accentuate our uniqueness as well as goods and services we can provide. Our motto is "Derbv Davs- Run bv the veople for the veovle. " Sincerely, Sandy Doherty Jack McGovern Derby Days Co-Chair Derby Days Co-Chair Work 612-703-0480 or Home 445-9130 Work 445-5791 or Home 445-0937 ~ ShakoPee Days ~. ~ Derby A 50le3 Tax Exempt Non-Profit Organization REQUEST FOR STREET AND PARKING LOT CLOSURES Please fmd enclosed a copy of the notice concerning all closing of streets and parking lots. This notice has been given to all downtown businesses and residents in the effected areas. Wednesday August 3 after 5:00 p.rn. until Sunday August 7 at 12:00 p.rn.: . Parking lot on 2nd between Sommerville and Lewis- Northeastern Corner- to set up tent Thursday August 4 after 1 :00 p.m. until Sunday August 7 at 12:00 p.rn.: . Parking lot on 2nd between Lewis and Ho1mes- Southwestern Corner- to set up Family Fun Park (we will set up an entrance on Holmes for the Apartments on 2nd Avenue to enter) . Alley from Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second A venue from Lewis to Sommerville Street . Lewis Street from 151 A venue to 3 rd Avenue Thursday August 4 1:00 p.rn. until 9:00 p.m.: . 151 A venue From Holmes to Sommerville Street for the Taste Friday August 5th from 4:00 p.m. until 11 :00 p.m.: . 151 Ave From Holmes to Sommerville Street for the Classic Car Show Saturday August 6 from 9:00 am to 11 :00 am: . 3rd Avenue from Scott Street to Lewis Street for the Kiddie Parade Saturday August 6 from 12:00 p.rn. to 5:00 p.rn.: . Scott Street from 2nd to 3rd Avenue for the Firefighters Open house displays and waterfights . Lewis Street from 151 A venue to 4th A venue for Soapbox Derby Sunday August 7 from 12:00 p.m. to 4:00 p.m.: . Hwy. 69 entrance down 10th Av~nue to Spencer Street for the parade Page 1 on Requested duties for City Workers Weclnesday August 3 by am: ~ Sweep Parking lot on 2nd between Sommerville and Lewis- Northeastern Corner- to set up tent ~ Request loader to move pallets of blocks ~ Place fence post, fencing and sand bags by entrance closest to Sommerville St. for Beer Garden (make sure you put out of the way for tent set up) Thursday August 4 by 9:00 am: ~ Place 10 pylon cones in front of Bill's Toggery ~ Place road barriers by Parking lot on 2nd between Lewis and Holmes- Southwestern Corner (3 sets) Thursday August 4 by 1 :00 pm: ~ Place 40 picnic tables in parking lot by tent and 20 at the intersection of 151 A venue and Lewis Street ~ Place 10 garbage receptacles in parking lot by tent, 6 in the parking lot by Pablos and 30 at the intersection of 151 A venue and Lewis Street ~ Place 10 pylon cones in Parking lot on 2nd between Lewis and Holmes- Southwestern Corner ~ Place road barriers by 151 A venue and Holmes, East edge (leave exit to Paragon Bank open to get to Holmes) 151 A venue and Lewis, East edge 151 A venue and Sommerville, South edge (leave entrance to Paragon Bank open) 2nd Avenue and Lewis, North edge 2nd A venue and Sommerville, West edge, east of entrance to Performance Shop Alley west of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville 3rd Avenue and Lewis street- Southwestern Corner Friday August 5 early am: ~ Empty garbage receptacles ~ Sweep parking lots, Lewis Street from 151 to 2nd A venue and 151 A venue from Holmes to Sommerville ~ Place road barriers by 151 A venue and Homes, East edge (leave exit to Paragon Bank open to get to Holmes) 151 A venue and Lewis, East Edge 151 A venue and Sommerville, South edge (Leave entrace to Paragon Bank open) Saturday August 6 by 7:30 am: ~ Empty garbage receptacles ~ Put 20 garbage receptacles near large tent, keep the 6 in the par!qng lot by Pablos, but place 6 by the Volleyball court at the Eagles Club Saturday August 6 by 9:00 am: ~ Place road barriers by Corner of3rd Avenue and Scott Corner of3rd Avenue and Fuller Corner of3rd Avenue and Holmes Sunday August 7 from the Hwy 69 entrance, down 10th Avenue to Spencer by 12:00 am: ~ Place all garbage receptables along parade route, 2 on opposite corners of each intersection and 1 on every block of the route. ~ Place road barriers on both the north and south side of all intersections Sunday August 7 after parade: ~ Sweep the parking lot staging area from parade (JoAnn's Fabric to Marcus Theatre) ~ Sweep 10th A venue from H wy 69 entrance to Spencer Mon.day August 8: ~ Pick up picnic tables, garbage recepticles, ect ~ REST! Page 2 00 DUTIES FOR DERBY DAYS COMMITTEE Tuesday August 2 after 6:00 pm: ./ Put up lot closing signs in the Parking lot on 2nd between Sommerville and Lewis- Northeastern Comer Wednesday August 3 after ???: ./ Put up lot closing signs in the Parking lot on 2nd between Sommerville and Lewis- Southwestern Comer ./ Put up parking restrictions on N orthside of 2nd A venue from Lewis to Sommerville Street Lewis street from 1st Avenue to 3rd Avenue 1 st A venue From Holmes to Sommerville Street for the Taste ./ NEW Set up Food Vendors by big tent Thursday August 4 after 8:00 p.rn.: ./ Arrange picnic tables for Friday's food vendors and street dance Friday August 5 after 8:00 a.m.: ./ Put up parking restrictions on 3rd A venue from Atwood Street to Lewis Street for the Kiddie Parade Lewis Street from 3rd Avenue to 4th Avenue for Soapbox Derby 1 st A venue from Holmes to Sommerville Street for the Classic Car Show ./ Set up Food Vendors by big tent ./ Begin fencing beer garden area Saturday August 6 after 12:00 p.m.: ./ Put up parking restrictions on H wy. 69 entrance down lOth A venue to Spencer Street for the parade Sunday August 7 after 8:00 a.m.: ./ Put up parking restrictions in the parking lot from JoAnn's Fabric to Marcus Theatre Monday August 8 after 8:00 a.m.: ./ Pick up trash from the area between Community Center and High School- from Fireworks , Page 3 of3