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Home My WebLink About15.C.2. Consider Awarding a Contract for the Valley View Rd Improvements, Project No. 2004-3-Res. No. 6267 " J 5':' c . ~ , CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider A warding a Contract for the Valley View Road Improvements, from the East Plat Line of Greenfield Addition to C.R. 83, Project No. 2004-3 DATE: JlUle 21,2005 INTRODUCTION: Attached is Resolution No. 6267, which accepts the bids and awards a contract for the Valley View Road Improvements, from the East Plat Line of Greenfield Addition to c.R. 83, Project No. 2004-3. BACKGROUND: On May 17,2005, City COlUlcil adopted Resolution No. 6240, which approved the plans and specifications and authorized staff to advertise for bids for Valley View Road Improvements, from the East Plat Line of Greenfield Addition to C.R. 83, Project No. 2004-3. The project includes reconstruction of Valley View Road from a gravel road to a 44' wide urban roadway with bituminous trail, sanitary sewer and watermain extensions, storm sewer and street lighting. On JlUle 20, 2005, a bid opening was held on the Valley View Road Project, in which there were four bids opened for this improvement project. The bids are summarized in the attached resolution. From the bid opening, the apparent low bidder is Northwest Asphalt, Inc. with a bid of $479,000.65. The Engineer's estimate for this proj ect is $551,000.00. The feasibility study contained a construction cost estimate of approximately $553,000.00 including a 10% contingency and excluding the C.R. 83 turn lane work. The County is scheduled to do an overlay project on c.R. 83 this summer and will provide the left turn and right turn lanes on C.R. 83. The City would be participating in the costs of this work under a separate agreement with the COlUlty. If Council awards the contract, staff is also requesting a contingency amolUlt equal to 5% of the contract to cover minor change orders and quantity adjustments that may occur on the proj ect. Also attached is an extension agreement with WSB & Associates, Inc. to perform the construction staking and other construction services, as necessary for this project. ; : ALTERNATIVES: 1. Accept the low bid of Northwest Asphalt, Inc. and adopt Resolution No. 6267. 2. Reject the low bidder and award to another bidder. 3. Rej ect all bids and rebid. 4. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 5. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to perform construction staking services on this project and other construction services, as necessary. 6. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.1, No.4 and No.5 in order for this project to commence. ACTION REQUESTED: 1. Offer Resolution No. 6267, A Resolution Accepting Bids on the Valley View Road Improvements, from the East Plat Line of Greenfield Addition to County Road 83, Project No. 2004-3 and move its adoption. 2. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. 3. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to perform construction staking services on this proj ect and other construction services, as necessary. ~~ we~/ ll.ruce Lone Public W 0 s Director BUpmp ENGR/2004PROJECTN ALLEYVrEW/WORD/MEM6267 ; . RESOLUTION NO. 6267 A Resolution Accepting Bids For For Valley View Road Improvements, _________ __ ._ _ From The East Plat Line Of Greenfield Addition -. -"", _......_-.-'.--_.------.__.",..- -_..._------_......_-_.._._._-,---------~-_._-'_._--_....~~_. ---..--.,.----...--- -,-..- ------,-,"._---- To County Road 83 Project No. 2004-3 WHEREAS, pursuant to an advertisement for bids for Valley View Road Improvements, Project No. 2004-3, bids were received, opened on June 20, 2005, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Northwest Asphalt, Inc. $479,000.65 Wm. Mueller & Sons, Inc. $497,199.10 Park Construction, Inc. $500,310.76 Max Steininger, Inc. $543,598.40 WHEREAS, it appears that Northwest Asphalt, Inc., 1451 Stagecoach Road, Shakopee, MN 55379 is the lowest responsible bidder for the Valley View Road Improvements. NOW, THEREFORE, BE IT RESOLVED BX THE CITY COUNCIL OF THE CITY OF SHAKO PEE, MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Northwest Asphalt, Inc. in the name of the City of Shakopee for Valley View Road Improvements according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shako pee, Minnesota, held this day of , 2005. Mayor ofthe City of Shakopee ATTEST: City Clerk ; , A WSB & Associates, Inc. _m__.'.___..,~.,.____"'_ June 20, 2005 Mr. Bruce Loney, P.E. Public Works Director/City Engineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Extension Agreement to Provide Surveying Services 2005 Valley View Road Improvements City Project No. 2004-3 WSB Project No. 1566-04 Dear Mr. Loney: According to our Agreement for Professional Services within the City of Shakopee and Section I- C-2 (Major Projects), this extension agreement is written to provide construction surveying services for the above-referenced project. Construction surveying services will be completed on a cost-reimbursable basis as necessary in accordance with our attached current fee schedule. The total cost. for these surveying services will be in the $15,000.00 to $17,500.00 range. Please note these costs are for surveying services only, time spent on construction management and record drawings will be completed on a cost- reimbursable basis as necessary in accordance with our attached current fee schedule. The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. -..-- V.~L . \~ City Administrator Tom V 011, P.E. City Clerk Mayor Date F:\WPWIN\1566-04\extltr-06200S .doc . . WSB 2005 Rate Schedule & Associates, Inc. Billing Rate/Hour . Principal . $120.00 Associate $112.00 S~ Project Afanager $104.00 Project Afanager/Engineering Specialist III $94.00 Registered Engineer/Registered Land Surveyor/Engineering Specialist II $85.00 Project Engineer/Engineering Specialist I/Sr. Construction Observer $77.00 Graduate Engineer $67.00 Engineering Technician V/Construction Observer $69.00 Engineering Technician IV/Scientist III $62.00 Engineering Technician III/Scientist II $57.00 Engineering Technician II/Scientist I $51. 00 Engineering Technician I $45.00 Office Technician II $55.00 Office Technician I $30.00 Survey (Two-Person Crew/GPS Crew) $126.00 Survey (Three-Person Crew/Expanded GPS Crew) $150.00 All costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. is-c.).. . CITY OF SHAKO PEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Bids for the Valley View Road Project, from Greenfield Addition to C.R. 83, Project No. 2004-3 DATE: June 21, 2005 . BACKGROUND: On May 17, 2005, the City Council adopted Resolution No. 6240 which approved the plans and specifications and authorized staffto advertise for bids for the above referenced proj ect. The City is scheduled to open bids on Monday, June 20th. We anticipate placing a memo the table for Council to consider, regarding the bid results for this project at the June 21st Council meeting. In addition, staff will e-mail the bid results and staff s recommendations on the bids to Council on Monday. ?4~~ Bruce Lo Public Works Director BUpmp ENGRl2004PROJECTN ALLEYVIEW/WORDIPRE.BID