HomeMy WebLinkAbout10. Update on City Goals and Action Plan
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City of Shakopee 2004-2006 Goals and Action April 3, 2004
Plans Revision: June 16, 2005
GOAt#~~MANAGE THE CITM'S"ill
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Action Steps Parties Responsible Target Dates/Completed Progress Check (Revised 1/21/05)
1) Identify & implement additional mechanisms to limit & CD/Ping. Staff Drafts of growth policy and project The City Council has adopted the Comprehensive Plan Update, which
constrain development so that long-range planning can take pointing guidelines to be identifies specific MUSA staging areas that the City's Planning staff is using
place. redistributed during the week of to provide guidance to the development community.
April1Sth.
Council is meeting with consultant Anne Carroll and the Visioning Steering
Committee on I\pril1 glA~t update, and begin the process to move
ahead on the process of developing the vision and implementation
documents. A vision statement for the City of Shakopee has been drafted.
and "toolbox" meetinqs will be held throuqhout the summer to discuss the
tools available to implement the vision and related strateqies.
A public hearinq is underway at the Planninq Commission on the draft
qrowth manaqement policy and proiect pointinq quide. The overwhelminq
maiority of testimony received to date from the developers is that the City
should not adopt a limitation on qrowth. but rather that the market should
dictate qrowth.
,GOAL #2 - Ensure the . City's Financial
i~tab,lity
Action Steps Parties Responsible Target Dates Progress Check
1) Adopt '05 budget, maintaining stable tax rate. Finance Adoption Dee, 2004 Budget adopted 12/04; tax rate decreased for FY 05.
2) Maintain policy of development funded infrastructure Engineering Ongoing
expansion (Review Plans & Specs)
3) Maintain an affordable debt service. (CIP) Finance Ongoing The most significant challenge is funding park land acquisition, park
projects, and community center expansion.
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4) Adopt charges and fees to recover the cost of providing Dept. Heads Fee schedule adopted 12/21/04 BATC suit has challenged building permit fees. Work being done in
current/future services and infrastructure, connection of that lawsuit may be helpful to the City in a larger sense in
adjusting its fees7
5) Continue effort to grow and diversify commercial & Econ. Development Ongoing, but tied to results of ED function has been incorporated in ACA position, position started 4/25. EDAC
industrial tax base. Visioning has been re-formed and is investigating policy issues.
Adopted Comp Plan shows prospective industrial area to the west of Shakopee7,
and the City should facilitate orderly development to the west to facilitate
development of the industriaVconunercial shown in the Comprehensive Plan in a 5-
9 year timeframe. Issues related to available capacity in the Shakopee-Chaska
Interceptor have essentially stopped the ability to expand to the west, further into
Jackson Township. Staff is, at this point working with Met Council staff, to get the
capacity limitation addressed. A meeting on this issue was held by the Met
Council Environmental Committee on June 14,2005.
GOAl.] #a;:\'i.. CONTINtJ!)E "1"0 PROVIDE Q(j)~!IT,(
SERVICES WITH AVAIl.1ABl.]E RESOURCES
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Action Steps Parties Responsible Target Dates Progress Check
1) Prioritize services & set measurable goals. Community All Sept.,2004 Budget process helps sets priorities, but measurement of services in
needs analysis (Community Survey) may be considered. budget process is lacking.
2) Conduct a needs analysis. (Staffing, programs, Admin/Finance/All July, 2005 Budget of $10,000 for FY 05 survey. Question as to whether this can be
resources approximately ($10,000) Will help to establish accomplished this year, given the amount of other issues. Recommend
priorities NOT pursuinq in 2005, due to press of other business.
3) Identify & seek funding. All Ongoing (by 9/04 for FY 05) Several OSHA grants, State computer grants, Universal Hiring Grant for 3
Police Officers; County funding of trail on C.R. 79.
OSHA Grant - New squad laptop computers have been purchased and the
process of transitioninq to them has bequn.
Universal Hire Grant - 3 Officers have been hired.
4) Invest in people: provide training, equipment, & Dept Heads/Council Ongoing Have done on Departmental basis.
leadership Police Department is conductinq backqrounds on police officer candidates
from a Mav 2005 hirinq process. Nine candidates are beinq backqrounded.
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5) Hire well-qualified candidates, & prepare them for future Dept Heads/Council Ongoing Have promoted 3 to Sergeant; Civil Service Commission is the process of
leadership. testing for police officer candidates.
Four new Sqt's have attended police manaqement traininq sessions and
will continue to seek new opportunities for iob related leadership traininq.
Nood to look at hiring city wido, ospecially in consideration of potonti:::ll
MVHC cut.
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~ction Steps
1) Develop Partnerships with Townships, Private Sector, Council/PRF Director Updated at 12/21/04 City Council Partnerships have been developed or continue to be discussed in
DNR, County meeting connection with several park developments including Huber Park, Quarry
Lake Reuse Project, the Shutrop Property. The City is working jointly with
ISD 720 on updating the joint powers agreement for facility use, as well as
future school sites.
2) Identify future locations for acquisitions. PRF Director/CD Dir. Shutrop property acquisition Shutrop property has been acquired. PRF and CD Director are evaluatinq
completed 4/05. doinq an interim update of Parks and Open Space Plan to help identify
future locations for park acquisitions.
3) Identify funding. PRF Dir./Finance Dir. Reported at 1/18/05 City Council Funding plan adopted by City Council at February 22 workshop that
meeting. includes a variety of funding sources.
4) Amend park ordinance - cash/land scenario/dedication PRF Director City Council adopted revised Park Dedication ordinance on Feb 1, 2005.
fees up front.
5) Update Park Master Plan - Future Growth/Long Term CD and PRF Dir. Mid 2005 Staff met with previous park master plan consultant in January. Formal
Plan RFP oxpocted to be issuod by tho ond of March. With the status of the
Comp Plan update in question, PRF and CD Director are evaluatinq doinq
an interim update of Parks and Open Space Plan to help identify future
locations for park acquisitions.
6) Work with developers to construct parks when land/cash PRF/PRAB Ongoing Church Addition and Valley Creek Crossing developments will have parks
scenario is appropriate. constructed with development. Council approved preliminary plat for
Countryside development in February, and developer will construct park.
Countryside development also requires developer to construct parks.
Design of these parks is underway, and scheduled to be reviewed at the
MaF6R June PRAB meeting.
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Action Steps Parties Responsible marget Dates erogress Check
1) Develop an update of 04 Goal Setting Process. Mayor Staff has been providing monthly updates since November, 2004
2) Continue enhancement of City WEB page, along w/e- IT Coordinator E-permits for Building Inspections have been well utilized since start-up in
commerce, interaction capabilities, and links to Shakopee 6/04. The IT Coordinator is continuing to add content so that the new
Valley News. website can be beta-tested before launching it. Testing of the site was
delayed somewhat by the Community development Director in order to
resolve some newly discovered content and format issues
A plan for providing full content by the end of 2005 will be developed during
these condo Quarter of 2005.
3) Increase National Night Out events with participation of Police August, 2004 City Council, City Staff and members of the Police Department and Crime
Council/Dept. staff. Prevention Board members, had excellent participation in this year's
National Night Out event. There were 49 parties in 2004, compared to 32
in 2003, a significant increase.
Police Department continues to receive applications for 2005 National Niqht
Out Block Parties. to be held Auq. 2nd. Currently 20 block parties have
been confirmed. The police department expects a similar hiqh level of
participation from the community and PD staff. as was witnessed in 2004.
4) Enhance current information dissemination. Asst. to CA Ongoing Some items are dependent on website; cable TV has had ads for transit
services.
5) Utilize Neighbor Watch to develop recruitment Police Ongoing Council, staff and Crime Prevention Board members utilized Neighborhood
opportunities for citizen involvement, increase Watch as part of the National Night Out events to distribute information and
communication. provide opportunities for citizen involvement in the community visioning
process. The 2005 budget included Community Emergency Response
Team (C.E.R.T.); C.E.R.T. traininq has started. and will assist the P.D. as it
becomes an alternative source of service delivery. Currently C.E.R.T. team
members are beinq asked for their assistance in monthly Civil Defense
Siren tests.
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GOAl.. #6 ADDRESS THE CIT~'S
iRA~SIlORmATIQ~REI..ATED)ISSUES
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Action Steps lIarties Responsible Target Dates IIrogress Check
1) Complete Transportation Component of Comp Plan. CD/Plng/Eng Draft available 2/05 At the City's request, WSB is preparing an analysis for the construction of
Pike Lake Trail as an alternative to completion of CR 21.
2) Complete Scott County Joint Transit Study CD/Plng/Eng Spring, 2005 The final draft of the study will be introduced to the City, as well as SCALE
and other participating agencies throughout the months of ^pril and May,
with a possible request for adoption in June. In addition, a joint marketing
committee has been established, which is chaired by the City's CD.
Director. Adoption of the final study is underway. and discussions are
already underway to implement recommendations for park and ride.
additional express service. etc.
3) Identify additional transportation funding sources Plng/Eng. Ongoing Submit proposals for possible Federal qrant fundinq for proiects such as
(State/Federal/Other Sources) pedestrian bridqes over TH 169. Continue communication with MnDOT,
consultants on obtaining funding for projects such as Federal TEA-21. For
Transit, the City is participating in Metropolitan Council Park and Ride lot; in
the vicinity of CR 18/21/16. A proposal for federal funding will likely be
sought in partnership with Scott County. The City is also exploring funding
for train crossing "Quiet Zone".
4) Plans and Partnerships - Regional Trails Eng/PRF Ongoing Work with Scott County and Three Rivers Park District.
5) Identify additional MSAS Designations Engineering Ongoing Yearly updating of mileage to maximize needs allocation.
6) Implement expanded local bus circulators Planning Funded study now maximized for Service was implemented on June 7, 2004, and revisions made. Ridership
2005 numbers acceptable and growing. Scott County has committed to CR 79
trail. Meeting with Scott County for possible added transit funding.
Changes at end of summer increased ridership; must address decrease in
Metropolitan Council funding. Ordered 3 replacement buses.
GOAL: #"l - MAI~TAI~ A CIT"Y] IDE~TIT'f'
Action Steps lIarties Responsible Target Dates
1) Confirm a unified municipal image/identity (WEB, print., Council/Adm. July, 2005 City logo into transit and Visioning process. Also, bus stop signage with
vehicles, transit. City logo.
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2) Construct key entrances/corridors, ID'd by landscape, CD/Ping 2006 or later $25,000 in FY 05 budget eliminated; consider for FY 2006.
monuments, etc.
3) Explore partnerships w/County & MnDOT to upgrade Eng/Plng Ongoing No progress to date.
highway corridor appearance (CSAH 101, 69, 17, 83, 169)
4) Overlay district for DT/1st Avenue Ping July, 2007 Needs to have Comp Plan update acceptance by Metropolitan Council.
Met with M/C in January.
5) Open up/better utilize Huber Park river vistas and PRAB/PRF Underway 1/18/05 Council authorized preparation of "shelf ready" plans for Riverbank
access. stabilization, and design of Huber Park not to exceed $1.4 million in City
contributions. 2/22/05 Council allocated funding to complete construction of
Huber Park in 2005 and 2006. Riverbank stabilization work is being
pursued through the Army Corps of Engineers.
6) Develop architectural controls, and incentives that Econ Devel/Plng Report on CLG due 2/05 Historic Preservation Advisory Committee to meet for the first time on June
encourage use of design/materials for "Old Shakopee". 22nd. The HPAC willlikelv look at architectural issues, at least reoardino
preservation.
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~ction Steps
1) Share the vision back to the entire community, and Mayor/Admin Post-Adoption Update by Anne Carroll to be provided at 1/1 9 Council moeting; 7 gr3duate
develop support for the vision. students assisting the Steering Committee. Visions statement has been
drafted, and development of strateoies and tools is continuino into the
summer.
2) Develop action plans as part of Visioning Process. Admin/Ping. By end of 2005 Steering Committee is scheduled to meet again on 1/21/2005. Joint
meeting with City Council 3nd Steering Committee scheduled f-or 1/28/05.
See above.
3) Amend comprehensive plan(s) to be consistent with the CD/Ping. Mid 2006 The Visioning Process will reach the stage where specific changes to the
vision. Comprehensive Plan can be considered Summer, 2006.
4) Amend regulations/official controls regarding cost and CD/Ping w Eng Mid 2007 Council considered drafts at 4/12 workshop meeting; input from
quality of developments. development community to be sought.
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~9AI""'.".1#9 - ,'~";.~":~R0"E"IN~:U:~TRUCTURe!
MAINTENANCE' i<. ....,.~:";:i:
Action Steps Parties Responsible
1) Complete Development and Implementation of PW/PRF In Process GIS ::md GPS will bo ongoing process (3 '1 yrs). Domos will be done on
maintenance for infrastructure (ie. Roads, Sewer & Storm computer maintenanco management systoms and oquipment in early
Water, City Bldgs) March. First draft of report is nearly dono. Presentation on report to bo
done at tho April 19, 2005 Council VVorksession.
Install sewer proQram purchased from ICON last year. Provide traininQ for
operation of SiQn prOQram. Fleet ManaQement prOQram is beinQ done and
selection and purchase should be done in July. Parts Inventory proQram
beinQ investiQated with Fleet ManaQement.
Computer programs are up and running. Building maintenance systems
inventory have been completed for all building except the park buildings.
2) Develop Maintenance Program for recreational PW/PRF Dec,2004 Review of potential software programs is being done this winter.
infrastructure (playground, trails, park fields) Updating policies for infrastructure this Winter. Sanitary sewer will be the
first policy to be presented to Council for adoption. Sanitary sewer has
been the first policy to be adopted. Other policies include sidewalk
manaQement and storm drainaQe pond maintenance.
3) Examine annual appropriations for road, recreation, and PW/PRF Ongoing - completed for 2005
building maintenance.
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Action Steps Parties Responsible
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1) Develop/Expand collaboration w/Townships, SMSC, Council/All Ongoing Mayor has made contact with SMSC, and staff continues to work with
Dist. 720 SMSC staff on engineering issues.
Staff attends weekly meetings on high school construction. Clr. Menden is
liaison to the School Board. Joint meetinq with CC and School Board held
Mav 26th.
Jackson and Louisville Township Boards will be invited to meet with
Council Auq. 9tth mot 'Nith Courlcil in ^ugust, 2001, to discuss annual
budget. tho first th3t that h3s h3pponod in 3 years.
SMSC has interests in jointly doing Nat. Resource Planning, and the
Transit Policy team has successfully included SMCS.
2) Expand relationship w/MnDOT. (CR 69, Cty 21, PRF/Eng/CD/Admin Ongoing EIS for 41 crossing at standstill, EIS for CSAH 21 won't be finished until
Parcel 75, River Bridge, New TH 41) '06. Old Downtown bridge is eligible for historic registry - needs to be
CR 21 being examined by the Technical Evaluation studied. City meeting with Congressman Kline and State Legislators held
on 2/11/05 to explore additional funding for 169/69 and TH 41 river
Committee. crossing.
3) Enhance & collaborate SPUC relationship, services, Admin/Eng/Plng Ongoing SPUC part of weekly development review team. Suggest joint meeting with
communication City Council and SPUC.
4) Expand relationships with SCALE, Mutual Aid, PW joint Admin/Police/PW Ongoing Mayor, Clr. Helkamp, and City Administrator have been SCALE
powers, and other jurisdictions. participants. PW, and HazMat mutual aid, tri city tactical team mutual aid
agreement in 2004. Exploring Joint Public Safety Training Facility.
The City's CD Director chairs the county Transit Planning Team (TPT),
Transit Marketing Committee, and represents staff (along with Councilor
Helkamp) at the Transit Review Board.
SCALE qroup continunes to explore a ioint traininq facilitv. Mutual Aid
aqreements have been adopted with borderinq cities.
5) Expand communication relations w/Chaska, Eden Admin/Parks/CD Ongoing Have had transit communication with EP and Chaska.
Prairie, Chaska (River, Trails, Transit, etc.) The City is an active participant in the Suburban Transit Association (ST A),
which actively works with the legislature and Met Council on transit and
transportation funding issues.
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11ction Steps
1 ) Enhance fire and crime prevention efforts, utilizing Fire/Police Ongoing Each Department continues to enhance Fire and Crime Prevention efforts,
existing avenues of communication (I.e. Neighborhood utilizing current communications (newspaper, etc.), to educate community
Watch), to educate community members in fire and crime members in Fire and Crime Prevention activities. In addition, the 2005 Fire
prevention activities. and Police Department budgets include additional opportunities for the
Community Emergency Response Teams (C.E.R.T.), for disaster planning
and recovery which began in April, 2005. Fire Inspector doing inspections
in community schools. Police Dept. hosted tenant training for at-risk
renters.
These proqrams continue to be at the center of department's Community
Policinq Efforts.
2) Continue to provide the necessary training, equipment Fire/Police Ongoing Technology upgrades for laptops in Spring 2005, 3 fire trucks and 5 squads
and technology for effective fire, police and EMS service. approved for purchase in January.
Upqrade process has started.
3) Continue to seek alternative service delivery systems, Fire/Police Ongoing In September 2004, the City Council approved the School Resource Officer
such as bike patrol and school resource officers. and DARE Agreements.
New aqreements are beinq written for 2006. More students are expected
to participate in DARE under the new aqreement. Police Department has
assisted in planninq process for the new Shakopee Hiqh School.
Police Department has conducted numerous non-traditional enforcement
operations.
4) Develop a joint training facility for fire and police Adm/Police SCALE Schedule City Administrator and Clr. Helkamp serve on SCALE joint training facility
services. steering committee. Land acquisition currently being explored. Potential
location is now focused on iail annex facilitv near Jordan.
5) Continue to hire skilled staff, in the appropriate numbers, Council/Admin/Fire/ Police Sept, 2004 Fire and Police Departments 2005 budgets include recommended staffing
that are required to meet fire and police service demands. levels to maintain appropriate service levels for fire and police services.
Promotions of 3 t 0 Sergeants; 1 police officer in January~, 1 police officer in
February. Hired one Community Service Officer.
Currentlv the Police Department has 6 vacant Police Officer positions.
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6) Continue to work in partnership with other agencies and Fire/Police/Admin Ongoing Members of the Police Department continue to work in partnership with
businesses to enhance safety at community events and agencies and businesses. Police are very active at the Community Center
entertainment sites, including the Community Center, with a visible presence, and continue to work with Valleyfair and Canterbury
Valleyfair, and Canterbury Park & Racetrack. Park Racetrack and Card club through existing partnerships.
These efforts are onqoinq.
RECOMMENDED ACTION:
Receive and file the June 16,2005 revision of the 2004-2006 Goals and Action Plans.
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